Information Request.pdf

INFORMATION REQUEST

INFORMATION REQUESTBusiness Accounting RecordsWe will request from you, at different stages throughout the year, your business accountingrecords.The frequency of this will depend on whether you are VAT registered and the frequency ofyour VAT Returns.Whether it is monthly, quarterly or annually, the nature of our information request is more orless the same.We require your business accounting records for a given period of time and this should becomplete in its entirety before we can commence any work.Appendix I gives a detailed checklist of the information required for Business AccountingRecords.Self-Assessment Tax Return (SATR) RecordsOnce a year we will send to you or place in Avar Own Cloud, a word document known as aTax Return Information Request Document (TRIRD). This document is a personalisedchecklist of the information we require to enable us to complete your personal tax return.This checklist must be completed along with providing the relevant documentation asexternal verification.Again, we must receive all information on a timely basis to avoid the cost to you escalating.The process for completing the SATR is given in this link.The Terms and Conditions for SATR work is given in this link.Appendix II gives a detailed checklist of the information required for your SATR RecordsBusiness Accounting Records.Property AccountsWhere you have Rental Income from properties, you will be required to complete an exceltemplate known as the “Property Recording System”. Please contact a member of the AvarTeam if you require this template.If the property is financed by way of mortgage, we will require a certificate of mortgageinterest from your mortgage provider as evidence.Appendix III gives a detailed checklist of the information required for Property AccountsRecords.01 | Information Request

INFORMATION REQUESTAppendix I: Business Accounting RecordsThe list below is a useful checklist of the information we usually require:Details File Type ProcedureSalesSales InvoicesSales Credit NotesPDFPDFScan and save in AOC, these should be insequential orderScan and save in AOC, these should be insequential orderDebtor Statements PDF Scan and save in AOC , if applicablePurchasesPurchase Invoices PDF Scan and save in AOCPurchase Credit Notes PDF Scan and save in AOCSupplier Statements PDF Scan and save in AOC, if availableBusiness BankBank StatementsPDF/CSVDownload CSV/Excel Statements frominternet banking if availableCheque Book Stubbs PDF/Excel Scan or create a summary of the chequesPaying In BookBusiness Credit CardPDF/ExcelScan or create a summary of the paying inbookCredit Card Statements PDF/CSV Scan and save in AOCCredit Card Vouchers PDF Scan and save in AOCCredit Card Receipts PDF Scan and save in AOCCash ExpensesCash ReceiptsCash VouchersOtherPDF/ExcelPDF/ExcelScan or create a summary of cashexpensesScan or create a summary of cashexpensesMileage Claim Forms Excel Complete Mileage Claim Form if applicableUse of Private Residence Excel Complete Excel Template if applicableThe above list is not exhaustive and is a generic list. The records you have will depend onthe nature of your business. It is important to note that delaying information provided to usincreases our costs and may put you and the company at risk of missing filing deadlineswhether it is for Annual Company accounts to HMRC and Companies House or for filing VATReturns.Information Request | 02

INFORMATION REQUESTAppendix II: SATR RecordsThe checklist below gives a general overview of the type of information we will need tocomplete your SATR.DetailsEarned IncomeIncome from Self EmploymentBenefitsExpensesTrade, Profession or VocationIncome from Sole Trade orPartnershipUK Land and PropertyRental Income and ExpenditureForeign IncomeDividendsInterestProperty IncomeOther Foreign IncomeInterestBank InterestOther Fixed InterestDividendsSharesCapital AssetsReliefsCharitable DonationsPension ContributionsRequirementPayslipsPayslipsPayslipsSummary of Income and ExpenditureSummary of Income and ExpenditureSummary of Dividends Received and DividendVouchersSummary of Foreign Bank Interest ReceivedSummary of Income and ExpenditureAny Other Details of Foreign IncomeSummary of Bank Interest Received, includingNet and Tax AmountsAny Other Details of Fixed InterestSummary of Dividends Received, includingdetails of shares bought and soldSummary of Dividends Received from otherCapital AssetsSummary of Charitable Donations, includingthe charity registration numberSummary of Pensions Contributions made03 | Information Request

INFORMATION REQUESTAppendix III: Property Accounts RecordsBelow is a list of income and expenditure that is usually included Rental Accounts.DetailsIncomeRental IncomeInterest ReceivedOther IncomeExpensesCouncil TaxWater RatesElectricityGasGround Rents & InsuranceLetting ChargesMaintenanceRepairsManagementInsuranceCapital AllowancesRedecorationLegal CostsAccountancy CostsGarden UpkeepStaff WagesLoan InterestFinance ChargesLandlord's Energy Saving AllowanceAdvertisingService ChargeGas Safety InspectionInformation Request | 04

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