1 Oct 2008 - Royal High School

Minutes of Royal High PTA Meeting Held on 1 st October 2008
Present: Avril Henney Craig Hamilton
Tina Woolnough Jill Hunter
Linda Cross Lynne Wright
Angela Gardner Avril Gall
Sherrie Parker-Knowles Ann Sibbald
Apologies: Mandy Gray Allison Cameron
1. Charperson’s report
Tina kindly offered to chair the meeting in the absence of a new Chair. We
are still looking for a willing volunteer to be PTA Chair.
2. Research from Last Meeting
Tina found out that the cost of a hall let outwith core hours is £70 per hour.
There was no information on the ‘Children in Need’ website to indicate that
piggybacking on a fundraising event for Children in Need is not permitted.
3. PTA Events
Many of last year’s stalwarts of the committee resigned at the beginning of this
session and we do not have a Chair to coordinate fundraising events. It was
felt therefore that it would be wise to scale down the number of events this
year. This would mean that there would be no Winter Fair. We would still
make ourselves available to help in December with Christmas Hampers on
Friday 12th December. We would also be available to help at events which
require catering.
It was felt that we could still have the quiz night in April (provisional date 18 th
April). Our main fund raising event would be a Grand Raffle in the spring
term. If this was able to coincide with a school anniversary or a memorial date
this would be ideal (any ideas?).
4. Actions Before Next Meeting
Source Grand Raffle prizes from friends, relatives and work contacts
(Committee).
Investigate Match Funding from local businesses or business contacts
(Committee).
Find out whether or not school is having a Spring Fling (Avril Henney).
Book staffroom for next meeting and let Mandy know that it is available (Avril
Henney).
Find out timings of school mailshots (Avril Henney).
Remove committee email addresses from school website and update
information (Angela).
Update email lists for circulating to committee (Mandy).
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Let all people who signed up at the end of last term to join PTA know the date
of the next meeting (there may be a Chair among them!) (Mandy).
Hand over list of raffle prize donors from last raffle to Mandy (Allison).
Explain system used at last raffle for distributing and collecting raffle tickets
(Allison).
Confirm date for quiz – 18 th April (Tina).
Apply for a new raffle license – promoter Avril Gall (Tina).
Get list of raffle donors to D. Mains Gala from Yvonne (Tina).
Check helpers available for tea/coffee at RHS open afternoon and check
stocks in cupboard (Tina).
Retrieve banking information, cheque book, cash-and-carry card from Fiona
Christie (Avril Gall and Lynne).
Retrieve 200 Club information from Alastair (Avril Gall and Lynne).
Investigate mandate forms for 200 Club (Avril Gall).
Next Meeting Wednesday 12 th November at 7.30 p.m.
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