APPENDIX D WORD SHORTCUT KEYS

APPENDIX D: WORD SHORTCUT KEYS
FUNCTION KEYS
F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12
Help
Move
selection AutoText Repeat Go to Switch
panes
Spelling
Select
Update
fields
Activate
menu
Next
field
Save
As
Alt
Next
field
Create
Autotext
Exit
Restore
Word
Next
window
Next
misspell
Macros
Field
codes
Maximize
Word
VBA
Editor
Ctrl
Print
Preview
Spike
Close
document
Restore
document
Switch
document
Move
document
Size
document
Insert
field
Maximize
document
Lock
fields
Open
document
Shift
What’s
this?
Copy
selection
Toggle
case
Find
again
Go to last
position
Thesaurus
Shrink
selection
Field
display
Same as
right-click
Previous
field
Save
COMMON SHORTCUT KEYS
Alt FTab Task Switching
Space bar
DIALOG OPERATIONS
Toggles active option button
Ctrl
ÿ
Esc
Expand the
ÿ Start
Alt letter Select pull-down menu item
Ctrl Alt Delete
In DOS, this reboots the PC
menu
In Windows ® 9x, opens Close Program (if
a program locks up)
In Windows ® NT/2000, this is part of the
log-in procedure
Alt Space bar Display window options
ÿ
ÿ
M
D
Shift ÿ M Restore all windows
Minimize all windows (show the Desktop)
FILE OPERATIONS
Ctrl N Create a new document
Ctrl O Open an existing document
Ctrl S Save
Ctrl P Print
ÿ E Launch Windows ® Explorer
ÿ F Find file or folder
ÿ R Open the Run window
COMPUTER CONTROL
ÿ L Lock PC
ÿ U Open Utility Manager
Ctrl ÿ F Find computer
Ctrl FTab Move to next tab
Ctrl Shift FTab Move to previous tab
Alt â Expand drop-down list
Esc
5Enter
Closes dialog without taking action (same
as ).
Cancel
Takes action and closes dialog (same as
OK ).
WINDOWS EXPLORER
ÿ E Launch Windows Explorer
ÿ
F3
F
Backspace
*
-
NP
NP
Find file or folder
Select the parent of the active folder
Expand all sub-folders contained within the
active folder in Explorer
Collapse the sub-folders contained within the
active folder in Explorer
Ctrl +
NP
Autosize columns in Explorer window
NP Use the key on the Number Pad.
VIEWS
Ctrl Alt I
Ctrl
F2
Toggle Print Preview
Ctrl Alt S Split screen
Ctrl Alt P Switch to Print Layout view
Ctrl Alt O Switch to Outline View
ÿ Pause/Break Open System Properties dialog

PAGE X APPENDIX D: WORD SHORTCUT KEYS WAYNE THOMAS SPIES, PH.D.
EDITING
Ctrl Z Undo (up to 99 changes)
Ctrl Y
Redo or repeat next action
F4
Ctrl X
Cut selection to clipboard
Shift Delete
Ctrl C
Copy selection to clipboard
Ctrl Ins
Ctrl V
Paste clipboard contents
Shift Ins
Ctrl Shift C Copy format to clipboard
Ctrl Shift V Paste format
Ctrl Delete Delete word to the right
Ctrl Backspace Delete word to the left
Ctrl A
Ctrl 5
Ctrl G
F5
NP
Select all
Go to
Ctrl 5Enter Insert a page break
Ctrl Shift 5Enter Insert a column break
Ctrl F Find
Shift F4
Find last item again
Ctrl Alt Y
Ctrl H Replace
NP Use the keys on the Number Pad.
ß
NAVIGATING A DOCUMENT
Move one character to the left
Ctrl ß Move one word to the left
à
Move one character to the right
Ctrl à Move one word to the right
â
Move down one line
Ctrl â Move down one paragraph
á
Move up one line
Ctrl á Move up one paragraph
Home
Move to beginning of line
Ctrl Home Move to beginning of document
End
Move to end of line
Ctrl End Move to the end of the document
Ctrl
Ctrl
Page
Up
Page
Up
Page
Down
Page
Down
Move up one screen
Move up one page
Move down one screen
Move down one page
Ctrl F6 Go to next document
Ctrl Shift F6 Return to previous document
Ctrl
F5
G
Go To . . .
Shift Ctrl F6 Switch to previous document
Ctrl Shift F5 Bookmarks
Alt â Next object
Alt á Previous object
INSERTING SYMBOLS
Ctrl Alt -
NP
— (“em dash”)
Ctrl Shift _ - (nonbreaking hyphen)
Ctrl - optional hyphen
Alt 5Enter insert whatever was last-typed
LINE SPACING
Ctrl 1
K
Single spacing
Ctrl 2
K
Double spacing
Ctrl 5
K
Space-and-a-half
K Use the numbers above the keyboard, not the Number Pad.
Ctrl Shift Spacebar nonbreaking space
Ctrl Alt C ©
Ctrl Alt R ®
Ctrl Alt T
NP Use the keys on the Number Pad.

WAYNE THOMAS SPIES, PH.D. MICROSOFT ® WORD: COMPLETE PAGE XI
INSERT
Alt Shift T Insert time field
Alt Shift D Insert date field
Alt Shift P Insert page field
Ctrl Alt F Insert footnote
Ctrl Alt D Insert endnote
Ctrl Alt M Insert annotation
Ctrl Alt L (Insert list num field)
Ctrl 5Enter Page break
Ctrl Shift 5Enter Column break
Ctrl Shift F5 Bookmark
Ctrl Shift Q
Ctrl Shift F9
Ctrl 6
Apply Symbol font to next character
typed
FIELD OPERATIONS
Unlink fields
Alt Shift F1 Previous field
Ctrl Shift F11
Ctrl 4
Unlock fields
Ctrl 3 Lock field
Alt Shift U Update fields
Alt Shift F9 (Do field click)
Ctrl Shift A ALL CAPITALS
Ctrl F3 CAPITALS ÿ lowercase ÿ Title Case
Ctrl = Sub script
Ctrl Shift = Super script
Ctrl Shift H Hidden text
Ctrl D Open font dialog
Ctrl Shift F Change font face
Ctrl Shift P Change font point size
Ctrl Spacebar Remove font formatting
Ctrl Q Remove paragraph formatting
Ctrl Shift V Paste format
Ctrl Shift > Increase font one size
Ctrl Shift < Decrease font one size
Ctrl ] Increase font size 1 point
Ctrl [ Decrease font size 1 point
Shift F3 Convert case of selected text
Ctrl Shift S Activate the Style list
Ctrl Alt 1
K
Apply Heading 1 style
Ctrl Alt 2
K
Apply Heading 2 style
Ctrl Alt 3
K
Apply Heading 3 style
Ctrl Shift N Apply Normal style
Ctrl Shift L • Bullet list
K Use the keys above the keyboard.
OUTLINE VIEW
Alt Shift O Switch to Outline View
NP
Alt Shift - Collapse outline
Alt Shift +
NP
Expand outline
Alt Shift L Show first line only
Alt Shift ß Promote item
Alt Shift à Demote item
Alt Shift á Move item up
Alt Shift â Move item down
Alt Shift A Toggle show all
NP Use the keys on the Number Pad.
Ctrl B Bold
Ctrl I Italics
TEXT FORMATTING
Ctrl U Underline
Ctrl Shift D Double underline
MAIL MERGE
Alt Shift K Mail merge check
Alt Shift E Edit Data Source
Alt Shift N Merge to new document
Alt Shift M Merge to printer
Alt Shift F Merge field
TEXT ALIGNMENT
Ctrl L Left align
Ctrl E Center align
Ctrl R Right align
Ctrl J Full align (“Justified”)
Ctrl T ÷ Create/increase a hanging indent
Ctrl Shift T ² Decrease a hanging indent
Ctrl M ÷ Increase paragraph indent
Ctrl Shift M ² Decrease paragraph indent
Ctrl Shift K SMALL CAPS

PAGE XII APPENDIX D: WORD SHORTCUT KEYS WAYNE THOMAS SPIES, PH.D.
TOOLS
F7 Spell Check
Shift F7 Thesaurus
ß à á â
FTab
TABLE
Move one character in direction of arrow. If
no character, go to cell in direction of arrow
Move cursor one cell right
If cursor is in the lowest right cell, append
new row
Shift FTab Move cursor one cell left in the row
Ctrl FTab Insert a hard tab
Alt Home Move cursor to beginning of the row
Alt End Move cursor to end of the row
Alt
Alt
Page
Up
Page
Down
Move to top of table column
Move to bottom of table column
Alt Shift á Move the selected row up
Alt Shift â Move the selected row down
DOCUMENT MARKING
Alt Shift X Mark Index entry
Alt Shift O Mark Table of Contents entry
Alt Shift I Mark citation