inspectionreportproforma

No. CBSE/AFF./P-10
INSPECTION REPORT
PROFORMA
FOR
APPROVAL OR MIDDLE CLASS SYLLABUS/
PROVISIONAL AFFILIATION/UPGRADATION
TO +2 STAGE/EXTENSION OF AFFILIATION/
PERIODICAL INSPECTION
AFFILIATION BRANCH
CENTRAL BOARD OF SECONDARY EDUCATION
Shiksha Kendra, 2 – Community Centre,
Preet Vihar, Delhi – 110 092.
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No. CBSE/Aff./P – 10
CENTRAL BOARD OF SECONDARY EDUCATION
Shiksha Kendra, 2 – Community Centre, Preet Vihar, Delhi – 110092
PROFORMA FOR THE REPORT OF THE INSPECTION COMMITTEE
A. GENERAL
PART – I
1. Name of the School W WW.SCHOOLOFEDUC AT ORS.COM
2. a) Complete Address with State & Pin Code
b) Tel No. & STD Code
3. Year of Establishment AP R IL, 2003
4. Status
W hether Middle/Secondary/ Sr. Secondary
M IDDLE
5. Members of Inspection Committee
6. Purpose of Inspection by the CBSE whether
for: -
a) Approval of Middle Class Syllabus
b) Affiliation of Secondary Classes
c) Upgradation to Sr. Sec. Classes
d) Periodical Inspection
AFFILIATION FOR SECONDARY
CLASSES
7. Date of Inspection
8. Name of the Society/Trust running the
School with complete address. (Attach a
copy of Memorandum of Association bearing
its registration number and giving the
particulars of the members of the
Society/trustees)
9. Date upto which the Registrati on of the
Society/Trust is valid
10. W hether the school has a duly constituted
School Managing Committee as per the
rules and the regulation of the State/Union
Territory in which th e school is situated or
Affiliation Bye – Laws of CBSE
11. Complete list of the members of the
Managing Committee with full particulars
including the name, address, occupation,
qualifications, designation, term of
membership
VALID FOR AN UNLIMITED PERIOD
COPY OF CERTIFICATE ENCLOSED IN
ANNEXURE-2
Y ES,
AS PER CBSE AFFILI ATI ON BYE-L AW S.
COPY OF SMC ENCLOSE D IN
AN NEX URE-3
12. State whether some of the members of the
Managing Committee have blood relations
with one another? If so, their name(s),
designation, relationship with the Chairman/
Manager/ Principal /Vice – Principal /Head
Y ES,
COPY OF AF FID AVI T E N CLOSED IN
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Master/ Headmistress or with one another.
AN NEX URE-4
13. Is the school a member of any association
of schools at the local, state or national
level? If so, the name of association with
compete address.
14. Has the school fulfilled all the conditions
laid down by the competent authority of the
State/U. T. for grant of ‘No Objection
Certificate’ with regard to the affiliation of
the school of the CBSE?
15. Has the school obtained a ‘No Objection
Certificate’ form the competent authority of
the State/U. T. for grant of affiliation of the
C. B. S. E.?
NO
Y ES
Y ES
COPY OF NOC E NCLOSE D IN
AN NEX URE-5A, 5B
16. W hat evidence has the school produced to
the effect that it is not being run on
commercial lines? A copy of each of the
latest balance sheet duly signed by the
auditors, school prospectus, if any, fee
structure, income & expenditure account
etc. duly signed by the Head of the
Institution/Manager be attached with the
report.
17. W hether the school is receiving financial aid
from any Govt./Semi Govt./Autonomous
Body? If so, details thereof.
I T IS RUN ON NO N-PRO FIT & NON-
COMM ERCI AL B ASIS
NO
COPY OF REQUI RED DO C U M ENTS
ENCLOSED IN AN NEX UR E-6 A, 6B, 6C, 6D
18. Any other observation of the team.
B. STAFF & SERVICE CONDITIONS
1. i) The number of the teachers including
Librarian, PTI and Principal in position
(Regular, Adhoc or Part-Time)
R e g A d h o c P a r t
T i m e
N o . o f T e a c h e r s
T r a i n e d U n t r a i n e d
a) NTTs 03 0 0 03 0
b ) P R T s 10 0 0 0 8 02
P u r s u i n g
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ii) The no. of trained and untrained
teachers
c ) T G T s 03 0 0 03 0
d ) P G T s 0 0 0 0 0
e ) H e a d
M i s t r e s s
1 0 0 1 0
f ) P r i n c i p a l 1 0 0 1 0
g ) L i b r a r i a n 1 0 0 1 0
h ) P T I 1 0 07
c o a c h
es
1 7
T O T A L 2 0 0 07 18 09
2. The name of the teachers, qualifications,
the subjects offered at graduation level,
classes and subjects they are teaching , Are
they trained? (Annex fairly typed staff
statement with all above details)
3. Are the service conditions defined? If so,
are the service conditions in accordance
with those of the State/U. T. or CBSE?
4. W hether the Pay scales being followed are
as per State Govt./ U. T. or Central Govt.
Pay Scale and rate of D. A. may be
mentioned.
(Annex copy of acquaintance roll for all the
staff members)
5. The other allowances as extended to the
employees of the State/U. T. and Central
Govt. or being paid?
Y ES,
COPY OF S T AF F DE T AILS ENCLOSED IN
AN NEX URE-7
AS PER NORM S OF THE STATE OF H AR Y AN A
COPY OF SERVICE CONDITIONS ENCLOSED I N
AN NEX URE-8
AS PER THE STATE GOV E RNM ENT
PRE-SCHOOL:3050-75-3950-EB-80-4590
PRT:4500-125-6000-EB-125-7000
TG T:5500-175-8300-EB-175-9000
COPY OF AC Q U AI N T AN C E ROL L ENCLOSED I N
AN NEX URE-9
DA UP TO 35% + HRA / FREE, FULL Y
FUR NISHED AC COM M ODAT ION+ CCA+
M EDICAL ALLOW ANCE + PF
6. Any other benefit such as GPF/CPF earned
leave etc. may be indicated.
7. W hether Service Book and Personal files
are being maintained?
EPF
YES
COPY OF THE DO CUM ENT ENCLOSED IN
AN NEX URE-10
8. The period of probation and number of
teachers confirmed.
9. W hether payment of salary to the staff is
made by cheque or cash or through Bank.
Give details.
PR OB ATI ON PERIOD – 1 YE AR, EX T AN D AB LE
BY AN O THER YE AR.
NO. OF TE AC HE RS CO NF IRM E D – NIL
T HROUG H B AN K
COPY OF DE T AILS E NC L OSED IN
AN NEX URE-11 A, 11B
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C. QUALIFICATION & EXPERIENCE
1. W hether the Principal of the school is
qualified as per the CBSE rules?
2. W hether the Original Degree/Diplomas and
Experience Certifica tes of the staff
including Principal have been Physically
verified?
Y ES
Y ES
PR OFILE OF PRINCIP AL ENCLOSED IN
AN NEX URE-12
A. CAMPUS & BUILDING
PART II
1. i) Campus area both in sq. meters and acres
(at site from where the school is presently
running)
ii) Built up area
iii) Comments on the location of the school
site.
I) CAMPUS AREA44464 M² AND 10.98 ACRES
II) BUILT UP ARE A 12000 M²
III)
COPY OF LOCATION/SITE/BUILDING PLAN
ENCLOSED IN AN N EXURE-13A, 13B, 13C
2. What is the ownership status?
Whether campus area and property
constructed over it belongs to the
Society/School or it is on rent or it is on
lease for how many years?
COPIES OF LEASE DEEDS ENCLOSED IN
ANNEXURE-14A, 14B, 14C
3. Whether the original documents regarding
ownership of land/property have been
verified by the Inspection Committee?
4. Whether the school is housed in a pucca
building? If not, whether it consists of tin
sheds, asbestos sheets, tents, khaparails,
mud-huts etc.? If so, give details of the area,
date of construction, approximate life span of
structure, the details of facilities such as
electricity ceiling fans, exhaust fans etc.
5. ‘Number of classrooms’ their size and the
total number of rooms available.
Y ES
YES, ENTIRELY IN PUCCA BUILDING
NO OF CL ASS ROOM S –38 (7M TRX7M TR)
TOTAL NO OF ROOMS – 74
COPY OF DETAILS ENCLOSED IN
ANNEXURE-15
6. Number of rooms, other than classrooms for
Administration & Co-curricular activities (i.e.
Lab, Library, staff-room etc.)
36 ROOMS
COPY OF DETAILS ENCLOSED IN
ANNEXURE-16
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7. Whether the classrooms are adequate to
meet the requirements of the students /
subject teachers / co-curricular activities?
YES
B. PLAY GROUND
1. Size or playground details of Games / Sports
/ co-curricular activities for which facilities
are available
2. Whether playground(s) is/are part of the
school campus?
If no, distance between school campus and
playgrounds.
TOTAL AREA : 16,000 M² APPROX.
COPY OF DETAILS OF PLAY FIELDS &GAMES /
SPORTS / COCURRICULAR ACTIVITIES IN
ANNEXURE-13B, `117
YES, IT IS A PART OF SCHOOL CAMPUS.
NA
C. PHYSICAL AND HEALTH, FIRE, DRINKING WATER CERTIFICATES
1. W hether Health, Fire Safety, Safe Drinking
W ater Certificates have been obtained
from the concerned departments?
YES,
COPIES OF CERTIFICATES ENCLOSED IN
ANNEXURE-18A, 18B
D. LIBRARY/FURNITURE/BOOKS ETC.
1. Particulars of the Librarian and other
library staff
2. Size of library
3. W hether the library has a reading room for
the students/teachers?
4. W hether furniture provided is sufficient to
meet the present/future requirements?
5. Total number of books. Subject wise detail
of books. (List of books not to be
annexed)
6. Name of Journals / Periodical News -
papers being subscribed.
7. W hether more books are needed to meet
the present requirements?
8. W hether there is a separate reference
section for the staff?
9. Annual Budget for Library Books /
Magazines, Newspapers etc.
7MX7M=49M²
(TO BE RELOCATED IN A SPACIOUS HALL)
YES, FOR BOTH STUDENTS & TEACHERS
YES
TOTAL NO. OF BOOKS – 1920
COPY OF SUBJECT WISE LIST ENCLOSED IN
AN NEX URE-19
TOTAL NO OF JOURNALS/PERIODICALS =8
COPY OF LIST OF JOURNALS & PERIODICALS
ENCLOSED IN ANNEXURE-20
SUFFICIENT BOOKS ARE AVAILABLE TO MEET
THE PRESENT REQUIREMENT.
YES
1,00000/=
COPY OF RESOLUTION FOR LIBRARY BUDGET
ENCLOSED IN ANNEXURE-21
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E. LABORATORIES
1. Size of Science Laboratories
13.23X7 METERS
2. W hether each lab has sufficient
equipments for practical works as per
CBSE norms?
YES
COPY OF LIST OF EQUIPMENT ENCLOSED IN
ANNEXURE-22
3. Amount spent on equipments, apparatus
during the last three years.
4. Annual Budget for Lab facilities including
their expansion programme
SCIENCE LAB-AMOUNT SPEND 2006-07
RS. 38,257.00
SCIENCE LAB-AMOUNT SPEND 2007-08
Rs.1,31,664.00
COMPUTER LAB-AMOUNT SPEND 2006-07
RS. 6,65,200.00
COMPUTER LAB-AMOUNT SPEND 2007-08
Rs.14,58,200.00
RS -1,32,000.00
COPY OF RESOLUTION FOR BUDGETARY
PROVISION ENCLOSED IN ANNEXURE-21
5. W hat is your opinion about the standard of
the Laboratories?
F. INCOME & EXPENDITURE ACCOUNTS
1. Main source of income
2. Tuition fee charged per month
3. Other fees, registration, cautions money
etc. with details
4. Building funds/Developmental charges, if
any
5. W hether the accounts of the school are
maintained properly and regularly audited
by the Registered C. A./ checked by the
Audit Department of the State.
6. W hether the school has sufficient funds to
meet future requirements?
7. Overall financial position of the school.
8. Any other com ments with regard to the
financial management of the school.
9. W hether the school has Reserve Fund as
per CBSE rules? If so, details
SC HOOL FEES
NO
Y ES
YES
SOUND
SATISFACTORY
COPY OF FEE STRUCTURE ENCLOSED IN
ANNEXURE-6D
COPY OF OTHERS FEE ENCLOSED IN
AN NEX URE-6D
YES, RESERVED FUNDS OF RS.500,000/- HAS
BEEN MAINTAINED AS PER THE EDUCATION ACT
OF THE STATE OF HARYANA.
COPY OF DOCUMENT ENCLOSED IN
AN NEX URE-23
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A. ACADEMICS
PART – III
1. Number of students (Boys & Girls) Boys – 145 Girls – 44
2. Latest Section-wise strength
3. Total no. of sections
4. Total no. of teachers excluding Principal, PTI
and Librarian
11
17
COPY OF STUDENTS’ STRENGTH ENCLOSED IN
AN NEX URE-24
5. Observations of the Inspection Team on
Section Teacher ratio.
6. Whether any religious education has been
made compulsory in the school? If so, details
thereof.
7. Whether the facilities of internal assessment
/ third language teaching / work experience /
PHE are available and their record is being
maintained?
8. Whether the syllabus prescribed by the
Board or NCERT is being followed?
NO
YES
YES
9. Is the Inspection Committee satisfied with
the present methodology of teaching or there
is any need for improvement?
10. Whether the teachers are sent for in-service
refresher/re-orientation programmes to
update their knowledge and teaching skills?
If so, give details for the last three years.
11. Is the school exclusively preparing
candidates for CBSE or some classes of the
other Board are functioning in the sane
building? If so, details.
12. Results of the Board’s Examination(s) for the
last three years.
13. Date & purpose of last inspection
14. Whether the condition laid down by the
previous Inspection Committee of the Board
have been fulfilled?
IN-HOUSE ORENTATION PROGRAMMES ARE DONE
FOR THE STAFF REGULARLY
YES, SCHOOL IS EXCLUSIVELY PREPARING
CANDIDATES FOR CBSE COURSES.
NA
NA
NA
15. General comments on other co-curricular
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activities, participation and achievements.
16. Comments on the standard of imparting
instructions/training to the students.
B. PROSPECTIVE PLANS
W hether the school is in a position to fulfil l
conditions for expansion from Middle to
Secondary or Secondary to Sr. Secondary
classes?
PART – IV
Overall remarks especially with regard to
general ethos discipline cleanliness and
maintenance of the school plan.
PART – V
1. Recommendation, Please mention the
conditions/ suggestions which the Committee
feels are absolutely necessary to be imposed
on the school before granting approval of
middle class syllabus / provisional affiliation
/ upgradation / approval for introduction of
Addl. Subjects(s).
2. Particulars of the Inspection Team:
i) Name, Designation, Rubber Stamp &
Address of the Convener with Signature
ii) Name, Designation, Rubber Stamp &
Address of the Member(s) with Signature
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