Berne-Knox-Westerlo Central School District

Board of Education Berne-Knox-Westerlo CSD 

CONSENT AGENDA 1738 Helderberg Trail 

Berne, NY 12023 

Mission Statement: Let the entire Berne-Knox-Westerlo Community strive to do all that it 

can to help our students be all they can be. 

Date: Wednesday, May 30, 2012 Time: 7:00 p.m. Location: Secondary School Cafeteria 

1 Call Meeting to Order 6:00 p.m. 

2 Executive Session 

a. Accept CSE/CPSE Recommendations 

b. Personnel 

c. Negotiations Update 

6:01 p.m. 

3 Return to Public Session 7:00 p.m. 

4 Pledge of Allegiance 7:01 p.m. 

5 Consent Agenda Items 

a. Accept CSE/CPSE Recommendations 

b. Approve Minutes of 4/30/12 Meeting (enclosed) 

c. Approve Minutes of 5/7/12 Budget Hearing (enclosed) 

d. Approve Minutes of 5/15/12 Special Meeting (enclosed) 

e. Accept March Treasurer’s Report (enclosed) 

f. Accept January – March Budget Transfers (enclosed) 

g. Accept March & April Cash Flow Statements (enclosed) 

h. Approve BKW Connections Summer Program and Transportation (enclosed) 

i. Approve BKW Connections Field Trip Request (enclosed) 

j. Revised Private School Transportation Request (enclosed) 

k. Approve Recommendation of RFP for Financial Consultant (enclosed) 

l. Accept Teacher Aide Resignation (enclosed) 

m. Approve Termination of Varsity Baseball Coach (enclosed) 

n. Appoint Varsity Baseball Coach (enclosed) 

o. Dates to Remember (see below) 

6 Recognition of Co-Valedictorians and Salutatorian 

7 Public Discussion 

At every public Board of Education Meeting, there is an opportunity for visitors to 

participate in the regular business meeting during the portion of the meeting listed 

on the agenda as “Public Discussion”. Visitors are asked, upon being recognized by 

the Board President, to introduce themselves and identify the organization they’re 

representing (if any). Visitors may then speak to the Board on any school-related 

subject with the exception of personnel issues, which are discussed during the 

closed executive session 

8 Personnel 

a. Approve Teacher Assistant Tenure Recommendation (enclosed) 

b. Approve Summer School Principal (enclosed) 

c. Appoint 2012 Summer School Aides and Assistants Staff (enclosed) 

d. Accept Teaching Assistant Retirement Resignation (enclosed) 

7:03 p.m. 

7:08 p.m. 

7:15 p.m. 

7:25 p.m.

9 

10 

11 

12 

13 

14 

15 

16 

Committee Reports 

a. Prescription Drug Committee Report (enclosed) 

b. Establish Shared Decision Making Biennial Review Committee 

c. International Student Program 

New Business 

a. Discuss Dignity for All Students Policy 

b. Resolution to Establish Debt Service Fund 

Unfinished Business 

a. Second Reading Revised Policy #4333 – Secondary School Principal (enclosed) 

Member Comments 

Public Discussion 

Executive Session 

a. P& R Committee 

Return to Public Session 

Adjourn 

Future Agenda Items: 

a. Second Reading New Policy #6480 As Amended – Use of Email in the School 

b. Contract Review Committee 

c. First Reading Policy #4335 – Elementary School Principal 

d. Board Handbook Review 

Dates to Remember: 

May 25, 2012 - Friday School Holiday, No School 

May 28, 2012 - Monday Memorial Day, No School 

May 31, 2012 - Thursday Drama Class Presentation, 7:00 p.m. 

Secondary School Auditorium 

June 4, 2012 - Monday Regular Board Meeting, 7:00 p.m. 

Secondary School Cafeteria 

June 6, 2012 - Wednesday Bulldog Early Show, 8:30 a.m. 

Elementary School Gym 

June 7, 2012 – Thursday New School Board Member Orientation 

Cobleskill/Richmondville HS 

June 13, 2012 - Wednesday PTA Pot Luck Supper Meeting, 6:00 p.m. 

Elementary School Cafeteria 

7:35 p.m. 

8:00 p.m. 

8:30 p.m. 

8:40 p.m. 

8:50 p.m. 

9:00 p.m. 

9:15 p.m. 

9:20 p.m.

Berne-Knox-Westerlo Central School District 

1738 HELDERBERG TRAIL · BERNE, NEW YORK 12023 

Dr. Paul Dorward, Superintendent (518) 872-1293 

http://www.bkwschools.org 

District Office · (518) 872-0909 · Fax: (518) 872-0341 

High School Office · (518) 872-1482 · Fax: (518) 872-2083 

Middle School Office · (518) 872-0950 · Fax: (518) 872-2083 

Elementary Office · (518) 872-2030 · Fax: (518) 872-2031 

Special Education Office · (518) 872-0945 · Fax: (518) 872-2031 

May 17, 2012 

To: Board of Education 

From: Denise Towne, Director of Transportation 

Re: Late request for transportation 

Dear Board, 

Please accept my recommendation for the approval of the late request for 

transportation of Anthony and Angelina Rufa to Grapeville Christian School for the 

2012-2013 school year. They are within the mileage limit and we currently have another 

student that has requested transportation to Grapeville Christian for the 2012-2013 school 

year. 

Sincerely, 

Denise Towne 

Director of Transportation 

District Mission Statement: 

Let the entire Berne-Knox-Westerlo Community strive to do all that it can to help our students be all they can be. 

BOARD OF EDUCATION 

CAROLYN ANDERSON 

President 

JILL NORRAY 

Vice President 

HELEN LOUNSBURY 

MAUREEN SIKULE 

VASILIOS LEFKADITIS



TO: Dr. Paul Dorward 

FROM: Kevin Callagy 

School Business Official 

DATE: May 21, 2012 








RE: RFP Financial Consultants Recommendation 

I would recommend that the Board of Education approve Fiscal Advisors & 

Marketing, Inc. as the District’s Financial Consultant. 

The District received two responses to our three year Request for Proposal 

(RFP) for Financial Consultant: 

� Oxford Advisors LLC & Estrada Hinojosa & Company, Inc. 

� Fiscal Advisors & Marketing, Inc. 

A committee of three (School Business Official, Treasurer, & Elementary 

Principle) reviewed the two proposals. The proposals were judged on the 

basis of the following four criteria as outlined in the RFP: Fee Schedule, The 

Firm’s experience with NYS public schools, Company Profile and Account 

Manager & Staff assigned to BKW. 

Fiscal Advisors & Marketing is our current provider and is the clear choice 

of all three committee members. The estimated three year costs for Fiscal 

Advisors is $23,400. The estimated three year costs for Oxford Advisors is 

$29,100. 





President 

JILL NORRAY 




VASILIOS LEFKADITIS



TO: BKW Board of Education 

FROM: Paul Dorward 

DATE: May 4, 2012 

RE: Termination 








RESOLVED, that upon a recommendation of the Superintendent of Schools, the 

appointment of Bobby Patrick as varsity baseball coach for the District is terminated 

effective May 2, 2012. 

PND:ns 





President 

JILL NORRAY 




VASILIOS LEFKADITIS



TO: Board of Education 

FROM: Paul Dorward 

DATE: May 3, 2012 

RE: Varsity Baseball Coach 








Please accept my recommendation of Tom Galvin to the position of Varsity Baseball 

Coach, effective May 3, 2012, for the remainder of the 2012 spring season. 





President 

JILL NORRAY 




VASILIOS LEFKADITIS




FROM: Dr. Paul Dorward 

DATE: May 15, 2012 

RE: Tenure Recommendation 








Please accept my recommendation of Eileen Dunston for tenure appointment as 

Teaching Assistant, effective September 1, 2012. Ms. Dunston is a fully qualified 

teaching assistant and has performed her duties in a satisfactory manner during the 

probationary period. 

PND:ns 





President 

JILL NORRAY 




VASILIOS LEFKADITIS




FROM: Dr. Paul Dorward 

DATE: May 15, 2012 

RE: Summer School Staff 








Please accept my recommendation of Jamian Rockhill for the position of Summer 

School Principal, effective July 1, 2012. Mr. Rockhill is fully qualified for this position 

as he is the Assistant Principal at Schoharie Central School District and has performed 

the duties of summer school principal for the Schoharie Central School District in the 

past. 

PND:ns 





President 

JILL NORRAY 




VASILIOS LEFKADITIS

SUBJECT: SECONDARY SCHOOL PRINCIPAL 

Qualifications 

2012 4333 

1 of 5 

Administration 

The Secondary School Principal shall meet at least the minimum State requirements for 

certification for this position. 

Scope of Position 

The Secondary School Principal shall act as the secondary building principal and administer 

the program of the Secondary School (grades 7-12). 

Duties 

The Secondary School Principal shall be responsible for the operation of the educational 

secondary school program, all building personnel, and the entire physical plant (buildings and 

grounds), reporting directly and regularly, verbally and in writing, to the Superintendent regarding 

such operations. In fulfillment of job responsibilities, the following duties shall be performed: 

a) Establishes the necessary staff, rooms, and schedules of students for carrying out the 

established curriculum for grades 7-12. 

b) Confers and consults with teachers, parents, and pupils and participates in 

professional meetings on all appropriate levels in order to advise and recommend to the 

Superintendent with regard to matters pertaining to curriculum changes that would meet 

changing times and changing student needs. Serves as a member of the Secondary School 

Site Based Shared Decision Making Committee. 

c) Maintains a comprehensive knowledge of the educational field and local curricular needs 

and translates this knowledge into recommendations for educational improvements or 

suitable programs. 

d) Assists the Superintendent in District-wide planning to link the curriculum and related 

initiatives, instructional programs and the use of financial and human resources to achieve 

the District’s goals and objectives. 

e) Ensures that each grade/level program has a well-defined course of study and supervises 

the use of courses of study for each grade and group for which they are intended. Ensures 

curriculum alignment in all subject areas. 

(Continued)

SUBJECT: SECONDARY SCHOOL PRINCIPAL (Cont’d.) 

2012 4333 

2 of 5 


f) Oversees the coordination of curricula, grades 7-12. Collaborates with district staff 

regarding curriculum-based applications and the use of technology to improve instruction 

and ensure its implementation. 

g) Reports to the Superintendent, on at least a quarterly basis, on the status of curriculum and 

instructional programs and services, including assessment, evaluation information and data 

analysis. Ensures full understanding by administrators and faculty of the use of student 

achievement data to guide instructional planning and monitor student progress. A summary 

report of this information and analysis will be included in the end of the year report to the 

Board. 

h) Coordinates the development, consistent implementation, and review of curriculum 

documents and resources, and assessment procedures for the District’s instructional 

program, grades 7 – 12. Administers the guidance program. 

i) Conducts on-going assessments and formally makes ongoing written recommendations for 

improvements of the curriculum in respect to meeting individual, local, state and national 

needs, based upon student testing data. Ensures that each grade level/program (art, music, 

library, technology) has a well-defined course of study and supervises the use of courses of 

study for each grade and group for which they are intended. 

j) Prepares the Secondary School Staff Handbook. 

k) Prepares the Secondary School Student Handbook and Code of Conduct with faculty input 

and presents it annually to the Board for its review no later than the first board meeting in 

August. 

l) Recommends, for Board approval, all extra-curricular activities advisors in accordance 

with the applicable contract. 

m) Meets in conjunction with the Athletic Director, and is responsible for the administration of 

athletics, intramural, and interscholastic programs in grades 7-12. 

n) Supervises all teachers, grades 7-12 and provides relevant reviews of Special Education 

teachers at the request of the Director of Special Ed and/or the Superintendent. Prepares 

written evaluations and recommendations to the Superintendent according to contract and 

in accordance with Annual Professional Performance Review (APPR) procedures as 

established pursuant to Education Law implemented September 1, 2011 and contractual 

provisions. Monitors, observes, mentors and remediates all non-tenured personnel to 

(Continued)


2012 4333 

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ensure that candidates are deserving of tenure. Maintains a well documented written record 

of observations, remediation, counseling and compliance with remediation plans. Ensures 

the secondary school and its program is in full compliance with all NYS rules, regulations 

and mandates. 

o) Supervises the vocational education program with the Board of Cooperative Educational 

Services (BOCES). 

p) Incorporates usage of appropriate services of the Board of Cooperative Educational 

Services, (BOCES) recommending such needs and utilization to the Superintendent. 

q) Assumes full responsibility for the implementation and enforcement of attendance and 

disciplinary policies pursuant to the BKW Student Code of Conduct and Board of 

Education Policies and Administrative Procedures. 

r) Analyzes data to identify student disciplinary trends, recommends strategies to address 

trends and submits a written report of his/her findings to the Superintendent and Board of 

Education no later than the first regular school board meeting in July to be discussed at that 

or a subsequent meeting. 

s) Supervises and is responsible for the adequate chaperoning of all authorized Secondary 

School class functions, extracurricular activities, athletic events, movies, dances, plays, and 

other after school and evening student functions. 

t) Encourages visitation day usage, in-service study, curriculum study committees, regular 

classroom visitations and web-related communication. Is a visible presence in the building 

and participates in professional conferences and workshops for the improvement of the 

educational program. 

u) Supervises all matters included in the administration of Regents Examinations. 

v) Organizes the program for substitute secondary school staff members and administers a 

program for screening and obtaining substitutes, supervising same, providing orientation, 

evaluating and maintaining necessary records for payroll and other purposes. 

w) Ensures a quality program which assists new teachers in their orientation to the school, 

class preparation, planning, and all other aspects of school life. 

x) Recruits, interviews, and recommends staff personnel to the Superintendent as described in 

Board Policy. 

(Continued)


2012 4333 

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y) Implements all internal school policies regarding marking, promotion, honor rolls, honor 

societies, student participation in sports, and others. 

z) Prepares, with the Guidance Department, a preliminary master schedule for grades 7 - 12 

by February 28 for board review. The final master schedule will be completed by June 15. 

aa) Supervises the publication of all student papers, literary magazines, newsletters, etc. 

bb) Supervises excusing students from school, following Board Policy #7110. 

cc) Supervises the publishing of the daily absentee report for grades 7-12. 

dd) Enforces school property loitering laws. Issues passes to visitors and those who have 

legitimate school business. 

ee) Administers the supervision of secondary school - student behavior in and around the 

secondary school building. 

ff) Works with guidance and faculty to ensure the success of students in the foreign 

exchange/foreign student program. 

gg) Prepares a secondary school budget plan with teachers, approves a final budget for 

submission to the Superintendent. 

hh) Plans with faculty and administers secondary school faculty meetings. 

ii) Organizes staff development opportunities which reflect classroom practices on instruction 

to improve the delivery of instruction and other appropriate topics. 

jj) Recommends appointments to the Board, in conjunction with the Superintendent, the 

Chairpersons of the English, Math, Science, Social Studies, Humanities and Physical 

Education Departments. 

kk) Conducts monthly Department Chair meetings and maintains minutes of these meetings 

which serve as an accurate record of the meetings. 

ll) Assumes a leadership position for the development, coordination, implementation, and 

evaluation of instructional and staff development programs and initiatives. (Particularly 

with members of the Professional Development Committee [PDC]). 

(Continued)


2012 4333 

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mm) Exerts constructive leadership in the community to participate actively in schoolcommunity 

activities, to interpret effectively the role of the school in the community, 

identify and utilize resources in implementing the school program, and to cooperate with 

other community agencies in regard to education, recreation, health, safety, prevention of 

delinquency, and other desirable factors in successful community living. 

nn) Plans and coordinates fire and civil defense drills according to State Law in conjunction 

with the safety coordinator. 

oo) Schedules the use of all rooms and outside areas under his/her jurisdiction. Coordinating 

scheduled usage with the District calendar. 

pp) Prepares the secondary school reports and all other reports required by the State Education 

Department 

qq) Administers the Advanced Placement program and related analysis of pertinent data. 

rr) Verifies all data, grades 7-12, for the NYS School Report Card and prepares reports on 

NYS Testing for the Board of Education and instructional staff. 

ss) Ensures the submission of all necessary student data for the State Reporting Warehouse to 

BOCES to maintain accurate student records. 

tt) Monitors Academic Intervention Services (AIS)/Remediation/Enrichment for grades 7-12. 

Furnishes written reports to the Superintendent, on a quarterly basis, or more often, if 

requested. 

uu) Coordinates with other administrators in arranging for buses for secondary activities after 

regular school hours, such as Academic Intervention Services (AIS), religious instruction, 

intramural sports and club meetings and streamlines such processes. 

vv) Schedule periodic desk, locker inspections and clean-ups. 

ww) Performs other appropriate duties as necessary.

PROPOSED 

MINUTES OF THE 

April 30, 2012 

Regular Meeting 

of the 

Berne-Knox-Westerlo CSD 

Board of Education 

The regular Meeting of the Board of Education of the Berne-Knox-Westerlo Central School District was 

held on April 30, 2012, in the Secondary School Cafeteria. 

Members Present: Carolyn Anderson Jill Norray 

Helen Lounsbury Maureen Sikule 

Vasilios Lefkaditis 

Staff Present: Dr. Paul Dorward, Superintendent 

Kevin Callagy, School Business Official 

Tom McGurl, Secondary School Principal 

Donna McGovern, Secondary School Teacher 

JoAnn Rupeka, School Bus Driver 

Darlene Shrederis, School Bus Driver 

Others Present: Karen White Alex Luciano 

Matt Tedeschi 

The meeting was called to order by President, Carolyn Anderson at 6:00 p.m. 

Executive Session 

At 6:04 p.m., MOTION was made by Mr. Lefkaditis, seconded by Mrs. Norray to enter into Executive 

Session to discuss CSE Recommendations, Personnel and an update on Negotiations. Motion was 

carried. 5 yes. 

Dr. Dorward was present during Executive Session. 

Return to Public Session 

At 7:10 p.m., MOTION was made by Mrs. Lounsbury, seconded by Mrs. Norray to return to public 

session. Motion was carried. 5 yes. 

Pledge of Allegiance 

Dr. Dorward led all in the Pledge of Allegiance. 

Consent Agenda 

Mrs. Anderson asked if there were any items to remove from the Consent Agenda. 

Mrs. Sikule brought it to the attention of the Board that the SCSBA Spring Dinner Meeting that is listed 

under Dates to Remember is on Thursday, May 10, 2012, not Monday. 

Page 1 of 7

MOTION was made by Mrs. Lounsbury, seconded by Mr. Lefkaditis that the Board of Education has no 

objection to the recommendations of the Committee on Special Education, and approves the authorization 

of funds to implement the Special Education program and services consistent with such 

recommendations, as attached. Motion was carried. 5 yes. 

MOTION was made by Mrs. Lounsbury, seconded by Mr. Lefkaditis to approve the Minutes of the April 

16, 2012 Regular Board Meeting, as attached. Motion was carried. 5 yes. 


23, 2012 Special Board Meeting, as attached. Motion was carried. 5 yes. 


24, 2012 Special Board Meeting, as attached. Motion was carried. 5 yes. 

MOTION was made by Mrs. Lounsbury, seconded by Mr. Lefkaditis to appoint Alan Zuk as the 

Chairperson of the Annual Meeting, as attached. Motion was carried. 5 yes. 

MOTION was made by Mrs. Lounsbury, seconded by Mr. Lefkaditis to appoint Ida Motschmann as 

Chairperson of the Election Inspectors and Recorders, as attached. Motion was carried. 5 yes. 

MOTION was made by Mrs. Lounsbury, seconded by Mr. Lefkaditis to appoint the Election Inspectors 

and Recorders, as attached. Motion was carried. 5 yes. 

MOTION was made by Mrs. Lounsbury, seconded by Mr. Lefkaditis to approve the Dates to Remember, 

as attached. Motion was carried. 5 yes. 


At every public Board of Education Meeting, there is an opportunity for visitors to participate in the 

regular business meeting during the portion of the meeting listed on the agenda as “Public Discussion”. 

Visitors are asked, upon being recognized by the Board President, to introduce themselves and identify 

the organization they’re representing (if any). Visitors may then speak to the Board on any school related 

subject with the exception of personnel issues which are discussed during the closed executive session. 

Alex Luciano addressed the Board on behalf of herself and fellow students who have applied to the New 

Visions program. She realizes that times are tough and that items need to be cut from the school budget. 

She feels that New Visions is a great opportunity and that it should be made available to students that are 

accepted into the program. New Visions expands a student’s education in ways beyond the traditional 

classroom setting. 

Personnel 

MOTION was made by Mrs. Norray, seconded by Mrs. Sikule to approve the tenure appointment for 

Tom McGurl in the area of Secondary School Principal, as per the recommendation of Dr. Paul Dorward, 

Superintendent of Schools, effective July 1, 2012. Motion was carried. 5 yes. 

Page 2 of 7

MOTION was made by Mrs. Norray, seconded by Mrs. Lounsbury to approve the tenure appointment for 

Amanda Gorman, in the area of Physical Education, Grades K-12, as per the recommendation of Dr. Paul 

Dorward, Superintendent of Schools, effective September 1, 2012. Motion was carried. 5 yes. 

MOTION was made by Mr. Lefkaditis, seconded by Mrs. Lounsbury to appoint Pamela Blythe to the 

probationary, semester by semester position of one to one teacher aide, effective May 1, 2012 through 

June 22, 2012. Motion was carried. 5 yes. 

MOTION was made by Mrs. Norray, seconded by Mrs. Lounsbury to approve the Emergency 

Conditional Appointment, as attached. Motion was carried. 5 yes. 

MOTION was made by Mr. Lefkaditis, seconded by Mrs. Lounsbury to approve the retirement 

resignation of Mary Liz Stewart, Elementary School Teacher, with regrets. Motion was carried. 5 yes. 

MOTION was made by Mr. Lefkaditis, seconded by Mrs. Norray to approve the retirement resignation of 

Greg Speck, Secondary School Teacher, with regrets. Motion was carried. 5 yes. 

MOTION was made by Mrs. Lounsbury, seconded by Mrs. Sikule to approve David Chase as a Substitute 

Bus Driver for the Berne-Knox-Westerlo Central School District, provided he meets the requirements for 

the position. Motion was carried. 5 yes. 

MOTION was made by Mrs. Norray, seconded by Mrs. Lounsbury to add an additional resignation to the 

agenda. Motion was carried. 5 yes. 

MOTION was made by Mrs. Norray, seconded by Mrs. Sikule to accept the resignation of Robert Lewis 

from his position as Director of Special Education, effective June 30, 2012. Motion was carried. 5 yes. 

Committee Reports 

Mrs. Lounsbury said that she would need to rely on Mr. Callagy for a report of the Safety Committee 

because she and Mr. Lefkaditis were not in attendance. Dr. Dorward stepped in and told the Board that at 

a previous meeting, video cameras and the technology plan were discussed. The wiring and addition of 

15 cameras are built into the building project. 

Mrs. Lounsbury asked if we have a start date for the International Student Program. Dr. Dorward has 

completed the application that is required by Homeland Security. Discussion regarding the process from 

application to hosting students was discussed. The District will need to choose an agency that will match 

international students up with our District. Dr. Dorward would prefer that in the beginning we start out 

using just one agency. Mrs. Lounsbury would like to have the Superintendent from Newcomb come and 

attend an informational meeting with District staff prior to the end of the school year. Mrs. Anderson 

asked if Mrs. Lounsbury would be prepared to provide an update at the next board meeting that would 

include the timeline and tasks that could be accomplished while awaiting the approval from Homeland 

Security. 

Mrs. Lounsbury provided the Board with a written report on the Health Insurance Committee Meeting. 

Mr. Callagy reviewed the insurance premiums for next year and enrollment numbers for each plan. The 

Prescription Drug Program through BOCES was discussed. During the committee meeting, Nicole 

Yamin from NYS Municipal Benefits Coalition did a power point presentation entitled “A New Vision 

Page 3 of 7

for Pharmacy Benefits” and provided the committee with an update and overview on the prescription drug 

RFP (Request for Proposal). 

Mrs. Lounsbury presented on the Grant Committee. She is hoping to get Board approval to serve as the 

liaison between the committee and the Board, rather than a participating member of the committee. 

Currently, members of the committee are reviewing available grants and deciding which ones to pursue. 

Mrs. Sikule said that in the past we would designate a person to attend the meetings. Mrs. Lounsbury 

said that she would be attending the meetings but instead of getting involved in the actual work of the 

committee, she would be bringing information back to the Board. 

New Business 

Discussion was held regarding the date of the Reorganizational Meeting. The Board set the date for July 

10, 2012 at 8:00 a.m. 

Summer school was discussed during the last meeting as part of the conversation about the secondary 

school principal and his responsibilities. Last year BKW participated in a joint summer school program 

with Schoharie Central School, with the plan that hosting the program would alternate between each 

school annually. Discussion ensued regarding transportation, finances and location. Mrs. Lounsbury 

questioned whether or not we should have summer school. Dr. Dorward said that if we do not remediate 

these students in some way, they will show up in September less prepared for the year. The purpose of 

the program is to keep the students on track and Dr. Dorward expressed it is a worthwhile and valid 

program. Mr. Callagy provided the Board with a cost projection for summer school. This year the 

program would still be at Schoharie because of our construction but we would be in charge of running the 

program. We would be reimbursed for students attending from other Districts. 

MOTION was made by Mrs. Lounsbury, seconded by Mrs. Sikule that the Board support the commitment 

that Dr. Dorward has made with Schoharie Central School with the provision that the Board be provided 

with a report in the fall on the efficiency of the program. 

Mrs. Sikule questioned the cost of the program and what if we do not have sufficient enrollment for a 

specific class. Dr. Dorward said that without sufficient enrollment in a class, it could not be held. 

Mrs. Lounsbury, Mrs. Sikule, Mrs. Norray and Mrs. Anderson voted yes to the motion on the floor. 

Mr. Lefkaditis said that he does not like voting on something that he does not know the cost. Mr. Callagy 

explained the cost further. Mr. Lefkaditis also voted yes. Motion was carried. 5 yes. 

Mr. McGurl provided the Board with an update on enrollment numbers for CTE/New Visions for next 

year. We are currently looking at a total of approximately 53 students that would like to attend these 

programs for next year, provided that they meet the eligibility requirements. Mr. McGurl feels that the 

students that have applied are students who are serious about attending and will have met the eligibility 

requirements prior to attending. These students have expressed interest in attending these CTE or New 

Visions over a period of time and have the support of their parents. Mrs. Lounsbury said that in future if 

there were enough students interested in the same program, we could potentially run that program here. 

CTE is looking at the possibility of placing programs in remote locations. Mrs. Sikule said that she 

thinks that we need to look at the criteria again and also see if we can work with neighboring Districts and 

Page 4 of 7

each could do one program. Mr. McGurl said that we could put a grade minimum on New Visions. Mr. 

Callagy commented that BKW would receive revenue for the rental of space but would need to confirm if 

we would still get the co-ser rate on our students if the BOCES program was housed at BKW. Mr. 

McGurl reviewed a draft policy for the “Dignity for All Students” developed from materials provided 

during a SAANYS presentation on the new law. This draft encompasses detailed background 

information, regulations and includes the necessary changes to the BKW “Code of Conduct”. Mr. 

McGurl commented that the policy must be very clear and without gray areas. Failure to comply with the 

new law carries punitive consequences and requires remediation, mediation and, if necessary, the 

changing of student schedules. The ERIE BOCES policy (provided as part of the policy service) was 

discussed as well. It was quickly noted that the ERIE BOCES document, in comparison, was an 

abbreviated form and did not sufficiently address all areas of concern. 

Dr. Dorward is seeking guidance from the Board as to the approach to be used. The Board asked that the 

ERIE BOCES policy be reviewed and amended to include additional information as developed by Mr. 

McGurl from the NYSED and SAANYS information in order to provide a detailed policy and regulation. 

Further, the policy should be reviewed by the District legal counsel. Mr. McGurl added that the new law 

is clear that it applies to all - not just student on student but also any adult or person who is paid by or 

volunteers for the school. 

Discussion ensued regarding the first reading of Policy #4333(Secondary School Principal). This item 

was tabled the last time it was on the agenda. Mrs. Anderson reviewed the changes that were already 

made and had some suggestions for further changes. Her goal is to make sure that the policy is clear. 

The master schedule was discussed, in conjunction with the curriculum handbook. Mrs. Norray said that 

she is not comfortable with the Secondary School Principal being the administrator of the summer school 

program. Preparation for summer school begins in April and May and both are months that are filled with 

testing. Vacation time, curriculum development, preparation for the following school year and the 

Schoharie location of this year’s summer school were all items that were discussed. Dr. Dorward feels 

that it is a full time job being superimposed upon a currently existing full time job. 

MOTION was made by Mrs. Norray, seconded by Mrs. Sikule to approve Policy #4333 (Secondary 

School Principal) with the changes that were discussed but with the deletion of the responsibility of 

Summer School Principal. Questions previously submitted by Mrs. Lounsbury were reviewed. Mrs. 

Sikule asked Mr. McGurl to describe the year end activity that would interfere with him accepting this 

additional responsibility. Mr. McGurl described the testing, development of test result data and 

preparation of Board reports on testing, scheduling, staffing, and graduation. Dr. Dorward added that he 

is unaware of any other area schools that use their building principals as the summer school program 

principal, noting that BKW had not used their building principals in the past. Mrs. Norray, Mrs. Sikule 

and Mrs. Anderson voted yes to the motion on the floor. Mr. Lefkaditis and Mrs. Lounsbury voted no. 

Motion was carried. 

Mrs. Sikule stated that she is voting in favor of this because she does not feel it should be in the policy if 

we are not going to enforce it. 

Unfinished Business 

Page 5 of 7

The second reading of revised Policy #1510 (Regular Board Meetings and Rules) came up for discussion. 

Mrs. Lounsbury questioned whose responsibility it is to prepare the agenda and she believes that the 

Superintendent and Board President should collaborate on the agenda. Also, the issue of bringing up 

something that is not on the agenda was discussed. An item not on the agenda could be added with the 

agreement of the Board through a motion. Mr. Lefkaditis said that it could also be brought up during 

member comments. 

MOTION was made by Mrs. Lounsbury, seconded by Mrs. Sikule to approve the second reading of 

Policy #1510 (Regular Board Meetings and Rules), as amended. Motion was carried. 5 yes. 

MOTION was made by Mrs. Lounsbury, seconded by Mrs. Norray to approve the second reading of 

Policy # 3310 (Public Access to Records). 

Mr. Callagy clarified that the open meetings law states that a response to a FOIL request must be 

acknowledged within 5 days with an indication of when the individual can expect the requested 

information. Typically the requested information would be provided within 20 days. If additional time is 

needed to complete the request an explanation of the delay should be provided. Motion on the floor was 

carried. 5 yes. 

MOTION was made by Mrs. Lounsbury, seconded by Mr. Lefkaditis to approve the 2011-2012 End of 

the School Year Calendar. 

Discussion was held regarding the location of graduation. 

Motion on the floor was carried. 5 yes. 

Discussion and alternative methods for secondary school parent-teacher conferences was held in regards 

to the 2012-2013 calendar. 

MOTION was made by Mrs. Norray, seconded by Mrs. Lounsbury to approve the 2012-2013 School 

Year Calendar. 

Dr. Dorward explained that difficulty scheduling parent-teacher conferences within the calendar only 

arise every 5 or 6 years. 

Motion on the floor was carried. 5 yes. 

Member Comments 

Dr. Dorward told the Board that the recording from the Community Forum is on the website. He also 

discussed his meetings with various groups in the area. 


Matt Tedeschi asked about the health insurance with respect to the prescription drug RFP (Request for 

Proposal) and if Berne-Knox-Westerlo is going to stand on its own. Mr. Callagy explained that we will 

be part of a larger group, not standing on our own. Discussion was held regarding the refund from the 

company. Mr. Callagy said that our current vendor gets 20% of our refund. Mrs. Sikule said that 

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according to the new contract, 100% of the rebates will be applied according to contract and refunded to 

the customer. 

Adjourn 

MOTION was made by Mr. Lefkaditis, seconded by Mrs. Norray that the meeting be adjourned. Motion 

was carried. 5 yes. 

The meeting adjourned at 10:16 p.m. 

Denise Robinson 

District Clerk 

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MINUTES OF THE 

May 7, 2012 

BUDGET HEARING 

of the 

Berne-Knox-Westerlo CSD 

Board of Education 

The Budget Hearing of the Board of Education of the Berne-Knox-Westerlo Central School 

District was held on May 7, 2012 in the Secondary School Auditorium. 

Members Present: Carolyn Anderson Jill Norray 

Helen Lounsbury Maureen Sikule 

Vasilios Lefkaditis 

Staff Present: Dr. Paul Dorward, Superintendent 

Kevin Callagy, School Business Official 

Tom McGurl, Secondary School Principal 

Brian Corey, Elementary School Principal 

Robert Lewis. Director of Special Education 

Others Present: Alan Zuk, Chairman of the Meeting 

Approximately 8 Community Members 

Budget Hearing – May 7, 2012 for the Annual Meeting/Budget Vote on May 15, 2012 

The Budget Hearing for the Berne-Knox-Westerlo Central School District was held in the 

Secondary School Auditorium on Monday evening, May 7, 2012. 

At 7: 00 p.m., Alan Zuk, Chairman of the Annual Meeting called the meeting to order. 

Motion to Dispense with the reading of the Legal Notice 

Alan Zuk asked for a motion to dispense with the reading of the legal notice. 

Motion was made by Karen White, seconded by Amy Anderson to dispense with the reading of 

the legal notice. Motion was carried. 

Statement by the President of the School Board 

Mrs. Anderson read the following statement: 

One of the greatest challenges we face each year is the development of a budget which 

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is academically strong, fiscally sound yet affordable to our taxpayers. This challenge has 

intensified in recent years due to ever increasing costs and the significant reduction of state 

aid. 

During the past three years it became necessary to reduce programs, faculty and staff. 

Through extensive efforts we have continued to implement cost savings measures enabling us 

to continue valuable academic programs. Ongoing initiatives of significant cost containment 

and savings include staffing changes, shared services, consolidation of bus routes, 

improvements to the administration and selection of employee benefit plans, as well as the 

scrutiny of all expenditures has provided significant savings. 

More than 75% of our budget is spent on employee compensation and benefits. Cost 

containment in this area is foremost in everyone’s mind as we continue to affect cost savings 

wherever possible. The Board recently approved a formal health insurance trust that aids the 

District in controlling costs within this volatile area. Also, we have retained the New York State 

Municipal Benefit Coalition for their expertise and vast resources. This strengthens our ability 

to secure innovative, cost effective answers to our health insurance benefits. The District is 

currently considering participation in the NYSMBC prescription drug plan which, upon initial 

studies reveal a potential savings to BKW of approximately 20% -- an annual savings of over 

$200,000. Increased coverage requirements of recent federal healthcare legislation brings 

with it additional and significant costs. Our participation in the NYSMBC consortium will help 

to mitigate these increases and provide a dramatic improvement to the District’s “bottom line”. 

The greatest impact on our future budget will come with successful negotiations with our 

employees’ three collective bargaining units: the BKWTA representing the faculty; the TSS 

representing the teaching assistants and aides; and CSEA representing the transportation 

and food service employees. We have met frequently and with the full intent of reaching an 

agreement with the unions, however, to date our efforts have not been successful. Our focus 

is to negotiate contracts that will be fair and reasonable now and in the future. The District’s 

solvency is dependent upon reaching fiscally responsible agreements and we will continue to 

work tirelessly to that end. 

Dr. Dorward will present the details on the proposed budget but a few important 

highlights include: 

The proposed budget represents a decrease in spending of over $540,000 or 2.59% 

The resulting property tax levy increase is 23% lower than permitted under the new 

legislation and 60% less compared to last year. 

The development of this budget was a result of the contribution of many. The 

administrators, aided by faculty and staff, worked tirelessly to assess district needs and 

develop sound, effective departmental budgets. An additional component to this achievement 

is the tremendous contribution by many community members. We thank all for their time and 

commitment in developing a budget that furthers our primary goal of a high quality education 

for our students at an affordable and reasonable level for our school community taxpayers. 

I would like to encourage everyone to take the time necessary to fully understand the 

budget information being presented tonight. Recently published “Letters to the Editor” and 

other interviews have cited some incorrect and misleading information. Contrary to these 

accounts, the District has reduced spending and has improved the academic standing of our 

school. This data is often difficult to understand and very easy to mis-represent. I encourage 

you to voice your questions and comments so we can ensure that you receive accurate 

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information with full and detailed explanations. 

The three-year budget projections, although encouraging in light of the loss of state aid 

these past few years, still translates to deficits in the second and third year. As Dr. Dorward 

details the three year projections, please make note of the increased deficits that we will face if 

the proposed budget doesn’t receive voter approval. If we must adopt a contingency budget 

these deficits will be exceedingly difficult to address and will require the reduction of 

educational programs, thereby reducing the opportunities for our students. 

Dr. Dorward and Mr. Callagy will present the details of the budget to enable you to vote 

your conscience on May 15th as a well informed taxpayer and community member. Your vote 

is essential to our continued efforts. We anticipate and appreciate your support of the 

proposed budget and the goal of educational excellence for all BKW students. 

Pledge of Allegiance 

Dr. Dorward led all in the pledge of allegiance. 

Budget Presentation by the Superintendent and School Business Official 

Mr. Zuk introduced Dr. Dorward and Mr. Callagy who gave a PowerPoint presentation on the 

proposed 2012-2013 Budget. The proposed Budget is a compilation of input garnered from the 

Board, the Administrative Team, Business Office Staff, Department Heads, and Supervisors, the 

Budget Advisory Committee, and Community Members at the Budget Forum and other 

meetings. Dr. Dorward spoke of the many challenges faced in developing a responsible budget, 

while attempting to keep the educational program intact. He reviewed the expenditure areas, 

giving a brief discussion of each. Dr. Dorward reviewed the three-year projections. Mr. Callagy 

noted that the budget vote to expend the sum of $20,324,231. for the 2012-2013 school year and 

to levy the necessary tax will be voted on Tuesday, May 15, 2012 from 9:00 a.m. until 9:00 p.m. 

in the Secondary School Auditorium. 

Mr. Callagy reviewed Proposition 1 – Acquisition of School Buses and Vehicles. 

Dr. Dorward answered any questions that were asked by the community members and informed 

them that he is meeting with school faculty and staff and various community groups to explain 

and answer questions about the proposed budget. 

Introduction of the Candidates for Member of the Board of Education 

Chairman Zuk introduced the candidates that filed petitions for the one (1) open seat on the 

Board of Education. They are: Matthew Tedeschi and Gerald Larghe. 

Each of the Board candidates gave an overview of their background and, briefly explained their 

platforms and reason for running for a seat on the Board of Education. 

Chairman Zuk asked the public if there were any further questions. 

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The Budget Hearing recessed at 8:14 p.m. 

Tuesday May 15, 2012 

The meeting was called back to order by the Chairman at 8:45 a.m. 

Chairperson of the Inspectors, Ida Motschmann and all inspectors present inspected the voting 

machines to see that all counters were set at zero. 

Machine #146371: Public counter was set at zero, Protective counter was set at18068, and seal 

#73990. 

Machine #116695: Public counter was set at zero, Protective counter was set at 13024, and seal 

#13024. 

Chairperson Zuk declared the polls open at 9:00 a.m. 

Voting commenced and continued throughout the day. 

At 9:00 p.m., the doors were locked. Chairperson Zuk asked if all present had voted. All present 

had voted. Chairperson Zuk declared the polls closed. 

At this time the voting machines were opened and the number of votes were taken from the 

machines. Three absentee ballots were received and recorded. 

Machine #146371: Public counter was set at 696, Protective counter was set at 18764, and seal 

#73354. 

Machine #116695: Public counter was set at 242, Protective counter was set at13266, and seal 

#73346. 

RESULTS OF THE VOTE: TOTAL POLL: 941 

SCHOOL DISTRICT BUDGET: PROPOSITION 1-BUS PURCHASES 

YES 531 YES 543 

NO 391 NO 351 

VOID 0 VOID 0 

CANDIDATES FOR THE BOARD OF EDUCATION – ONE (1) VACANCY – THREE YEAR 

TERM 

GERALD LARGHE: 443 

MATTHEW TEDESCHI: 431 

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Chairperson Zuk asked for a motion to adjourn the meeting. 

Motion was made by Ida Motchmann, seconded by Laurie Motchmann that the meeting adjourn. 

Motion was carried. 

The meeting adjourned at 9:20 p.m. 

Denise Robinson 

District Clerk 

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Berne-Knox-Westerlo Central School District

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