HRM 445 Week 5 Legally Compliant Policy Paper / Tutorialoutlet

HRM 445 Week 5 Legally Compliant Policy Paper
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Address one of the two noncompliant policies as a Learning Team:
• Policy 1: Access to Personnel Files
Information for employees relating to their employment will be kept in one file.
Personnel files are the property of Company XYZ. Supervisors and management officials who
have verifiable reasons to review the files may do so. Employees may review their files at any
time during business hours. Information in the personnel file will be retained and maintained
by the HR department and will not be disclosed without a release of information or judicial
order.
Employees who question the accuracy of information in their personnel file can request the
removal through HR.
• Policy 2: Employee Conduct and Rules
The purpose of this policy is to provide both management and employees some basic
guidelines in governing employee behavior, to ensure consistency in the quality of
production, and to ensure fair treatment of all employees.
Employees found in violation of the following can be subject to immediate discharge:
o Actions infringing on the rights of other employees
o Consuming alcohol or illicit drugs on the premises
o Working under the influence of alcohol or illicit drugs
o Falsifying information and official documents
o Behaving in a gross, obscene, or immoral manner
o Sabotaging the organization’s revenue efforts
o Stealing or misappropriating funds or property
o Defacing property

o Fighting
o Possessing a weapon
o Being arrested or convicted of an offense outside of work that could negatively affect the
image of the organization
The employee will first receive a written warning for other disciplinary actions that do not
warrant immediate dismissal, such as sleeping on the job, disregarding department rules,
insubordination, and so forth. If the employee repeatedly commits the same offense, the
employee may be subject to discharge.
Finally, employees who commit infractions—such as having poor hygiene, disregarding
safety practices, annoying or harassing other employees, or damaging property through
improper use—will first receive an oral reprimand, then a formal written reprimand, and
finally a written reprimand, at which time the employer must decide whether or not to
terminate the employment relationship.
Employees who are on probation (first 90 days of employment) can be discharged
immediately without cause.
Write a 1,400- to 1,750-word paper that analyzes the policies addressed in the case. Include
the following information:
• Identify the challenges the policy, in its present state, brings to the HR professional and the
organization.
• Describe the legal risks that result from these challenges.
• Identify and discuss the verbiage that makes this policy noncompliant, including the laws
that address the area in question.
• Develop a new policy that ensures the organization is legally compliant.
• Summarize how the new proposed policy supports either the strategic or operational role in
maintaining a compliant work environment.
Format your paper consistent with APA guidelines.