PRESENTATION3
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Maintenance……….Angora Gardens
Facilities Management<br />
• Maintenance<br />
• Construction/Renovations/Relocations<br />
• Safety & Security<br />
• Contract Management<br />
• Vehicles<br />
• Cell Phones
FM / Maintenance<br />
1. Maintain and improve the value and use of MYCS facilities and assets<br />
through the preservation of our built environments.<br />
2. Manage services and processes that support the core business of MYCS.<br />
3. Maintain a healthy and safe working environment for staff, consumers, &<br />
guest.<br />
4. Participate in strategic planning of the day-to-day operations as well as<br />
short & long term goals of MYCS.<br />
5. Comply with government regulatory requirements.<br />
6. Reduce costs in a productive way.<br />
7. Maintain a team that is customer service focused.
Maintenance Team<br />
Jim<br />
Marty
Maintenance Jobs<br />
ELECTRICAL<br />
HVAC<br />
CARPENTRY<br />
PLUMBING<br />
FLOORING<br />
PAINTING
……and<br />
• Relocations/Moves<br />
• Clean-Outs<br />
(Commercial Bldgs)<br />
• Office Lock-Outs<br />
• Appliance Repairs<br />
• Furniture Repairs<br />
• Snow Removal<br />
• Supervise Sub-Contractors<br />
• Space Planning<br />
• Vehicle Emergencies<br />
• Preparation for Inspections<br />
Licensing & Fire Dept.<br />
• Property Inspections ***<br />
• Emergency Preparedness<br />
• Respond to After Hour<br />
Emergencies
Emergency Contacts<br />
Emergency contact list for maintenance issues that may occur after normal business hours (Monday through<br />
Friday - 8:00am - 4:00pm) and on weekends and holidays.<br />
Please do not contact these companies unless the repair is considered an extreme emergency and cannot<br />
wait for MYCS maintenance staff to resolve the problem.<br />
Service<br />
Contact Business<br />
Name Contact Name Phone Number<br />
Plumbing Pozzuto Plumbing Gary Pozzuto (412) 445-0975<br />
Electrical Gumpher Electrical Dave Gumpher (412) 298-1791<br />
Generators Gumpher Electrical Dave Gumpher (412) 298-1791<br />
Landlines EarthLink Repair Department (888)-832-5801<br />
HVAC Cherup Heating/Cooling Steve Cherup<br />
HVAC --- Germak<br />
(412) 370-3622 (cell)<br />
(724) 744-3411 (Home)
Leased Properties<br />
PROPERTY ADDRESS Purchase Price Purchase Date<br />
1 1808 GINA DRIVE, West Mifflin 155,000 Jun-08 RESIDENTIAL<br />
PROPERTY ADDRESS<br />
Owner of Property<br />
2 2919 GRANDVIEW AVE., McKeesport 60,000 Jun-09 RESIDENTIAL<br />
1<br />
3<br />
705<br />
921<br />
FIFTH AVE., 2ND FL., McKeesport<br />
HIGHLAND, Port Vue<br />
Senior Care Assoc. Inc RESIDENTIAL<br />
115,000 Jul-06 RESIDENTIAL<br />
2 1632 LINCOLN WAY FR., White Oak RRI RESIDENTIAL<br />
4 750 JENNYLIND ST., McKeesport 175,680 Jun-08 RESIDENTIAL<br />
3 1632 LINCOLN WAY RR., White Oak RRI RESIDENTIAL<br />
5 2811 LIBERTY WAY, Liberty Boro 40,000 Dec-93 RESIDENTIAL<br />
4 624 LYSLE BLVD, 1ST FL., McKeesport Senior Care Assoc. Inc RESIDENTIAL<br />
6 606 LOCUST, McKeesport 50,250 Dec-92 COMMERCIAL<br />
75 624 500 LYSLE MARKET BLVD, ST., 4TH McKeesport FL., McKeesport 460,000 Senior Care Assoc. Inc Oct-03 RESIDENTIAL COMMERCIAL<br />
86 11981 3 MUSE NORTH LANE, ST., White N. Huntingdon Oak 160,000<br />
COUNTY PARKS<br />
Jun-10 RESIDENTIAL<br />
Farm House / Greenhouse / Barn<br />
97 1306 331 PARK SHAW ST., AVE., McKeesport 125,000 RRI Oct-06 RESIDENTIAL COMERCIAL<br />
10 335 SHAW AVE., McKeesport 50,000 Sep-79 COMMERCIAL<br />
8 147 REED DR., Clairton RRI RESIDENTIAL<br />
11<br />
9<br />
13401<br />
801 SHAW<br />
ST. CLAIR<br />
AVE.,<br />
ST.,<br />
McKeesport<br />
N. Huntingdon 150,000<br />
Sentry Realty<br />
Jun-07 RESIDENTIAL<br />
RESIDENTIAL<br />
12 2813 VERSAILLES AVE., McKeesport 140,000 Aug-10 RESIDENTIAL<br />
10 4099 William Penn Highway, Monroeville Clairton Corp. COMMERCIAL<br />
13 500 WALNUT ST., McKeesport 275,000 Dec-10 COMMERCIAL<br />
11 3447 Beale St., McKeesport<br />
TOTAL PURCHASES<br />
T. Guadagni<br />
$1,955,930<br />
Residential
Improvements throughout the years<br />
236 5th - Bathroom addition<br />
335 Bldg. Interior/External Renovations<br />
335 Shaw - Flat Roof Replacement<br />
335 Shaw – 4 New Furnaces<br />
335 Shaw - Burglar Alarm Installation<br />
335 Shaw – 4 Roof Top AC Condensers<br />
335 Shaw - LL Renovations<br />
Market St. – Updated light fixtures<br />
Market – New Concrete Sidewalk<br />
Market St. - Replaced Flat Roof<br />
Market St. - New kitchen floor<br />
Gina - New retaining wall & shed<br />
Various - Generators for residential properties<br />
Various - testable backflow Preventers<br />
Walnut St. Bldg. – New boiler installation<br />
Walnut - Installed pump in elevator pit<br />
Walnut Bldg. – Replace Electrical Vault<br />
Walnut Bldg. - Replaced 10 ton condensing unit<br />
Walnut St. – Updated light fixtures<br />
Walnut St. – Concrete Sidewalk<br />
331 Shaw – New Motor & Starter<br />
Walnut St. - Parking lot fence & gates<br />
Gina Dr. - Furnace/air conditioning unit<br />
replacement
Ceiling Light Fixture Replacement w/Duquesne<br />
Light Rebate<br />
500 Walnut 500 Market<br />
Scott Electric Material Cost $10,216 $6,945<br />
Gumpher Electric Labor Cost 10,601 6,945<br />
Sub total $20,817 $13,890<br />
Duquesne Light Rebate ($4,343) ($2,138)<br />
Total cost of jobs $16,474 $11,752<br />
Estimated monthly energy<br />
savings $ w/Duquesne Light<br />
$804 $399<br />
Estimated annual energy<br />
savings $ w/Duquesne Light<br />
$10,081 $4,790<br />
Payback Period 1.6 Years 2.2 Years
Backflow Preventer Installations<br />
Address Size Date Svc Performed Cost<br />
2813 Versailles Nov-11 3,545.00<br />
236 5th Ave Jun-13 75<br />
335 Shaw 1-1/4" May-13 408.73<br />
335 Shaw 1" May-13 241.25<br />
705 Jenny Lind 3/4" May-13 294.96<br />
921 Highland 3/4" May-13 294.96<br />
2919 Grandview 3/4" May-13 294.96<br />
1340 St Clair 3/4" May-13 294.96<br />
11981 North St 3/4" May-13 294.96<br />
2811 Liberty 3/4" Oct-12 220<br />
TOTAL $5,965
Generators<br />
PROPERTIES OWNED BY MYCS (Stationary)<br />
LOCATION<br />
Gumpher<br />
Electric<br />
Miller<br />
Electric<br />
Keystone<br />
13401 St Clair Drive<br />
North Huntingdon, PA<br />
15642 $9,062 $11,850 $11,405<br />
921 Highland Drive<br />
Portvue, PA 15133<br />
$10,862 $11,900 $10,745<br />
2813 Versailles Avenue<br />
McKeesport, PA 15132<br />
$18,431 $18,950 $21,854<br />
2919 Grandview Avenue<br />
McKeesport, PA 15132<br />
$10,212 $12,500 $11,913<br />
750 Jennylind Street<br />
McKeesport, PA 15132<br />
$9,414 $10,800 $11,325<br />
11981 North Street North<br />
Huntingdon, PA 15642<br />
$10,328 $11,800 $9,986<br />
1808 Gina Drive<br />
West Mifflin, PA 15236<br />
$10,878 $9,900 $9,990<br />
TOTAL 79,187 $87,700 $87,218<br />
PROPERTIES LEASED BY MYCS (Portable)<br />
LOCATION<br />
147 Reed Drive<br />
Clairton, PA 15025<br />
1306 Park Street<br />
McKeesport, PA 15132<br />
1632 Lincoln Way<br />
White Oak, PA 15131<br />
3447 Beale Street<br />
McKeesport, PA 15132<br />
Gumpher<br />
Electric<br />
Miller<br />
Electric<br />
Keystone<br />
$11,948 $13,100 $10,355<br />
$11,444 $10,800 $11,233<br />
$18,290 $18,950 $23,671<br />
$11,318 $11,150 $10,764<br />
1007 Deerfield Drive<br />
Elizabeth, PA 15037<br />
$9,652 $11,950 $9,988<br />
TOTAL $62,652 $65,950 $66,011
Walnut St. Electrical Vault<br />
Contractor<br />
Bid<br />
Golden Triangle Const. 70,534<br />
J.B. Fay 123,000<br />
WG Tomko<br />
No Bid<br />
Casper Colosimo 121,127<br />
Churches Consulting 500<br />
McKeesport 740<br />
Total cost of Job $71,774
Priority….1yr, 2yr, 3yr<br />
Location Rep Cost Priority<br />
Gina Drive New Kitchen 10,.000 1<br />
Walnut Alley Concrete 1/2 of road 35,000 2<br />
Walnut -<br />
back<br />
stairwells<br />
2013-2014<br />
patch & paint all walls, rehang<br />
railing 15,000 2<br />
Walnut Replace steel door to CADS 3,000 1<br />
Walnut 3rd fl - paint common areas 6,000 1<br />
Walnut 2nd fl - heat pump for AC unit 4,500 1<br />
Walnut<br />
LL storage rm - replace ceiling<br />
lights & install light switch 2,500 2<br />
Walnut<br />
Admin file rm - weld plumbing<br />
line due to steam leak. 600 1<br />
Walnut St Build out for Mary O. office 7,000 2 or 3<br />
Walnut St Conference Rm. - replace carpet 600 2 or 3<br />
Walnut Duct cleaning all floors 9,800 1<br />
Market<br />
Replace ceiling lighting in<br />
kitchen 1,400 1<br />
Market Replace ceiling tiles 500 1<br />
Market Repair crack - workshop floor ? 1<br />
Market Seal parking lot ? 1<br />
Market Paint & patch workshop walls 10,000 2<br />
Market Front Entry - replace furnace 5,000<br />
331 build stairwell to roof 5,500 1<br />
335 Freshen up 1st fl bathrooms 1,000 1<br />
335<br />
LL & 1st fl - update ceiling<br />
lighting (retro fit) 2,000 2<br />
236 5th -Soc Repair damaged wall behind<br />
Rehab copier 1,500 1<br />
230 5th -<br />
CADS Replace entry way carpet 300 2<br />
Versailles Paint columns 500 2<br />
Versailles Replace roof 8000 1<br />
Versailles Landscape front 1<br />
Versailles New front door 2300 1<br />
Grandview Replace driveway concrete 15,000 1 or 2<br />
Grandview Porch - New vinyl railing & carpet 2500 1<br />
Install walk-in tub 8,000 3<br />
St. Clair<br />
Replace 3 exterior doors ($3,000) &<br />
4 screen doors ($600) 3600 1<br />
St. Clair Paint all interior walls 2,000 1<br />
North<br />
Secure deck off of dining room;<br />
replace wood where damaged;<br />
pressure wash; stain 2,000 1<br />
North Front porch - new carpet 100 1<br />
North Remodel bathroom 6,000 2<br />
Highland Finish driveway - concrete 15,000 2 or 3<br />
Highland<br />
back/side decking - demo & new<br />
construction 15,000 1 or 2<br />
Highland<br />
Replace carpet - common areas &<br />
livingroom 1500 2<br />
Highland Replace some tiles on kitchen floor 300 2<br />
Jennylind<br />
Enlarge back door to 36" & install<br />
screen door 2,000 1<br />
Jennylind<br />
Deck replace old wood, pressure<br />
wash & stain 2,000 2<br />
Jennylind<br />
Replace carpet-common area - due<br />
to bleach spill 1,000 1 or 2<br />
Liberty Boro<br />
Front deck - replace decking boards<br />
with vinyl 2,000 1 or 2<br />
Liberty Boro Paint interior walls 1,500 3<br />
Liberty Boro Replace gutters 700 1<br />
TOTAL $202,200
An average of<br />
195 MANTIS<br />
received each<br />
month
MANTIS Cycle<br />
Staff submit a<br />
MANTIS<br />
MANTIS Closed<br />
after completion<br />
of job. Requestor<br />
notified<br />
Received on<br />
Maintenance<br />
Email/Cell Phone<br />
Non Emergencies<br />
responded to by<br />
maintenance<br />
within 24 hours
Maintenance receives the largest number of MANTIS for?<br />
HEATING<br />
COOLING<br />
CLOGGED TOILETS<br />
ROOF LEAKS<br />
Clogged Toilets
Construction / Renovations / Relocations<br />
• Needs and<br />
Feasibility<br />
Assessment<br />
• Financial<br />
Planning<br />
• Planning<br />
(needs & wants)<br />
• Design & Bid<br />
Process<br />
• Construction<br />
• Relocation
Floor Plans
3 Bid Process<br />
Facility: 500 Walnut St<br />
Job: Air Duct Cleaning<br />
1st Fl &<br />
LL 2nd Fl 3rd Fl TOTAL<br />
Superior Air Duct Cleaning 2,800 3,500 3,500 9,800<br />
United Safety Services, Inc 2,940 4,620 6,670 14,230<br />
FM<br />
• Referrals<br />
• UPMC Preferred Vendor List<br />
• Job References<br />
• Better Business Bureau<br />
Finance<br />
• Office of Inspector General<br />
• SAMS<br />
• PA Dept of Public Works
How Much?<br />
FY 12-13<br />
Acct # Expense<br />
839050 Repairs Maintenance Equip $356,364.11<br />
839550 Repairs Maintenance Contracts $3,116.92<br />
TOTAL $359,481.03<br />
FY 13-14<br />
Acct # Expense<br />
839050 Repairs Maintenance Equip $229,878.49<br />
839550 Repairs Maintenance Contracts $883.43<br />
TOTAL $230,761.92
Contract Management<br />
Annual Agreements & Inspections<br />
Extermination 6,240<br />
Fire Extinguisher Inspections & Purchases 7,007<br />
Furnace Inspections 632<br />
Generators 1,575<br />
Security Monitoring 5,520<br />
Backflow Devices 1,055<br />
Elevator Inspections 1,872<br />
Verizon W & Y Pages 1,284<br />
TOTAL $25,185
Office Window
Safety & Security<br />
Burglar Alarm<br />
Smoke<br />
Detectors<br />
Fire Alarm<br />
Intercom<br />
Emergency Lights<br />
Elevator Phones<br />
Mobile Panic Fob<br />
Stationary Panic Button<br />
Carbon Monoxide
Security $ Annually<br />
Annual Expense<br />
Cost<br />
Fire Extinguisher Inspections/Purchases 7,007<br />
Security Monitoring 5,520<br />
Elevator Phones 727<br />
Total $13,254
The effectiveness of security<br />
systems is determined by?<br />
People
Don’t yawn<br />
yet…just a little<br />
more to go
Vehicles<br />
53 Vehicles<br />
Finance Facilities Mgmt BBL Human Resources Safety Committee<br />
Purchases &<br />
Disposal Approval Maintain Mileage History Oil Change Report Insurance Coverage Policy & Procedures<br />
Accident Reporting<br />
Assign & Delete<br />
(Insurance Co. & Safety<br />
Approve Repairs Fuel Pin #'s<br />
Improper Mileage Report Committee)<br />
Approve Repairs<br />
Cancel Credit Cards<br />
Disposals<br />
Inspection Due Report<br />
Invoice Payments<br />
Registration Renewal<br />
Assign Credit Cards
BBL Reports<br />
1<br />
Oil Changes Due (Over 5000 Miles)<br />
Year Make Model<br />
Current<br />
Odometer<br />
Last<br />
Maintenance<br />
Odometer<br />
Last<br />
Maint.<br />
Miles Since<br />
Last<br />
Miles<br />
Overdue<br />
Issue<br />
2007 Ford Focus 68038 3/28/2012 49337 18701 13701 No Oil Change 1 year<br />
2007 GMC Van 42141 10/19/2012 33670 8471 3471 No Oil Change 1 year<br />
Improper Mileage<br />
2<br />
Year Make<br />
Model<br />
Transaction<br />
Date<br />
Gallons Used<br />
Reported<br />
Odometer<br />
MPG<br />
Reason<br />
2004 Ford<br />
Freestar Vans<br />
2006 Ford<br />
E350 Vans<br />
1/26/2014 14.12 88058 2.27<br />
1/8/2014 17.7 20870 -3864<br />
ODOMETER LESS<br />
THAN LAST<br />
Inspections Due<br />
3<br />
Year Make<br />
Model<br />
Current<br />
Odometer<br />
Last<br />
Maintenance<br />
Inspection<br />
Month<br />
Inspection<br />
Interval<br />
Inspection<br />
Days<br />
Remain<br />
Issue
Terminate a Driver
Add a Driver
Pin # Last Name First Name Program Manager<br />
0526 Abel Clayton TASC Jim Wyler<br />
Staff<br />
Fuel Pin<br />
#’s<br />
8619 Affalter Sara Behavioral Health Kent Zellefrow<br />
3643 Alcorn Jim Maintenance Darlene Williams<br />
8666 Alcorn Amy CLA Tim Bosse<br />
3690 Alexander Helen Recovery Support Cece Stack<br />
2948 Alston Dwan MR - 5th Ave Chris Zellefrow<br />
8807 Anderson April MH - 5th Ave Chris Zellefrow<br />
3831 Angderson William CLA Tim Bosse<br />
1307 Andolina Robert VBA-Clean Sweep Karen McKivens<br />
3299 Angelone Chelsey Lincoln Way Caroline Newsome<br />
3946 Arblaster Cindy SC - Child Jim Wyler<br />
6330 Assenti Paul Vocational Svc Karen McKivens<br />
2378 Bacha Cherie Seniors Heather Lucas<br />
1354 Bailey Matthew 5th Ave Chris Zellefrow<br />
6377 Bailley Andi CLA Tim Bosse<br />
6424 Baker Particia Vocational Svc Karen McKivens<br />
6471 Balogh Kimberly SC Jim Wyler<br />
0619 BANKS Leonard CLA Tim Bosse<br />
5642 Barna Helen Vocational Svc Karen McKivens<br />
6428 Bauman Alyssa Versailles Place Chris Zellefrow<br />
5689 Baumbeck William 5th AVE Chris Zellefrow<br />
0713 Bednarosky Joanna CLA Tim Bosse<br />
0760 Bellissimo Paula CLA Tim Bosse<br />
5783 Bendick Maryalice Vocational Svc Karen McKivens
Credit Card
Vehicle Log
Outstanding Ticket(s)
FYI<br />
Directional Signs<br />
Location<br />
Qty<br />
Corner of Walnut & Shaw (by<br />
park) 1<br />
Corner of Shaw & Locust 1<br />
Corner of Lysle & Walnut 1<br />
End of Rt 48 @ Walnut St 1<br />
Walnut St - from Rt 48 4
Vehicle Expenses $<br />
FY 2013-2014<br />
7/1/13 through 1/31/2014<br />
Cost<br />
Fuel Purchases 33,343<br />
Repairs/Maintenance/Inspections/Registration Renewal 29,520<br />
BBL Fees 3,900<br />
Parking Tags ?<br />
Insurance ?<br />
Sub Total $66,763
Interesting Driving Laws from Crown Chrysler Dodge News<br />
• In Alabama, it’s illegal to drive while blindfolded.<br />
• It is illegal to jump from a car at 65 mph in Glendale, California.<br />
• In Rockville, Maryland, swearing from a car is a misdemeanor.<br />
• It is illegal to store trash in your car in Hilton Head, South Carolina.<br />
.
Cell Phones<br />
Total of 83 Cell Phones<br />
75 Basic Phones<br />
8 IPhones<br />
REQUEST PROCESS<br />
Approval………………………….……......Program Manager<br />
Order, Activation, Mgmt………..…….Facilities Manager<br />
Usage Monitoring (overages)..……..Accounts Payable Clerk
Cell Phone Form<br />
• Request<br />
• Change/Transfer
Cell Phone<br />
Policy &<br />
Procedure
Cell Phone<br />
• Lost<br />
• Stolen<br />
• Damaged
Cell Phone Expense $<br />
FY 12-13 FY 13-14 (7/2013 to 1/2014)<br />
Acct # Expense Acct # Expense<br />
860510 Cell phones $33,424.83 860510 Cell phones $17,205.15
What Country has the largest number of cell phone user?<br />
Rank in order of 1-highest to 4-lowest<br />
Rank<br />
2<br />
1<br />
4<br />
3<br />
Country<br />
Number of mobile<br />
phones Population<br />
Phones per<br />
100 citizens Evaluation date<br />
India 904,480,000 1,220,800,359 74.96 October 31, 2013<br />
China 1,227,360,000 1,349,585,838 89.2 December 1, 2013<br />
Brazil 271,100,000 201,032,714 136.45 December 1, 2013<br />
United States 327,577,529 350,000,000 103.9<br />
June 1, 2013
Thank you for<br />
visiting Facilities<br />
Management
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