StoneHousePlan-Town

Vendors
Outside vendors are allowed to be brought in by the client. Vendors must adhere to the terms of our policies
& guidelines.
Caterers
A professional, licensed and insured out side caterer is allowed at Stone House Farm, at our discretion with
an addition service fee of 20% of the total catering cost. Which must be paid 1 month prior to the event date.
The caterer is responsible for set-up, breakdown, and cleanup of the catered site. The caterer must provide
a full cooking, serving and bar staff. All alcoholic beverages must be served by the caterer’s staff. Caterer’s
must leave the premises the way they found it, and take all their waste with them.
Time Allotted
Stone House Farm hosts one event per day. Guests are allowed to start setting up the Barn at 11am the day
of the event. Access to the Stone House is permitted at 12pm the day of the event. Clients guests must all
depart the property no later than 10am the day following their event, this includes overnight guests staying
in the Stone House.
All events must end no later than 12am. No exceptions! Any events not finished by 12am will incure an overtime
rate of $800 per half hour.
All rentals and or decorations must be removed and out of the Barn no later than 9am the morning following
the event.
Music
In consideration of our rural neighbors respectfully amplified music may only be played inside the barn up
until 11pm. Acoustic music at a respectful level is permitted outside until 7pm and inside until 11pm.
Parking
A separate entrance brings guests onto the property onto a dirt road. Valet parking service is required at
the clients’ own expense. Valet attendants will take guests cars and park them in our large hidden parking
lot which can accommodate 80+ cars. Guests will walk along a lit raised wooden path through the wildflower
meadow to the barn.
6-person golf carts can be used if needed. Provisions can be made for elderly or guests requiring extra care
to be dropped off via their car, at the barn entrance (please speak with us prior to event day about this).
Staff
The Stone House Farm will oversee the use of the premises, a staff member will be present during the entire
event period to include set-up and break-down.
Tents
Clients may choose to rent a tent for the ceremony, cocktail reception or dinner reception at their own expense.
Note: there is NO amplified music outdoors and/or under the tent. Any and all outdoor activities must
be finished no later than 10pm.
3.3 Sound Policy & Study
Sound Parameters
Upon conducting our rudimentary sound test from the field next to the barn, it was made
abundantly clear that we will be unable to use amplified music outside on the grounds of
Stone House Farm. With this new knowledge and in speaking with several professionals
in the industry, we have decided that amplified music will only be permitted inside the
Barn and or The Stone House.
In keeping with the sound ordinance we will have ALL respectfully amplified music cease
by 11pm. Lounge level acoustic music will be permitted outside up until 8pm and inside the
Barn and Stone House up until 12am.
It is of utmost importance to Stone House Farm to maintain a positive standing in the community
and work with our community members. By implementing this new and improved
plan, we feel strongly that we are limiting the impact on the surrounding community.
Sound Study
At the outset of this project we conducted a simple, worst case, senario sound test to understand
the investments we would need to make to insure traquility in the community. On
June 25 we retained Daniel Pierson from Lake Side Productions, lakesideproductions.com
to set up an exterior sound test on the lawn west of the Barn. They maintained over 90
decible output from an arrangement of 9 wedding style speakers. Decible readings where
then taken at homes in the neighborhood to help profile the sound.
Initial Conclusions
Sound traveled with very little reduction directly accross Rt.200 and away from the barn
towards Rt.412 and Rt.202. This was a short unobstructed span of 700 feet. The sound
from the test nearly immediately died off heading in all other directions. The focus of our
insulation efforts will be to confine the music to the barn at a respectfully amplified level
and to block its traveling across Rt.202.
Liquor License Required
Alcoholic beverages may only be provided and served with a valid New York State Liquor License and/or
caterer permit.
Overnight Accommodations
Guests may gain access to their overnight accommodations no earlier than 12pm the day of their event.
Guests must be out no later than 10am the day following their event. All linens, towels and toiletries will be
provided. Continental breakfast will be provided in the morning from 8am-10am. One staff member will be
present from 8am until the end of the event. Any and all questions or concerns should be directed to the
after hour’s service.
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Stone House Farm Stone House Farm
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