Procurement Guide - University of Maryland University College

Simplified Procurement ProceduresOrders $4,999 or LessIn accordance with the Procurement Policies and Procedures established by the UniversitySystem of Maryland and implemented by UMUC, if a department has a requirement for smalldollar procurements $4,999 or less, the following procedures apply. It is prohibited tointentionally split orders to avoid following the appropriate procurement procedures.Competition is preferred but not required.The VISA Purchasing Card (“P-Card”) must be used wherever possible inaccordance with the Policies & Procedures governing the use of the P-Card.Please note that for some purchases, the P-card cannot be used as they arerestricted by either State of Maryland or UMUC policy.If the P-Card is not used, the request must be submitted via PeopleSoft toProcurement for processing.Where time permits and it makes good business sense to compare pricing,departments and/or Procurement Office may attempt to do so by doing thefollowing: Contact a minimum of two vendors via telephone, faxes, email, etc. (includingMBE Certified contractors). Document for the record the pricing obtained (have the vendors faxquotations, print email information, etc.) Make a note of additional pricing or attach documentation to requisition andforward to the Procurement Office.If you have any questions, contact the Procurement Office on ext. 7706 or at (301) 985-7706.Page 8 of 17