US_Ipsen_Case_Study_v1

Ipsen Relies on Egencia for Their Successful Travel Management
Program
Ipsen is an innovative international pharmaceutical company with more than 4,400 employees
worldwide. The company has a dual focus on therapeutic core services as well as traditional
pharmaceutical products.
As a company with global operations, Ipsen Pharma GmbH faced challenges in the area
of travel management. The straightforward, intuitive booking procedure was one of the
main reasons Egencia was chosen as the preferred travel management provider.
“The Egencia booking engine is self-explanatory and user-friendly, making it easy to
book business travel of any type,” says Sabine Jarosch, Ipsen Pharma GmbH’s Travel
Manager in Germany.
Travel policies play a significant part in Ipsen’s business travel program. These policies
have been specified at a global level. At Ipsen, trips both outside and within the travel
policy must be approved. For flights, the policy also specifies local exceptions, meaning
that flights to certain areas are automatically flagged as travel policy violations.
Company: Ipsen Pharma
GmbH
Employees: 4400
worldwide, approximately
100 in Germany
Headquarters: Ettlingen,
Germany
Locations: Approximately
40 locations worldwide
Travel Manager: Sabine
Jarosch
Travel Manager
Responsibilities: Central
contact person for corporate
travel management,
responsible for travel policy
compliance, in some cases
approval of business travel
1 Ipsen Relies on Egencia for Their Successful Travel Management Program
Find us online at www.Egencia.com
©2012 Egencia, LLC. All rights reserved. Expedia, Egencia, and the Egencia logo are either registered trademarks or trademarks of Expedia, Inc. in the U.S. and/or other countries.
Other logos or product and company names mentioned herein may be the property of their respective owners.

Adopting a Travel Policy Leads to
Cost Savings
Adopting a travel policy provides the
company with cost savings and efficiency.
The visualization of out-of-policy trips in the
Egencia booking tool provides business
travelers with a kind of warning function.
For example, Ipsen Pharma’s travel policy
specifies that travel must always be booked
14 days prior to departure. If this is not the
case, the trip will automatically be flagged
on the HR website. This encourages
business travelers at the company to book
their trips as early as possible in order to
save the company money.
Simplified Approval Procedure
Egencia’s systematic approval procedure
features a simple application and an easyto-understand
process flow.
“The straightforward transmission of
approval emails for flight and hotel
bookings to the responsible individuals
in real time make the travel booking and
approval process rapid and seamless,” said
Jarosch.
Optimized Process In Travel
Management
When organizing their business trips,
employees in the company are encouraged
to use Egencia’s travel services to select
and purchase their travel, including
accommodations. A careful review of
whether business travel is necessary
and the integrated display of all business
travel undertaken – all on an extensive
reporting platform – permit cost savings to
be analyzed and unnecessary costs to be
quickly identified.
Data & Facts
Number of Travelers: 70
Online Booking Rates:
Air 85%
Hotel 92%
Most Frequently Booked
Product:
Air 48%
Train 28%
Hotel 24%
Flight Routes:
Germany 66%
Europe 34%
Hotel Length of Stay:
1.4 Nights
A disciplined booking process is of great
importance to Ipsen. On the one hand,
employees are trained to book their travel
as cheaply and as far in advance as
possible. On the other hand, the company
retains a certain level of monitoring,
allowing it to avert unnecessary expenses
on a targeted basis.
Contact a Sales
Consultant Today
1.866.328.0110
2 Ipsen Relies on Egencia for Their Successful Travel Management Program
Find us online at www.Egencia.com
©2012 Egencia, LLC. All rights reserved. Expedia, Egencia, and the Egencia logo are either registered trademarks or trademarks of Expedia, Inc. in the U.S. and/or other countries.
Other logos or product and company names mentioned herein may be the property of their respective owners.