September 2012 - Driftwood Key Club

KEYNOTES September, 2012PRESIDENT’SMESSAGEby Larry SchwerinIsn’t Summer wonderful! Last month the Club addressed someoutstanding policies dealing with an update of the ACC rules andamendments to the Marina Slip Waiting list.The Club approved a guest moorage fee with the proceeds applied to the FacilitiesMaintenance and Restoration Fund.We’ve had a Music by the Bay event and will be having another on September 2.We are looking forward to completing some improvements – the grading and landscapingof the parking area vacated by the relocation of boats and trailers.The Club is exploring the possibility of constructing a restroom facility to replace theportable toilet at the edge of the drainfield across from the clubhouse.The revision of the covenants is nearing completion with legal review and the Club willbe initiating an education, community review and voting program this Fall.Your Board of Trustees looks forward to the opportunity to serve you. This Club isblessed with a wonderful spirit of member volunteerism that has enabled us to maintainand improve the facilities at minimal cost to the members.We thank you and encourage continued member volunteers and participation in the operationof the Club by attending the Club meetings, serving as committee members and participatingin and enjoying community events.We will publish the proposed agenda in advance of the September meeting and send it toyou by e-mail if you authorize us to do so. We wish you a happy and beautiful late summer.2

KEYNOTES September, 2012SECRETARY’S REPORTby Mary BryantThe Driftwood Key Club Annual Membership Meetingwas held on Saturday, August 25, 2012.It was well attended and members enjoyed looking atthe memorabilia collected as part of the 50 thAnniversary History Project.Election results can be found on page 1 of this Keynotes.Remember, the minutes of all DK Board of Trustees and Membershipmeetings are posted on the Driftwood Key website atwww.dritwoodkey.orgEVENTSby Mary BryantWe have a committee working on the planning forthis year’s New Year’s Eve Party. Mark yourcalendars and keep your eyes open for the notice ofticket sales for this popular event.If you would like to help with the New Year’s Eve party this year,please contact the DKC office or the events committee co-chairs:Mary Bryant (638-2987 or mary_bryant76@hotmail.com) orMarlene Bock (638-2522 or mbock66@centurytel.net).3

KEYNOTES September, 2012TREASURER’S REPORTby Dietmar HellSince the board position I filled 1-1/2 years ago is now at the end of its regular term,this will be my last Treasurer's report. It has been an honor and privilege to serve thecommunity. I'm very happy to be living in a community filled with so many wonderful, giving, and caring people. Thank you all for the support I've enjoyed during thistime. I want to make special mention of the current Board of Trustees - these folkshave worked hard to restore the community spirit and trust. There is now a sense ofcommunity and teamwork and the board is making notable progress in better managing our communityassets. I want to thank all the board members for their support, patience and trust during my term.Account Status:As of July 31st, our bank account balances were as follows:Acct: 10100: Club Operating and Maintenance (O&M) $15,690Acct: 10110: Club O&M Savings $87,866Acct: 10120: Club O&M Reserve Savings $141,969Acct: 10200: Marina O&M Savings $45,903Acct: 10210: Marina Future Replacement Savings $165,593*Acct: 10300: Facilities Maint. & Restoration Fund Savings $32,369Acct: 10400: Harbor/Dredging Savings $88,422Acct: 10900: Architectural Control Escrow $9,239*Has been increased by the budgeted contribution to reserves for FY 2012Budget Status:The budget status through July 31 is as follows:YTD YTD Budget YTD Budget Total AnnualRevenueRevenueVariance # Budget40000 · Club Revenue $133,453 $159,973 ($26,520) $165,45041000 · Marina Revenue (**)$84,503$94,090 ($9,587) $98,37042000 · Fac. Maint. & Restor. Fund $9,657 $11,641 ($1,984) $11,65043000 · Harbor & Dredging Fund$103,686$85,939 $103,608 ($17,669)Revenue0045000 · Other Income $428 $1000 ($ 572) $4,000Total Income $313,980 $370,312 ($56,332) 379,168# - A (negative) amount indicates that we realized less income than budgeted for this time in the FY(**) Total Budget is overstated by $2,800 due to error in budget Rev 1.4(Continued next page)

KEYNOTES September, 2012(”TREASURER” from page 4)YTDExpensesYTDBudgetYTD BudgetVariance #TotalAnnualBudgetExpenses60000 · Club Expenses $28,522 31,015 ($2,493) $ 145,53061000 · Marina Expenses $6,797 $8,113 ($1,316) $58,45062000 · Fac. Maint. & Restor. Fund E $0 $250 ($ 250) $3,00063000 · Harbor & Dredging Expenses $89 $50 $ 39 $3,00075000 · Other Expenses $819 $887 ($ 68) $4,500Total Expense $36,227 $40,315 ($4,088) $214,480# - A (negative) amount indicates we have spent less than was budgeted for this time in the FYExplanation of budget status:Overall: The YTD revenue amounts indicate that an unusually high number of members had notpaid at the end of July. Courtesy phone calls were made and late notices sent to over 100 membersthis year. Please remember that dues and assessments are late as of August 1st each year.So, please send or bring in your payments before then to avoid late fees and interest charges.Follow-up on late dues/assessments diverts an inordinate amount of office time from other tasksthat have to be up side until this task is done.The Marina Future Dock Replacement Savings account reflects the FY2011 residual as well asthe budgeted FY 2012 reserve contribution.Although DKC event income and expenses have been shown in the "Other Income" and "OtherExpense" accounts since we updated the Code of Accounts, a change has been implemented thatwill bring the assigned account number for these two accounts into line with the normal incomeand expense account number sequences. As a result, from next month on, the event income andexpenses will be reported in the detail listing of the Treasurer's and included in the above ClubIncome and Expense summary amounts.Club: At this point Club income is behind and expenses are under the budget.Marina: The Marina revenue is overstated by about $2,800 due to an error that crept in duringthe transition from Revision 0 to Revision 1 of the budget. This error was due to a date calculationformula that applied lease rates intended for FY 2013 rather than FY 2012. It is not anticipatedthat a revision to the budget will be necessary. The Marina expenses are under budget atthis point.Other Income: The other income reflected in the table above is largely due to revenue realizedfrom our various DKC Events. The Events income was listed under "Other Income" in the past.Because amounts realized by the DKC Events have increased and there is now better accounting,Event income is now included in the budget and should more properly be listed as part of theClub income.5(Continued on Page 6)

KEYNOTES September, 2012(TREASURER) from Page 5)Other Expenses: The amount listed reflect the cost of Social Events through July 31. As wasdone for the Events income, the expense account number will be changed to align with the regularClub expenses and will be removed from "Other Expenses".Member Delinquent Account Status:As of 07/31/2012 the member account status is as follows:Status TypeQty AmountMembers with Liens Filed: 15 $31,530Members past Due 79 $25,443Members making Payments 19 $4,770Bank Owned Property 1 $341Account credits due to members 1 -$100Total Accounts Receivable $61,984Members with Liens:The following members have liens that have existed for 2 or more Fiscal Years (listed in order ofamount owed):Studebaker, David; Keating, Michael; Comstock, Robert & Sylvia; Bayne, Walter & Kelly; Amaral,Scott & Fields, Monique; Cole, Georgia; Somogyi, John; Cooper, Joseph; Maycock, Ian.These members make up a significant proportion of the Accounts Receivable.Other Items:Office Staffing: The shift to replacement Assistant Office Manager has worked out very well.Deb is doing a wonderful job but is still in the process of assimilating the job, so please have patienceif she needs to have some additional time to resolve a given issue. If you have occasion tosee her, please give her a kind and warm DKC welcome.Electronic File ArchivingWe still need some volunteers to start this activity. So, if you have some time to contribute to thecommunity, please contact the Board.Security System Upgrade - Wi-FiThe DVR can now be accessed remotely and the Wi-Fi is up and running after some initialglitches. Thanks for your patience while the early kinks were worked out. The DKC networkrouter has WAP security protocol activated with a passkey needed to access the Wi-Fi connection.That "passkey" is the office phone number in its entirety - 3606382077 - no dashes. Theboard has voted to complete the wireless backbone to the Marina and Launch Ramp, with securitycameras installed at both locations. We are working to keep the cost down and there will besome time devoted to optimizing hardware. With that in place and operational, we will be readyto switch over to digital keycard readers and eliminate the two phone lines that are currentlyneeded for the remote card readers.6

KEYNOTES September, 2012BUILDINGS ANDGROUNDSby John RemingtonPlayground fence. We havebeen researching powderpainted,rectilinear steel meshto install along approximately70 feet of fence between playcourt and adjacent property tocatch pickle balls before they go into the neighbor’syard. A 100’ roll of 14 gauge, galvanized,2” x 4” x 4’-0” high fencing is only $85.00 but itcosts an additional $700 to get it powder painted,so $785.00 total. Steve Lindberg located a websitewith the same fencing, PVC coated instead ofpowder painted, for $92.00 total. Seems like abetter way to go.Beach Volleyball Court. On August 2 nd , SteveHeacock walked the site with Constance and Iand we established the high tide line location forthe 100’ setback.He noted that the area where we had intended toput picnic tables and cabanas (just below theMountain Display) was already ‘high impact’ andmight be better suited as a location for the ‘highimpact’ court activity, with the pathway to thebeach relocated around it. He also noted that ifplaced there the County might need to relax the100’ setback to that area to make it work.This is not the ideal location for the court, althoughit would work, and the location of the picnictables north of the relocated trail would meanthat there would be no cabanas, since they wouldblock residents views in that location. He said hewould discuss it with his supervisor on Monday,August 6 th, and get back to us. As of Thursday,August 9 th , there has been no contact. We willinitiate contact with Mr. Heacock again nextweek.Beach Interpretive Signs. These had been removedfromthe beach andstored in theCaretakersoffice. BobBock movedthem to hisshop on August9 th so that he can make repairs to theSand Dollar display vandalism. The twosigns may be relocated adjacent to theMountain display nearer the Clubhousewhen repairs are finished.Playground Swing Sets. After some delayswith the shipping we have now receivedall of the new swing sets for thethree standard swings plus the smallbucket seat that Constance donated forthe baby’s swing. Thanks to Don Williamsfor coordinating the order.Suspension chains need to be cut from asingle 110’ length of chain. The new boltcutter arrived August 9th for this purposeand a work party can now be organized toinstall the new swing sets.Expanded Clubhouse Parking Area nearMarina. This project (existing marinaparking area plus area vacated by boatsand trailers) is budgeted for this fiscalyear. It will be re-graded and re-graveledwith landscaping along the northernboundary in the next few months.We are evaluating the cost of precastconcrete bumpers versus the logs andtimbers presently used.Steve Lindberg has done a detailed layoutfor the maximum number of cars. Adjacentneighbors will be invited to commenton the final layout and participate inthe design of the landscape buffer.Continued on page 10, “B&G”7

KEYNOTES September, 2012LOT MAINTENANCEby Constance BorgomainerioYour Lot Maintenance Committee is very pleased with the number of property ownerswho have been restoring their neighbor’s lost views. This is often a sensitive issue betweenneighbors as they try to balance what is their right to a protected view and the feelingsof the other owner.As a reminder I have printed the Club’s Articles & Bylaws on this subject:Article II 3e –under the heading Specific Powers “…To monitor and enforce rules andregulations for the purpose of protecting the Private Lot owners’ view of the OlympicMountains, Hood Canal, Marina, Inner Bays and Entrance Channel.”Properties being monitored: D. Lara, J. Key, S. AmarelThere has been a great deal of effort by your Lot Maintenance Chair in trying to get theDepartment of Community Development (DCD) to assist Driftwood Key in our attemptsto comply with their Title 19 Code. Since November of 2011 I have made repeated requestsfor their assistance including a meeting with our Commissioner Gelder in June. Iappreciate your patience as we continue to wait for a defined code which complies withTitle 19.Public Safety:The Public Safety Committee is working with the North Kitsap Fire and Rescue to scheduleclasses for CPR and AED training at our Clubhouse in the fall. Please watch theClub’s e-mails for time and date.GOVERNANCE DOCUMENT COMMITTEEby Marilyn Johnson, Governance Document Committee chair (MJ@Driftwoodkey.com)Covenants UpdateSummer holidays have slowed the Governance Document committee progress rate thismonth, but not all work has stopped. With the assistance of the Board and the Club’s attorney,we have been focused on determining the correct process to first request yourconsent to accept the proposed amendments, and then how to properly record any approvedamendments with the county. It is important this is done correctly so the amendedcovenants show on all future property title reports. The Board and committee are committedto getting this work done properly.With new Board members being elected at the August annual meeting, we will continuethis work. Hopefully a review meeting can be scheduled for October. Watch this space –and as always, thanks for your interest in this important matter.8

KEYNOTES September, 2012POOLby Alan ArnesenThis last month there was an incidentof vandalism at the pool.The pool furniture, and swim diaperswere misused and toilet paperwas spread around the bathrooms. Due tothe excellent observations of our membershipand the new security cameras the vandals havebeen identified and corrective action is beingtaken. There was no permanent or expensivedamage.This incident brings several issues to light thatthe membership needs to address. The first ishow we treat the common areas. Ultimately weall own the Clubhouse, Pool, Beach, Playground,Marina and Boat Launch. When each ofus uses these areas we must remember to usethem for their intended purpose, treat them asgently as possible to ensure a long service lifeand leave the area as we found it. Second, wehave security gates to keep non members out ofour facilities. Only members and their guests areallowed to use the facilities. The vandals gainedaccess to the pool area by another member openingthe gate for them. The member must be presentwith and is responsible for their guest.We all as good citizens extend the courtesy ofopening and holding the door for people. Pleasedo not do this any longer. We use the key entryrecords for several purposes, security, evaluationof usage and action against a non compliantmember. When you open the gate for someonethe effect of these measures is zero. If they are amember in good standing and their security carddoes not work they need to go tothe office and have the card reregisteredor replaced.I will add a new reminder; allmembers must gain access tocommon areas with a valid securitykey. Without the membership activelycontrolling the common areas the onlyother solution is to have paid employeessecuring the common areas. I do notwant Driftwood Key be a place wherewe have guards posted at every entrance.Parents, please remind your children notto open the gate for people that are notin their party.The Reminders,1. Always shower before entering thepool2. Check the calendar in the Keynotesfor hours of operation and specialuse times3. Be respectful of the other users inthe pool and pool area4. Follow all county and DriftwoodKey Rules5. Members must be present with andare responsible for their guests6. All members must gain access tocommon area with a valid securitykey.9

KEYNOTES September, 2012SEPTEMBERPOTLUCKby Susan FrankHow can it be thatsummer is coming to an end.That means that Oktoberfest is at hand.That's right, our next potluck will becelebrating Oktoberfest.We have great fun and tasty food foreveryone.This year’s celebration will be Saturday,September 29th.So dress up in style and bring a dish thatwill make us smile.It can be from the old country or it can befrom here.We don't really care as long as it feeds agood share.Come at 5 o'clock to give a cheer.We'll eat at 6 and have some beer.Our hosts for the evening will be:Michelle McDougall and Jack LarrisonRienkje and Kirby JonesGeorgia and Joe DrayVal and Bill Sharpand of course,Susan and John FrankBring a dish to pass that serves 8-10Place settings for those in your partyA beverage of your choiceCoffee and punch will be provided.See you for the fun festivities.Continued from page 7, “B&G”DWK Dodge pickup. The truck was takento Ken’s Automotive Repair shop in Kingstonon Wednesday, August 8 th . It wasgiven a complete checkup; brakes, transmission,plugs, points, etc., with an oil changeand a top off of all fluids. They reportedthat there were no repairs requiring theexpenditure of any additional money at thistime. The servicing cost was a little lessthan $60.00.Now that it is confirmed safe to drive, theCaretaker, Harbor Master or other authorizedmember will be able to use the vehiclefor supply errands. We should also acquirea mesh tailgate to replace the piece ofplywood presently used and a cargo net forthe truck bed before using it on the freeway.GHAACNext meeting: September 11, 2012.The Keynotes is published monthly at Hansville,Washington by the Driftwood Key Community Club.The purpose of the Keynotes is to give the membership anoverview of the Board activities, to provide informationabout activities and to highlight issues important to themembers.Comments are welcome.37608 Vista Key Drive, PO Box 299,Hansville, WA. 98340Phone: (360) 638 2077 Fax: (360) 638 2321email: driftwoodk@centurytel.netWebpage: www.driftwoodkey.org10

KEYNOTES September, 2012Driftwood Key Club September 2012Sunday Monday TuesdayWednesdayThursday Friday Saturday1)2)Music by theBay 2pmClubhouseLawn3)DK Officeclosed9 AMLine Dancing1PMKnitting ClubLABOR DAY4)8:30AMStrength WeightGroup5)PSA meeting6pm6)8:30AMStrengthWeight Group12pm Drifters7:00PMDKC BoardWorkshop7)9 AMLineDancing8)9) 10)9 AMLine Dancing11)8:30AMStrength WeightGroup12) 13)8:30AMStrengthWeight Group7PM BoardMeetingClubhouse14)9 AMLine DancingBunco1pm-3pm15)1pmBunco16) 17)9 AMLine Dancing1 PMKnitting Club18)8:30AMStrength WeightGroup19)PSA BoardMeeting5 PM20)8:30AMStrengthWeight GroupInvestmentClub10am-12pm21)9amLine Dancing22)23) 24)9 AMLine Dancing25)8:30AMStrength WeightGroup26)HansvilleLadies Aid9:30-11amPSA BoardMeeting5 PM27)8:30AMStrengthWeight Group10am-12pmInvestmentClub28)9amLine Dancing29)30)

KEYNOTES September, 2012Board of Trustees and Committee ChairsPresident: Larry Schwerin 881-0346 (360) lschwerin21@gmail.comVice President: Bill Buegel 638-0071 (360) wabuegel@mac.comDocks and Waterfront, Architectural ControlSecretary: Mary Bryant 638-2987 (360) mary_bryant76@hotmail.comEventsTreasurer: Dietmar Hell 638-2647 (360) treasurer.dkc@hotmail.comTrusteesCindy Brooke 638-2567 (360) info@brookeproducts.comJohn Remington Buildings and Grounds 638-0533 (360) redondo_john@hotmail.comGHAAC Rep.,John Goldingay Communications 232-6432 (206) johngoldingay@hotmail.comConstance Borgomainerio Lot Maintenance 638 0286 (360) Constance@Borgomainerio.comPublic SafetyAlan Arnesen Pool Committee 638-2093 (360) acspecialists@hotmail.comStorm WaterVolunteersMark Bell Nominating Comm. 638-1263 (360) bellms1@hotmail.comRobin Bookey Web Site 638-1193 (360) Driftwoodkey.orgBruce Cosacchi KEYNOTES 638-2074 (360) sailor54@centurytel.netDon Jones Policies & Procedures 638-1981 (360) djfrogg@comcast.netMarilyn Johnson Governance MJ@Driftwoodkey.comMax Wisner Harbormaster 204-0622 (360)DKC Business Office Michelle McDougall 638-2077 (360) driftwoodk@centurytel.netOffice FAX 638-2321 (360)Bulk Rate37608 Vista Key Drive/P.O. Box 299/Hansville, WA 98340Presorted Std.U.S. PostagePAIDPermit #1Hansville, WA