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• An offer to provide goods and services at afixed price• A request to potential service providers toprovide goods or services at a fixed priceagainst set specifications• It is an opportunity – not an entitlement!11/21/2011 TENDER BOARD OF NAMIBIA 2

• A statutory body established in terms of theTender Board Act 1996 to regulate theprocurement of goods and services for and onbehalf of government.• Members: Accounting Officers-each has analternate member• Independent members: Nominated by civilsociety• All appointed by Minister of Finance11/21/2011 TENDER BOARD OF NAMIBIA 3

COMPULSORY DOCUMENTS• Company registration certificate• Good standing certificate from Receiverof Revenue• Good standing certificate from SocialSecurity Commission• Registration as SME with Ministry ofTrade and Industry11/21/2011 TENDER BOARD OF NAMIBIA 5

• Anybody who meets the requirements• Companies• Close Corporations• Individuals• Joint ventures11/21/2011 TENDER BOARD OF NAMIBIA 6

Construction tenders not exceeding N$5m Cleaning services Security services Catering services Civil maintenance, renovations and minorworks for Ministry of Works and Transport Electrical maintenance, renovations andminor works for Ministry of Works andTransport11/21/2011 TENDER BOARD OF NAMIBIA 7

• All government tenders are handled by theTender Board Secretariat• Request sent to Tender Board Secretary withclear specifications• Tender Board Secretariat allocates number andplaces advertisement (every Tuesday)11/21/2011 TENDER BOARD OF NAMIBIA 8

• Local newspapers (New Era & Republikein)• Tender Bulletin (subscription basis)• Government Gazette• Notice board• MOF website (www.gov.mof.na)• RUNNING FOR A NORMAL PERIOD OF 21DAYS11/21/2011 TENDER BOARD OF NAMIBIA 9

• Tender number• Description of tender• Levy to be paid• Closing date and hour• Address where to obtain document• Address where to submit document11/21/2011 TENDER BOARD OF NAMIBIA 10

Tender Board standard conditions e.g.• Initialing of tender documents• Use of correction fluid• Use of own stationary• Compulsory attachments• Special conditions• Samples, site visits, presentations, bank rating11/21/2011 TENDER BOARD OF NAMIBIA 11

• Tenders submitted in a sealed envelope• Tender number• Closing date• Registered and deposited in correct box• Opened and read out in public11/21/2011 TENDER BOARD OF NAMIBIA 12

• Evaluation criteria: attachments, tenderconditions, specifications & price, expertise,track record• Price preference where applicable• Lowest tenderers not necessarily accepted11/21/2011 TENDER BOARD OF NAMIBIA 13

• Tender Board meets every Friday• Agenda is exhausted• Successful tenderer is notified by Secretariat• Official order/contract before execution• Results placed on noticeboard/website/newspaper/Govt gazette11/21/2011 TENDER BOARD OF NAMIBIA 14

• Autonomous board• Ownership• Review mechanism• Empowerment initiatives• Strengthen capacity of Secretariat• Substructures11/21/2011 TENDER BOARD OF NAMIBIA 15

QUESTIONS??11/21/2011 TENDER BOARD OF NAMIBIA 16