2014_ExhibitProspectus - National Association of County Engineers

EXHIBITOR & SPONSOR 

OPPORTUNITIES 

NACE 

2014 

OUISIANA 

agniappe 

BATON ROUGE 

APRIL 13-17, 2014 

Your 

customers 

& prospects 

are here! 

• County / Parish Engineers 

• Public Works Directors 

• Road Supervisors 

• Highway Superintendents 

• Transportation Directors 

• Highway Administrators 

NACE Annual Meeting / 

Management & Technical Conference 

April 13-17 

River Center, Baton Rouge, Louisiana 

Show Dates: April 13-14 

The Largest Event of County 

Infrastructure Professionals 

NACE 2014 attendees are the primary source for buying and 

recommending your products or services. County and city 

officials manage about 75% of our nation’s highways and 

roads and 35% of our mass transit systems. Our members 

rely on NACE for information on the latest innovations in 

engineering technology, best practices, management 

systems, and software. By attending our show, your 

employees will gain a better understanding of doing 

business with county governments. In an uncertain 

business climate, NACE 2014 remains a solid and 

trusted industry event. 

NACE County Engineers’ Annual Buying Power 

(Equipment Fleet > 350 K pieces) 

Transportation (Total Budget): $11.2 B 

Road Construction: $3.5 B 

Road Maintenance: $3.5 B 

Equipment Purchasing: $772 M 

Equipment Repair/Maintenance: $736 M 

Signage/Traffic Control: $195 M 

Engineering Consultants: $257 M 

The Voice of 

County Road Officials 

www.countyengineers.org 

Photos courtesy of Visit Baton Rouge

SPONSORSHIP MAXIMIZES 

YOUR COMPANY'S VISIBILITY! 

All sponsors are recognized in the conference program. 

Bronze Sponsor $500 

• A.M. Coffee service co-sponsor 

(Sun or Mon) 

• Exhibit Hall opening 

YOU'LL RECEIVE recognition at the event 

Silver Sponsor $1000 

• Executive Committee dinner (Sat) 

• Board of Directors breakfast 

(Tue or Thu) 

• Hospitality Room DJ 

(Sun, Mon or Wed) 

• Refreshment break co-sponsor 

(Tue or Wed) 

YOU'LL RECEIVE recognition at the event, 

half-page (3.5" x 4.25") B&W program ad, 

and one 1-day registration. 

Gold Sponsor $2000 

• NACE Former Leaders 

(past presidents) dinner (Sun) 

• Refreshment break (Tue or Wed) 

• Tour transportation (Tue) 

• Offsite event band (Tue) 

• Email Internet café (Mon) 

• NACE Hospitality Room co-sponsor 

(Sun, Mon or Wed) 

YOU'LL RECEIVE recognition at the 

sponsored event, half-page (3.5" x 4.25") 

B&W program ad, and one full registration. 

Diamond Sponsor $5000 

• NACE Hospitality Room 

(Sun, Mon, or Wed) 

• Exhibit Hall refreshment break (Mon) 

• Delegate breakfast (Tue or Wed) 

• President’s Reception (Wed) 

• Email Internet café (full conference) 

• Guest/Spouse program (Mon or Wed) 

• One of the below Platinum events 

co-sponsor 

YOU'LL RECEIVE a full page (3.5" x 8.5"), 

color program ad, one 1-day registration; 

1 full conference registration; and 1 free 

10’x10’ exhibit booth package (Sun & Mon) 

(on space available basis). 

Platinum Sponsor $7500 & Up 

• $7,500 Name badge lanyards (w/ 

sponsor logo), Printed program, or 

Delegate luncheon (Wed) 

• $10,000 Conference bags (w/ sponsor 

logo), Delegate & Guest luncheon (Tue), 

or Exhibit Hall boxed lunches (Mon) 

• $15,000* Guest/Spouse program (full 

conference) or Exhibit Hall reception 

(Sun or Mon) 

• $20,000* Offsite Dinner (Tue) or 

Awards Banquet (Wed) 

YOU'LL RECEIVE a full page (3.5" x 8.5"), 

color ad in the program; two 1-day 

registrations; 2 full conference registrations; 

and 1 free 10’x10’ exhibit booth package 

(Sun & Mon) (on space available basis). 

Conference Program Ads 

Reach out to potential customers by 

advertising in the NACE 2014 conference 

program. 

Exhibitors and NACE Corporate Members 

are eligible for discounted ad rates. (See 

sponsor levels for complimentary ads.) 

Black and White 

Business Card 3.5" w x 2" h $350/300 

Half page 3.5" w x 4.25" h $475/400 

Full page 3.5" w x 8.5" h $600/500. 

Full Color 

Full page 3.5" w x 8.5" h $900/750 

All ad copy must be received by NACE no 

later than March 20, 2014. To advertise in 

the program, indicate on the Application 

for Exhibit Space or contact NACE for more 

information. 

* Sponsors of $15,000 and up will receive 

an additional free booth and 2 more full 

conference registrations. 

100-140 companies 

showcase their 

products and services 

–reaching more than 

400 delegates.

“Caterpillar has experienced valuable opportunities to prove our 

commitment to the governmental industry.” 

— Steve Hinton, Americas Marketing Manager, Caterpillar Global Construction & Infrastructure 

NACE Corporate 

Membership Program 

NACE 


OUISIANA 

agniappe 

BATON ROUGE 


NACE Corporate Members receive priority in selection of exhibit spaces along with discounted fees. Members exhibiting 

at the conference are recognized at their booths and invited to the Corporate Member reception with the Executive 

Committee and Conference Committee. New members and 5+ year members also receive their recognition plaques during the 

conference. Other benefits include exclusive advertisements in the newsletter, discounted mailing lists, and listing in the membership 

directory and on the NACE website at www.countyengineers.org. 

Request information on the NACE Corporate Member on the Application for Exhibit Space or contact NACE. 

Past NACE Exhibitors ... 

• 3M Traffic Safety * 

• Acrow Corp. 

• Advanced Drainage Systems 

• Advant-Edge Paving Equipment * 

• Aerial Services 

• Agile Assets 

• Alamo Industrial 

• AASHTO 

• American Timber and Steel 

Corp. 

• ATSSA 

• Asphalt Emulsion Manf. Assoc. 

• Asphalt Pavement Alliance * 

• Asphalt Recycling & 

Reclaimating Assoc. 

• Asphalt Zipper 

• Asplundh Environmental Svcs 

• ATT Safety 

• Aurigo Software Technologies 

• Avery Dennison 

• Ayres Associates * 

• BBA Fiberware/Typar 

Geotextiles 

• Bailey Bridges 

• Barrier Systems 

• BaySaver Tech 

• Berntsen International 

• Big R Bridge * 

• Black Cat Blades Ltd. 

• Bobcat Company 

• BOMAG Americas 

• Braun Intertec Corp. 

• Bridge Diagnostics 

• Bridge Management Services * 

• Bridge Masters 

• Brifen USA 

• Bryson Products 

• Burke Truck & Equipment 

• Capital I Industries 

• CapitalSoft 

• Cargill Deicing Technology 

• Carsonite Composites 

• Caterpillar * 

• Cem-Kote Products 

• CH2M Hill 

• CNH America (CASE) * 

• Colbond 

• Collective Data 

• Component Technology 

• Concrete Reinforced Steel 

Institute 

• CON/SPAN Bridge Systems 

• Contech Bridge Solutions 

• Crafco * 

• Cretex Company 

• CSI Geosynthetics 

• Cutler Repaving 

• Daktronics 

• Data Transfer Solutions 

• DeAngelo Brothers * 

• Deery American Corp. 

• Degelman Industries 

• Dent Breakaway Industries 

• Diamond Mowers 

• Dicke Safety Products 

• Diversified Railcar 

• Dome Corporation of 

North America 

• DuraPatcher & Cimline * 

• E.D. Etnyre * 

• Eagle Point Software 

• Earth Tech 

• Encap LLC 

• EnergyLogic 

• Equipment Marketing Co. 

• Esri * 

• EZ Liner Industries 

• EZ PnP 

• The EZ Street Company 

• FastMeasure * 

• Federal Highway Administration 

• Ferno-Washington 

• Flannegan Western 

• Flint Trading 

• Foster Supply 

• Foundation for Pavement 

Preservation (FP2) 

• FreeSpan Systems 

• Fugro Roadware * 

• Fusion Seal Corp. 

• Gallagher Asphalt Corporation 

• Geobrugg North America 

• Geosynthetic Materials Assoc. 

• Glacial Technologies 

• Glenmac 

• Good Pointe Technology 

• Gradall 

• Gundlach Champion 

• Hall Signs 

• Handy Hitch Mfg 

• Hansen Information Tech 

• Hanson Pipe & Products 

• Hayes Instrument Co. 

Henke Manufacturing 

Corporation 

• Herzog Environmental 

• HESCO Bastion USA 

• Highway Watch (ATA) 

• H.I.P. Paving 

• Hoover Treated 

Wood Products 

• Horizon Signal Technologies 

• HR Green 

• Hughes Brothers 

• InfoTech 

• Infrastructure Management 

Svcs 

• Inter Clean Equipment 

• International Truck & 

Engine Corp. 

• Invarion 

• IronWolf 

• ISCO Industries 

• JAMAR Technologies 

• John Deere/RDO Equipment 

• Kafka Granite 

• Kennametal 

• Kessler Soils Engineering 

• Komatsu America Corp. 

• Krider Equipment 

• Kristar Enterprises 

• KWH Pipe LTD 

• Landoll Corporation 

• Lee Boy/Rosco Mfg. 

• Linetech Design & Mfg. 

• Liquid DustLayer 

• LTAP 

• Lycox Enterprises * 

• Lyle Signs 

• Maccaferri 

• Mandi Communications 

• Mar-Mac Construction Products 

• Martin Marietta Composites 

• Master Mind Systems 

• MB Companies 

• Mead & Hunt 

• MeadWestvaco Asphalt 

Innovations 

• Metal Culverts * 

• Midland Machinery 

• Modified Asphalt Solutions 

• Modular Gabion Systems 

• Monroe Truck Equipment 

• Mountain Valley Equipment 

• Mueller Canada 

• Muncie Power Products 

• National Corrugated Steel 

Pipe Assn. 

• National Steel Bridge Alliance 

• National Work Zone Safety Info 

• Newman Signs * 

• Nippon Carbide Industries 

• Norstar Industries 

• North America Traffic 

• North American Salt Co. 

• North American Green 

• North American Hydraulics 

• Osburn Signs * 

• Owen Equipment Company 

• Owens Corning - Trumbull 

• Palmer Engineering 

• Panamerican Consultants 

• Pavement Pres. & Recycling * 

• Pavement Technology 

• Penda Corporation 

• Plastic Solutions 

• Plastiform Company 

• Portland Cement Assn (PCA) * 

• Precision Cover Systems 

• Precision Pipe & Products 

• Presto Products Company 

• Prince Manufacturing 

• ProMap Corporation (PMC) 

• PZS Stabilization 

• QuestCDN.Com 

• Quixote Transportation Safety 

• Qwick Kurb 

• Radar Sign 

• Raynguard Protective Materials 

• Recycled Technology 

• Rhomar Industries * 

• Rinker Materials 

• Road Fabrics 

• Roadside Safety Devices 

• Roadside Safety Supply 

• RoadSoft * 

• Roadware Group * 

• Roadway Safety Foundation 

• Rohmac 

• Roscoe Bridge 

• Rowe Incorporated 

• RTVision * 

• Sandvik MGT 

• Schrader Co. 

• Scrub Oak Technologies 

• SealMaster * 

• SemMaterials L.P. 

• Seneca Petroleum Co. 

• SharpeSoft 

• Short Span Steel Bridge 

Alliance * 

• Skyline Steel LLC 

• Snap-Tite Culvert Lining Pipe 

• Softree Technical Systems 

• Soil Nail Launcher 

• Spectrum Sealing Products 

• Spot Devices 

• St. Regis Culvert 

• Strongwell 

• Superior Tire & Rubber 

Corporation 

• Surdex Corporation 

• Swanston Equipment 

• SWCA Environmental 

Consultants 

• Team Lab Chemical 

• Tensar Earth Technologies 

• Terra Genesis 

• Terry Asphalt Materials 

• Tiger Corp. 

• Traffic & Parking Control 

(TAPCO) 

• Transpo Industries * 

• TransTech Systems 

• Tricon Precast Ltd. * 

• Trimble 

• Trinity Industries * 

• Triple S Industries 

• Troxler Electronic Labs 

• True North Steel 

• Unique Paving Materials 

Corporation * 

• Unistrut Corporation 

• United Rentals Hwy 

Technology 

• Univar USA 

• U.S. Bridge * 

• U.S. EPA Office of Solid Waste 

• U.S.D.A. Forest Service 

• Volvo Construction 

Equipment * 

• VSS Emultech 

• Vulcan Signs 

• Warren Power Attachments 

• Water Resources Learning 

Center 

• Western Air Maps 

• Western Emulsions * 

• Western Excelsior 

• Western Highway Products 

• Western Wood Structures 

• Wheeler * 

• York Bridge Concepts 

• Zydex Inc. * 

Denotes NACE Corporate 

* 

Member

“NACE gives us a valuable opportunity to intereact with county road safety practitioners who 

are genuinely interested in the solutions we provide. A win-win partnership!” 

— Eric Hedman, Marketing Operations Manager, 3M 

Conference Event 

Tickets & Registration 

• Additional Exhibit 

Representatives are $125/each 

for all Sunday & Monday events. 

• To attend additional days or 

the full conference, on the 

Application for Exhibit Space 

request to receive the Delegate 

& Guest Registration brochure 

or visit www.countyengineers. 

org/events/annualconf. 

• Specific event tickets are sold 

individually onsite at the 

conference registration desk. 

• The preconference event 

requires separate registration. 

Hotel Reservations 

Belle of Baton Rouge Hotel 

T: 800-266-2692 

$134 per night, plus taxes and fees 

Please make your own hotel 

room reservation. Ask for the 

National Association of County 

Engineers' rate. The room block 

will be held until 5:00 p.m. on 

March 29, 2014. After this date 

room reservations will be accepted 

on a space-and-rate-availability 

basis. See the hotel's link at www. 

countyengineers.com under 

'Events.' 

Expo Services 

Information 

Exhibitors will receive a service 

kit with instructions and more 

information via email (also see 

contract #5). 

Questions? 

Contact Gulf Coast Event Services: 

800-488-3836, info@gcevents.biz 

or NACE: 

202-393-5041, nace@naco.org. 

Preliminary Schedule 

EXHIBITOR 

MOVE-IN 

Sunday, April 13 

8:00 a.m. – 3:00 p.m. 

EXHIBITOR 

MOVE-OUT 

Monday, April 14 

6:00 p.m. – 10:00 p.m. 

Sunday , April 13 

8:00 a.m. – 6:00 p.m. 

Registration 

8:00 a.m. – 3:30 p.m. 

Committee Meetings 

4:00 p.m. – 4:30 p.m. 

Exhibit Show Grand Opening 

4:30 p.m. – 6:30 p.m. 

Exhibit Show 

Welcome Reception 

6:30 p.m. – 7:30 p.m. 

NACE Corporate 

Member Reception 

7:00 p.m. – 11:00 p.m. 

NACE Hospitality Room 

Monday , April 14 

8:00 a.m. – 5:00 p.m. 

Registration 

8:30 a.m. – 9:30 a.m. 

Opening Ceremony 

(Exhibitors Welcome) 

9:30 a.m. – 10:30 a.m. 

Refreshment Break – 

Exhibit Hall 

10:30 a.m. – 12:00 p.m. 

General Session 

11:30 p.m. – 1:30 p.m. 

Box Lunch – Exhibit Hall 

1:00 p.m. – 2:15 p.m. 

Concurrent Technical 

Sessions 

2:15 p.m. – 3:15 p.m. 

Refreshment Break – 

Exhibit Hall 

3:15 p.m. – 4:30 p.m. 


Sessions 

4:30 p.m. – 6:00 p.m. 

Exhibit Show Reception 

& Grand Prize 

6:00 p.m. – 10:00 p.m. 

Exhibitor Move Out 

8:00 p.m. – 11:00 p.m. 


Tuesday , April 15 

7:00 a.m. – 8:30 a.m. 

Delegate Breakfast 

8:00 a.m. – 1:30 p.m. 

Conference Registration 

8:30 p.m. – 10:00 a.m. 


Sessions 

10:00 a.m. – 10:30 a.m. 

Coffee Break 

10:30 a.m. – 12:00 p.m. 


Sessions 

12:00 p.m. – 1:00 p.m. 

Delegates & Guest Luncheon 

1:15 p.m. – 4:00 p.m. 

Optional Tours 

4:30 p.m. – 11:00 p.m. 

Offsite Event 

Wednesday , April 16 

8:00 a.m. – 3:30 p.m. 

Conference Registration 

8:30 p.m. – 10:00 a.m. 

General Session 

10:00 a.m. – 10:30 a.m. 


10:30 a.m. – 12:00 p.m. 

Annual Business Meeting 

12:00 p.m. – 1:30 p.m. 

Delegates Lunch & 

Committee Meetings 

1:30 p.m. – 3:00 p.m. 


Sessions 

3:00 p.m. – 3:30 p.m. 


3:30 p.m. – 5:00 p.m. 


Sessions 

3:30 p.m. – 5:00 p.m. 

NACE 2014 Committee 

Meeting 

6:00 p.m. – 7:00 p.m. 

President’s Reception 

7:00 p.m. – 9:30 p.m. 

Annual Banquet 

9:30 p.m. – 12 Midnight 


Thursday , April 17 

8:00 a.m. – 9:30 a.m. 

Board of Directors Breakfast 

Meeting 

9:30 a.m. – 10:00 a.m. 

Executive Advisory 

Committee Meeting

PAST EXHIBITORS KNOW THE VALUE OF THE 

NACE SHOW — MOST COME BACK AGAIN! 

Exhibit Space Fees 

10’x10’ Exhibit Booth 

• 2 exhibit representative registrations for all conference events 

held on Sunday & Monday 

• 3’ sidewalls/divider curtains and 8’ backwalls 

• 6’ table, 2 chairs and wastebasket 

• Full listing in conference program (deadline 3/20/14) 

• Exhibitor identification sign 

• No carpet nor electricity 

Booths will be set up on Sunday, April 13, 8:00 a.m.-3:00 p.m. and 

must be removed on Monday evening, April 14. 

20'x50' Equipment Space 

• 2 exhibit representative registrations for all conference events 

held on Sunday & Monday 

• 1 free 10’x10’ exhibit booth package (see above) 

• Full listing in conference program (deadline 3/20/14) 

• No carpet nor electricity 

Equipment spaces # E1-E8 will not be draped, but marked off on the 

floor. Equipment will be staged on Saturday, April 12, and must be 

removed by 12:00 noon on Tuesday, April 15. 

Basic Fees 

• Exhibit Booths: $1,800 

• Equipment Space: $7,000 

Early Bird Discount 

Discount is 5% of exhibit space fees for payments received in full by 

October 18, 2013. If exhibit payment or balance is received after this 

date, the Early Bird Discount will not be applicable and standard fees 

will be due. 

NACE Corporate Member Discounts 

In addition to Early Bird Discount 

• Bronze Member: 5% 

• Gold Member: 10% 

• Diamond Member: 15% 

• Platinum Member: 1 complimentary 10’x10’ booth OR 25% off 

20'x50' equipment space. 

Questions? 

For more information, please see Rules and Regulations. Contact 

NACE at (202) 393-5041 or nace@naco.org. 

FOOD 

STAGE 

100 

102 

104 

106 

108 

110 

112 

114 

116 

118 

120 

E1 

101 103 105 107 109 111 113 115 117 119 

200 202 204 206 BAR 210 212 214 216 218 

E2 

121 

220 

123 

222 

125 

224 

127 

226 

129 

228 

E3 

201 

300 

203 

302 

205 

304 

207 

306 

209 

308 

211 

BAR 

213 

312 

215 

304 

217 

316 

219 

318 

E4 

221 

320 

223 

322 

225 

324 

227 

326 

229 

328 

ENTRANCE 

FOOD 

301 303 305 307 309 311 313 315 317 319 

E5 

400 402 404 406 408 410 412 414 416 418 

321 

420 

323 

422 

325 

424 

327 

426 

329 

428 

E6 

E7 

411 

510 

413 

512 

415 

514 

417 

516 

419 

518 

E8 

BAR 

520 

423 

522 

425 

524 

427 

526 

429 

528 

501 

503 

505 

507 

509 

523 

525 

527 

529 

531 

533 

535 

537 

539 

541 

543 

FOOD

RULES AND 

REGULATIONS 

The following entities will be referred to in this Rules 

and Regulations: the National Association of County 

Engineers (NACE), the Baton Rouge River Center, and 

the vendor signing contract for exhibit space. 

1. Contract for Exhibit and Equipment Space: Contracts 

for exhibit and equipment space must be made on forms 

provided for this purpose (paper or online registration). 

This form is in this brochure or on the NACE website at 

www.countyengineers.org. Form must be complete with 

signature and date. 

2. Assignment of Exhibit and Equipment Space: 

Space will be assigned on the following basis: For Applications 

received with deposit, exhibitors will have priority 

according to the date received with NACE Corporate 

Members receiving first priority in the availability and 

selection of booth space. For those exhibit applications 

received without a deposit, booth space will be held 

at the discretion of NACE and are not secure until the 

deposit or full payment is received. For booth selections 

when all choices are already taken, NACE will make an 

effort to contact you to make another selection; otherwise, 

it will be made at the discretion of NACE. Depending 

upon the total spaces sold and their locations, NACE 

reserves the right to change space assignments as 

needed to consolidate and improve the overall exhibit 

flow, including changing booths to equipment spaces or 

vice-versa. NACE will try to keep the positioning of your 

space assignment; however, space assignments are not 

guaranteed. You will be notified in advance of the show 

if your exhibit space is changed for any reason. 

3. Exhibit Rental Fees: Refer to Exhibit Space fees on 

page 4 of this brochure or contact NACE. 

4. Rental Fees Include: For 10’x10’ booths: 8’ backwalls, 

3’ sidewalls, 6’ table, 2 chairs and 2 complimentary exhibit 

representative registrations per booth. The center floors 

are not carpeted. For equipment space: the space allotted 

and 2 complimentary exhibit representative registrations 

and the full standard 10'x10' booth package (space 

available basis). The center floor is not carpeted. 

5. Expo Services & Shipping: The official NACE 2014 

expo services provider is Gulf Coast Event Services. All exhibitors 

must make drayage material handling and other 

services through this provider. Gulf Coast will provide an 

exhibitor kit for shipping, special items or services. Electricity 

will be ordered with the River Center. Your freight 

must be received by the deadlines set in the exhibitor kit. 

6. Set-up / Removal: NACE reserves the right to set the 

time for the set up of booth/equipment space prior to the 

show and removal after the conclusion. Any exhibit space 

under contract that is not set up by this deadline may be 

confiscated by NACE and resold to any other party, without 

compensation to the exhibitor. 

7. Exhibit Times: NACE will publish the final exhibit show 

times at least 2 months prior to the opening date of the 

exhibit show. At specified times during exhibit hours, 

For more information, 

contact Rebecca Page: 

202.393.5041 

FAX 202.393.2630 

nace@naco.org 

NACE will serve food and beverages in the exhibit areas 

for delegates, exhibitors, and registered guests. During 

hours that the exhibits are closed over night, security will 

be provided. 

8. Removal of Exhibits: Exhibits must not be disturbed, 

dismantled or removed before set hour as established by 

NACE. All booths must be fully removed by 10 p.m. on 

Monday, April 14, 2014. For exhibits not removed by that 

time, management will remove exhibits and charge expenses 

to the exhibitor. Equipment spaces will be notified 

of their removal deadline. 

9. Exhibitor Registration / Additional Representatives: 

Each exhibitor is entitled to 2 complimentary exhibit 

registrations for each 10'x10' booth space contracted, or 

4 complimentary registrations (includes 2 for the booth 

paackage) for each 20'x50' equipment space contracted. 

Additional exhibitor personnel may register for the show 

for $125 each. The exhibit show registration entitles the 

bearer to attend all conference functions held on Sunday 

and Monday. No one will be allowed on the exhibit floor 

at any time without a proper NACE badge. Extra Exhibit 

registration may be purchased onsite at the NACE Registration 

Desk. 

10. Entertainment of Delegates: The hosting by exhibitors 

of private functions, cocktail parties, special events, 

etc. when the exhibit show is open, or the period of official 

NACE educational or social functions, is prohibited. 

Obscene, distasteful or lewd behavior or attire is strictly 

prohibited in the exhibit areas. Exhibit personnel must 

wear appropriate attire (business or business casual). 

Bathing suits, robes, or other revealing clothing are 

considered inappropriate attire. Inappropriately dressed 

exhibit personnel will be asked to leave. No refunds will 

be made to exhibitors who must leave for reasons of inappropriate 

attire or behavior. 

11. Fire Regulations: All materials used for booth decoration 

must be of nonflammable nature. Electric signs and 

equipment must be wired to meet specifications of local 

fire authorities. Fire hoses/extinguishers on walls or on the 

floor or elsewhere must not be removed or obstructed in 

any manner. 

12. Insurance and Liability: Exhibitor assumes the entire 

responsibility and liability for losses, damages and claims 

arising out of injury to persons or damage to exhibitor’s 

displays, equipment or other property brought upon the 

premises of the Center, and agrees to indemnify, defend 

and hold harmless NACE, the Baton Rouge River Center, 

the City of Baton Rouge, LA, and its members, officers, 

representatives, owners, servants, agents and employees 

against all claims or expense for such losses, including 

reasonable attorney fees arising out of the use of the 

Center premises excluding any liability caused by the negligence 

of NACE or the Center. The Exhibitor understands 

that neither NACE nor the Center maintains insurance 

covering the Exhibitor’s property or lost revenue, and it 

is the sole responsibility of the Exhibitor to obtain such 

insurance. 

13. Space Limitations: Exhibitor personnel and equipment 

must remain within the confines of their exhibit 

space (width and height) and are not permitted to occupy 

aisle space or fire lanes. Fire regulations require that aisles 

and fire lanes must remain clear. Exhibitors who violate 

this regulation are subject to immediate closing of their 

exhibit space, as violations could result in the closure of 

the entire show by the fire marshal. Also exhibit display 

must not block the view of other exhibit booths. Exhibit 

set-up is subject to NACE approval. 

14. Selling of Products for Show Delivery is Strictly 

Prohibited: NACE provides display space to manufacturers, 

consultants and vendors to exhibit and demonstrate 

products on the basis of their potential information and 

educational value and not for the purpose of direct sales 

on the exhibit floor. 

15. Payment and Provision in Case of Default: If any 

exhibitor fails to pay, when due, any sum required by 

the Application/Contract for Exhibit Space, or fails to 

observe or abide by these Rules and Regulations, NACE 

reserves the right to terminate this contract immediately 

without refund of any monies previously paid. A 50% 

deposit is required at the time the contract is signed and 

space is reserved. Final payment is due by 5:00 pm EST 

on February 15, 2014. 

16. Cancellation/Refund: A request for cancellation of 

an exhibit space contract must be made in writing to 

NACE (fax or email acceptable). All deposits include a 

nonrefundable processing fee of $150. Cancellation/Refund 

requests received prior to December 31, 2013, may 

be granted at the discretion of NACE. Requests received 

after December 31, 2013, will not be considered until 

all exhibit space has been sold, including the cancelled 

space. Any refunds owed will be made after the conference. 

Space not fully paid for by February 15, 2014, is 

subject to cancellation or reassignment at the option of 

NACE, without obligation for refund of exhibitor’s deposit. 

No refund shall be made for no-shows. 

17. Amendments: NACE reserves the right to interpret, 

amend and enforce these Rules and Regulations. Written 

notice of any amendments or interpretations will be 

provided to each exhibitor. Upon signing the Contract/ 

Application for Exhibit Space, each exhibitor, for himself, 

his agents and employees agrees to abide by all Rules and 

Regulations set forth herein or by any subsequent amendments 

or interpretations. 

18. Questions or Comments: Contact NACE. 

T: (202) 393-5041, F: (202) 393-2630, 

E: nace@nace.org, W: www.countyengineers.org 

Visit NACE online at 

www.countyengineers.org

NACE 


OUISIANA 

agniappe 

BATON ROUGE 


2014 NACE Annual Meeting / Management & Technical Conference 

April 13–17, 2014 • Baton Rouge River Center, Baton Rouge, LA • Show Dates: April 13–14 

Application Exhibitor/Sponsor 

Company Name: _______________________________________________ Division: ______________________________________________ 

Exhibit Coordinator: ____________________________________________ Title:__________________________________________________ 

Address: ____________________________________________________________________________________________________________ 

City: _________________________________ State/Province: ___________________ Zip Code:______________________________________ 

Phone: _______________________________ Fax: ____________________________ E-Mail: ________________________________________ 

Billing Address (if different from above): ________________________________________________________________________________________ 

City: _________________________________ State/Province: ___________________ Zip Code:______________________________________ 

Phone: _______________________________ Fax: ____________________________ E-Mail: ________________________________________ 

Select Your Exhibit Space(s) 

Space is limited. Please refer to Contract provision #2 for booth assignment 

process. 

• Request # of exhibit spaces (how many?): 

10’x10’ booth(s) ______ and/or 20'x50' equipment space ______ 

• Choose your space location # (see exhibit hall map): 

1st Choice: ________ 2nd Choice:_________ 3rd Choice:_________ 

4th Choice:________ 5th Choice: _________ 6th Choice:_________ 

Equip. 1st: ________ Equip. 2nd: _________ Equip. 3rd: _________ 

Calculate Exhibit Fee 

• Calculate Basic Fee 

10’x10’ Fees: [# of booths _____ ] x $1,800 = $__________ 

Equipment Exhibit Space package $7,000 

Total basic fees = $__________ 

• Apply Discounts 

Early Bird Discount 5 % Corporate Member Discount ______% 

(through October 18th) 

Total discount % = _______% 

• Total Discount Amount 

[Total basic fees $_________ ] x [discount % ._____ ] 

• Total Exhibit Fees 

[Total basic fees $_________ ] – [Total discount $_________ ] 

• Plus Additional Exhibitor Representatives 

(beyond reps included per booth) #______ x $125 

Add Conference Sponsorship 

= $__________ 

= $__________ 

= $__________ 

= $__________ 

Event/Item to Sponsor ________________________________________ 

Plus Program Ad 

Send Me Information On 

__ NACE Corporate Member 

__ Program Ad 

__ Delegate Registration 

__ Preconference Event 

= $__________ 

Designate Exhibitor Representatives 

For name badges, indicate city and state if different from 

information above. 

Full Name:__________________________________________ 

Title:_______________________________________________ 

E-Mail:_____________________________________________ 

Full Name:__________________________________________ 

Title:_______________________________________________ 

E-Mail:_____________________________________________ 

Additional Representative: 

Full Name:__________________________________________ 

Title:_______________________________________________ 

E-Mail:_____________________________________________ 

Send With Payment 

Minimum of 50% payment to reserve space. 

I have read and do agree to abide by the Contract 

Conditions, Rules and Regulations detailed in this packet. 

__________________________________________________ 

Exhibitor Coordinator 

Date 

__ Check enclosed 

payable to NACE 

__ Bill above __ Credit Card 

Card #:_____________________________________________ 

Exp. Date:__________________________________________ 

National Association of County Engineers 

25 Massachusetts Ave NW, Ste 580 

Washington, DC 20001-1430 

F: 202-393-2630 T: 202-393-5041 E: nace@naco.org

The Voice of 

County Road Officials 

www.countyengineers.org 

25 Massachusetts Avenue, NW, Suite 580 | Washington, DC 20001 

Return Service Requested 

NACE 


OUISIANA 

agniappe 

BATON ROUGE 


EXHIBITOR & SPONSOR 

OPPORTUNITIES 

The Largest Event of County 

Infrastructure Professionals 

NACE Annual Meeting / Management & Technical Conference 

April 13–17, 2014 • Baton Rouge River Center, Baton Rouge, LA • Show Dates: April 13–14

2014_ExhibitProspectus - National Association of County Engineers

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