Invitation of Quotation for the purchase of Larvicides - Department of ...

Directorate Health & Family Welfare PunjabParivar Kalyan Bhavan,Sector 34-A ChandigarhINVITATION OF QUOTATION FOR PURCHASE OF LARVICIDESItem wise sealed Quotations are invited for the supply of followingLarvicides for National Vector Born Diseases Control Programme for the State ofPunjab:-Sr. No. Name of itemApprox. Budget1 Temephos (50%) 12 lac.2 Pyrethrum (2% extract) 15 lac.3 Bti WP/AS 17 lac.Total Budget for purchase of these items is approximately of Rs. 40 lacs.Interested Original manufacturers/Authorized Agents /Distributor / Suppliers arerequired to submit quotations in two bid system i.e. Technical Bid and FinancialBid separately and both envelope should be put in one envelope. Technical Bidmust be submitted along with necessary documents mentioned in terms andconditions by 02-11-2012 till 11.00 AM in Room No. 505 (above address).Technical Bid will be opened on the same day at 12.00 PM in the presence ofbidders.Detail of Documents comprising list of items, specifications, terms andconditions etc. can be obtained on any working day between 10.00 AM to 3.00PM from Room No. 505 (above address) till 01-11-2012 at a Cost/payment of Rs.200 per document. Biding documents can also be downloaded from the officialwebsite "www.pbhealth.gov.in" and at the time of submitting the documents, ademand draft of Rs. 200 in favour of State Health Society, NVBDCP may beattached with Quotation documents, falling which Quotation of the firm will berejected straightway. The undersigned reserves the right to reject any quotationswithout assigning any reason.Director Health & Family Welfare, Punjab.1

QUOTATION FORM FOR THE SUPPLY OF LARVICIDES UNDER THE STATE HEALTH SOCIETY(NVDBCP)QUOTATION DOCUMENTS SALE PARTICULARSName of Item __________________________________________________________Issued to __________________________________________________________ on dated____________________ against cash/ receipt/ D.D. No.__________________ dated_______________ amounting to Rs. 200/-. issued by Post/ by hand. Request letterNo.___________________ dated ___________________.AUTHORISED SIGNATORY2

Terms & Codintions1. The firm must have a minimum turnover of Rs. 1 Crore for the last 3 years.2. Only those bidders are eligible for bidding who have 2 years of experienceof the concerned item in Department of Health & Family Welfare of anyState of India.3. Every paper/document submitted must be attested and authenticated bythe Authorized signatory of the firm.4. The quotation should be valid for the period of 90 days after the date ofsubmission prescribed by the Society.5. The rate must be indicated exclusive of taxes & as applicable to Govt.Supplies should be separately indicated along-with the other charges ifany. If taxes are not indicated separately it will be termed as inclusive of alltaxes.6. Quantity can be decreased or increased at the time of supply order.7. Quoted rates should be F.O.R. Destination anywhere in Punjab.8. No negotiation will be regarding specifications.9. Earnest money of Rs. 1,00,000/- in the shape of FDR which should be validfor six months in favour of State Health Society, NVBDCP payable atChandigarh must be accompany the quotation. Quotation not accompaniedby earnest money will be rejected straightway.10. The earnest money of the unsuccessful bidders will be refunded after theopening of the Quotation. The earnest money of the successful bidders willbe retained and shall be released only after satisfactorily execution of thework order. No interest shall be paid on the earnest money.11. Delivery period is 7 days from the issue of award letter.12. Late penalty charges will be imposed for late supply of goods over anddelivery period specified as per State Purchase Policy/ guidelines/ Rules.13. The material will be inspected by this office before accepting.14. The supplier must give a undertaking duly attested by the Notary Publicwith his quotation from that his firm has never been blacklisted by theCentral Govt., any State Govt., DGS&D or any other govt. undertaking forthe material he is quoting now.15. The bidder must enclose a affidavit duly attested by the Notary Public thatthe rates quoted are the lowest & neither has been quoted at lower thanthese to any other Department.3

16. The purchaser and supplier shall make every effort to resolve amicably bydirect informal negotiation any disagreement or dispute arising betweenthem under or in connection with the contract.If after 30 days from the commencement of such informal negotiations thepurchaser and the supplier have been unable to resolve amicably thecontract dispute either party may require that the dispute be referred forresolution to Principal Secretary health, Punjab who or her nominee will actas a sole Arbitrator and her decision will be binding on both purchaser andsupplier.17. Director Health & Family Welfare, Punjab reserves the right to reject anyquotation or all the quotations without assigning any reason.18. Material should be as per specifications prescribed in the schedule ofrequirement enclose as Annexure-I,II & III.19. Each item will be evaluated separately.20. Packing- The supplier shall provide such packing of the goods as isrequired to prevent their damage or deterioration during transit to their finaldestination as indicated in the supply order.21. Quotation must be in a sealed envelope superscripting "Quotation forsupply of __________ (name of item) to be opened on 02-11-2012 at 12.00PM should reach this office before the date & time mentioned in thepublication.22. Copy of PAN No (PAN Card) must be attached.23. Complete details/specifications of the items mentioned in Annexure-I,II andIII.24. Latest Authorization from the Original manufacturer should be attachedwith the quotation.25. IS/CIB certificate should be attached with the quotation.26. Latest Vat clearance certificate should be attached with the quotation.27. Copy of proof of manufacturing the concerned item should also beattached.28. Material is to be supplied with stamp of "Government Supply-NVBDCP-Notfor sale".29. Corrigendum/Addendum/Corrections, if any will be published in thewebsite. Bidders are advised to visit our website (www.pbhealth.gov.in)regularly for up to date information.4

30. The Financial bid will be opened only in respect of those firms whosetechnical bids are found substantially responsive by the bid evaluationcommittee.31. The quantity of items can be increased or decreased up to 25% at anystage of procurement.ACCEPTEDSignaturesFULL NAME:COMPLETE ADDRESS OF THE FIRM:5

ANNEXURE – IVDECLARATION FORMI/We ________________ have our ____________________________________ officeat ______________________________________ do declare that I/ We have carefully read all theconditions of bid documents and hereby agree to all the conditions and to supply the goods as perscheduled delivery period of the purchase orders and abide by all the conditions set form therein, forthe supply to Govt. Institutions.Signature :Date :Name of the Organization and Address :Attested By Notary Public:6

ANNEXURE –VANNUAL TURN OVER STATEMENTThe Annual Turnover of M/s ___________________________________________ for thepast three years are given below and certified that the statement is true and correct.Sr. No. Year Turnover( Rs. in Lakh)1. 2009-20102. 2010-20113. 2011-2012Total =Average Turnover Per Annual -Rs. ______________ Lakh.Date:Signature of Auditor/Chartered AccountantSeal:(Name in Capital)7

ANNEXURE- VIPROFORMA OF UNDERTAKING REGARDING BIDDER NOTBLACKLISTED/DEBARREDI_____________________________S/o, W/o______________________________________, (Designation ofDeponent) of (name and complete address of the bidder firm) is authorized signatory of the firm(Name of the bidder firm) , do hereby solemnly affirm and declare as under:-That the firm (Name of the firm) or its Directors/Partners/Owners have not been blacklisted ordebarred by any Govt. undertaking.DEPONENTVERIFICATIONVerified that the contents of the above affidavit are true to my knowledge and belief and nothing hasbeen concealed therein.DEPONENT8

PROFORMA OF UNDERTAKING REGARDING QUOTED RATESANNEXURE- VIII_____________________________S/O,W/O_______________________________________,(Designation of Deponent) of (name and complete address of the bidder firm) is authorizedsignatory of the firm (Name of the bidder firm) , do hereby solemnly affirm and declare asunder:-That the rates quoted to Punjab Health Systems Corporation against Bid ReferenceNo.____________________ are not higher than those quoted to any other Govt.Undertaking/DGS&D or approved in any prevailing Rate Contract for the same model.DEPONENTVERIFICATIONVerified that the contents of the above affidavit are true to my knowledge and belief andnothing has been concealed therein.DEPONENT9

ANNEXURE- VIIIPERFORMA FOR FINANCIAL BIDS. No. Name of item BasicRateExciseDutyDiscountif anySalesTax/VATAnyother taxTotalRate(inclusiveof alltaxes)10

PURCHASE OF LARVICIDESCheck ListSr. Particular/ Detail of DocumentsNo.1 Quotation Document Fee Rs. 200 per document2 Turnover of Rs. 1 Crore of last threeyears(Annexure-V)3 Declaration form(Annexure-IV)4 Earnest Money Rs. 1,00,000/- in the shape ofFDR5 Undertaking duly attested by the Notary Publicwith his quotation from that his firm has neverbeen blacklisted by the Central Govt., any StateGovt., DGS&D or any other govt. undertaking forthe material he is quoting now. Annexure-VI.6 Affidavit duly attested by the Notary Public thatthe rates quoted are the lowest & neither hasbeen quoted at lower than these to any otherDepartment. Annexure-VII7 Copy of PAN CARD8 NIT as per specifications mentioned inAnnexure-I,II & III9 Latest authorizations from Original Manufacturer10 ISI/CIB Certificate11 Proof of manufacturing of concerned item12 Financial Bid in Annexure-VIII put in separateenvelope.Attachedor NotPageNo.Signature of Authorize person of the firm11