HR Extra July 2015.pdf

PoliciesThe CCG is beginning to harmonise the differentpolicies from several organisations. This is beingdone with support and input from the unions andstaff representatives.All policies are available on the intranet and clearlystate their start date and whether they are currentCCG policies or relate to previous organisations. Atpresent the harmonised policies are:Annual LeaveAttendance ManagementWorklife BalanceWe will let you know about any newly reviewedpolicies through Charter Chat.Off sick? Let your managerknowThe CCG’s new ‘attendance management’ policy setsout your responsibility and that of your manager if youare not well enough to come into work. This is a newpolicy so please take the time to read it.Responsibility of the employee:Report sickness to your line manager by telephone atthe earliest opportunity, on your first day of sickness.Sending a text, emailing or leaving voicemail messagesis not an acceptable means of informing a manager ofabsence; you must speak directly to your manager.If you are really too unwell to even pick up the phoneyourself, it is your responsibility to arrange for a friendor relative to call in on your behalf. Your line managershould follow up with a personal telephone call as soonas is practicable in the individual circumstances.When you call in you should explain the reason(s) foryour absence and when you expect to return to work.You must phone your manager every day of yourabsence to keep them updated on how long you expectto be away, unless you have been signed off by a GP.AppraisalsEvery member of staff is entitled to an appraisalonce a year and for a review every six months.Appraisal paperwork is on the intranet here andonce complete, should be signed by employee andline manager and sent tojade.roe@enhertsccg.nhs.ukA copy will be placed on your personal file and thedates of your appraisal and review will be enteredonto the electronic staff record (ESR) to allow theCCG to keep track of missing appraisals and to makesure that staff receive any incremental payincreases they are due.To help you and your manager get the most out ofthe appraisal process, we will soon be runningtraining sessions for staff. Please keep an eye outfor the dates in the staff e-magazine, ‘Charter Chat’.3Please remember that late notification of sicknessabsence or failure to comply with this procedure,where there is no justification, may result indisciplinary action and/or loss of pay.Responsibility of the manager:When you receive a call, you must ask• The reason for absence• How long they are likely to be off for and if there isany work that needs picking up.After receiving a phone call from an unwell staffmember, the line manager should inform HR by email:Bruno.korfant@enhertsccg.nhs.uk stating the name ofstaff member and reason for their absence. If the staffmember is off for more than one consecutive day,please keep Bruno informed on each day of absenceOn the day of return from sickness, inform HR by email.Carry out ‘return to work’ interviews after every periodof sickness absence, on the day of return. You can findthe relevant form here.Please remember that if you don’t give HR a returndate for your staff member, it will be left open, whichcould have an impact on pay for future sickness.