April 2014 - West Dean College

PaymentDeposit required £110 per person per course. (Pleaseinclude the cost for cancellation protection indicated onpage 66 if required.)Full payment required if booking less than 6 weeksin advance of course, or if the cost of the course is £110or less. (Please include the cost for cancellation protectionindicated on page 66 if required.)Cancellation protection (per person, percourse) SUBJECT TO AGE LIMITThe cost of cancellation protection must be added to eachdeposit at the time of booking, or if less than 6 weeks inadvance of the course, to the full payment for each course.Card details (AMEX not accepted)Please charge my card below with:Full fee or Deposit (including cancellationprotection if required) and then final balance6 weeks before course start date.Card NoSecurity code (3 digit code on reverse of card)Valid from dateExpiry dateIssue no (if applicable)Name (as on card)ChequeFull fee or Deposit (including cancellation protectionif required)Payable to “The Edward James Foundation Ltd”Please return completedform to: Bookings Office,West Dean College. WestDean, Chichester, West SussexPO18 0QZYour DetailsTitle (Mr, Mrs, Miss, Ms, Dr etc)First NameSurname Male FemaleAddressPostcode Country D.O.B.EmailTelephone homeNationality (Please check your Visa requirements)work/mobileSpecial needs: Please provide brief details here or supply a letter with your booking formDietMobility/OtherIf this is your first course at West Dean College,how did you hear about it?For office UseRoom:I am happy to receive information from West Dean yes noI would like my confirmation emailed postedID:SignatureDateCourse Details (please refer to each course listing in brochure for fees)Courses Course Course/lecture title Dates Cost (£)code1st course2nd course3rd courseAccommodation Accommodation Required? no yes Please indicate your preferred room type and enter costs in the table belowSingle room with shared bathroom facilities (located in the main house and limited in number)Standard room with en-suite or adjacent private bath or shower(located in the main house or annexes)Superior room with en-suite bathroomTwin occupancy?Please select one:Please state name of the person you will be sharing with:If they are attending a course please state the course code:(a separate booking form must be completed).If they are attending on a resident-only basis (non-student).please add £73 per night (full board) Please include the cost of cancellationprotection if required.Single occupancyTwin occupancy see belowSingle occupancyTwin occupancy see belowMain house (bath only)Vicarage (bath with hand held shower attachment)1st course 2nd course 3rd courseCancellation protection (see page 66) SUBJECT TO AGE LIMIT £ £ £(please see page 65 for full Cancellation Protection Terms)Sub total 1st course (including cancellationprotection and accommodation)Sub total 2nd course (including cancellationprotection and accommodation)Sub total 3rd course (including cancellationprotection and accommodation)TOTAL

CANCELLATION PROTECTIONCancellation Protection can be arranged at the time of booking, subject to(i) Under 65 years attained at time of booking, increased to: -(ii) Under 80 years attained at time of booking, subject to the following exclusion:“Any claims arising from physical or mental conditions or disabilities of a recurring orchronic nature from which the Insured Person suffered and was known to suffer during the12-months prior to booking the course”.If the appropriate Cancellation Supplement Fee has been paid, we will reimburse you(The Covered Person) up to £1600.00 for Accommodation and Course Fees (excludingthe Cancellation Supplement Fee) less an amount of £10 for Accommodation and CourseFees up to £110, or £25.00 for Accommodation and Course Fees over £110 should yourparticipation in the Course be cancelled or curtailed before completion, directly as a result ofi. Death, Bodily Injury, Illness or compulsory quarantine of:-(a) a Covered Person, or(b) any person accompanying a Covered Person, or(c) any close relative (including fiance(e)) or business associate necessitating a Covered Personto cancel or curtail his/her participation in the course.ii. Redundancy (provided that such redundancy qualifies for payment under RedundancyPayments Act) or marital breakdown (provided that formal legal proceedings have beencommenced) of:-(a) a Covered Person, or(b) any person accompanying a Covered Person.iii. Summoning to jury service or witness attendance in a court of law of:-(a a Covered Person, or(b) any person accompanying a Covered Person.iv. Major damage or burglary at the home or place of business of:-(a) a Covered Person, or(b) any person accompanying a Covered Person.v. Adverse weather conditions making it impossible for a Covered Person to travel to the pointof departure at commencement of the outward trip.vi. Unforeseen occupational posting of a Covered Person by his/her current employer (notapplicable to self employed persons).vii. Theft of a private motor vehicle up to 7 days prior to commencement of the outward trip,or a motoring accident occurring during travel to the point of departure of:-(a) a Covered Person, or(b) any person accompanying a Covered Person.viii. Strikes, locked out workers, industrial action, riots &/or civil commotions, hi-jack, avalanches,landslides, adverse weather or mechanical breakdown of scheduled aircraft, coach, train or seavessel services in which a Covered Person was booked to travel to participate in the course.DEFINITIONS(1) “BODILY INJURY” means identifiable physical injury which:-(a) is sustained by a Covered Person, and(b) is caused by an Accident during the Period of this Protection, and(c) solely and independently of any other cause, except illness directly resulting from or medicalor surgical treatment rendered necessary by such injury, occasions the death or disablementof a Covered Person within twelve months from the date of the Accident.(2) “ACCIDENT” means a sudden, unexpected, unusual, specific event which occurs at anidentifiable time and place, but shall also include exposure resulting from a mishap to aconveyance in which a Covered Person is travelling.EXCLUSIONS(1) Participation in the course which is booked or commenced by a Covered Person:-(a) contrary to medical advice, or(b) to obtain medical treatment, or(c) after a terminal prognosis has been made.(2) Pregnancy and childbirth.(3) Any condition or set of circumstances known to a Covered Person at the time of effectingthis Protection, where such condition or set of circumstances could reasonably have beenexpected to give rise to Cancellation or Curtailment.(4) Mountaineering (normally involving ropes &/or guides &/or special equipment) sports toursand motor competitions(5) The first £10 each claim for courses and accommodation up to £110.00 and £25 above £110,each Covered Person.(6) Any claim(s) in any way caused or contributed to by an act of terrorism involving the use orrelease or the threat thereof of any nuclear weapon or device or chemical or biological agent.For the purposes of this exclusion an act of terrorism means an act, including but not limitedto the use of force or violence and/or the threat thereof, of any person or group(s) ofpersons, whether acting alone or on behalf of or in connection with any organisation(s) orgovernment(s), committed for political, religious, ideological or similar purposes or reasonsincluding the intention to influence any government and/or to put the public, or any sectionof the public, in fear.(7) This Protection does not cover(a) loss or destruction of or damage to any property whatsoever or any loss or expensewhatsoever resulting or arising therefrom or any legal consequential loss(b) any legal liability of whatsoever nature, directly or indirectly caused by or contributed toby or arising from (i) ionising radiations or contamination by radioactivity from any nuclearfuel or from any nuclear waste from the combustion of nuclear fuel (ii) the radioactive,toxic, explosive or other hazardous properties of any explosive nuclear assembly or nuclearcomponent thereof.(8) The Underwriters shall not be liable to pay any claim or provide any benefit hereunderto the extent that the provision of such cover payment of such claim or provision of suchbenefit would expose them to any sanction, prohibition or restriction under United Nationsresolutions or the trade or economic sanctions, laws or regulations of the United Kingdom.GENERAL CONDITIONAny fraud, misstatement or concealment in the statement made by or on behalf of a CoveredPerson prior to or when effecting the Protection or in the submission of a claim made hereundershall render this Protection null and void and all claims hereunder shall be forfeited.NOTICE TO THE COVERED PERSONThe Protection referred to herein is subject to English Law.All claims for reimbursement should be addressed to Poole Martin Limited who will act as theappointed Claims Coordinator. The address is:Poole Martin Limited – Insurance Brokers8 Elmdale Road, Bristol, BS8 1SLTel: (0117) 927 6676 | Fax: (0117) 922 6935 | Email: andrew.bollen@poolemartin.comWEST DEAN COLLEGE TERMS AND CONDITIONS1 Booking a Course1.1 Courses are open to anyone aged sixteen (16) andover, though those aged sixteen (16) or seventeen (17)must be accompanied by an adult.1.2 In order to book a place on a Course you mustcomplete the Booking Form and return it to theBooking Office with the appropriate Deposit, unlessbooking online.1.3 Your place on a Course will be subject to availabilityand your place on any Course will not be confirmeduntil we send you the Course joining instructions.1.4 If the College is unable to offer you a place on theCourse of your choice, it will notify You and Your namewill be added to a Course waiting list. Any sums Youhave already paid to the College in respect of thisCourse will be returned to You.2 The College’s Rights and Obligations2.1 The College reserves the right to change the venue,time, date, or Tutor of any Course where such change isnecessary to facilitate the delivery or better delivery ofsuch Course.2.2 The College reserves the right to modify the content ormethod of delivery of any Course from time to time.2.3 The College reserves the right to withdraw from anyaccreditation scheme at any time or to cancel anyCourse if in the College’s opinion it is no longer viable.2.4 The College reserves the right to give your contactdetails to your course tutors unless you contact ourBookings Office to opt out.3 Your Rights and obligations3.1 You should bring Your joining instructions with you tothe start of the Course.3.2 You must notify the College, in writing, if any of Yourregistration details change including but not limited to Yourname, address, telephone number and/or e-mail address.3.3 You agree to comply with all of the College’s policiesand procedures applicable to You and to act withcourtesy, consideration and integrity at all times towardsthe College, its staff and other students at the College.The College reserves the right, in its absolute discretion,to terminate this agreement and to remove You fromthe Course and/or to exclude You from the College incircumstances where Your conduct is deemed by theCollege to be unfit or unsuitable or damaging to theCollege or its reputation. If You are removed from theCourse in accordance with this clause, the College willnot refund any sums paid by You to the College.4 Payment & Charges4.1 You must pay the Deposit or the full Course Fee (ifsuch amount is less than or equal to the minimumDeposit value stated in the Brochure) at the same timeas You send the College the Booking Form. Payment ofthe balance of the Course Fee (if relevant) will be duesix (6) weeks prior to the Course start date.4.2 If you fail to pay the full Course Fee when it is due theCollege reserves the right to cancel your place on theCourse with immediate effect and to keep any Depositthat you may have paid.4.3 The Course Fee and accommodation fee are as statedin the Brochure. The Course Fee includes use of thefacilities and refreshments as further described in thefull course description.4.4 You may pay (or part-pay) the Course Fee for shortcourses (including any accommodation charges) usinggift vouchers (which are available from the College inthe values of £5, £10, £25, £50 and £100) or LoyalLobster vouchers (which are issued under the College’sloyalty scheme in the value of £100 and which aresubject to separate terms and conditions).4.5 You must pay all charges in connection with anypayments made by bank transfer.4.6 Any damage caused by You (other than fair wearand tear) to the College, its facilities, equipment orresources will be separately invoiced by the College andsuch amounts shall be payable by You on demand.5 Course Transfer / Cancellation5.1 You may transfer Your booking to an alternative publishedcourse, providing there is a place available on that course,however Your request must be received at least six (6)weeks prior to the Course start date for the originalCourse. The College will charge You an administrationfee of twenty-five pounds (£25) in order to transfercourses. If the Course Fee for the alternative Course ismore expensive than the original Course you must payany additional Course Fee immediately upon makingthe request to transfer. The College will reimburse thedifference in Course Fees to you (less the £25 admincharge) if the original Course Fee was more expensivethan the Course Fee for the alternative Course.5.2 The College reserves the right to cancel this agreementwith You if it is prevented from or delayed in thecarrying on of its business due to circumstances beyondits reasonable control.5.3 The College reserves the right to cancel the Courseat any time, in this event You will be notified as soon aspossible.5.4 If Your booking and/or Course is cancelled by theCollege You can:5.4.1 transfer to another Course (You will have to pay anyadditional Course Fee) ; or5.4.2 receive a full Refund for any Course Fee, Deposit andcancellation protection fees You have paid.5.5 Cancellation of bookings by You:5.5.1 if You wish to cancel Your booking, You must notify theBookings Office as soon as possible by telephone andthen confirm such cancellation in writing; then5.5.2 if appropriate, the College will promptly send You acancellation protection insurance claim form.6 Refund Policy6.1 If You cancel Your booking within the Cooling Off Period(as defined in clause 20.1.3), You will be entitled to a fullRefund (including Refund of Your Deposit), pursuant tothe Consumer Protection Regulations.6.2 Subject to clause 6.1, provided You cancel Your bookingno less than six (6) weeks prior to the Course startdate, the College will refund any Course Fee You havepaid, save for Your Deposit.6.3 The College will refund neither the Course Fee norYour Deposit if You:6.3.1 cancelled Your booking within six (6) weeks of theCourse start date; or6.3.2 fail to attend all or any part of the Course for any reasonwhatsoever including (without limitation) ill health.6.4 Save as provided for in clauses 6.1 and 5.3, the Collegewill be under no obligation to refund Your Deposit.6.5 Subject to clause 6.1, You will not be entitled to aRefund of any Course Fee (or other fees) if the Collegeterminates this Agreement due to Your breach of any ofthese Terms.7 Accommodation7.1 Accommodation for Course study is allocated on afirst-come, first-served basis. If the College does notoffer You Your preferred choice of accommodation, thenthe College will use reasonable endeavours to allocateYou alternative accommodation and Your fees will beadjusted accordingly.7.2 The College will use reasonable endeavours to ensurethat Your room is available from 4.00pm on the day youare due to arrive and You must vacate rooms by 10.00am(both times GMT) on the last day of your Course.7.3 You must ensure that the accommodation, itsfurnishings and effects are kept as clean and tidy asis consistent with their proper use and in any eventYou shall ensure that such are in no worse a condition(fair wear and tear excepted) upon the end of Yourstay than they were when You originally entered suchaccommodation.7.4 You will notify the College immediately of any damageto the accommodation, its furnishings or effects(whether caused by You or otherwise) on vacating Yourroom. You are not permitted to share Your room withanyone else at any time unless arranged in advance withthe College and any additional fees have been paid.0844 4994408 | bookingsoffice@westdean.org.uk | online booking at www.westdean.org.uk 65

8 Accessibility8.1 The College’s premises comprise a large historicbuilding with several changes in floor level. The Collegehas made adaptations to its premises in an attempt toenable those with disabilities to attend Courses. Youmust indicate any concerns You may have in relation toaccess (or any other concerns) on Your booking form.You can give specific details on a separate, confidential,sheet of paper. You will then be contacted by a memberof the College’s staff who will discuss Your individualrequirements.9 Materials and Equipment9.1 Prior to the start of your Course You will be given adetailed list of materials and/or equipment which areneeded for the Course. The cost of such materials and/or equipment is not always included in the Course Fee,thus You may have to pay for such materials and/orequipment in addition to the Course Fee.10 Limitation of liability10.1 This clause 10 sets out the entire liability of the Collegein respect of any breach of these Terms; and anytortious act or omission including negligence arisingunder or in connection with these Terms.10.2 Notwithstanding any other provision in these Terms,neither party’s liability to the other for death orpersonal injury resulting from its own negligence shallbe limited.10.3 The College shall not be liable to You for any of thefollowing losses or damage (whether or not such lossesor damage were foreseen, direct, foreseeable, known orotherwise):loss of revenue; loss of actual or anticipated profits(including without limitation loss of profits on contracts);loss of the use of money; loss of business; loss ofopportunity; loss of goodwill; loss of reputation; loss of,damage to or corruption of data; or any indirect, specialor consequential loss or damage howsoever.10.4 Subject to clauses 10.2 and 10.3 above, the totalaggregate liability of the College arising out of, or inconnection with these Terms whether for negligenceor breach of contract or any case whatsoever shall becapped at the total amount of sums paid to the Collegeby You.10.5 The terms of this clause 10 shall survive the terminationof these Terms.11 Changes to Published Information11.1 While the College has made reasonable endeavoursto ensure the accuracy of the Brochure, the Collegereserves the right to make changes to any Courses(or other information) as may be necessary. You willbe notified of any proposed changes to the Course inadvance, wherever this is reasonably possible.12 Notices12.1 Any notice or other communication required to begiven by You to the College under these Terms, shallbe in writing and shall be delivered personally, or sentby pre-paid first-class post or recorded delivery or bycourier, to the Director of Finance and Enterprise at theaddress set out on the back cover of this Brochure or asotherwise specified by the College in writing to You.13 Waiver13.1 A waiver of any term, provision or condition of theseTerms shall be effective only if given in writing andsigned by both parties and then only in the instance andfor the purpose for which it is given.13.2 No failure or delay on the part of the College inexercising any right, power or privilege under theseTerms shall operate as a waiver of such right, power orprivilege, nor shall any single or partial exercise of anyright, power or privilege preclude any other or furtherexercise of it or the exercise of any other right, poweror privilege.14 Invalidity14.1 If any provision of these Terms (or part of any provision)is found by any court or other authority of competentjurisdiction to be invalid, illegal or unenforceable, thatprovision or part-provision shall, to the extent required,be deemed not to form part of these Terms, and thevalidity and enforceability of the other provisions ofthese Terms shall not be affected.14.2 If a provision of these Terms (or part of any provision)is found illegal, invalid or unenforceable, the provisionshall apply with the minimum modification necessary tomake it legal, valid and enforceable.15 Entire Agreement15.1 These Terms and its Schedule constitute the entireagreement and understanding between the partiesand supersedes any previous agreement between theparties relating to the subject matter of this Agreement.15.2 You acknowledge and agree that in accepting theseTerms You do not rely on, and shall have no remedy inrespect of, any statement, representation, warranty, orunderstanding (whether negligently or innocently made)of any person (whether party to these Terms or not)other than as expressly set out in these Terms. Nothingin this clause shall operate to limit or exclude anyliability for fraud.15.3 Unless otherwise expressly provided elsewhere inthese Terms, the Agreement may be varied only by adocument signed by both parties.16 Exclusion of third party rights16.1 The Contracts (Rights of Third Parties) Act 1999 shallnot apply to these Terms and no person other than theparties to the Agreement shall have any rights under it,nor shall it be enforceable under that Act by any personother than the parties to it.17 Governing law and jurisdiction17.1 These Terms, and any dispute, controversy, proceedingsor claim of whatever nature arising out of or in any wayrelating to them or their formation, shall be governed byand construed in accordance with the laws of Englandand the parties submit to the exclusive jurisdiction ofthe English Courts.18 Enquiries and other important information18.1 The following are not permitted on the College’spremises (or in the courtyard eating area):18.1.1 Smoking; or18.1.2 pets, other than assistance dogs (and such must not beleft in vehicles in the College’s car park at any time).18.2 The College will endeavour to cater for special dietsrequired for medical reasons. You must provide detailson Your booking form if You have any special dietaryrequirements. If You wish to discuss Your requirementsin detail, contact the Head of Catering on telephonenumber 01243 818268. Please note we cannot cater forstrict vegans.19 Cancellation Protection Insurance19.1 The terms of the cancellation protection insurance areas set out in the Brochure.19.2 In order to take out Cancellation Protection you musttick the appropriate box on the Booking Form andenclose the appropriate cancellation protection fee andsend it together with your Booking Form and deposit tothe College’s Bookings office.20 Definitions20.1 In these Terms the following words shall have thefollowing meanings:20.1.1 “Brochure” means the current Course brochure inwhich the Course was advertised;20.1.2 “Booking Form” means the form contained within theBrochure;20.1.3 “Cooling Off Period” means the period beginningtwo (2) days after You send Your completed BookingForm to the College and ending upon the expiry of thefollowing seven (7) business day period;20.1.4 “Consumer Protection Regulations” means theConsumer Protection (Distance Selling) Regulations2000 (SI 2000/2334), as amended by the ConsumerProtection (Distance Selling) (Amendment) Regulations2005 (SI 689/2005);20.1.5 “Course” means the course of study run by the College;20.1.6 “Course Fee” means all the fees to be paid by You oron Your behalf to the College under these Terms (notincluding the Deposit), as stipulated in the Brochure;20.1.7 “Deposit” means the deposit to be paid to the Collegeto reserve Your place on the Course (as set out in theBrochure);20.1.8 “Refund” means a refund of the Course Fee followingcancellation under clause 5 of these Terms such refundto be made within thirty (30) days beginning with thedate on which notice of cancellation was sent;20.1.9 “Terms” means these standard terms and conditions.ACCOMMODATION FEES WINTER 2013/14 PER PERSON accommodation includes dinner and breakfast(see course entries for course fees)Rooms with sharedbathroom facilities(limited availability)Standard Rooms withprivate bath/shower(ensuite or adjacent)SingleoccupancyTwinoccupancySuperior Rooms withensuite bath/showerSingleoccupancyTwinoccupancyWE weekend Fri eve to Sun pm £103 £141 £95 £169 £1072D 2 day course £103 £141 £95 £169 £107LW long weekend (Thu/Fri eve to Sun/Mon pm) £162 £219 £150 £261 £1683D 3 day course £162 £219 £150 £261 £1684D 4 day course £221 £297 £205 £353 £2295D 5 day course £280 £375 £260 £445 £2906D 6 day course £339 £453 £315 £537 £351MI Musical Instrument Making on pages 58–59 *£396 *£567 *£360 *£693 *£414The course fees shown against the Musical Instrument Making courseson pages 58–59 include all dinners – the room rates have therefore beenreduced accordingly.* Dinners each evening are also included in the course fees for *£88 *£126 *£80 *£154 *£92WE4185, WE4310, WE4387 and WE4466 on pages 26–27.RESIDENT ONLY non-students A rate of £73 per night full board is payable by a partner sharing a room with a paying student.Course deposits and cancellation protection per person per courseDepositsCancellation Protection SUBJECT TO AGE LIMITSee page 65 for full details of cancellation protectionMore than six weeks prior to the course, a deposit of £110 Course fees and accommodation up to £110 £11secures a place (or the full course fee if £110 or less). Any Course fees and accommodation up to £710 £23balance is payable six weeks prior to the start of the course. Course fees and accommodation above £710 £3966 Fees listed for each course are non-residential – please see page 66 for accommodation costs | Short Courses November 2013–April 2014