Form 2 - Motorhome and Caravan Show

Form 3 – Space only Stand Information, Health & Safety Declaration & Risk AssessmentALL Space Only exhibitors are required to complete and return this form along withstand plans AND method statement by 29 th July for complex stands and 23 rd August for all others.Failure to complete this form may result in refusal to commence build on-site, until receipt of this form no build up passes will be mailedout.Please Return To:Event Support Solutions Ltd296 Pinewood Park, Farnborough,Hampshire GU149LHTel +44 (0) 121 288 7133Fax +44 (0) 121 285 1044info@eventsupportsolutions.comSection OneInformation about the stand area you have booked at the exhibition. Please note –This form must be completed for each stand submission.Company Name as listed on the ContractList the names you may also be exhibiting underList your stand number and hall numberWhat day will you arrive to start build?The dimensions of your stand areWidth _________ m x Depth __________m

*If stand plans are not being submitted with this form please submit to ESS by 29 th July for complex stands and 23 rd August for all othersSection Two - Contact informationName of exhibitor contact in charge of standName:Tel. NumberE-mail AddressPrimary Contractor informationName:CompanyAddressTel. NumberEmail AddressMobile (out of hrs)Mobile (out of hrs)Additional Contractors if applicableName:CompanyAddressTel. NumberEmailName:CompanyAddressTel. NumberEmailMobile (out of hrs)ResponsibilityMobile (out of hrs)Responsibility*All contractors must have a Contractors Badge for the build up and breakdown period and all vehicle passes must be completed in full anddisplayed (these will be sent direct to you approx. three weeks before the show.

*Contractors must be competent & have sound knowledge & training to undertake their responsibilities onsite.*All contractors must hold suitable and sufficient safety paperwork (Risk Assessments and Method Statements) and adequate public liabilityinsurances covering their activities.Section Three - Stand construction and design detailsPlease ensure all stand designs comply fully with Organiser and Venue regulations detailed in the Exhibitors manual to prevent delays during theinspection processPlease circle the relevant answer.1. What is the total height of the stand from the venue floor? _______________*If the stand is multi storey/over 4m or has steps/stairs >600mm Complex regulations applyIs the stand design a double deck?Yes / NoWhat is the square meterage of the upper deck?________Will you have any steps or stairs in the design?Yes / No*To avoid delay, please ensure that stair details are included in your plans)2. If the stand joins onto other exhibitors or the venue wall, confirm divide proposals & height________________________________________________________________________________________3. What is the floorcovering? _______________Does the stand have a platform?Yes / NoWhat height is the platform?_______ mDoes it have a ramp for disabled access?Yes / No4. What is the maximum distance (furthest point to a gangway) a person would have to walk? ________ m5. Does the design have a 2.5m wide opening on each open side facing a gangway? Yes / No6. Does the design include any walling on open edges? Yes / No7. Does the walling comply with Organiser regulations? Yes / No8. If the stand has rigging, confirm suspended items e.g. truss and banners and the height(s)__________________________________________________________________________________*Please ensure all rigged items are shown on stand designs. Rigging regulations will apply9. Does the stand design include any low level lighting? Yes / No10. Does the stand design include closely seated audiences? Yes / No

If yes, how many seats?_________11. Will you have any helium balloons, LPG or other flammable gases on your stand? Yes / No12. Will you have any working exhibits on the stand? Yes / No13. Will you have any water features on the stand? Yes / NoSection Four - Health & Safety declarationThe Management of Health & Safety at Work Regulations 1999 requires co-operation and coordination with all parties whilst sharing a workplace. It is acondition of entry into the Show that every Exhibitor, contractor, sub-contractor, supplier and their agents comply with the Health & Safety at Work etc.Act 1974 (HASAWA74) and all other legislation covering the venue. The Exhibitor accepts that it is their legal and moral responsibility to ensure that theirown and others health and safety is not put at risk by their actions (or inactions) during the show. Please complete this form affirming your commitmentto co-operation and co-ordination with the Organisers and Venue and the guidelines outlined in the exhibitors manual will be complied with.The Organiser has appointed an independent Health and Safety Officer to cover the build up and breakdown of the exhibition, and in all cases the HSO'sdecision is final. I/We have read and understood the Health and Safety section of this manual, and where necessary completed a risk assessment andmethod statement.Health and safety agreement for exhibiting company during exhibition open period.I/we agree to abide by the Venue and Organiser regulations and have trained our staff to be aware of potential risks onsite,all matters relating to Health & Safety and have familiarised them with the Health & Safety at work, etc, Act 1974 and theVenues safety emergency procedures.I/We have undertaken a suitable and sufficient Risk assessment for our activities onsite and our exhibits, demonstrationsand work practices cause no hazard to ourselves and/or other persons. We will make available a copy of our Health &Safety policyI/we have taken out adequate public liability insurance to cover our activities on-site and hold a current certificate.In addition, the following also applies to space only standsI/we undertake to construct, operate and dismantle our stand in a safe manner to reduce the likelihood of injury to staff contractors, and visitors andundertaken a suitable and sufficient Risk assessment and Method statement for this activity.I/we have appointed a competent contractor who has the relevant safety practices, documentation (Risk assessment, Method statement & Health & SafetyPolicy) and insurances in place. We have trained and familiarised all staff, contractors, subcontractors, suppliers and their agents in all aspects of Health &Safety and the HASAWA 74 in order they can competently carry out and complete their duties and tasks.Health and safety representative for exhibiting company during exhibition open period.

Name:Tel NumberEmail AddressMobile (on site)Authorisation – This must be completed and signed by a senior company manager or directorName:PositionSignatureDatePlease note that all exhibitors must make themselves aware and their employees of all necessary emergency procedures, location of fire exits, fireextinguishers, first aid etc!All sections to be completed by all exhibitors. Failure to complete this form may mean you are not permitted to build on-site.

OPEN PERIOD RISK ASSESSMENT FORMRisk Assessment for:Company Name ______________________________________________ Stand Number________________Assessment by ___________________________ Position______________________________ Date________________________Task Hazard Risk – To Who What Level? Precautions/Control MeasuresHighMediumLowHighMediumLowHighMediumLowHighMediumLowHighMediumLowThis form, or your own Risk Assessment must be completed and returned for all space only Exhibitors. Please ensure your risk assessmentcovers build-up, open days and breakdown periods.Please return the Health & Safety Declaration and Risk Assessment by 29 th July for complex stands and 23 rd August for all othersTo Event Support Solutions, 296 Pinewood Park, Farnborough, Hampshire GU14 9LH Fax: 0121 285 1044Email – info@eventsupportsolutions.com