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TAUMARUNUI/OHURA WARD COMMITTEEORDER PAPERA MEETING OF TAUMARUNUI/OHURA WARD COMMITTEE WILL BE HELD IN THETAUMARUNUI ROOM (COUNCIL CHAMBER), HUIA STREET, TAUMARUNUION THURSDAY 8 AUGUST 2013 AT 1.00PMPUBLIC BUSINESS1 Apologies2 566759 - Public Forum: Temporary Suspension and Reinstatement ofStanding Orders53 Confirmation of Minutes: 13 June 2013 6 - 84 557262 – Deputation: Jeremy Cummings, Horizons Regional Council 95 566790 – Taumarunui Lions Club Proposal for Children’s Swing atTaumarunui Domain Playground10 - 136 566790 – Cherry Grove Fencing and Drainage 14 - 357 566762 – Northern Ruapehu Citizen Award 2013 36 - 398 565870 – Social Sector Trials Update 40 - 489 567058 – Confirmed Enterprising Taumarunui Incorporated Minutes 49 - 5610 566757 - Capital Works and Other Items of Interest 57 - 59Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do notrepresent policy until such time as they might be adopted by resolution. This Order Paper may be subject to amendment either byaddition or withdrawal of items contained therein.Taumarunui/Ohura Ward Committee – Public Business – 8 August 2013Page 4

5Report to: Taumarunui/Ohura Ward CommitteeMeeting Date: 8 August 2013Subject:Public Forum: Temporary Suspension andReinstatement of Standing OrdersDocument No: 566759 File: A05-0014Purpose of Report1.1 The purpose of this Report is to enable the Committee to temporarily suspend StandingOrders in their entirety to allow Members and the public to address the Committee.Suggested Resolution(s)1 That the Report on Public Forum: Temporary Suspension and Reinstatement of StandingOrders be received.2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, theCommittee temporarily suspends Standing Orders in their entirety to allow Members andthe public to address the Committee.The Committee received addresses as follows:……RESOLVEDThat, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, theCommittee reinstates Standing Orders in their entirety for consideration of the agenda.Sarah DoyleEXECUTIVE ASSISTANT29 July 2013

6UnconfirmedUnconfirmedTAUMARUNUI/OHURA WARD COMMITTEEMINUTESMEETING HELD IN THE TAUMARUNUI ROOM (COUNCIL CHAMBER),HUIA STREET, TAUMARUNUI ON THURSDAY 13 JUNE 2013 AT 1.00PMPUBLIC BUSINESSPRESENTChairperson Bruce Broderson Taumarunui WardCouncillors: Ron Cooke Taumarunui WardGraeme Cosford Taumarunui WardKaren Ngatai Taumarunui WardStaff: Pauline Welch Group Manager Customer ServicesRebecca Van Orden Team Leader Community PropertySarah Doyle Executive AssistantAndrea Nicol Technical Services Co-ordinator1 APOLOGIES A05-0014RESOLVEDThat the apology received from Mayor Sue Morris and Councillor Marion Gillard be receivedand Leave of Absence granted.2 562081 - PUBLIC FORUM: TEMPORARY SUSPENSION ANDREINSTATEMENT OF STANDING ORDERSA05-0014Members considered a report to enable the Committee to temporarily suspend StandingOrders in their entirety to allow Members and the public to address the Committee.RESOLVED1 That the Report on Public Forum: Temporary Suspension and Reinstatement ofStanding Orders be received.2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, theCommittee temporarily suspends Standing Orders in their entirety to allow membersand the public to address the Committee.The Committee received addresses as follows:Max Crockett, Kakahi Community Groupo Pine Tree on Ako Street identified as safety hazard and Totara Trees on TeRena Road are to be felled by Manunui Club members and sold for firewood.o The Kakahi Community Plan includes forming the Piwari Street extension toimprove access to the Whanganui and Whakapapa Rivers. Funding ofTaumarunui/Ohura Ward Committee – Public Business – 13 June 2013Page 1

Unconfirmed7Unconfirmed$8,575 has been received from the Whanganui River Enhancement Trust toprovide vehicle access and a parking area. There is some resistance fromthe community and the Community Group are looking at various options topresent to Council.o Waiting on progress from Council regarding Te Rena Road open drain.Catchment study being undertaken by Engineers.o Beautification planting programme to start next week. Support from Councilappreciated.o Kakahi Hall Committee has transferred to the Kakahi Community Group.Meetings are held in the Hall from 7.30pm on the first Wednesday of everymonth.Paul Gellatly, Taumarunui Lions Club.o Tabled draft design of older children’s swings that the Lions Club would liketo build children in the Taumarunui Domain. The current swing does notcomply with Playground Standards and is located in the wrong place.Council’s Team Leader Community Property advised that Council may lookat a similar design for the Matapuna playground.Councillor Ngataio Unkempt sections in Matapuna. Need to find legislation that allows for cleanup and cost recovery if property owners don’t do it themselves.o Attended recent Kakahi Community Group meeting and there is a lot ofopposition to the opening of the paper road.Councillor Cosfordo Asked for an update on Adventure Highway signage. Council’s TechnicalServices Co-ordinator advised that designs are due next week and the logois being finalised. The signs will be forwarded to NZTA for approval. Costswill be included in this financial year.o Believes the Lions Club swing design is a good solution, but would like toensure it doesn’t encroach on the skatepark area that could be used for ahalf pipe.o Matapuna bus shelter.o New Taumarunui i-SITE development to be included in the TOWC CapitalWorks report. Separate item to be included on next agenda.Councillor Cookeo Something needs to be done at Cherry Grove to prevent cars getting stuck.The area either needs to be drained or fenced. Council’s Team LeaderCommunity Property to investigate.RESOLVEDThat, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, theCommittee reinstates Standing Orders in their entirety for consideration of the agenda.3 CONFIRMATION OF MINUTES: 11 APRIL 2013 M80-0003RESOLVEDThat the Public Business Minutes of the Taumarunui/Ohura Ward Committee meeting heldon 11 April 2013, are confirmed as a true and correct record.Taumarunui/Ohura Ward Committee – Public Business – 13 June 2013Page 2

Unconfirmed8Unconfirmed4 563630 – ROAD NAME CHANGE – KAITUPEKA PAH ROAD R75-0338Members considered a Report seeking a recommendation to Council in regard to correctingthe name of Kaitupeka Pah Road. Council’s Technical Services Co-ordinator spoke to theReport and answered Members’ questions.RESOLVED1 That the Report on Road Name Change – Kaitupeka Pah Road be received.2 That Taumarunui/Ohura Ward Committee recommends to Council that KaitupekaPah Road be renamed Hia Kaitupeka Pa Road.5 563833 – CAPITAL WORK AND OTHER ITEMS OF INTEREST R40-0020Members considered a Report providing an update on planned capital works and otheritems of interest in the Taumarunui/Ohura Ward Committee area in 2012/13.RESOLVEDThat the Report on Capital Works and Other Items of Interest be received.There being no further business, the meeting concluded at 2.10pm.Dated at Taumarunui this 8 th day of August 2013Bruce BrodersonCHAIRPERSONTaumarunui/Ohura Ward Committee – Public Business – 13 June 2013Page 3

9Report to: Taumarunui/Ohura Ward CommitteeMeeting Date: 8 August 2013Subject:Deputation: Jeremy Cummings, Horizons RegionalCouncilDocument No: 557262 File: M60-0003Purpose of Report1.1 The purpose of this Report is to advise that Jeremy Cummings from Horizons RegionalCouncil will be in attendance to discuss local Regional Council matters including thewalkway along the Whanganui River from Cherry Grove.Suggested Resolution(s)That the Report on Deputation: Jeremy Cummings, Horizons Regional Council be received.Sarah DoyleEXECUTIVE ASSISTANT29 July 2013

10Report to: Taumarunui/Ohura Ward CommitteeMeeting Date: 8 August 2013Subject:Taumarunui Lions Club Proposal for Children’s Swingat Taumarunui Domain PlaygroundDocument No: 566790 File: P15-0003Purpose of Report1.1 The purpose of this Report is to present Members with a proposal from Taumarunui LionsClub for a new children’s swing at the Taumarunui Domain Playground.Discussion2.1 Paul Gellatly of the Taumarunui Lions Club was in attendance at the Taumarunui/OhuraWard Committee meeting held on 13 June 2013. Mr Gellatly spoke in the public forumsection of that meeting and presented a draft plan for the construction of a two baychildren’s swing with climbing rope and attached ‘tyre’ swing. At that meeting it wasrequested that the Lions Club formally request approval from Council for the erection ofthe proposed equipment. A written request was received on 15 July 2013 (seeattachment).2.2 Mr Gellatly is an IPENZ certified engineer who understands the New Zealand Playgroundstandards. Mr Gellatly has previously undertaken the annual inspections for Councilplaygrounds throughout the district.2.3 The proposal is for the Lions Club to provide for the erection of the swing and anappropriately sized bark fall area. Council has endeavoured to have rubber matting underall swings in Council playgrounds to eliminate the movement of bark from the fall zoneimmediately under the swings; however it is understood that this is not able to be offeredby the Lions Club for this swing set and if required, will need to be a cost covered byCouncil. A map showing the approximate location of the proposed installation is attached.Suggested Resolution(s)1 That the Report on Taumarunui Lions Club Proposal for Children’s Swing at TaumarunuiDomain Playground be received.2 That the Taumarunui/Ohura Ward Committee accepts/does not accept the offer of a newchildren’s swing at the Taumarunui Playground.Rebecca Van OrdenTEAM LEADER COMMUNITY PROPERTY29 July 2013Attachments

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14Report to: Taumarunui Ohura Ward CommitteeMeeting Date: 8 August 2013Subject:Cherry Grove Fencing and Drainage IssuesDocument No: 567094 File: P15-0002Purpose of Report1.1 The purpose of this Report is to provide information to Members on issues with the newlygrassed area at Cherry Grove, Taumarunui.Background2.1 A request was made in the 2012-22 Long Term Plan (LTP) for $10,000 per year for fiveyears (total of $50,000) for development of Cherry Grove reserve. Through the LTPprocess this funding request was removed and there is currently no budget for anyimprovements in this area.2.2 Horizons Regional Council has been carrying out work under the Lower Whanganui RiverManagement Scheme, and approached Council with a proposal to incorporate minorimprovements to the berm land at the confluence of the Whanganui and Ongarue Rivers.This area was unable to be mown due to the uneven ground and tree stumps.2.3 The proposal was presented to Taumarunui/Ohura Ward Committee at its meeting on 13December 2012 (see attachment). It was resolved at this meeting:That the Taumarunui/Ohura Ward Committee recommends to Council that the work toupgrade the berm land at Cherry Grove be completed within the existing Parks andReserves budget.Discussion3.1 The work proposed for 2013 was to re-contour the surface bounded by the two tracks,from the high ground near the picnic tables, sloping gently towards the drain at the edgeof the beach near the confluence of the rivers, the tree stumps were to be buried andgrass seed was to be sown. This work was completed in May under Horizons direction.The cost of this work was shared by Horizons and Council, with Council paying $1,175.88.3.2 When the area was cleared, a temporary fence (tape and standards) was in place for ashort period until the grass began to grow. Once the tape fence was removed, the areawas open for vandalism from cars entering and creating deep ruts in the ground.3.3 It is recommended that the Fencing Problem Reserves capital budget be used to install apermanent post and wire rope fence, as has been installed on the Cherry Grove Roadside of the soccer fields (see attached photo).3.4 This fence will be approximately 240 metres long, and will restrict access to this grassedarea to pedestrian only, with a locked access way for mowing. The cost of the fence isestimated to be $5,000 (see attached plan).

153.5 Water ponds on this area in periods of rainfall. Due to the unavailability of budget fordevelopment of this area, the capital expense to install drainage is unable to be met.3.6 There is an issue of water pooling at the entrance to the track off Cherry Grove Roadtowards the Whanganui River Beach (see attached aerial plan and photos). This issuemay be resolved by accessing funding available for Council amenity roads. GHD will becontacted to provide a solution to this issue.Suggested Resolution(s)That the Report on Cherry Grove Fencing and Drainage Issues be received.Rebecca Van OrdenTEAM LEADER COMMUNITY PROPERTY1 August 2013AttachmentsDocument No 5670942

16 AttachmentAttachment OnePhotosPhotos Supplied by Ron Cooke showing issues:Wheel RutsWheel RutsDocument No 5670943

17 AttachmentDrainage IssuesDrainage Issues at main entrance down to Whanganui River beachDocument No 5670944

18 AttachmentFollowing Photos Taken 1 August 2013Contoured area with grass sown, reinstated and with temporary fence put back up.Wet area with vehicle tracks on existing entrance near Ongarue River sideDocument No 5670945

19 AttachmentRe-instated area with existing Ongarue river side track in foreground – this would no longer beaccessible with the proposed permanent fencing.Wide view showing cleared area. The drain and trees in foreground would be incorporated in 2014part of proposal.Document No 5670946

20 AttachmentStyle of fencing proposedDocument No 5670947

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22 AttachmentReport to: Taumarunui/Ohura Ward CommitteeMeeting Date: 13 December 2012Subject:Upgrading Bermland, Cherry GroveDocument No: 553378 File: P15-0002Purpose of Report1.1 The purpose of this Report is to request a recommendation from the Ward Committee onthe proposed upgrade of bermland at Cherry Grove, Taumarunui.Background2.1 It was proposed in the Asset Management Plan 2012-22 that $10,000 per year for 5 yearsbe sought to develop the Cherry Grove Reserve. This budget was removed during theLong Term Plan 2012-22 deliberations, and there is currently no budget for anyimprovements to this reserve.Discussion3.1 The Team Leader Community Property and Jeremy Cumming, Senior Engineer forHorizons Regional Council met on site at the bermland at the confluence of the Ongarueand Whanganui Rivers at the Cherry Grove Reserve in October 2012, to consider howthis area could be developed to increase the community benefit of this land, without therequirement for a large outlay of capital.3.2 Jeremy Cumming has produced a report, outlining how public access to the river and anenhanced visual aspect of this location could be achieved (see attached).3.3 It is proposed to re-contour the surface bounded by the two tracks with the high ground atthe Department of Conservation centre, sloping gently towards the edge of the beach atthe confluence. This would be carried out in two stages for the western and eastern land.Once contoured, the area would be cultivated and sown down to grass. Specimendeciduous trees at final spacings and with a disposition to autumn colouring would beestablished the following winter. There is sufficient space for 17 to 27 trees within thetotal cleared area.3.4 Horizons Regional Council could fund 50% of the development costs under the UpperWhanganui River Scheme, as well as the full cost of the specimen trees and theirplanting. The proposed costs, as outlined in the report are:Stage Timing Activity Total Cost Cost to Council1 2013 Bury stumps and sow grass $2,045 $1,0232 2014 Bury stumps and sow grass $1,425 $7133.5 This work may be achievable within the current parks and reserves unplannedmaintenance budget.

23 AttachmentSuggested Resolution(s)1 That the Report on Upgrading Bermland, Cherry Grove be received.2 That the Taumarunui/Ohura Ward Committee recommends/does not recommend toCouncil that the work to upgrade the bermland at Cherry Grove be completed within theexisting Parks and Reserves budget.Rebecca Van OrdenTEAM LEADER COMMUNITY PROPERTY4 December 2012AttachmentsDocument No 5533782

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36Report to: Taumarunui/Ohura Ward CommitteeMeeting Date: 8 August 2013Subject: Northern Ruapehu Citizens Award 2013Document No: 566762 File: P95-0009Purpose of Report1.1 The purpose of this Report is to inform the Taumarunui/Ohura Ward Committee on theprocess for receiving nominations from organisations and individuals throughout theTaumarunui, National Park and Ohura Wards, to select a citizen who has made anoutstanding contribution to the general well-being of the area.Background2.1 Citizens Awards were established to recognise outstanding contributions made byindividuals to the general well-being of the community, and a demonstration that thecommunity appreciated the work of an unsung hero. Citizens are selected fromnominations made by organisations or individuals in the community.2.2 Criteria for Nominees Voluntary, unpaid work, going above and beyond the call of duty consistently for nopersonal gain; Significant contribution over an extended period of time, unselfish sacrifice of timeand resources; Work was for the benefit of the community, participation in a range of activities; Work was for the sick, elderly, disadvantaged, youth or any service organisation -unsung hero.2.3 Criteria for Award Unsuccessful nominees may be re-nominated in the following or subsequent years.Nominations made in previous years are not automatically carried forward and freshnominations should be made. A Queen's Honour (ie QSM) for the same activity as the person is nominated for,renders that person ineligible for a Citizens Award. Nominations for the Citizens Awards will be called for by public notice each year. Nominations should be made by two individuals or organisations. All details on thenomination form must be completed.2.4 Annually since 1997, following the closing date for nominations, the Chairpersons of theTaumarunui Ward Committee and the National Park Community Boards, and the ElectedMember for Ohura have met to review the nominations and decide on the recipient toreceive the annual award.Discussion3.1 Nomination forms for the 2013 Northern Ruapehu Citizens Award are available fromCouncil offices from 1 August 2013. Nominations close on Friday 11 October 2013.3.2 A copy of the Nomination Form is enclosed and forms part of this Report.

373.3 Advertising is being undertaken in local media and on Council’s website.3.4 A Working Party consisting of the Chairperson of the Taumarunui/Ohura Ward Committee,the Chairperson of the National Park Community Board and the elected Council member forthe Ohura Ward will be formed to consider nominations and decide on the recipient toreceive the Northern Ruapehu Citizens Award for 2013.3.5 As Local Authority elections are being held on 12 October 2013, the Working Party will alsoneed to decide when the award is to be presented.Suggested Resolutions1 That the Report on Northern Ruapehu Citizens Award 2012 be received.2 That a Working Party consisting of the Chairperson of the Taumarunui/Ohura WardCommittee, the Chairperson of the National Park Community Board and the elected Councilmember for the Ohura Ward be formed to consider nominations, decide on the recipientand when the Northern Ruapehu Citizens Award for 2013 is to be presented.Sarah DoyleEXECUTIVE ASSISTANT29 July 2013Attachment:Northern Ruapehu Citizens Award 2013 nomination formDocument No 5667622

38 AttachmentNorthern Ruapehu Citizens AwardImportant NoteIn order to assist the Chairpersons of the Taumarunui-Ohura Ward Committee and National ParkCommunity Board and Ohura Councillor to make a well-informed decision on the recipient of thisAward, nominations should be accompanied with precise details of activities and achievements forwhich recognition is sought.Additional information should be completed on a separate sheet and attached to this form.General InformationPlease return the completed nomination form to:The Chief ExecutiveRuapehu District CouncilPrivate Bag 1001TAUMARUNUI 3946Nominations close:Friday 11 October 2013Please Note: It is a condition of nomination that the Committee and Board’s decision is final and nocorrespondence will be entered into.Criteria for Award1. Criteria for Award1.1 Unsuccessful nominees may be re-nominated in the following or subsequent years.Nominations made in previous years are not automatically carried forward and freshnominations should be made. A Queen’s Honour Award (for example, QSM) for the sameactivity as the person is nominated for, renders that person ineligible for a civic award.1.2 Nominations for the Citizens Award will be called for by public notice each year.1.3 Nominations should be made by two individuals or organisations. All details on thenomination form must be completed.2. Criteria for Nominees2.1 Voluntary, unpaid work – going above and beyond the call of duty consistently for nopersonal gain.2.2 Significant contribution over an extended period of time – unselfish sacrifice of time andresources.2.3 Work was for the benefit of the community – participation in a range of activities.2.4 Work was for the sick, elderly, disadvantaged, youth or any service organisation – unsunghero.Please turn over to complete details of Nominee and NominatorsNOMINATIONS CLOSE: FRIDAY 11 OCTOBER 2013

39 AttachmentNominee DetailsFull Name of Nominee (Mr/Mrs/Miss/Ms/Other):Address (Not PO Box No):Phone Number:Occupation/Profession:(If retired, state previous occupation/profession):Field of Service for which Recognition is sought:Has Nominee been the recipient of any otherAward/Decoration? If so, please give details.(Note: Nomination of persons recognised by HerMajesty the Queen are not considered eligible.)History of Services Rendered:(Please attach details regardinghistory of services rendered by thenominee, together with copies ofany supporting letters and otherrelevant information.)To be Completed by NominatorsForm to be completed by two nominators or organisations. Please write clearly using block letters.We nominate the under-mentioned person to be considered for the Northern Ruapehu Citizens Award inrecognition of the voluntary and meritorious service rendered to the community in the Taumarunui, Ohura orNational Park areas. The Award will be made for unpaid, outstanding, significant and unselfish contributions.Name:Address:1 st Nominator/Organisation Details 2 nd Nominator/Organisation DetailsPhone No:Club/Organisation:Position in Club/Organisation:(eg, President/Secretary)Signature:Date:Privacy: This information is collected purely for the consideration of nominations for the Northern Ruapehu Citizens AwardNOMINATIONS CLOSE: FRIDAY 11 OCTOBER 2013

40Report to: Taumarunui/Ohura Ward CommitteeMeeting Date: 8 August 2013Subject:Social Sector Trials UpdateDocument No: 565870 File: A05-0014Purpose of Report1.1 The purpose of this Report is to provide Members with an update on the status of theSocial Sector Trials and progress over the last six months.Discussion2.1 Allison Annand, Social Sector Youth Service Manager for the Ministry of SocialDevelopment has provided the attached report for Members’ information.Suggested ResolutionThat the Report on Social Sector Trials Update be received.Sarah DoyleEXECUTIVE ASSISTANT12 July 2013Attachment: Social Sector Trials in Taumarunui – July 2013

41 AttachmentSOCIAL SECTOR TRIALS IN TAUMARUNUIJULY 2013What are the Social Sector Trials?The Social Sector Trials (Trials) involve the Ministries of Education, Health, Justice and SocialDevelopment, and the New Zealand Police working together to change the way that social servicesare delivered.By giving an individual or an NGO mandate to coordinate local activities, the model aims to supportdecision making at the local level, build on existing networks and strengthen coordination at everylevel of government and within the community.Current Status?The Social Sector Trials (Trials) started on 1 March 2011 in Taumarunui and in a further fivelocations: Kawerau, Te Kuiti, Tokoroa, Levin and Gore. While originally implemented for a two-yearperiod, the original Trial locations have been extended for a further 16 months until 30 June 2014.Taumarunui Youth Action PlanThe Youth Action Plan is a set of actions designed to improve outcomes for 12 – 18 year olds inTaumarunui, devised in consultation with local community, agencies and stakeholders. Milestonesfocus on the 4 key objectives to:reduced offending by young peoplereduced truancyreduced levels of alcohol and other drug use in young peopleincreased numbers of young people in education, training or employment.The first Taumarunui Action consisted of 90 different actions or milestones, by the completion dateof February 2013, all milestones had been achieved.Phase OneThe high points of the first phase included: Launching the Youth Action Plan –the process to devise the plan was short in duration butensured momentum, it was the first plan of action for youth in this community and thereforerepresented a challenge both to produce and for stakeholders to agree on what shouldfeature and to understand the expected commitment to the milestones. Taumarunui High School receiving funding from MoE to provide a Trade Academy and inyear two to receive additional funding to increase numbers accessing the Trade Academy.

42 AttachmentThe ability to access unallocated funding to make changes in the community and pluggaps, for example to provide the Truancy Officer with full time hours and to create a YouthActivity Coordinator position.The ability to influence funding within a community and ensure it is placed with anorganisation that will use it most effectively.Responsibility for local monitoring which can encourage and support a service to perform.Opportunity in the position to comment and shape youth services and witness theintroduction of new services which close gaps in provision for example Work and IncomeNew Youth Services, or improve an existing service for example MoE New IntegratedAttendance Service.Organising training and building capacity within the community, 4 individuals completedTriple P Parenting Course, 16 individuals completed Toolbox Parenting, 14 individualscompleted Smashed and Stoned facilitator training, 31 individuals completed Ministry ofYouth Development courses and 5 individuals completed training with Careers NZ.Completing research to show the true picture and inform opinion, 198 youth completed asurvey on free time / leisure activities, 239 youth completed an AoD survey and 51 localbusinesses completed an employer survey. A stock take of all youth services in Taumarunuiwas created and is maintained regularly.Creating opportunities for the community and stakeholders to look after our young peoplevia projects such as the Breakfast Club, 331 breakfasts were served in 2011 and 2849breakfasts were provided in 2012.Securing funding via the Fresh Start Innovation Fund to be able to introduce a programmedesigned locally to reduce youth offending entitled DRIVE.Monitoring that demonstrated the extra effort and hard work was having an impact, bothanecdotally via community stories and via quantitative data. Including:1. NET (Non Enrolled Truants) closure rate moving from 15% in 2010 to 82% in 2012.2. Attendance at Taumarunui High School moving from 75% July 2011 to 83.5 % inMarch 2013.3. Apprehensions for more than one offence reducing from 24 in 2010, to 17 in 2011 to12 in 2012.4. Youth apprehensions as a proportion of all apprehensions moving from 34.4%in2010 to 26.4% in 2011.5. In the period April – December 2012 75% of the youth on DRIVE were crime free,this rate increased to 83% in July – September 2012. Numbers on the programmereached 20 youth in November 2012.6. Identifying NEET youth and being able to support them into ETE, in 2012 Fifty Fouryouth were case managed, in Dec 2012 30 were in ETE, 3 were parenting and 8had left town, the remaining 13 were being supported.

43 Attachment7. In 2012 SST provided youth activities to 578 young people.The low Points of the first phase included:When stakeholders collaborated and enter the uncomfortable world of joint tendering onlyto be unsuccessful.When results don’t reflect effort.Or when an opportunity exists for a new position but it proves difficult to recruit the correctskills to the position.Plus all the challenges that accompany supporting young people, including disengagedparents and issues that do not fit the criteria or threshold for support.ExpansionIn addition to extending the original six Social Sector Trail locations, the Government made thedecision to add a further ten new Trial locations. Beginning on 1 July 2013 in Kaikohe, Ränui (WestAuckland), Waikato District, Rotorua City, Whakatane Township, Gisborne City, South TaranakiDistrict, Wairarapa (Masterton District, South Wairarapa District, Carterton District), Porirua District,and South Dunedin. These Trials will run for two years. Please see below for further information onthe outcomes the new locations will focus on.

44 AttachmentWhat is happening in Taumarunui?The initiatives are focussed on addressing the four Trial outcomes. Some examples since thelast report provided in December 2012 include:Reduce TruancyNationally a new attendance service is in operation, with our current Truancy Officer takingon the responsibility of unjustified absences and non-enrolled students (NENS); theamalgamation of the two areas of work is advantageous as previously the NENs role waslocated regionally and not as effective. In July an electronic management system will comeinto operation to manage the truancy and NENs data, this will lead to further efficienciesand also improve our ability to measure statistically the level of non-attendance. School

45 Attachmentreferrals will be made electronically. Chronic truancy continues to be challenging with somefamilies and children failing to appreciate the opportunities education can provide.All 16 schools within the remit of Taumarunui Integrated Attendance Service have receivedand distributed pro attendance brochures to their students, a total of 1300 have beendistributed. Additionally all Primary schools (15) received posters for both their junior schooland senior school to spread pro messages on school attendance. Both initiatives havebeen funded through the Proactive Investment Fund from MoE; this activity could not havetaken place without this funding and the support of Council. The Social Sector Trials Leadsupplied key attendance messages and photos to the Ruapehu District CouncilCommunications Manager who then formatted the information.Visits were made to all businesses in Taumarunui to refresh the Truant Free zone, to thankthem for their commitment to the initiative and to remind retailers of the aims of the project.Businesses were very receptive and positive about the resources and showed commitmentto the project all businesses received a guide, useful contact numbers list and to showschool term dates.Reduce offending by young people Taumarunui High School Academic Academy worked in conjunction with Ruapehu DistrictCouncil on three community projects to eradicate graffiti in Taumarunui, the paint outprojects involved 40 students. Graffiti eradication continues to be a challenge, positivelyone that the majority of young people support. The DRIVE youth recidivist offending programme has provided a total of 396 mentoringsessions, since it began in 2012, this excludes times when the mentor spots the youngperson in a casual setting and refers to specific meetings or activities. June has seen a peak in youth offending, this is very disappointing as the young peoplemany of which are recidivist offenders had been crime free for between 6 and 18 months. Ithink we need to be mindful that the youth involved have the highest risk of offending andaccept it as a setback. Volunteer mentors who work with the youth are undeterred and willcontinue to support the young people. Despite this Police advocate the incidence and severity of crime has reduced and overallyouth offending has declined.Reduce levels of alcohol and other drug (A&OD) use in young peopleThe Smashed and Stoned training provided by the Health Promotion Agency (HPA) on the12th and 13 th February was well attended by 14 individuals. Feedback has been reallypositive and the training provided the skills so individuals that work with youth on a dailybasis are able to broach the subject of drug / alcohol use. Peter Thorburn the trainer has

46 Attachmentsince returned and delivered a workshop to students at Alternative Education, students atthe High School and provided a community workshop, all were well attended and received.A ‘Meet and Greet’ for professional in the youth sphere and for the community to comealong and meet the Alcohol and other Drugs (AoD) network of counsellors and Child andAdolescent Mental Health Service (CAMHS) representative for the area took place on the24 th April. The networking opportunity, which provided information on the services provided,the referral process and accessibility, was attended by 26 individuals from the community,Police, Education and Child Youth and Family Services.The youth AoD survey conducted in 2011 as part of Taumarunui Youth Action Plan wasprovided to Council to provide information for the alcohol policy.Members of the Governance Group responded to concerns the Social Sector Trials Leadraised on the sale of synthetic cannabis, the two businesses have since withdrawn theproduct due to pressure from members.Increased numbers of young people in education, training or employment.An exercise to check that all year 8 students from 2012 were enrolled at a high school wascompleted at the beginning of the year, 109 young people were checked, of this figure onlytwo were not enrolled, one had moved to live in Australia and the other young person waslocated by the Truancy Officer and enrolled at High school.In June an exercise was completed to check all young people in Taumarunui 12 – 18 yearsrelated to a beneficiary were engaged in education, training or employment, the databasewas provided by the Regional Commissioner as at April 2013, current figures show 243youth aged 12 – 18 are linked to a beneficiary. This is an increase of seven from April 2012.This statistic is considerable taking into account in March 2013 there were 389 studentsenrolled at Taumarunui High School and the implications this has for the school and thefeeder schools in terms of its student demographic makeup.The status of each young person on the list was checked, all 12 – 16 year olds status wascross checked with the MoE Enrol system. The cross checking ensured all the youngpeople were registered at a school. Young people over 16 were also checked on Enrol.Positively, of the youth aged 16 years 41% were still at High School, this bodes well interms of student retention. All students registered at Te Kura Correspondence School werefollowed up to ensure they are actively participating in their learning. This will be an ongoingexercise. For youth over 16 years, the NEET (Not in education, employment ortraining) database managed via the Education, Training and Employment Working groupcreated by the Social Sector Trials, coupled with local information was used to identifyyouth that are potentially NEET. Further follow up will take place on these young people.

47 AttachmentThe NEET database currently has 35 youth listed, 3 of which are out of town. Of theremaining 32, 15 have been supported or entered into ETE, 11 are currently NEET, 5 areon Youth Services radar at different levels of engagement and 1 is unwell. Youth Serviceswas introduced late 2012 to provide support to youth 16 – 18 who are NEET.Support collaboration, coordination and communication There has been a greater inclination to work together on projects via the GovernanceGroup for Youth Issues, this is a real positive. A joint application (Hinengakau MaatuaWhangai, CKCREAP, STT and Te Waka Pu Whenua) has been submitted for fundingunder Te Punanga Haumaru anti-bullying fund. The Ruapehu Youth Forum facilitated activities in conjunction with Council staff and theSocial Sector Trials team for Youth Week in May 2013. 136 young people participated inthe four activities. The forum is currently planning ahead, with an interest in a communitytype project. The Youth Activities Coordinator (YAC) position created as part of the Social Sector Trialsengages young people in positive activities and sports. From January to June 2013 523young people participated in activities and a further 69 attended holiday programmes. TheYAC role is a floating resource for all organisations that need extra support with youthactivities. The role works closely with Kenxtionz Youth Service and is beginning to workalongside Kokiri Trust. Feedback from the young people is positive:“I love that you provided food and drink for the whole day and there was no cost”“I would definitely come to the next activity”.“We are so happy there is something to do this weekend”The Youth Fund is a small fund provided via the Social Sector Trials to help young people12 – 18 participate in sport, music, cultural activities or educational opportunities weremoney is the barrier to participation. To date in 2013 $850 has been allocated. Students arerequired to provide feedback, as part of the follow up:‘Thank you so much for supporting me, I am truly appreciative! Thanks to your financial help Iwas able to experience something amazing”The SST Lead supported Kenxtionz youth lounge with a funding application to the LotteryCommission, the organisation was granted $12,000 to assist with the salary and runningcosts of the youth lounge.Evaluation

48 Attachmenta cross-agency evaluation of the Trials programme will consider:whether the Trials made a significant contribution to achieving the outcomes in eachlocationopportunities found when implementing the Trialswhether the Trials have led to a better system of service deliverythe similarities and differences between the two Trial lead approaches (NGO and individual)the barriers to implementation.monthly reports from NGO/individuals to the Joint Venture Board (through the Director: SocialSector Trials) identify barriers and opportunities in locations (including legislative and otherbureaucratic barriers), progress and the impact on the outcomesquarterly reports to the Ministerial sub-committee from the Joint Venture Board raise issues thathave been highlighted by the individuals and NGOs in their monthly reporting and updateMinisters on progress towards outcomes.Further informationTaumarunui: Allison Annand: 029 650 0568 or 07 904 5251Social Sector Trials Programme Office, hosted within Ministry of Social DevelopmentCarl Crafar, Director: Social Sector Trials: (04) 916 3655Helen Presland, Programme Manager: (04) 916 3734The Taumarunui Youth Action Plan is hosted by Ruapehu District Council onwww. ruapehudc.govt.nz

49Report to: Taumarunui/Ohura Ward CommitteeMeeting Date: 8 August 2013Subject:Confirmed Enterprising Taumarunui IncorporatedMinutesDocument No: 567058 File: M60-0003Purpose of Report1.1 The purpose of this Report is to present confirmed minutes received from EnterprisingTaumarunui Incorporated (ETI) for Members’ information.Discussion2.1 Attached are confirmed minutes from the ETI meeting held on 20 June 2013.Suggested Resolution(s)That the Report on Confirmed Enterprising Taumarunui Incorporated Minutes be received.Sarah DoyleEXECUTIVE ASSISTANT1 August 2013Attachment: ETI Minutes – 20 June 2013

50 AttachmentMINUTES OF ENTERPRISING TAUMARUNUI INCORPORATED MEETING HELD ON THURSDAY 20 JUNE 2013 IN THE REAP OFFICE,HAKIAHA STREET, TAUMARUNUI AT 5:30PMEXECUTIVE COMMITTEE:Sue Morris (Chairperson), Johnny Dryden (Vice Chairperson), Marissa Cairncross (Secretary),Dianne Bunn (Treasurer).COMMITTEE:Paul Rushbrooke, Peter Till, Denyse Cooper-Rushbrooke, Nicole Middleton, Rebecca Van Orden, Margaret Fouhy.No. Agenda Item Commentary/Decisions ActionPresent:Executive Committee: Sue Morris (Chairperson), Johnny Dryden (Deputy Chairperson), MarissaCairncross (Secretary), Dianne Bunn (Treasurer)Committee: Nicole Middleton, Margaret Fouhy, Denyse Cooper-Rushbrooke, Paul Rushbrooke, Peter Till,Rebecca Van Orden.In Attendance:David Partis, Tania Kelland, Anne Mayer1 Apologies Resolved:That the apologies from Nicole Middleton, Paul Rushbrooke and Denyse Cooper-Rushbrooke for latenessbe received.J Dryden/D Bunn

51 AttachmentNo. Agenda Item Commentary/Decisions Action2 Public Forum Anne Mayer of Mayer Consultants Limited addressed the meeting regarding Business Mentors NZ Mentoring two hours/week (either from Rotorua or Hamilton base) Lisa Ford to come down and meet with ETI Committee Seek mentors from community Seminar- training for prospective mentors Costs: $150 for two years 97% success rate www.mayerconsultants.co.nz businessmentors.org.nzMentoringService to berecommendedto possiblementors fromthe communityResolvedThat the presentation from Anne Mayer be received.P Rushbrook/M Fouhy3 Confirmation ofMinutes – 18April 2013ResolvedThat the Minutes of the meeting held on 18 April 2013 be confirmed as a true and correct record.N Middleton/D Bunn4Minutes of T3MeetingResolvedThat the Minutes of the T3 meeting held on 14 May 2013 be received.D Bunn/P RushbrookeDocument No 5670583

52 AttachmentNo. Agenda Item Commentary/Decisions Action5 Financial Report The Treasurer Dianne Bunn presented the Financial Report for the period 1 May 2013 - 31 May 2013.DianneIt was clarified that the Northern Entrance funding of $11,500 is included in the $15,824 term deposit,leaving an operating balance of $4,324.Resolved1 That the Financial Report for the period 1 May 2013 to 31 May 2013 be received.2 That payments totalling $3,504.07 for April 2013 be ratified.3 That payments for May totalling $934.63 be approved.R Van Orden/D Cooper-Rushbrooke6 Constitution andRulesThe Committee agreed that the Objects of the Constitution and Rules did not accurately reflect thebusiness of Enterprising Taumarunui Inc. It was suggested that the Constitution be reviewed.ResolvedThat the Constitution and Rules of ETI be received.R Van Orden/M FouhyFull CommitteeReview of theConstitutionDocument No 5670584

53 AttachmentNo. Agenda Item Commentary/Decisions Action7 MembershipandMembershipFeesMembers considered the membership fees for 2013/14. It was agreed that an “early-bird” period be trialleduntil 30 September 2013 offering a 50% discount. However, if the fee was paid by the 31 July 2013members would be in the draw to win a $50 voucher from Jasmine Thai Restaurant and Café. It was alsoagreed that an “Individual” membership be offered to the community. The membership fees to beadvertised in the Ruapehu Press.Resolved:1 That the Membership fees for 2013/14 be set at $100 plus GST.2 That and “Early Bird” membership fee of $50 +GST be set until 30 September 2013 with a bonusdraw on 31 July 2013 to win a voucher at Jasmine Thai Restaurant and Café.3 That an Individual membership fee be set at $25.4 That the Membership Fees for 2013/14 be advertised in the Ruapehu Press.J Dryden/P RushbrookeSuePrepare aMembershipTax Invoice andadvertise inRuapehu Press.MarissaE-mailMembershipTax Invoice tobusinesses ondata base.8 BillboardAdvertisingMembers considered a report regarding the need to prepare a Bill Board Lease Agreement for bill boardadvertising at the Taumarunui Railway Station for 2013/14. The Lease Agreements and a letter from ETIestablishing the partnership to be sent prior to 30 June 2013.Resolved:That a letter and Lease Agreements be sent out to Lessees by 30 June 2013.N Middleton/P RushbrookeSue to updateAgreement andwrite letterDianne –prepare TaxInvoicesMarissaTo compile andpostDocument No 5670585

54 AttachmentNo. Agenda Item Commentary/Decisions Action9 Business AfterFive - Dr BillCochraneMembers considered a report regarding the opportunity to host Dr Bill Cochrane from the WaikatoUniversity as guest speaker for the mid-winter “Business After Five” function. The theme for the evening ison research compiled by Dr Cochrane on “how small rural communities will look in 20 years”. It was feltthat the whole community be invited to join ETI. The function to be held on Wednesday 24 July 2013commencing at 5.30pm. This function to be called “Community After Five”.Johnny Dryden – Cruise FM offered to sponsor a radio advertising package of $500 to any financialmember who presented their business card on the night. Members thanked Johnny for his generoussponsorship and agreed that it would certainly be a great “draw card” for the night.Members agreed that there would be four Business After Five functions held throughout the year each onerepresenting the seasons. It was noted that BNZ had agreed to sponsor the next Business After Five inmid-October, venue to be arranged.Sue to organiseJohnny toarrangeResolved:That ETI host Dr Bill Cochrane as the Guest Speaker for the Community after Five function on 24 July2013 commencing at 5:30pm.N Middleton/P Till10 BERL Report Members received a copy of the latest BERL Report. Unfortunately the stats for the Ruapehu District werequite alarming.Resolved:That the BERL Report be received.P Till/D Cooper-RushbrookeDocument No 5670586

55 AttachmentNo. Agenda Item Commentary/Decisions Action11 Shop TradingHoursMembers considered an information letter from the Ministry of Business Innovation and Employmentregarding shop trading hours.12 ProgressReportsResolved:That the information letter on shop trading hours be received.J Dryden/D BunnMembers considered a report on planned projects and other items of interest in the Taumarunui.Community.ETI Business Plan – To be updated and refreshed at a suitable time to be arranged by members.Security Cameras – Rebecca Van Orden provided a detailed historical report for members’ consideration.Business after Five- To hold quarterly functions during the year. BNZ to host the Spring function in mid-OctoberMembersRebeccaSueDinner at the Domain – The next Dinner at the Domain to be held in 2015Trust Waikato funding – Referred to July meeting. The next funding round closes on 27 September 2013.MembersBusiness Awards – To be considered as part of ETI Workplan.Website – Establish a dedicated Web Team. A website PowerPoint presentation at the next meeting(Council Chambers).Newsletter and Media –Media releases and newsletters to be through the Chairperson.Database – There is a need to update database. The database to be held with the Secretary. Copies tomembers if required.RebeccaSueMarissaDocument No 5670587

56 AttachmentNo. Agenda Item Commentary/Decisions ActionResolved:1 That a Taskforce be established and delegated to select a preferred service provider. Theinformation to be referred back to the Committee for approval.2 The Chairperson to write a formal letter to The Lines Company to thank them for their sponsorship ofproviding “in-kind” services for the provision of the security cameras already installed.3 The Chairperson write to the Ruapehu Press disestablishing a monthly paid press release in favourof dedicated advertising for events and membership drives. Media releases to be through theChairperson on a monthly basis provided to the Ruapehu Press for their information.RebeccaSueSueN Middleton/M FouhyNext Meeting Next meeting is to be held at the Council Chambers on Thursday 18 July 2013 commencing at 1.00pm.There being no further business, the meeting closed at 7.03pm.Minutes verified as true and correct record.Chairperson Date18 July 2013Document No 5670588

57Report to: Taumarunui/Ohura Ward CommitteeMeeting Date: 8 August 2013Subject:Capital Works and Other Items of InterestDocument No: 566757 File: R40-0020Purpose of Report1.1 The purpose of this Report is to provide an update on the planned capital works and otheritems of interest in the Taumarunui/Ohura Ward Committee area in 2013/14.Background2.1 This list is a combination of contracted items and other items that members havedisplayed an interest in. Other items can be added to the list on request.Discussion3.1 WORKS3.1.1 RoadingSubject Action Taken CompletionR1 12/04/2012Minor works to complete, Waro Rd sign, OngoingSignage on State Tunnel hill trail inspectHighway 43R2 12/04/2012Adventure HighwayReportR3 Marsack RoadWalkway3.1.2 EnvironmentalAwaiting sign off from NZTA. Signdesigns compete and ready to constructand installOngoingComplete except for edge marking. 30 June 2013Subject Action Taken CompletionE1 Matapuna Water Capital assistance funding has been applied June 2014Treatment Plant for and works have been identified. ThereUpgradeshas been no decision from the Ministry ofHealth on the application’s position.E2 Power Saving Matapuna Power Saving Control works to June 2014allow the plant to be operated at off peakpower consumption times.E3 Reticulation Works There are a significant number of old iron June 2014mains in Taumarunui which requirereplacement. Manuaute Street water main isone of the lines identified for replacement.E4 Wastewater ConditionAssessmentCCTV inspection undertaken in 2012-2013.Report completed and recommendation hasbeen provided. This allows for effectivereplacement programme to be developed.Including the techniques of excavation versusrelining to be assessed.July 2013Completed.

58Subject Action Taken CompletionE5 Bullians Avenue This switch board is due for replacement this June 2014Wastewater Pumping year.Station Switch Board3.1.3 Community ServicesSubject Action Taken CompletionC1 16/11/10Main Street Revival –Demonstration light installed near library.$10,000 received from Council CommunityOngoingColoured Lights Grant, application made to The LinesCompany, King Country Energy and RSA forthe remainder. Discussions are ongoing withTLC to cover the cost of installation, and KCEare interested in sponsoring one light.C2 16/11/10Raurimu Spiral atVisitor InformationCentreC3C4C5C6C7C8Change to Digital TVfor Social HousingTaumarunui NetballCourtsTaumarunui NorthernEntranceCherry Grove FlatsHeat Pump InstallationCapital BudgetWalkways CapitalBudgetTaumarunui DogExercise AreaFix model train – budget $2,500 modelspecialist located. Interest received fromMainline Stream Heritage Trust to work onthe model. No change this month.Investigate and install digital TV dishes. Workcomplete.Funding to be directed from the Walkwaysbudget, Taumarunui Domain Upgrade budgetand some of the Fencing Problem Reservesbudget to reseal the Taumarunui NetballCourts (as instructed in LTP deliberations).Minor maintenance was completed to makecourts safe for this season (filling holes andcracks and grinding the surface), repaintinglines. Investigation into other options with theNetball Centre is ongoingWork with Rotary, Enterprising Taumarunuito progress construction of the shelter andsignage.Quotes have been requestedDetermine location for continuation ofaccessible walkway.Northern Entrance proposal receivednegative feedback from within thecommunity. Direction needs to be given toOfficers for progressing this issue.OngoingCompleteIn progressOngoingIn progressJune 2014Ongoing3.1.4 Other ItemsSubject Action Taken CompletionDevelopment of reporting mechanism Reporting onrequired.hold, pendingGrants paper placed before Council.O1 16/11/10Reporting mechanismneeded for nonbudgetedgrants.O2 12/04/2012Dog Signage inprohibited urban areasReport provided for 11 October meeting.Signs installed in CBD and near rugby fieldand playground entrances in Domain. Signsinstalled at Cherry Grove sports fields.Councildiscussion.Grants finalised.CompletedDocument No 5667572

59O3 14/06/2012Matapuna CommunityMeetingDowner will fund “Community Project” smallplay area, swings, slide, and table. Nochange this month. Will discuss progress withDowner.OngoingSuggested Resolution(s)That the Report on Capital Works and Other Items of Interest be received.Margaret HawthorneGROUP MANAGER – COMMUNITY SERVICES2 August 2013Document No 5667573