Claiming travel expensesPlease submit your expenses regularly. Login in tothe online expenses system here.If you need help or have a question about claimingexpenses, please use this email address:ccgtravel.enh-tr@nhs.net Expenses are processedby the payroll department and not <strong>HR</strong>.Occupational HealthThe Occupational Health team visits the CCG twice amonth and base themselves in the staff room on the2nd floor of Charter House. Do pop in and see them ifyou have a quick question. Dates and times of theirnext visits will be sent out in the <strong>July</strong> Charter Chat.RecruitmentAll recruitment, whether it be for a permanent, fixedterm or agency staff member, should have all therelevant paperwork to accompany it.• ‘Authority to recruit’ form – appropriately signed• Job Description / Person Specification using the CCGtemplate• ‘Advert information form’ completed with theclosing date and interview date.Mandatory trainingAlmost all of your mandatory training can be donethrough our online system, OLM. Instructions onhow to access OLM are available here. If you haveany problems or questions about your training,please email Gisella.harris@enhertsccg.nhs.uk andshe will be able to assist you.The <strong>HR</strong> team keeps a record of all staff training so itis important that we are notified of any coursesundertaken through OLM or elsewhere. If youcomplete an online course, choose the option toprint the certificate or take a screenshot and give toGisella for this to be noted on your file and your ESRrecord.All this information should be sent toAlex.weaver@enhertsccg.nhs.uk. Alex will be able tohelp you with interview dates and which <strong>HR</strong> member(if you would like one) will be able to assist you onthe panel. All jobs are placed on the NHS Jobswebsite, and also in the weekly bulletin which goes toCCG staff.The <strong>HR</strong> Team would like to set up a focus group ofrecruiting line managers to look at the recruitmentprocess, forms and guidance. This will help us ensurethat the process is smooth and the <strong>HR</strong> team offersmanagers the support they need when recruiting. Ifyou are interested in joining this group please emailask<strong>HR</strong>@enhertsccg.nhs.ukPlease do not send this information anywhere else,as it causes confusion and doubling of work for allconcerned.4
The Employee AssistanceProgramme (EAP)This is a confidential telephone and online basedservice for staff and their families. It offers supportand guidance on things that may be causing staffstress or worry, in their work or in their personal lives.In cases where it is recommended by the EAP, face-tofacecounselling sessions may also be arranged.Office etiquetteThings are hotting up at Charter House. As well asthe office being a hive of activity, temperatures arerising as the sun makes its summer appearances.More hot weather is forecast for later this month, soif you are struggling in the heat and think that a fanwould help, speak to Julie Andrews who can orderone for you.If you arrive early in the morning, do your colleaguesa favour by opening the windows near you and try tokeep any blinds closed to keep the building as cool aspossible. Because we regularly welcome guests intothe office, it is important to look smart andprofessional even in the summer months, so pleasesave your Bermuda shorts and strappy tops for theweekend. Socks and sandals have been ruled out bythe fashion police.We all used by now to working in an open planoffice, but there are a few things we can do to makethe working environment as pleasant as possible foreveryone. We would politely ask that if you need tokeep your personal mobile on, please put it to silent,vibrate or on a very low volume.Try not to shout or talk across other people’s desksand if you need to discuss things with a teammember that requires more than a short response,try and find a meeting room.If you no longer require a meeting room that youhave booked, please cancel your booking on theelectronic calendar, and if it’s on the day, cross outyour name on the booking sheet on the meetingroom door.5Staff can access the Employee Assistance Programme,at any time, by telephoning 0800 328 1437 or visitingwww.employeeassistance.org.ukThe CCGs access code is enhertsccg.Coming soon!INTRANET - We are going to revamp the <strong>HR</strong> Sectionon the intranet and will include things such as FAQs,so if you have a burning question, do let us know viaask<strong>HR</strong>@enhertsccg.nhs.uk and we will include it inthis section.HOT-DESKING – Several of the <strong>HR</strong> Team will be hotdeskingover the coming months. This is so you canget to know us and for us to understand more aboutyour work and teams. We are all very nice and partialto the odd cup of tea, so don’t be alarmed if we turnup next to you.APPRAISALS - Training sessions for staff are beingarranged. Please keep your eye out for the dates.And finallyYou may have noted a couple of very young facesaround the CCG recently and wondered if you weregetting old. Don’t worry, they were our recent workexperience staff members. As a CCG we do acceptyoung adults on a week’s work experience.We also encourage paid interns with a keen interestin the NHS who are waiting to go to university or areon a gap year. Recent interns like Sam Luck and StephSmith have been a real asset to the CCG, gettinginvolved in lots of important and challenging work. Ifyou know of a young person who may be interestedin a paid intern role, do let the <strong>HR</strong> team know.
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