Housing

Human Resources > HOUSING
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POLICY FILE NO.: 6.47
DATE OF BOARD APPROVAL: 30 March 2007
BOARD MINUTE NO.: 10.1.2
REVISED: May 2008
INTRODUCTION:
Ezemvelo KZN Wildlife endorses the Government’s goal which recognises the right of all South
Africans to a secure home in which to live in peace and dignity. The Organisation provides the
following arrangements to its employees to address their housing needs:
HOUSING ALLOWANCE SCHEME
Ezemvelo KZN Wildlife will provide allowances to employees to assist them to obtain appropriate
housing. In line with the National Housing Policy, Ezemvelo KZN Wildlife promotes long-term security
of tenure for its employees to acquire their own homes and hence home ownership is the preferred
option.
Ezemvelo KZN Wildlife employees will be supported in their right, on assessing the Housing
Allowance Scheme, to purchase homes or to rent suitable accommodation. On exercising one of
these choices, the employee will be granted a housing allowance which is beneficial to them.
The Housing Allowance will be made available to render financial assistance to employees in respect
of security of tenure, repayment of home loans and appropriate accommodation for their personal
occupation, with a view to promoting home ownership.
EZEMVELO KZN WILDLIFE STAFF ACCOMODATION AND HOUSING LEASED ON BEHALF OF
EMPLOYEES
Staff Accommodation is provided to specific employees based on the parameters of the
requirements of the work environment.
In accordance with employees working environment and area of operation, it may be necessary for
employees to reside in accommodation at specific locations in terms of their requirements to

perform their job functions. Staff Accommodation is provided to specific staff as a tool of trade and
will be based on the Ezemvelo KZN Wildlife Staff Accommodation scheme’s principles.
RENTING OF SURPLUS/EXCESS EZEMVELO KZN WILDLIFE HOUSING
Ezemvelo KZN Wildlife surplus housing will also be made available to employees for rental, subject
to the rules set out in the policy and addenda.
Employees will be able to rent Ezemvelo KZN Wildlife Housing at the rates as subscribed by the
Policy, subject to the availability of houses and the provisions of the prevailing Board policies.
PAYMENT / BILLING OF SERVICES
Payment of services in respect of Water, Electricity, Gas, Refuse removal and Garden maintenance is
the responsibility of the employee. The employee will be charged at a Fixed Flat Rate depending on
the housing category, should there be no municipal billing system applicable. These Rates are to be
reviewed on an annual basis.
TERMS AND PROCEDURES
HOUSING ALLOWANCE SCHEME
Subject to the conditions below, all employees qualify for participation in the Housing Allowance
Scheme by virtue of their employment with Ezemvelo KZN Wildlife. The Scheme provides a Flat Rate
Allowance which is reviewed on an annual basis. This is in place of the government housing subsidy.
1.1 SCOPE OF APPLICATION
All employees qualify to participate in the Scheme on condition that he/she:
1.1.1 is a contributing member of a statutory instituted pension or provident fund or is obliged to
contribute to such a fund upon completion of a qualifying period of service;
1.1.2 is employed in a full-time (full day) capacity and does not benefit from a housing subsidy; and

1.1.3 is younger than 65 years of age and not married to a person who already participates in a
Home Owner Allowance Scheme for the Public Service*.
Note:
§ The limitation that the allowance can be paid to an employee only if he/she is not 65 years of age
or older, has the effect that when the allowance is paid to an employee because he/she has not
reached the age of 65, his/her allowance is nevertheless discontinued once the said age is reached.
§ The purpose of the proviso in the above paragraph is to ensure that double subsidisation in respect
of the same dwelling in the case of married couples who are both employed in the Public Service,
does not occur.
1.2 TERMS AND PROCEDURES
1.2.1 The allowance is calculated and paid to persons in accordance with the basic conditions and
limitations as set out in the policy and addenda. The allowance will be reviewed annually and if
necessary, the monthly allowance will be adjusted as a result of changes in the bond rate with effect
from 1 April.
1.2.2 On condition that a person continually complies with all the qualifying requirements, an
allowance will be paid to him/her on each salary pay date after he/she has been appointed.
1.2.3 When reinstituting the allowance after payment was suspended for a particular reason, the
allowance will only be reinstituted with effect from the date that the suspension is lifted.
1.2.4 Except where stipulated differently in this policy, payment of the allowance is suspended from
the date on which the disqualification occurs. When an employee’s service is ceases for whatever
reason, he/she will continue to receive an allowance on the last salary pay date, provided he/she still
complies with the qualifying requirements.
1.2.5 In the event of circumstances arising which justify a departure from the provisions of this
policy, the Chief Executive Office (CEO) may recommend such a deviation.

EZEMVELO KZN WILDLIFE STAFF ACCOMMODATION AND HOUSING LEASED ON BEHALF OF
EMPLOYEES
2.1 SCOPE OF APPLICATION
2.1.1 Employees shall qualify to participate in the scheme only if posts are identified that occupation
in a respective area of operation and such area is conditional to the performance of that job
function. This scheme shall not apply where there is suitable accommodation outside the protected
area available for rental or purchase.
2.1.2 An Occupational Staff Accommodation agreement outlining the obligation for both parties the
Employee/s and Ezemvelo shall be concluded. ‘See Appendix A’
2.2 TERMS AND PROCEDURES
2.2.1 Should the Cluster Management be satisfied that the normal commercial market is unable to
meet the housing needs of the employee(s) due to the nature of the business environment,
management will provide accommodation or facilitate the construction of dwellings to an
appropriate standard, taking into consideration operational requirements ;
2.2.2 An employee receiving a staff accommodation benefit shall occupy the property
himself/herself;
2.2.3 The premises shall only be used for private residential purposes by the employee who may not
make any alterations whatsoever without the prior written consent of the employer;
2.2.4 Cluster management shall be responsible for the allocation of staff accommodation to local
operational field staff. Management shall consider various factors for operational requirements
when allocating staff accommodation;
2.2.5 Except where stipulated differently in this policy, staff accommodation benefits will cease from
the date on which any disqualification criteria occurs.

2.2.6 Services in respect of water and power in its various forms Electricity, Gas, Refuse removal and
Garden maintenance will be payable at a Fixed Flat Rate by the occupant employee, dependent on
the housing category should there be no municipal billing system applicable
2.3 CATEGORIES OF STAFF ACCOMMODATION.
Dependent on the applicable organisational building standards, various forms of Staff
Accommodation may be available as outlined below;
§ Dwelling House
§ Bachelor flat
§ Single Quarters and Rondavel
§ Hostels and Communal Housing
RENTING OF SURPLUS/EXCESS EZEMVELO KZN WILDLIFE HOUSING
3.1 SCOPE OF APPLICATION
3.1.1 Employees of Ezemvelo KZN Wildlife will be afforded an opportunity to rent Housing at an
applicable rental.
3.1.2 A Lease agreement will be concluded with every occupant employee. An employee shall bind
themselves to the provisions of the Lease agreement. ‘See Appendix B’
3.2 TERMS AND PROCEDURES
3.2.1 In the event of retirement or resignation, subject to the operational requirements by the
Cluster management, the dwelling rented from Ezemvelo shall be vacated within 30 days of the date
of retirement /resignation.
3.2.2 Where the employee is retrenched by Ezemvelo and occupies a dwelling rented from the third
party, Ezemvelo will include in the employees retrenchment package the rental charge for a period
of 1 month. The employee will remain personally responsible for the rental payments.

3.2.3 Rentals will be revised annually. ‘ See Appendix D
3.2.4 Services in respect of water and power in its various forms Electricity, Gas, Refuse removal and
Garden maintenance will be payable at a Fixed Flat Rate by the occupant employee, dependent on
the housing category should there be no municipal billing system applicable. (see item 4).
3.2.5 Applications for Rented Housing shall be forwarded to the Human Resources Division on see
Application Forms (see ‘Appendix C’).
PAYMENT /BILLING OF SERVICES.
4.1 SCOPE OF APPLICATION
4.1.1 Should there be no municipal billing system applicable payment of services, in respect of
Water, Electricity and Gas, Refuse removal and Garden maintenance shall be the responsibility of
the employee and will be charged at a Fixed Flat Rate depending on the housing category level,
should there be no municipal billing system applicable. These Rates shall be reviewed on annual
basis.
4.1.2 Services at the Fixed Flat Rate shall be payable with effect from 1 September 2008.
4.1.3 Payment of Services per accommodation category will be revised annually. ‘See Appendix D”
4.1.4 The above provision applies to dwelling units with no metres/billing system. Where
appropriate and where a metre exists or is connected, employees will be responsible for payment of
consumed services. This would be deducted from the employee’s salary every month. These charges
are to be reviewed annually.
The following forms are obtainable from Human Resources Division:
Appendix A : Occupation Agreement Proforma
Appendix B : Rented Accommodation Lease Agreement Proforma
Appendix C : Accommodation Application forms
Appendix D : Rental and services payment schedule for 2008/2009

The following forms are obtainable from Human Resources Division:
Annexure A: Accommodation Application forms
Annexure B: Rented Accommodation Lease Agreement Proforma
Annexure C: Occupation Agreement Proforma
Annexure D: Rental and services payment schedule