MINUTES OAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEES ...

MINUTESOAK LAWN PUBLIC LIBRARY BOARD OF TRUSTEESRegular Meeting, March 18, 2003ROLL CALLThe regular meeting of the Oak Lawn Public Library Board of Trustees was called to order at 7:31p.m. by the President, Ms. Buschbach.Trustees Present:Trustees Absent:Staff Present:Visitors:Ms. Buschbach, Mr. March, Mr. Honkisz, Ms. Sullivan, Ms. Barrett, and Ms.Roberts.Ms GasteyerDr. Casey, Director; Mr. Farrell, Attorney for the Board; Ms. Szott, Coordinator ofBusiness; Ms. Olsen, Public Relations and Development Officer; Ms. Baird, Headof Patron Services; and Ms. Orzech, Administrative Assistant.Lorena Vazquez, Ricardo Monbya, Maiej Zieba, Jolanta Gromska, Jeff Fitzgibbons,Bill Jerry, Auil Sweiss (Oak Lawn High School Students); and Craig Payan, PayanAlberts & Thompson.Ms. Buschbach welcomed all present and led the audience in the Pledge of Allegiance.PLEDGE OF ALLEGIANCECOMMUNICATIONS/CITIZEN-STAFF COMMENTSMs Buschbach read a letter from the Historical Society thanking William Goodfellow for his continuedefforts to preserve Oak Lawn History.CONSENT AGENDAThe Minutes as presented.MinutesRegular Meeting of February 18, 2003Special Meeting of March 8, 2003Bills and InvoicesPayment of bills and invoices for library materials as represented by checks numbered 14057-14113 inthe amount of $64,101.50 as presented.Payment of bills and invoices for general obligations as represented by checks numbered 14114-14154 inthe amount of $50,842.45 as presented.

Payment of bills and invoices for manual checks as represented by checks numbered 2321-23581 in theamount of $186,325.92 as presented.Report of the voided checks as presented.Construction Project Expense Report as presented.The Cash Report as presented.Financial ReportCash ReportReport of the DirectorPersonnel ChangesThe following personnel changes took place during the month of February: ** Appointments included thefollowing: none; **Increments included the following: J. Czaplewski, PT Library Asst. I, Grade III,Patron Services, Periodicals Unit effective 2/1/03; L. Dudlicek, PT Library Asst. I, Grade III, PatronServices, Circ./AV Unit, effective 2/1/03; J. Orzech, FT Sr. Admin. Asst., Grade VI, AdministrationDept., effective 2/1/03; L. Pfeiffer, FT Library Asst. Coord., Grade VI, Patron Services, e PeriodicalsUnit, effective 2/1/03; D. Zink, PT Page, Grade I, Ref. and Youth Services, effective 2/1/03; **Changes: J. Mitchell, Part-Time Librarian, Grade X, Reference Services Department, will relinquishhis present position to accept the position of Full-Time Reference/Web Librarian, Grade X;**Departures included the following: None.Policy ReviewThe following policies had no additions, or deletions: Policy for Evaluation of the Library Director.MOTION:Made by Ms. Sullivan, seconded by Ms. Roberts: To approve the Consent Agenda aspresented. Unanimous by voice vote.END OF THE CONSENT AGENDAFINANCIAL REPORTSHealth Insurance Proposal for 2003-2004Mr. Payan thanked the committee for their participation in the proposal process. Ms. Buschbach reaffirmedthat the Blue Cross and Blue Shield changes would not require new underwriting.Frank March arrived at 7:40.Budget Fund ReportsThe General Fund Report, Building Fund Report, Working Cash Fund Report and Special Project FundReport as presented.

MOTION:Made by Ms. Roberts, seconded by Ms. Sullivan: To approve the Budget Fund Reportsas presented. Unanimous by voice vote.REPORT OF THE DIRECTORNarrative and Statistical ReportThe following items were presented in this report: ILA President, Sylvia Murphy William=s untimely death;circulation information and a construction update. Ms. Barrett made a correction to the Narrative Reportadding her attendance to the Illinois Trustee Forum, February 21 st and 22 nd .Annual Report - Patron Services DepartmentMs. Baird highlighted the following topics: the moving experience; the increase in AV circulation; securitytag project; addition of DVDs and Books on CD once the construction project is done; Fiction staff beingmore available due to confined space; ability for patrons to place holds and renew materials from home; theforesight in which Anne Stovall and Cindy Kelly, librarians heading our Periodicals Unit, migrated theserials away from the now defunct Divine/Faxon Company; review by Periodicals of the Serials Module inMillennium; upkeep of displays; praise for the staff and their ability to continue excellent service duringconstruction; and her rewarding experience as Spelling Bee Master at the South Suburban Junior HighSchool Conference.OLD BUSINESSHope Children=s HospitalMs. Schroeder=s statistical report showed that two programs were presented at Hope Children=s Hospitalduring the month of February with a total of 14 in attendance.Oak Lawn Public Library Friends ReportMs. Olsen reported that membership is at 531; plans continue for the Anniversary Dinner; an in deptharticle featuring the Friends in the next newsletter; a display during May; and plans for two more bus tours.Committee ReportsBuilding & Grounds CommitteeAlthough Ms. Roberts had nothing to report from the Building & Grounds Committee, Ms. Buschbachinquired about the Coffee Shop Committee progress. Ms. Roberts said the committee is moving forwardquickly to formulate a comprehensive recommendation and has surveyed the staff, will survey the patronsand is seeking information from other libraries as well.Ms. Roberts had nothing to report at this time.Personnel Committee

Village LiaisonMs. Buschbach reported on the following: Pot Belly Restaurant will take the place of the Mattress Store; theChildren=s Museum will have a grand opening on May 31 st , opening to the public June 1st.Peer Jury ProgramMr. Fournier had no activity to report for the month of February. Ms. Buschbach was curious to know whythe library has not seen active participation for so long.Oak Lawn Community Library FoundationMs. Olsen shared the following information: Stay Home and Read a Book Ball is underway; Shop and Shareactivity in April; a book signing scheduled for April 12 th of the AOak Lawn Story@ (the library has sold 688copies so far.) with author Archibald McKinlay.The board reviewed the candidates and made their recommendations.NEW BUSINESSElection of SLS Board MembersApproval of 2003-2004 Health Insurance ProposalMs. Buschbach commended Kathy Szott for her hard work and preparation for this proposal.MOTION:Made by Mr. Honkisz, seconded by Ms. Roberts: To approve the Health Insurance Renewalwith Blue Cross Blue Shield Group Medical (BAE PPO/HMO Plan 102), MetLife GroupDental, vision Service Plan Group Vision (Policy No.12007851), Fort Dearborn Life &AD&D (F174064) and UNUM Long-Term Disability (Policy No. 0354196) asrecommended, effective April 1, 2003 in the amount of $302,496.36. Unanimous by voicevote.OtherMs. Olsen invited the board to attend the Employee & Volunteer Appreciation Luncheon on April 23 rd .Mr. Honkisz would like to attend. A Farewell Dinner will take place April 14 th at Louie=s Chop House.ADJOURNMENTAs there was no further business to come before the board, the meeting adjourned at 8:47 p.m.___________________________________________Joann Buschbach, President

Recorded by:Janet Orzech,Administrative Assistant___________________________________________Robert Honkisz, Secretary