December 2016 Board Report
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<strong>December</strong> <strong>2016</strong><br />
<strong>Board</strong> <strong>Report</strong><br />
As the holiday season is upon us, we reflect on the past year and all of<br />
the exciting opportunities offered to Beta members and sponsors. It<br />
has been a positive and productive year for all of us! Thank you for<br />
giving your time and wisdom as a National Beta Club <strong>Board</strong> Member.<br />
The staff wishes you and your family a very Merry Christmas<br />
and a Happy New Year!
CONVENTION NEWS<br />
The first fourth grade state reporter<br />
Jon Hare, West Side School, Tennessee.<br />
Robotics Showcase is a new competition<br />
at both the junior and senior conventions.
CONVENTION<br />
10% G.O.L.D.<br />
KEY AWARD<br />
STUDENTS SERVED<br />
LAST YEAR = 27,574<br />
THIS YEAR = 30,843<br />
12% GROWTH OVERALL<br />
INCREASE FROM<br />
LAST YEAR<br />
• AR JR 37%<br />
• FL JR 18%<br />
• IN JR 97%<br />
• MO JR 10%<br />
• SC JR 14%<br />
• WV JR 35%<br />
• IN SR 27%<br />
• TN SR 15%<br />
• FL SR 10%<br />
of all post are<br />
convention and<br />
leadership based
NATIONAL BETA CLUB<br />
MEMBERSHIP DECEMBER <strong>2016</strong><br />
900<br />
RETENTION<br />
MEMBERS<br />
NEW SPONSORS<br />
850<br />
250<br />
700<br />
MEMBERSHIP BOXES<br />
WARM CONTACTS<br />
35<br />
WARM CLUBS<br />
APPLICATIONS<br />
52<br />
40<br />
NEW CLUBS<br />
20,500 NEW MEMBERS<br />
(1,000 OVER LAST YEAR)<br />
4.5%<br />
YEAR TO DATE<br />
JULY 900 NEW MEMBERS 18% INCREASE<br />
AUGUST 4,440 NEW MEMBERS<br />
11% INCREASE<br />
SEPTEMBER 26,500 NEW MEMBERS 10% INCREASE<br />
OCTOBER<br />
54,300 NEW MEMBERS<br />
1% DECREASE<br />
NOVEMBER 32,400 NEW MEMBERS 25% INCREASE<br />
DECEMBER 20,500 NEW MEMBERS 4.5% INCREASE<br />
285,500 RETURNING MEMBERS<br />
423,000 TOTAL MEMBERS YTD<br />
8%
Technology Q2 Updates<br />
SYSTEM/PROJECT<br />
TASKS & OPPORTUNITIES<br />
INFRASTRUCTURE<br />
Servers/Workstations/Network/<br />
Operating Systems<br />
• Backup appliance failed, received<br />
new appliance from Unitrends, rebuilt<br />
backup jobs, restored data<br />
• Deployed new workstation<br />
• Server operating system security<br />
patches and updates<br />
• Quality of service enabled on<br />
firewall<br />
• New phone system statement of<br />
work and site visit complete. Will<br />
have deployment schedule soon.<br />
• Closed 35 help desk requests<br />
POS<br />
Point of Sale system for<br />
merchandise sales at convention<br />
• Tested at some of our largest state<br />
conventions<br />
• New credit card processor with swipe<br />
fees of 1.75% vs 3.75% with old credit<br />
card processor<br />
• Fully integrated with finance<br />
• Total spend currently at 25,000<br />
• Purchased 4 POS stations<br />
• Purchasing 2 hand-held POS<br />
stations shortly<br />
GENERAL<br />
& WEB<br />
UPDATES<br />
NBCIS, main website, sponsors<br />
website<br />
• Collaborated with convention to<br />
improve registration, workflows and<br />
processes<br />
• Developed new state sponsor tools<br />
• National Convention Registration &<br />
Summer Camp Registration<br />
• Completed tasks to make on-line shop<br />
more mobile friendly<br />
• Developed marketing landing pages<br />
for various campaigns<br />
• Fixed various SugarCRM bugs<br />
• Implemented caching for main<br />
and sponsors websites resulting in<br />
improved performance<br />
• Updated online voting app<br />
TECH REFRESH<br />
Refresh NBCIS and integrate<br />
systems<br />
• Phone system install Jan. 9th, with a go<br />
live date of Jan 11th.<br />
• Difficulty in finding contract help<br />
• Looking at alternative methods to<br />
finding required resources<br />
• Identified department needs<br />
• Prioritized dept. needs<br />
• Developing time-line - dependent<br />
on finding appropriate resources
Merchandise & Production
Field<br />
Ambassadors<br />
2,991<br />
TOTAL MEMBERS<br />
Field Ambassador<br />
State<br />
New & Cold Club Members<br />
New<br />
Mbrs<br />
Club<br />
Mbrs<br />
Total Mbrs<br />
Henderson, Gerri GA 427 629 1056<br />
Huffman, Sharron NC 320 693 1013<br />
Ailey, Rob TN 249 202 451<br />
Reaux, Ebrar LA 207 101 308<br />
Rabold, Charlene KY 120 0 120<br />
Stout, Patricia OH 30 0 30<br />
The top three performing<br />
ambassadors are:<br />
Geraldlene Henderson, GA:<br />
1,056 members<br />
Sharron Huffman, NC:<br />
1,013 members<br />
Rob Ailey, TN:<br />
451 members<br />
White, Stan OK 13 0 13<br />
1366 1625 2991<br />
New<br />
FY17 thru 12/16<br />
Accomplishments<br />
Cold<br />
Total<br />
Mbrs<br />
The Field Ambassador Team has acquired<br />
43 new clubs and reactivated 40 cold<br />
clubs fiscal year to date; this yeilds a total<br />
of 2,991 new members.
FY17 through <strong>December</strong> <strong>2016</strong><br />
Performance by Team<br />
4,354<br />
TOTAL MEMBERS<br />
New & Cold Club Mbrs<br />
New Mbrs Mbrs Mbrs<br />
Emory, Erin 1385 691 2076<br />
M&D Team<br />
Fields, Lisa 1251 224 1475<br />
M&D Team 752 51 803<br />
Other 1348 551 1899<br />
4736 1517 6253<br />
New<br />
Cold<br />
Total<br />
Mbrs<br />
The Marketing & Development Team has<br />
acquired 120 new clubs and reactivated<br />
28 cold clubs fiscal year to date; this<br />
yields a total of 4,354 new members.<br />
(M&D does not take credit for the “Other” category<br />
as detailed in the charts.)<br />
Please note the success of our new Inside Sales Representatives: Erin Emory<br />
joined Beta on August 22 and has successfully acquired 2,076 new members<br />
and Lisa Fields joined the team on September 12 and has successfully acquired<br />
1,475 new members.
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