Registrar of Births, Deaths, Marriages & Civil Partn - Carrickfergus ...

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Registrar of Births, Deaths Marriages & Civil Partnerships (Job Share) Job Description cont’dPRINCIPAL DUTIES AND TASKS continued:2. Registration of Births/Still Births and Deaths(i)(ii)(iii)(iv)(v)(vi)Registration of births/still births and deaths in the Council area.Issue of certified copies of births/deaths/still birth certificates at the time ofRegistration and thereafter to the general public.Carry out appropriate checks to ensure non-duplication of Registrations orabsence of Health and Care Numbers.Determination of whether to report certain deaths to the DistrictCoroner in accordance with the Registrar General’s Regulations andthe Coroner’s Act.Issue of appropriate forms (currently form 21 certificates) for the Disposal ofBodies and appropriate certificates (currently Form 36 certificates) for DHSSpurposes.Making returns on deaths/births/still births to the General Registrar Office andto notify the appropriate pension Department of deaths of professional persons.3. Registration of Marriages(i)(ii)(iii)(iv)(v)(vi)(vii)(viii)(ix)(x)(xi)Interviewing and advising clients regarding the legal preliminariesfor civil and religious marriages.Inspecting and validating a wide range of relevant documentsbefore proceeding with the necessary legal requirements or any marriageprocess.Performing and solemnizing civil marriages at the appropriate Council Office asrequired by the various marriage laws.Travelling to and conducting marriage ceremonies in venues approved byCouncil under the Marriage (Northern Ireland) Order 2003 for the purpose ofensuring compliance with registration.Registration of religious and civil marriages solemnized within CarrickfergusBorough under the Marriage (Northern Ireland) order 2003.Attending private homes of housebound and detained persons inorder to perform and solemnise Marriages under the Marriage Act 1983.Custody and Security of all Marriage Register books from 1845 to date and theissue of marriage certificates as required from the Registers.Keeping, updating and maintaining a Register of Church Buildings registered inthe Council area.Providing all clergy with relevant official forms and written guidelines.Making weekly returns of all marriages that have taken place to the GeneralRegistrar Office.Inspecting venues proposed by application under the Marriages (NorthernIreland) Order 2003 to ensure compliance with “fit and proper” qualification andliaise with Building Service Department.Page 2 of 4
Registrar of Births, Deaths Marriages & Civil Partnerships (Job Share) Job Description cont’dPRINCIPAL DUTIES AND TASKS continued:4. Registration of Civil Partnerships.(i)(ii)(iii)(iv)(v)Interviewing and advising clients regarding the legal preliminaries for civilpartnerships.Inspecting and validating a wide range of documents before proceeding withthe necessary legal requirements of civil partnership.Conducting the official formation at the Council office or an approved venue.Registration of civil partnership conducted within Carrickfergus Borough underthe Civil Partnership Act 2004.Making weekly returns of all civil partnerships that have taken place to theGeneral Registrar Office.5. Marriage Abroad(vi)(vii)(viii)(ix)Dealing with all queries regarding marriage abroad.Inspecting and validating documents before proceeding with necessary legalrequirements.Issuing of Certificates of Legal Capacity to Marry.Advising clients of procedure to ensure easy access to marriage certificatesonce they have returned to the United Kingdom.6. Finance7. Staff(i) Assessing and determining, in conjunction with the Management Accountant, thecost of the Registration service biannually to ensure accurate recoupment ofcosts from the General Registrar Office.(ii) Preparing regular returns of all registration work carried out for presentation toCouncil members.(iii) Responsible for all fees received.(iv) Safe keeping of stock of GRO Registration Stamps and money (Stock £5,000approx.).(v) Making regular lodgments to the Finance Team.To supervise part-time Deputy Registrar and Second Deputy Registrars as and whenrequired.• CONFIDENTIALITY: The post holder must respect the confidential nature ofCouncil’s business and agree not to communicate such information externally orinternally whether verbally, in writing or by electronic means without the explicit priorconsent of the appropriate authority.• OTHER DUTIES: Any other duties commensurate with the salary and hours of workas may be required.Page 3 of 4
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