Underwood Carpenter Employee Handbook - Latest 02 11 16

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Section 2 This section covers contractual terms which form part of your contract of employment. 1 Terms and Conditions of Employment • Attendance and Time Keeping • Working Time Regulations • Driving on Company Business • My Space Timesheet, Expenses and Mileage System • Holidays • Sickness Absence • Wok Related Stress • Healthcare Appointments Attendance and Time Keeping Your attention is drawn to the importance that the Company places on it’s employees attending work regularly and punctually. All employees are reminded that they should be ready to start work promptly at their designated commencement time. Persistent absenteeism and/or lateness may be dealt with under the Company’s Disciplinary Procedure. Working Time Regulations In line with the Working Time Regulations, no employee will be obliged to work more than 48 hours per week, as averaged over a 17-week period. Any employee who wishes to work more than 48 hours per week on a regular basis must ensure they sign an opt-out to the Working Time Regulations before carrying out the additional hours. Such an opt-out form is contained within your contract of employment. This should be signed and returned to Finance and HR Manager. Driving on Company Business If you drive on Company business, you should provide the Company with the following up to date documents: • Your driving licence, • evidence of your driving record. This is available online via the DVLA’s Share Driving Licence Service, https://www.gov.uk/view-driving-licence, • insurance certificate (this document must clearly demonstrate that you are insured for business use), • an MOT certificate for vehicles of more than 3 years old. Upon expiry, updated documents should be provided to the Company. Any employee who drives on Company business without a valid driving licence or insurance will be considered to have committed an act of gross misconduct. You should notify the Company immediately if you are facing prosecution for a motoring offence or are given any points on your licence. Employee Handbook Issue Date: November 2016 30
The Company is under no obligation to provide alternative transport or meet any costs incurred in providing alternative transport for any driver who loses their licence and is banned from driving. If during your employment you should start to take any medication which may result in drowsiness or begin to suffer from any serious physical or medical condition that may affect your ability to drive this must also be immediately reported to your Line Manager, who will then liaise with you to inform DVLA if appropriate. Driving Guidelines At no time and under no circumstances will the Company condone speeding, driving whilst overtired, illegal parking leading to a fine or clamping, eating, drinking, or using a hand-held mobile phone whilst driving. It is essential that you ensure you have an up to date MOT (if applicable) and that your vehicle is taxed; you should not drive on Company business if you do have an up to date and valid documentation for your vehicle. In addition please check your tyres regularly for pressure and tread, particularly if you have a busy travelling week ahead of you. Every consideration should be given to driving in a way that is safe both to you and all other road users. Even if you are running late for meetings, please do not be tempted to speed, please call ahead and let them know that you will be late (although not whilst driving!). Mobile Telephones Hands free mobiles should only be used whilst driving to make and receive essential calls only. Hand held mobile phones must never be used whilst driving; it is a criminal offence (this includes using a phone at the side of the road while your engine is still switched on). If you do not have a hands free system in your vehicle, you should wait until your vehicle is stationary and properly parked with the engine turned off before accessing voicemails or text messages. It is your responsibility to ensure that you check your phone regularly for messages and missed calls to ensure that contact with the office and/or clients is maintained when it is safe and appropriate to do so. A detailed Driving Policy is available on the HR Policies and Company Procedures drive : 2. Company Health and Safety Policy and Procedures My Space: Timesheet, Expenses and Mileage System My Space is a bespoke system for submitting your timesheets and expenses/mileage claims. You will be given training on the system as part of your initial workplace induction. You will also be provided with a comprehensive guide to support your familiarisation with the My Space system, the guide also gives details of how to request new projects to be added to the system My Space guides are available on the HR Policies and Company Procedures drive : 4. Timesheets and Expenses Timesheets Timesheets are an important management tool. They help us to evaluate the services we provide to our clients and the efficiency in which we work. Employee Handbook Issue Date: November 2016 31
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Page 3 and 4: 3 12 Work and Family 12 Maternity P
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Page 7 and 8: Section 1 This section covers non-c
Page 9 and 10: Eye Sight Tests for Display Screen
Page 11 and 12: Employees must remember that everyo
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Page 17 and 18: • The mother/primary adopter must
Page 19 and 20: SPLIT (Shared Parental Leave in Tou
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Page 23 and 24: for them to be able to carry out th
Page 25 and 26: Right to be Accompanied You have th
Page 27 and 28: Gross Misconduct There are certain
Page 29: agreement that mediation could add
Page 33 and 34: Hotels Meals • The Company has ac
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Page 37 and 38: Company Sick Pay (CSP) If you are u
Page 39 and 40: C. Consideration of Suitable Altern
Page 41 and 42: • Users should not leave their la
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Page 45 and 46: 4 Bribery and Disclosure • Anti-B
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Page 49 and 50: The Company reserves the right to p

Underwood Carpenter Employee Handbook - Latest 02 11 16

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