PASSAGE PLANNING IN PORTS - A NAUTICAL INSTITUTE GUIDE ...

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The Nautical Institute5.4 This exchange of information should include at least:5.4.1 … pilot card …;5.4.2 General agreement on plans and procedures, includingcontingency plans, for the anticipated passage; …5.4.5 information on berthing arrangements; … tugs; …5.4.7 confirmation of the language to be used on the bridge and withexternal parties.5.5 It should be clearly understood that any passage plan is a basicindication of preferred intention and both the pilot and the master should beprepared to depart from it when circumstances so dictate. … 6With reference to 5.4.2, this general agreement should include a discussion on the pilot’splanned route, his anticipated speeds and ETAs at various points along the plan, under keelclearances, what assistance he expects from the shore and, significantly, what contingency planshe may have in the event that there need to be changes to the passage plan en route.The pilot’s local and current knowledge of the conditions in the port may have a profoundimplication on the execution of the passage plan and, therefore, the Master / Pilot exchange isan inherent part of the passage plan. The Master / Pilot exchange should include the OOW: if itdoes not, the Master should provide an early briefing to the Bridge team of any relevantinformation.It is desirable that the navigator has monitored and amended the passage plan throughout thevoyage so that, on arrival at the pilot station, it is thoroughly up-to-date. In the event that theMaster / Pilot exchange leads to an amendment of the passage plan, the changes required maybe minimal.As already noted, It is essential that the ship’s SMS has a clear and unequivocal statement thatthe passage plan is an indication of intention: that the passage plan is a dynamic tool and thatit can and must be updated as necessary to take account of changing circumstances andconditions. It may be appropriate to make reference to the Master / Pilot exchange in thisprocess.6My bold text for emphasis10 / 2109-11-2009Passage Planning in Ports_v2
The Nautical InstituteIf changes need to be made to the plan, it is desirable that they can be made as early aspossible. The ship will, of course, be in contact with the agents and pilots prior to arrival,providing details of ETA [and any changes to that], draught, etc. Therefore some of theelements of the Master / Pilot exchange may be available prior to embarkation of the pilot.All ships have a pilot card - some ships may have this in an electronic format - which must bepresented to the pilot upon his arrival on the bridge. In return the pilot should have prepared adetailed passage plan, which will give details of, for example, the approach channel to be usedalong with times and under keel clearances at the critical points based on the latest livehydrographic data. The execution of the passage plan can then be monitored effectively by thebridge team.The pilot card and the passage plan can be sent to the agents / pilots along with the initialcontact information. In this way, there can be an early exchange of updated local informationthat can be incorporated into the passage plan and given to the Bridge team prior toembarkation of the pilot. The Master / Pilot exchange then becomes a brief confirmation of thestatus of the ship and its equipment. The pilot’s intended port passage plan, including theadoption of any changes that have been previously agreed, can be rapidly confirmed by theBridge team.If this is not done, then changes identified during the Master / Pilot exchange need to beimplemented swiftly and safely. The SMS should identify that the navigator should be presentduring the Master / Pilot exchange and that that any changes are documented on the paperchart and that they are relayed to the Bridge team: the execution of the passage plan includesthe effective monitoring of the ship’s progress along the intended track. The Bridge teamcannot perform this function with inaccurate information.Once the pilotage passage commences, the Pilot should concentrate on conducting the vesselsafely to its berth with the Bridge team concentrating on monitoring the passage plan. TheDynamic element of the passage plan has already been mentioned as essential and it is duringthe pilotage passage that several factors, such as the late sailing of a vessel occupying theintended berth or other vessel movements, can result in the initial plan requiring amendment.11 / 2109-11-2009Passage Planning in Ports_v2
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PASSAGE PLANNING IN PORTS - A NAUTICAL INSTITUTE GUIDE ...

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