Health Education England SCHEME OF DELEGATION

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This document provides reference to areas of delegated responsibility as defined inBoard’s Standing Orders and Standing FinancialInstructions.The following abbreviations are used throughout:Chief Executive (CE)Director of Finance (DF)Corporate Secretary (CS)Head of Internal Audit (HIA)Audit Committee (AC)SCHEME OF DELEGATION IMPLIED BY WAYS OF WORKING(STANDING ORDERS)SO ref Delegated to Powers delegated3.1 Chair Urgent decisions on behalf of Authority (subject to report atnext meeting).3.3 Corporate Maintain a register of members’ interests in any matterSecretary relating to the Authority.3.4.2 Chair Determine the nature of a formal vote.3.4.5 Chair Cast a second and deciding vote in the case of an equalvote.4 Chair The decision of the Chair on order, relevancy and regularityand interpretation of Ways of Working (Standing Orders)shall be final as advised by the CE and CS.5.1.1 Corporate Responsible for formally recording meetingsSecretary5.1.2 Chair Responsible for summarising action points and decisionsduring the meeting.5.1.3 CE Review draft Board minutes5.1.4 Chair Approve Board minutes5.1.6 Chair Sign the minutes at the following meeting creating an officialrecord of the meetingSCHEME OF DELEGATION IMPLIED BY STANDINGFINANCIAL INSTRUCTIONSSFI ref Delegated to Powers delegated1.2.2.1 CE Overall executive responsibility for Authority’s activities andmeeting resource and cash limits1.2.2.2 DF CE to delegate detailed responsibility for financial activitiesand controls to DF1.2.2.3 CE and DF Responsible for the implementation of the Authority’sfinancial policies and for co-ordinating any corrective actionnecessary to further these policies1.2.2.4 CE Staff to be notified of SFI responsibilities1.2.3.1 DF Approve all financial procedures1.2.3.2 DF Provision of financial advice to members and staff1.2.3.2 DF Design, implementation and supervision of systems ofinternal financial control2
1.2.3.2 DF Maintenance of proper accounting records1.2.3.4 DF Ensure cash is drawn for approved expenditure only andonly at the time of need1.2.4.1 Board, Responsible for the security of the Authority’s property;members avoiding loss; exercising economy and efficiency in the useand of resources; conforming with SOs, SFIs, Scheme ofemployees Delegation and Financial Procedures1.2.4.1 Any officer Report any irregularities or impropriety relating to theseregulations to the Director of Finance1.2.4.1 DF Consider any such suspicions to determine if the caseshould be referred to the Local Counter Fraud Specialist1.2.5.1 Directors Directors responsible for arranging contracts shall ensurethat those contracts are correctly monitored and governed1.2.5.2 CE Ensure that contractors who are empowered by the Authorityto commit the Authority to expenditure are aware that theyare covered by the SFIs1.2.6.1 AC Provide an independent and objective view of internal control1.2.6.2 AC Chair Report evidence of ultra vires transactions, evidence ofimproper acts or other important matters to the DF and CE.If the matter is not resolved the matter will be raised at a fullmeeting of the Board2.1 DF Prepare and submit financial plans in accordance with DHrequirements2.2 DF Ensure that financial details contained within serviceagreements of contracts are consistent with the requirementto balance income and expenditure2.3 CE Compile and submit annual business plan to Authority2.4-2.11 DF Compile financial estimates, forecasts and monitor spendingand report on exceptions2.12-2.15 CE Establish delegated budgeting control framework2.16 DF Inform CE of financial consequence of change in policy, payawards and other events affecting budgets and advise on thefinancial and economic aspects of future plans and projects2.17 CE Ensure appropriate financial monitoring forms are submitted3 DF Preparation of annual accounts4.1-4.7 CE and DF Overall banking arrangements5.1.1 CE Ensure adequate appraisal process in place for determiningcapital expenditure priorities5.1.2 CE Ensure that a business case is produced in line withguidance5.1.2 DF Certify the costs and revenue consequences of businessescases5.1.5 DF Issue procedures for the regular reporting of expenditure andcommitment against authorised expenditure5.1.6 CE Authorise an officer of the Authority to commit expenditure,proceed to a competitive offer and approval to accept asuccessful competitive offer5.1.7 DF Issue procedures governing financial management5.2.1 CE and DF Maintain Asset Register and Register of Inventory Items5.2.2 DF Determine necessary action in the case of persistent breachof agreed security practices5.2.3 CE Define the items of equipment to be recorded on either theCapital Asset Register or Inventory Register5.2.6 DF Approve procedures for reconciling balances on fixed asset3
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Health Education England SCHEME OF DELEGATION

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