JOB PROFILE Job Title: HR Assistant Accountable to: HR ... - Cafcass

UNCLASSIFIEDJOB PROFILEJob Title:Accountable to:Responsible for:Key WorkingRelationshipsRole Requirements:HR AssistantHR Transactional Officer/HR Transactional Co-ordinatorN/ADirector of HR & OD, HR Senior Management Team,HR Business Partners, HR Officers, CMT Members,Heads of Service, Service Managers, Office Managers,Internal and External Stakeholders e.g., Payroll/Pensionproviders, Occupational Health, Recruitment Partners.(See attached person specification)Terms of EmploymentBand: 2Salary:London Weighting:Superannuation:Annual Leave:£17,146 - £19,500 per annum£4,250 per annum for staff with a permanent work base inGreater London.The pension scheme used by Cafcass is the WestYorkshire Pension Fund (a Local Government PensionScheme). This is also our auto enrolment scheme.Contribution rates are based on a tiered system.28 days rising to 33 days after 5 years reckonableservice, inclusive of 3 statutory / privilege days to betaken between Christmas and New Year.Updated March 2013 1UNCLASSIFIED

Updated March 2013 2UNCLASSIFIEDJOB SUMMARYUNCLASSIFIEDTo contribute to HR transactional service delivery in line with HR Service LevelAgreement requirements ensuring improvements and efficiencies in systems andprocesses obtained.MAIN DUTIES AND RESPONSIBILITIESSafeguarding1. Contribute to ensuring safeguarding checks are maintained within policyrequirements.2. Supporting and contributing to organisational wide activities to meet statutoryand professional responsibilities with regard to safeguarding children.Service Effectiveness Including Information Management3. Prepare correspondence for internal/external stakeholders as appropriate.4. Ensure payroll and pension requirements are recorded, progressed andquality assured.5. Ensure data held within the computerised HR and Payroll and records systemis accurate.6. Maintain electronic and manual filing systems (including updatingspreadsheets and HR databases).Support to Achieve Effective Service Delivery7. Effectively undertake recruitment and selection processes ensuringcampaigns are delivered in a timely and effective way with high levels ofquality assurance in recording and production of recruitment packs.8. Assist with the maintenance and quality assurance of absence recording,support to HR Business Partners and accuracy of payroll records.9. Provide first line of advice for HR transactional queries and correspondence,in accordance with policy and legislative requirements, e.g. contract variations,special leave requests etc.10. Contribute to the continuing development of HR transactional servicesensuring ongoing efficiencies and effectivenessEngagement & Partnership Working11. To provide mentoring and support for the HR Administrator.12. To be a proactive team player and play a full part in meetings and events asappropriate and required13. To be an effective representative for Cafcass and to act at all times in aprofessional manner conducive to promoting a positive Cafcass image.

Updated March 2013 3UNCLASSIFIEDGeneralUNCLASSIFIED14. Ensure that all work undertaken complies with data protection and freedom ofinformation requirements.15. To maintain confidentiality at all times, in accordance with the Data ProtectionAct, and to be aware of the sensitivity of HR issues in all aspects of the role.This job profile is not a definitive list of responsibilities but identifies the key componentsof the role. The specific objectives of the postholder will be subject to review as part ofthe individual performance review process.

Updated March 2013 4UNCLASSIFIEDUNCLASSIFIEDKey: Assessed by Application Form: AAssessed at Interview:IAssessed by ExerciseEDocumentary EvidenceDHR AssistantPERSON SPECIFICATIONA I E DQualificationCertificate in Personnel Practice or willingness to work towards. X X X XService Effectiveness and Information ManagementEffective written and oral communication skills with ability to X X Xrelate to a wide variety of different audiences.Knowledge of general office practice and procedures. X X XExperience of working to deadlines and with attention to detail. X X XThe ability to deal with sensitive matters and an understanding X X Xof confidentiality issues including data protection.Good level of numerical ability. X X XSupport to Achieve Effective Service DeliveryAbility to remain calm, confident and professional. X X XAbility to use own initiative within negotiated limits. X X XExperience of prioritising conflicting tasks. X X XEngagement and Partnership WorkingHighly developed interpersonal skills, teamwork skills and the X X Xability to work with minimum supervision.The ability to portray a professional and positive image of HR. X X XGood interpersonal skills and the ability to encourage positiveworking relationships.A team player that can build positive relationships and workeffectively with others.Committed to ensuring that all practice and engagement withothers is free from discrimination and adheres to equalopportunities legislation and organisational policies.X X XX X XX X X

Updated March 2013 5UNCLASSIFIEDUNCLASSIFIEDGeneralExperience of working in a HR setting supporting transactional X X Xactivities.To be confident and comfortable using a wide range ofx x xInformation technology tools and packages.Ability to input onto databases accurately. X X XAbility to deal tactfully and sensitively with people. X X XAbility to adapt to a changing environment. X X XVersatile and willing to learn. X X XCommitted to own personal development. X X X