Audit of USAID/Haiti's Public Law 480 Title II Programs

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disseminated to the Title II community. In the absence of a central repository, it is a challengeto determine what tools have been developed and could be used by the various Title IIcooperating sponsors, particularly new ones. Lack of a better data collection tool (automatedversus handwritten) increases the risk of not reporting accurate, consistent, and reliable data formanagement to use when making decisions and allocating resources. FANTA-2 staff describeddata gaps that could be addressed by improved data collection tools. Therefore we make thefollowing recommendations.Recommendation 9. We recommend that Food for Peace develop a plan to create acentral repository for data management tools developed by Title II partners.Recommendation 10. We recommend that Food for Peace and USAID/Haiti retain theACDI/VOCA tool for potential inclusion in the repository for data management tools.15
EVALUATION OF MANAGEMENTCOMMENTSIn its response to the draft audit report, the Office of Food for Peace and USAID/Haiti concurredwith five recommendations and did not concur with the remaining five. Management decisionswere reached on two recommendations.Summarized below are the comments and the audit team’s evaluation.Recommendation 1. FFP and USAID/Haiti do not agree with the recommendation to establishand implement a plan for the design, tracking, correlation, and analysis of MCHN and nutritionand livelihood integration for the FY 2013 MYAP. FFP and USAID/Haiti officials said they donot believe the recommendation is appropriate because it relates to future Title II multiyeardevelopment programs that have not been designed or awarded at this time.The recommendation is intended for implementation in the next MYAP because it will have thegreatest impact there. The request for application for the next Title II program for Haiti wasissued January 18, 2012, with proposals due by April 19, 2012. The request indicated ananticipated start date of July or August 2012. Therefore, the next MYAP is scheduled to beginin FY 2012 and not FY 2013. The FY 2012 guidance established the integration of livelihoodand MCHN activities as a priority objective, and therefore the recommendation is both valid andtimely for the new MYAP. ADS Chapter 595, “Audit Management Program,” states that areasonable effort must be made to complete corrective action on audit recommendations within1 year of a management decision. This should be sufficient time for implementing therecommendation whether the MYAP is awarded in FY 2012 or 2013. Furthermore, therecommendation is consistent with USAID’s policy of achieving maximum development impactby applying analytical rigor and incorporating continuous learning for adaptive managementbased on risks and opportunities. A management decision has not been reached for thisrecommendation.Recommendation 2. USAID/Haiti does not agree with the recommendation to establish andimplement a plan for the design, tracking, correlation with impact, and analysis of theeffectiveness and efficiency of mothers’ clubs for the FY 2013 MYAP. USAID/Haiti officials saidthey do not believe the recommendation is appropriate because it relates to future Title IImultiyear development programs that have not been designed or awarded at this time.We reiterate the importance of establishing such a plan at the design phase of the next MYAP.ADS Chapter 595, “Audit Management Program,” states that a reasonable effort must be madeto complete corrective action on audit recommendations within 1 year of a managementdecision. This should be sufficient time for implementing the recommendation whether theMYAP is awarded in FY 2012 or 2013. Furthermore, the recommendation is consistent withUSAID’s policy of achieving maximum development impact by applying analytical rigor andincorporating continuous learning for adaptive management based on risks and opportunities. Amanagement decision has not been reached for this recommendation.Recommendation 3. USAID/Haiti agreed to add the evaluation of the cost-effectiveness andefficiency of the various mothers’ club models being implemented by Title II cooperating16
Page 1 and 2: OFFICE OF INSPECTOR GENERALAUDIT OF
Page 3 and 4: CONTENTS Summary of Results .......
Page 5 and 6: This audit determined that USAID/Ha
Page 7 and 8: AUDIT FINDINGS Integration of Key A
Page 9 and 10: Food for Peace and USAID/HaitiDid N
Page 11 and 12: Recommendation 2. We recommend that
Page 13 and 14: Additionally, ADS 203.3.3.2 states
Page 15 and 16: The careful coordination of foreign
Page 17: Title II cooperating sponsors are d
Page 21 and 22: The planning phase of the next MYAP
Page 23 and 24: Appendix IProgram Totals Through FY
Page 25 and 26: MANAGEMENT COMMENTS June 13, 2012ME
Page 27 and 28: USAID/Haiti agrees to include in it
Page 29: U.S. Agency for International Devel

Audit of USAID/Haiti's Public Law 480 Title II Programs

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