Digital Repository @ NTU Joy Wheeler Librarian (Library ...

The second part of phase 1 involved uploading a pilot community. The AsianMedia Information and Communication (AMIC) collection was selected for our pilotproject, we managed to obtain the copyright clearance to digitize and make thecollection available for open access in the public domain. This is a print collection thatcomprises of 40 titles of conference proceedings. We employed a vendor to digitizeindividual articles of all the proceedings. Each and every article was scanned, saved asa PDF file and then watermarked with a copyright notice. In addition, metadata foreach file was also created. In all over 3,000 items were prepared to be imported intothe new system.Once the files were digitized we hired a student to create the files necessaryfor the records to be ingested into Dspace. Manual creation of the records is a verytime consuming task. This was also another setback as this took a lot more time thanwe anticipated. The following 3 files are needed for batch uploading, [Source file,Content file, Xml file]. The xml file contains all the descriptive metadata following thestandards of Dspace which adopts strict Dublin Core standards for the metadata. Wechose to use a very simple schema for these files. Once the folders and files wereprepared we were able to easily batch upload the files. The greatest difficulty of thisprocess was the time taken to create the xml files and the human errors that arepossible.The AMIC collection was then uploaded and became our first collection in DR-NTU. During this first exercise we learned a great deal about the customized importingtool and how we could improve the process for the next phase.Phase 2: Migrating current NTU Publications to Dspace (April 2007 – July 2008)In September 2007, the University Librarian initiated a working committeeincorporating the project team members, representatives from the Serials Division,6 | Digital Repository @ NTU Joy Wheeler