The Gathering Catering Guide_Spring 2017

The Gathering Catering Menu 

The Gathering

Welcome to 

The Gathering by Chartwells 

There are both big decisions and little details to attend to as you prepare for your upcoming catered event. 

Let The Gathering by Chartwells guide you, from designing the perfect menu to personalizing all the details of 

your unique gathering. Our catering services can accommodate any size, theme, or individual requirements, in 

virtually any location – on or off campus. 

We’ll work with you to create a custom gathering menu inspired by your unique needs that will leave a lasting 

impression on your guests. All menus will follow the Chartwells culinary philosophy; authentic recipes using 

the freshest, seasonal ingredients. 

Waiter service, buffet, small plates and international inspired specialty stations: all served in your style! And 

because you’ve entrusted your event to The Gathering by Chartwells, the food will be unmatched, the service 

spectacular, and the event will be unforgettable! 

The Gathering by Chartwells at Texas State University 

Wendy Lopez 

(512) 245-9942 

chartwellscatering@txstate.edu 

Dineoncampus.com/txstate 


The Morning Start 

Continental Breakfast 

6.95 per person 

Assorted breakfast pastries and bagels with 204-620 cal 

cream cheese 

Seasonal fresh fruit display 

Coffee and assorted hot teas 

Orange juice and fruit-infused water 

Cold Breakfast 


Fresh fruit skewers with creamy yogurt 288-769 cal 

dipping sauce 

House-made ginger, almond and cranberry 

granola 

Hard-boiled, cage-free eggs 

Applesauce & oatmeal muffins 


Low-fat milk, orange juice and fruit-infused 

water 

Energy Breakfast 


Egg white scramble with potato, spinach and 368-715 cal 

tomato 

Fresh baked low-fat muffins 

Seasonal fresh fruit and yogurt bar with housemade 

granola 



Traditional Breakfast 


Cinnamon french toast or buttermilk 913-1254 cal 

pancakes 

Scrambled eggs with finely shredded cheddar 

cheese 

Bacon, pork sausage or turkey sausage 

Seasoned breakfast potatoes 

Seasonal fresh fruit display 

Fresh breakfast pastries 



Hot Breakfast 


Savory ham and fresh garden vegetable 385-513 cal 

frittata 

Black barley and golden pineapple hot cereal 

Fresh fruit skewers with creamy yogurt 

dipping sauce 

Buttermilk bran muffins 

Coffee and assorted black, green and herbal 

teas 

Low-fat milk, orange juice and agua fresca with 

herbs and cucumber 

Catering Menu 2016 


Assorted Bagels and Spreads 

Freshly-Baked Breakfast Breads 

Assorted Danish 

Assorted Freshly Baked Muffins 

Freshly Baked Croissants 

Assorted Breakfast Pastries 

Yogurt Parfait with Fresh Berries 

and Granola 

Gourmet Stuffed French Toast 

with Berry Compote 

The Morning Start A la Carte 

15.99 per dozen 

269-449 cal 


118-220 cal 


338 cal 


75-177 cal 


310 cal 


75-310 cal 


327 cal 


686 cal 

Bacon, Pork Sausage, Turkey 

Sausage or Ham 

Seasoned Breakfast Potatoes 

Seasonal Fresh Fruit Display 

Cage-Free Scrambled Eggs 

Balanced Breaks 

Hand Crafted Breakfast Sandwiches 

Bacon and cage-free egg on a fresh english muffin 

Cage-free egg and cheese on a fresh english muffin 

Fried chicken on a buttermilk biscuit 

Steak and cage-free egg on a fresh english muffin 

Tomato and cage-free egg on a whole wheat bagel 

Cage-free egg and bacon on a croissant 

Hot ham and cheese on an english muffin 


106-184 cal 


121 cal 


54 cal 


194 cal 

2.99 ea 

339 cal 

1.99 ea 

282 cal 

2.99 ea 

440 cal 

2.99 ea 

540 cal 

1.99 ea 

364 cal 

3.99 ea 

448 cal 

2.99 ea 

509 cal 

Popcorn Trio 

Spicy chili, herb and rosemary and regular 

popcorn 

Muhammara 

Creamy roasted red pepper and walnut dip 

Served with toasted, whole-wheat pita chips 


142-203 cal 


177 cal 

Hummus Trio 


Spinach hummus, roasted red pepper hummus 94-178 cal 

and classic hummus 

Served with fresh vegetable crudité for dipping 

Butter 

Spicy Cinnamon-Raisin Peanut 

Served with tiny pretzel twists 


276 cal 



Sweets & Treats 

Assorted Freshly Baked Cookies 

House-made Fudge Brownies 

Rice Krispies Treats 

Assorted Bars and Squares 

Miniature Desserts 

Savory Party Mix 

Pretzels 


175-190 cal 


176 cal 


153 cal 


250-360 cal 


220-300 cal 

11.99 LB 

200 cal 

13.99 LB 

110 cal 

Cupcakes (Priced per dozen) Large 23.99 / Mini 9.99 

Choice of: carrot, coconut cream, cookie and 93-334 cal 

cream, turtle, peanut butter cup, red velvet, devils 

food, lemon poppy, yellow and tiramisu 

House Blend Trail Mix with Nuts and 

Chocolate 

Yogurt-Covered Pretzels 

Mixed Nuts 

Individually Wrapped Granola Bars 

Individually Bagged Chips 

Fresh Whole Fruit 

Beverages 

12.99 per LB 

270 cal 

16.99 per LB 

190 cal 

29.99 per LB 

170 cal 

1.49 each 

130 cal 

1.49 each 

150 cal 

1.19 each 

55-110 cal 

Hot Beverages 

Freshly brewed coffee regular or 

decaffeinated coffee 

17.95 per gallon 

0.5-2 cal 

Cold Beverages 

Freshly brewed iced tea 


0 cal 

Hot water and assorted teas 

Hot apple cider 

Hot chocolate 


0 cal 


4 cal 


10 cal 

Lemonade 

Fruit- infused iced water 

Fruit punch 

Orange or cranberry juice 


95 cal 


5 cal 


109 cal 


106-117 cal 

Individual Beverages 

Bottled soda 

1.95 each 

240 cal 

Milk 

1.95 each 

43-176 cal 

Bottled water 

1.75 each 

0 cal 



Lunch Buffets 

Classic Deli Buffet 

Your choice of three deli classics, two fresh 

cheeses pairing, freshly-baked breads and 

house-made chips with a side salad and 

condiments. 

Select 


543-1080 cal 

Smoked ham, turkey, salami, roast beef, tuna salad, 

egg salad, chicken salad, roasted vegetables 

Select 

American, swiss, provolone, pepper jack, or cheddar 

Assorted freshly baked breads and rolls 

Signature house-made chips 

Select 

3 

2 

1 

Sweet chili asian slaw, fingerling potato salad, caesar 

salad, herbed couscous, or garden salad with dressing 

Artisan Sandwich Board 

Your choice of 4-sandwiches served with 

house-made chips and a side salad. 

Select 

Muffuletta vegetarian sandwich 

Mediterranean grilled chicken ciabatta 

Bistro beef with charred vegetables and 

pesto hummus 

Roasted turkey, spinach, and 

roasted red pepper aioli 

Sicilian combo 

Asian chopped chicken salad sandwich 

Signature House-made chips 

Select 

4 

1 

sweet chili asian slaw, fingerling potato 

salad, caesar salad, herbed couscous, 

or garden salad with dressing 


609 cal 

730 cal 

260 cal 

203 cal 

1034 cal 

325 cal 

96 cal 

56-236 cal 

The classic deli buffet is accompanied by fresh veggies 

and the classic spreads that make a sandwich great. 

Soup, Salad and Sandwiches 12.95 per person 

Tuna salad on whole wheat 

300-610 cal 

Fresh turkey wraps 

Beet, orange, arugula and walnut salad 

Balsamic caesar salad 

Select 1 

Chicken and barley stew 

Butternut squash and apple soup 

Fresh whole wheat dinner rolls 



Box Lunches 

Artisan Box Lunch 

All sandwiches served on chef’s selection 

of fresh bread with house made chips, side 

salad, and dessert bar. 

Sandwich Selections 

Muffuletta vegetarian sandwich 

Mediterranean grilled chicken 

Roast beef with charred vegetables and pesto 

hummus 

Roasted turkey with spinach and roasted red 

pepper aioli 

Sicilian with black forest ham, salami and 

pepperoni with tomato-olive tapenade 

Walnut chicken salad 

Asian chopped chicken salad sandwich 

Side Salads 

Sweet chili asian slaw 

Fingerling potato salad 

Caesar salad 

Garden salad with dressing 

Herbed couscous 


609 cal 

730 cal 

260 cal 

203 cal 

1034 cal 

650 cal 

325 cal 

53 cal 

94 cal 

322 cal 

55 cal 

85 cal 

Express Box Lunch 

All sandwiches served on chef’s selection of 

fresh bread with house made chips, fresh 

whole fruit, and condiments. 

Sandwich Selections 

Turkey breast and swiss cheese 

Ham and swiss cheese 

Roast beef and cheddar 

Grilled veggie wrap 

Tuna salad 

Egg salad 

Walnut chicken salad 

Fresh Whole Fruit 

Apple 

Banana 

Orange 

House made chips 


432-862 cal 

498 cal 

388 cal 

376 cal 

500 cal 

509 cal 

365 cal 

650 cal 

96 cal 

105 cal 

55 cal 

96 cal 

Dessert Bars 

Blonde Brownie 

Rice Krispies Treats 

268 cal 

153 cal 



Box Salads 

All salads include freshly baked dinner roll, butter, dressing on the side, cookie, and disposable cutlery. 

Turkey Avocado Cobb Salad 9.95 per person 

Mesclun greens, with turkey, applewoodsmoked 

bacon, fresh avocado, cage-free 

629 cal 

hardboiled egg, black olives, onion, and 

house-made croutons 

Blackened Chicken Caesar Salad 8.95 per person 

Chopped romaine lettuce, blackened 

521 cal 

chicken, grated Parmesan cheese, and 

house-made croutons with our traditional 

caesar dressing 

Traditional Chef’s Salad 


Turkey, ham, cheddar, cage-free hardboiled 591 cal 

egg, tomatoes, cucumbers, and crisp greens 

with creamy buttermilk dressing 

Greek Salad with Grilled Chicken 8.95 per person 

Grilled chicken, tomatoes, cucumbers, 

372 cal 

kalamata olives, feta cheese, red onion, and 

mixed greens with a red wine vinaigrette 

California Salmon Salad 


Mesclun greens with grilled salmon, red 390 cal 

cabbage, celery, black olives, tomatoes, 

cucumbers, and avocado with balsamic 

vinaigrette 



Theme Meals 

Little Italy 

Served with fresh baked garlic bread, 

Caesar salad, and homemade cookies. 

Choose: 


1420-1626 cal 

Picnic Buffet 


Includes assorted buns, lettuce, tomatoes, 789-941 cal 

pickles, onions, condiments, fresh baked 

cookies and brownies. 

or 

Lasagna 

Select 1 

Fettucini alfredo or tortellini primavera 

Select 1 

Chicken piccata, chicken marsala, or chicken 

parmesan 

Select 

Hamburgers, garden burgers, hot dogs, or barbequed 

chicken 

Select 

3 

2 

Potato salad, pasta salad, cole slaw or macaroni & 

cheese 

Add an antipasto platter: 

Taste of the South 

Buttermilk fried chicken 

Classic carolina pulled pork with slider rolls 

Buttermilk fried chicken 

BBQ baked beans 

Macaroni & cheese 

Summertime fruit salad 

Creamy cole slaw 

Cheddar jalapeño cornbread 

Peach cobbler 

Texas Smokehouse 

Texas beef brisket 

Smoked sausage 

Brown sugar baked beans 

Baked macaroni & cheese 

Southern green beans 

Tossed garden salad with BBQ ranch 

Peach cobbler 

Dinner roll 


100 cal 


1590-1947 cal 


1397-1538 cal 

Taste of the Mediterranean 

Grilled lemon-oregano chicken 

651-920 cal 

Salmon cakes with cucumber sauce 

Tabbouleh, baba ghanoush, and hummus served 

with pita triangles 

Greek salad with lemon dill vinaigrette 

Baklava 

Mediterranean 

Fish provençal with broccoli, garlic, and 

lemon penne pasta 

Bruschetta with basil and tomato 

Yellow gazpacho 

Greens with herb salad with vinaigrette 

Wheat dinner rolls 

Balsamic strawberries 



660-844 cal 



Theme Meals 

Fresh Mex 

Beef & grilled chicken fajitas 

1017-1229 cal 

Cilantro rice and spicy black beans 

Flour tortillas, pico de gallo, sour cream, tortilla 

chips, shredded cheese 

Cinnamon-sugar churros with caramel topping 


Balanced Southwestern 16.95 per person 

Grilled baja fish tacos 

993-1299 cal 

Grilled chicken skewers with soft 

corn tortillas 

Black bean and corn salad 

Mexican spiced rice 

Fresh, house-made guacamole, salsa, and baked 

corn tortilla chips 

Grilled pineapple with bananas and strawberries 

in coconut sauce 

Salad Buffet 

Pick 

Kale, spring, spinach, romaine 

Pick 

Quinoa, farro, couscous, barley 

Pick 


645-1480 cal 

Grilled chicken, grilled chateau steak, sesame-grilled 

tofu, blackened salmon, or mango grilled shrimp 

Pick 

2 

2 

2 

2 

Shredded cheddar, smoked gouda, bleu cheese 

crumbles, or crumbled feta 

Balanced Asian Buffet 


Ginger-poached salmon with orange 402-769 cal 

and honey 

Vegetarian moo shu lettuce wraps 

Bok choy 

Soba noodle salad with asparagus and orange 

miso dressing 

Fried brown rice with broccoli and edamame 

Grilled pineapple with bananas and strawberries 

in coconut sauce 

Accompaniments Included 

Roasted seasonal vegetables, sunflower seeds, multigrain 

croutons, whole grain rolls, flatbreads, tapenade, or 

hummus 

Choice of Two Dressings 

Buttermilk ranch, bleu cheese, roasted garlic, sesame soy 

vinaigrette, caesar, or balsamic vinaigrette 



Hors D’ oeuvres 

Cheese Display 


Served with artisan bread, crackers and fresh 159 cal 

fruit garnish 

Crudité Display 


Seasonal vegetables served with ranch dipping 75 cal 

sauce 

Hot (Priced per dozen) 

Spanakopita 

Vegetable spring roll with mongolian 

sweet & sour sauce 

Chicken pot sticker with curry mustard 

sauce 


290 cal 


115 cal 


185 cal 

Seasonal Fresh Fruit Display 


54 cal 

Italian Antipasti Display 


Cappicola, prosciutto and salami, Fresh 

250 cal 

mozzarella and shaved parmesan 

Pepperoncini, roasted red peppers, marinated 

artichokes, green olives, eggplant caponata, 

Extra virgin olive oil and balsamic vinegar 

served with crostini 

Mediterranean Market Display 4.95 per person 

Cumin marinated chicken skewers, roasted 262 cal 

eggplant, roasted red pepper, hummus, 

kalamata olives, feta cheese, fresh basil and 

mesclun greens 

Assorted flatbreads and crostini 

Beef empanadas with california avocado 

dip 

Warm fig, caramelized onion, blue 

cheese tartlet 

Grilled shrimp skewer with salsa verde 

Thai chicken satay with spicy peanut 

sauce 

Mini quiche with apples, cheddar and 

cinnamon 

Frank in puffs pastry with pineapple 

jalapeño ketchup 


180 cal 


78 cal 


134 cal 


286 cal 


133 cal 


280 cal 

Assorted Sushi Roll Display 

California Roll 

Spicy Salmon Roll 

Spicy Tuna Roll 


700-1000 cal 

Lump crab cakes with cajun remoulade 

Crab rangoon with sweet and sour 

dipping sauce 


458 cal 


297 cal 

Crunchy Roll 

Cream Cheese Roll 

Vegetable Roll 

Beef sliders topped with bacon and 

cheddar cheese and finished with spicy 

roasted tomato ketchup 


228 cal 

Orange Roll 



Hors D’ oeuvres 

Cold (Priced per dozen) 

Cold (Priced per dozen) 

Watermelon and mozzarella skewer 

Gazpacho shooter 

Goat cheese with garlic and herb 

crostini 


98 cal 


61 cal 


102 cal 

Grilled shrimp with mango chipotle 

glaze 

Caprese skewer 

Cherry tomato, fresh mozzarella, 

basil and balsamic glace 


80 cal 


118 cal 

Seared ahi tuna on crispy wonton with 

wasabi cream 

Smoked salmon mousse on potato crisp 


105 cal 


Thai chicken lettuce wrap 

Shrimp ceviche with serrano chili 


190 cal 


289 cal 

69 cal 

Hummus shooter with crudité garnish 


120 cal 



Hand Crafted 

Every hand crafted station requires a minimum order of 50 people. 

Each chef requested for a hand crafted station is an additional $100 charge. 

Carving Station (Priced per person) 

Your Choice of… 

Roasted round of beef 

Prime rib of beef 

Roasted pork loin 

Tenderloin of beef 

Boneless virginia ham 

Herb-roasted breast of turkey 

Choose Your Accompanying Sauce: 


336 cal 


346 cal 


190 cal 


225 cal 


102 cal 


110 cal 

26-166 cal 

Burgundy wine beef gravy, bordelaise sauce, horseradish, 

hollandaise sauce, roasted turkey gravy, pork gravy, au jus, 

apple and cranberry compote 

Served with assorted freshly baked dinner rolls and butter 

A La Carte Side Options (Priced per person) 

Horseradish mashed potato 


149 cal 

Mashed sweet potatoes with pecan 1.49 per person 

butter 

157 cal 

Rosemary roasted potatoes 


75 cal 

Butternut squash risotto 


251 cal 

Basmati rice pilaf 


72 cal 

Potatoes au gratin 


293 cal 

Macaroni and cheese 


272 cal 

Grilled asparagus 


49 cal 

Roasted brussels sprouts with balsamic 2.49 per person 

drizzle 

77 cal 

Spinach casserole 

Parmesan roasted carrots 

Roasted squash with fresh herbs and 

garlic 


141 cal 


87 cal 


99 cal 

Corn pudding 


251 cal 



Hand Crafted 

Pasta Station (Priced Per Person) 6.95 per person 

194-470 cal 

Pick 2 

Orechiette with broccoli rabe and pistachios 

Pappardelle with mushroom 

Rigatoni mezzi with Italian sausage 

Broccoli, lemon, garlic and whole wheat penne 

Eggplant pomodoro with gemelli 

Farfalle fagioli 

Tortellini a la Bolognese 

Pasta with marinara 

Dessert Stations 

Gourmet Hot Chocolate Station 2.45 per person 

Served with chocolate shavings and 

77-137 cal 

whipped topping 

Gourmet Coffee Station 17.95 for 10-12 servings 

32 cal 

Tea Station 


0 cal 

Cookie & Brownie Station 


Selection of house-made cookies and 175-392 cal 

brownies 

Build-your-own with Italian sausage, marinara, alfredo 

sauce, spinach, broccoli, onions, tomatoes, Parmesan 

cheese and fettucini 

Mini Cupcake Station 

Minimum of 12 people 

Pick 

2 


183-300 cal 

Carrot cake, coconut cream, cookies and cream, 

turtle, peanut butter cup, red velvet, devil’s food with 

marshmallows, or tiramisu 

Fondue Station 

Chocolate and caramel dips served 

with strawberries, pineapple, pound 

cake, cookies, brownie bites, pretzel 

rods and marshmallows 


310-610 cal 

Shortcake Bar 

Buttermilk shortcake served with fresh 

compote of strawberry, raspberry and 

peach and chantilly cream 


349-405 cal 



Seated Dinner 

Salads 

Classic caesar salad with romaine, 2.95 per person 

parmesan, croutons, and caesar dressing 272 cal 

Roasted beet salad with goat cheese, 3.95 per person 

arugula, and filberts 

303 cal 

Asian pear salad with baby greens, 3.95 per person 

pepitas, and gorgonzola with fruit- infused 201 cal 

vinaigrette 

Spinach and strawberry salad with 3.95 per person 

raspberry vinaigrette 

114 cal 

Boston bibb and arugula salad topped 4.95 per person 

with sliced pears, apples, dried cranberries, 270 cal 

walnuts, and goat cheese with a honey 

mustard dressing 

Asparagus and mushroom salad with 3.95 per person 

mesclun greens and balsamic vinaigrette 142 cal 

Entrées 

Korean beef short rib with wasabi 24.95 per person 

mashed potatoes,bok choy, and fried 

777 cal 

wonton strips 

Halibut with cherry tomato vinaigrette, 29.99 per person 

basmati rice with saffron and basil, and 

539 cal 

candied butternut squash 

Chicken parmesan with herb risotto 13.95 per person 

and fresh green beans with garlic, 

331 cal 

tomato, and basil 

Herb grilled fillet of beef with sherry 28.95 per person 

demi glaze, whipped honey sweet 

781 cal 

potatoes, grilled asparagus and wild 

mushrooms 

Smoked bone in pork chop with BBQ 17.95 per person 

demi roasted poblano mashed potato 

563 cal 

and sweet orange roasted baby carrots 

Caprese salad with heirloom tomatoes, 3.95 per person 

mozzarella, and fresh basil with a balsamic 168 cal 

glaze 

Wedge salad with bleu cheese crumbles, 3.95 per person 

praline bacon, roasted tomatoes, scallions, 311 cal 

Parmesan croutons, and bleu cheese 

vinaigrette 

Herb crusted chicken breast with 

parmesan polenta, sautéed broccoli 

rabe with roasted garlic, and a red 

pepper sauce 

Herb crusted lamb chop served with 

lentils and potatoes, with spicy red 

pepper sauce and feta crumbles 


523 cal 


440 cal 

Mixed green salad with romaine, red 

onions, tomatoes, croutons, and creamy 

ranch dressing 


296 cal 

Apricot and ginger glazed salmon with 

brown rice pilaf and brussels spouts 

with balsamic reduction 


515 cal 

House Salad 



107 cal 


Desserts 

Creme brulee 

4.95 per piece 

Molten chocolate cake 


162 cal 

420 cal 

Blueberry crumble 


Lemon meringue tartlet 


351 cal 

326 cal 

Carrot Cake 


German chocolate cake 


492 cal 

562 cal 

New York cheesecake with blueberries 


Red velvet cake 


320 cal 

583 cal 

Strawberry shortcake 


Gourmet carrot cake 


139 cal 

639 cal 



Alcoholic Beverages 

Cash Bar 1 

Open Bar 2 

Domestic beer 

4.00 per bottle 

Domestic beer 


Imported beer 


Imported beer 


House white wine 

6.00 per glass 

House white wine 


House red wine 

6.00 per glass 

House red wine 


Mixed drink 

6.00 per drink 

Mixed drink 


Premium mixed drink 


Premium mixed drink 


1 

Chartwells Catering requires a $100 bar fee for a 

bar serving only beer and wine. Bars that offer a 

full bar service require a bar fee of $150. Events are 

billed for a minimum of 3 hours; 2 hours are utilized 

for setup and take down of the event and 1 hour is 

dedicated for the event. All cash bars require the use 

of a bartender for $23 per hour and cashier for $21 

per hour. Every additional 100 guests will require an 

additional bartender for $23 per hour and bar back 

for $21 per hour. Cash Bar sales must exceed $250 or 

the client will be subject to a $150 service charge. 

2 

Chartwells Catering requires a $100 bar fee for a bar 

serving only beer and wine. Bars that offer a full bar 

service require a bar fee of $150. Events are billed for 

a minimum of 3 hours; 2 hours are utilized for setup 

and take down of the event and 1 hour dedicated for 

the event. One bartender is required for all open bars 

at $23 per hour. Events exceeding 100 or more guests 

require an additional bar back at $21 per hour and/or 

a bartender at $23 per hour. 


Plan Your Event 

Welcome to the Gathering by Chartwells! Our mission is to provide you with exceptional quality, exceptional service, and a 

creative cutting-edge culinary experience. Our professional staff is available to assist in planning your special event Monday- 

Friday 8:00AM - 5:00PM. Please contact our catering administrator at (512)-245-9942 for help and guidance with placing 

your order. 

Policies & Procedures 

To ensure optimal selection and the best possible 

service, we kindly ask that events be booked 7 business 

days or more in advance. We understand events arise 

unexpectedly and we will do our best to accommodate 

your needs. Events booked with less than 5 business days 

may have a limited selection. Orders placed 3 business 

days or less prior to the event date will be subject to a 

$50.00 pop-up fee. 

Guest Counts 

We kindly request a confirmed number of guests be 

specified 7 business days prior to the event. This number 

will be considered the guaranteed guest count. Counts 

may not decrease after they have been confirmed. Any 

increase in guest counts after your 7 day guarantee, may 

potentially not be accommodated. 

Event Time 

Events are billed for a minimum of 3 hours, being that 2 

hours are dedicated for setup and take down for event. 

Events exceeding the 1 hour limit will be subject to 

additional service fees. Orders scheduled on weekends or 

holidays under $500 will be subject to a $100 service fee. 

Cancellation 

All cancellations must be sent in writing 5 business 

days prior to the contracted event date. If event is not 

cancelled, order will be fully charged. If Texas State 

University is closed due to inclement weather, all events 

will be automatically canceled at no charge to the client. 

Serviceware and China 

All disposable serviceware will be furnished as 

accompaniment to all items purchased. Some exceptions 

apply for orders being picked up. We provide high 

quality disposable plastic ware. China and glassware are 

available for an additional charge of $1.25 per person 

and cloth napkins $1.00 per person. 

Linen 

Tablecloths are supplied for all food and beverages 

service tables at events. Tablecloths for non-food tables 

are available for an additional $6.00 for an 85”x 85” 

standard tablecloth. Larger linen for 6’-8’ tables are 

available for $26.00 per drape. Specialty linen and colors 

are available for an additional fee and must be requested 

at least 7 business days in advanced. 

Tax Exempt 

We request tax-exempt forms be faxed to our office 

at (512)-245-9979 at least 3 business days prior to the 

event. 

Food Removal Policy 

Due to health regulations, it is the policy of Chartwells 

Catering that excess food items from events cannot be 

removed from the event site. Items purchased for pick 

up should be properly stored prior to the event and 

removed. 


Plan Your Event 

Billing and Payment 

A form of payment (purchase order or credit card) is 

required at least 3 business days prior to the event date. 

We ask that contracts be paid in full within 1 business 

day following the event. For non-university affiliated/ offcampus 

organizations, a deposit is required upon event 

confirmation and balance will need to be fully paid prior 

to the event date. 

Special Diets 

Special diets are accommodated upon request, we kindly 

request that your needs be submitted at least 5 business 

days in advanced. 

Delivery 

Chartwells Catering offers a complimentary on-campus 

drop-off service Monday - Friday from 8:00AM - 5:00PM 

for orders exceeding $100. After hour deliveries before 

8:00AM or after 5:00PM will be subject to a $25.00 

fee. Events held off campus are subject to a $50-$100 

delivery fee depending on milage. Please ensure access 

to event location is made available as Chartwells staff 

does not have access to facility areas that are locked. 

Meeting Room and Equipment 

Please ensure access to event location is made available 

90 minutes prior to event. It is the responsibility of the 

client to make proper arrangements for the setup of all 

tables and chairs for the event. For larger events over 

200 people, earlier access to location may be requested. 

Please ensure that facilities are left unlocked prior to your 

setup time.

The Gathering Catering Guide_Spring 2017

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