EWMA 2019_ Sponsor and Exhibitor information

29 TH
CONFERENCE OF THE
EUROPEAN WOUND
MANAGEMENT ASSOCIATION
EWMA
2019
SPONSOR & EXHIBITOR INFORMATION
GOTHENBURG
SWEDEN
5 – 7 JUNE 2019
WWW.EWMA201.ORG // WWW.EWMA.ORG
WWW.SARSJUKSKOTERSKOR.SE
1

EWMA COUNCIL
European Wound Management Association
Sue Bale
President
EXECUTIVE COMMITTEE
Sue Bale, President
Alberto Piaggesi, President Elect & Scientific Recorder
Severin Läuchli, Immediate Past President
Georgina Gethin, Honorary Secretary Jan
Stryja, Treasurer
Georgina Gethin
Honorary Secretary
Selcuk Baktiroglu
Kirsi Isoherranen
Alberto Piaggesi
Scientific Recorder
Luc Gryson
Edward Jude
Jan Stryja
Treasurer
Samantha Holloway
Lisabeth Lindahl
EWMA SCIENTIFIC COMMITTEE
Alberto Piaggesi, Scientific Recorder
Sue Bale, EWMA
Tina Chambers, TVS
Britt Ebbeskog, SSiS
Georgina Gethin, EWMA
Kirsi Isoherranen, EWMA
Edward Jude, EWMA
Severin Läuchli, EWMA
Christian Münter, EWMA
Sebastian Probst, EWMA
Raymond Samuriwo, TVS
Eila Sterner, SSiS
Jan Stryja, EWMA
Luc Teot, EWMA
Christian Münter
Pedro Pancorbo-
Hidalgo
Alexandra Marques
Andrea Pokoma
Julie Jordan O’Brien
Sebastian Probst
EWMA Journal Editor
LOCAL ORGANISING COMMITTEE
Britt-Louise Andersson SSiS
Susanne Asteberg SSiS
Carina Bååth, SSiS
Lena Karlsson, SSiS
Christina Lindholm, SSiS
Eva Sving, SSiS
Anna-Karin Såvemalm, SSiS
Massimo Rivolo
Sara Rowan
Kylie Sandy-
Hodgetts
Thomas Serena
Luc Teot
Evelien Touriany
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2

ORGANISATIONS
European
Wound Management
Association
Swedish
Wound Care Nurses
Association
INVITATION
It is a great pleasure to announce the 29th Conference of the
European Wound Management Association, EWMA 2019.
Theme of the EWMA 2019 Conference:
Person-centred Wound Care.
Who is in Charge of the Wound?
A wound is always part of someone’s body; a person has to live with
it. The patient therefore qualifi es as being an important member of
the team focusing on wound healing. When all professionals, with
their specifi c competences, work together with the patient, progress
can be made and clinical knowledge and competences can be
developed and shared. A multidisciplinary interprofessional team and
person-centred wound care approach will support the wound healing
process, increase patients’ quality of life and be more cost effective.
In June 2019, the EWMA Conference will be held in the heart of
Gothenburg, one of the world’s most sustainable cities located at the
Swedish harbour front.
We look forward to welcoming you to Gothenburg!
FOR MORE INFORMATION
EWMA Secretariat
Nordre Fasanvej 113
DK 2000 Frederiksberg, Denmark
Tel: +45 7020 0305
Fax: +45 7020 0315
ewma@ewma.org
www.ewma.org
CONFERENCE VENUE
Swedish Exhibition & Congress Centre &
Gothia Towers
Mässans Gata 24
SE 412 94 Gothenburg
Sweden
OTHER COLLABORATORS:
Swedish Registry of
Ulcer Treatment
WWW.EWMA2019.ORG
Alberto Piaggesi, EWMA
Scientifi c Recorder & President Elect
Sue Bale,
EWMA President
Susanne Dufva,
SSiS President
Scan and see the EWMA
Conference video
3

DEAR FRIENDS
HISTORY
The European Wound Management Association (EWMA) was founded in 1991 and works
to promote the advancement of education and research into native epidemiology,
pathology, diagnosis, prevention and management of wounds of all aetiologies.
EWMA is an umbrella organisation linking wound management associations across
Europe, as well as a multidisciplinary group bringing together individuals and organisations
interested in wound management. EWMA works to reach its objectives by being an
educational resource, organising conferences, contributing to international projects related
to wound management, actively supporting the implementation of existing knowledge
within wound management, and providing information on all aspects of wound
management.
VISION
EWMA wants to make a difference in wound management throughout Europe.
OBJECTIVES
1. To promote the advancement of education and research into epidemiology,
pathology, diagnosis, prevention and management of wounds of all aetiologies.
2. To arrange conferences on aspects of wound management throughout Europe.
3. To arrange multi-centre, multi-disciplinary training courses on topical aspects
of wound healing.
4. To create a forum for networking for all individuals and organisations interested
in wound management.
4
4

2761
751
3512
77
577
295
140
125
96
91
78
67
64
67
61
61
1722
OUTSIDE EUROPE
COUNTRY STATISTICS
108
EWMA 2018 IN KRAKOW
EWMA actively promotes the annual conference
in all European countries to attract participants.
Our marketing strategy ensures that the
benefits of attending EWMA 2019 are widely
known through direct mail campaigns, website
and electronic promotions, advertising in
professional journals, and active participation
in and promotion at regional meetings related
to the conference’s main scientific areas.
The benefits of EWMA are also spread through
our many co-operating partner organisations,
to reach as many people involved in wound
management and wound healing as possible
and make a difference for the future starting
now.
OUTSIDE EUROPE
577
TOP 10
Korea, Rep. of South 78
295 United States 64
140 Netherlands Saudi Arabia 696 59
125 China 53
96 United Kingdom United Arab Emirates
403
45
91 Israel 44
Germany
244
67 Russian Federation 38
61 Turkey 35
Italy
182
61 Australia 34
60
Belgium
Egypt 29
135
57 Jordan 28
55 France Qatar 122 21
51 Canada 18
36 United States Iran 108 15
34 Singapore 15
33 Sweden Taiwan 106 14
31 Mexico 10
Switzerland
26 South Africa 104 10
23
China
Japan 9
21 Kuwait 96 9
21 Total Tunisia
2,196
9
17 Brazil 8
17 India 6
14 Lebanon 6
9 Thailand 6
8 Colombia 4
8 Malaysia 4
6 Viet Nam 4
6 New Zealand 3
5 Chile 2
5 Oman 2
5 Algeria 1
2 Bahrain 1
2 Guam 1
2 Indonesia 1
2 Kazakhstan 1
1 Korea, Dem. People's Rep. of 1
Panama 1
Macedonia 1
Syria, Arab Rep. 1
EUROPE
Netherlands
United Kingdom
Germany
TOP 10
Italy
Belgium
France
Sweden
Switzerland
Denmark
Spain
Portugal
Austria
Finland
Czech Republic
Ireland
Poland
EUROPE
Norway
Croatia
Greece
Hungary
Slovenia
Estonia
Lithuania
Iceland
Romania
Slovakia
Bulgaria
Kosovo
Malta
Ukraine
Serbia
Bosnia & Herzegovina
Latvia
Luxembourg
Azerbaijan
United States
China
Saudi Arabia
UnitedArabEmirates
Korea, Republic of South
Russia
TOTAL NUMBER
Participants: 3,405
Exhibitors: 1,114
Total: TOTAL NUMBER 4,519Participants only
No. of Countries Participants:
Exhibitors:
80 Turkey
Australia
2761
751
Total:
Jordan
3512
No. of countries: 77
696 Israel
403
244
Canada
Brazil
182 Qatar
Poland 577
135 India
United Kingdom 295
Germany 122 South Africa 140
Italy 106 Iran 125
Sweden
104 Singapore 96
Netherlands 91
87 Egypt
Korea, Rep. of South 78
France 56 Kuwait 67
United States 54 Chile 64
96
74
58
44
43
34
34
34
31
25
21
21
19
17
13
13
11
11
10
France 48 Japan 67
10
Portugal
Lebanon
61
46
10
Denmark 61
Total 45 Taiwan
1722
9
37 Mexico
8
35 Sri Lanka
7
Oman
O
28
Poland 577 5 K
New Zealand
United Kingdom 24
295 4 U
Germany 19 Cyprus 140 3 S
Italy 19 Hongkong 125 3 C
Sweden
19 Iraq 96 U
3
Netherlands 91 Is
Columbia
2
France
18
67 R
Denmark 13 Kenya 61 2 T
Portugal 12 Morocco 61 2 A
Finland 11 Panama 60 E
2
Belgium 57 Jo
8 Thailand
Czech Republic 55 2 Q
Switzerland 7 Venzuela 51 2 C
Spain 6 Greenland 36 1 Ir
Norway 6 Algeria 34
1
S
Austria 33 T
6 Argentina
Ireland 31
1
M
Slovenia 3 El Salvador 26 1 S
Iceland 2 Gibraltar 23 1 Ja
Croatia 2 Haiti 21 1 K
Slovakia
1
21 T
Indonesia
1
Estonia 17 B
Romania
1 Syria 17 1 In
Greece Zimbabwe 14 1 Le
Total Ukraine 2,605 Total 9 800 T
P
M
S
Cyprus 8 C
Lithuania 8 M
Bulgaria 6 V
Kosovo 6 N
Bosnia and Herzegovina 5 C
Hungary 5 O
Malta 5 A
Gibraltar 2 B
Latvia 2 G
Montenegro 2 In
Serbia 2 K
Luxembourg 1 K
2070 Total 691
Total 2070 T
5

Participant survey shows that:
WHY ATTEND THE EWMA CONFERENCE?
The conference offers high-level scientific presentations, networking activities and an excellent opportunity to exchange
The EWMA Conference offers high-level scientific presentations,
knowledge and experiences with international colleagues.
networking activities and an excellent opportunity to exchange
knowledge This is what and participants experiences from with EWMA international 2018 says: colleagues.
State that the
conference met their
expectations or was
better than expected.
Find that the content
of the sessions were
either good or
excellent.
Think the conference
was relevant to their
work.
EWMA
Connected and
networked with other
participants during
the conference.
Gained new knowledge,
valuable information and
contacts from the exhibiting
companies.
the EWMA
Would recommend
Conference to others.
* EWMA 2018 Delegate Survey
WELCOME TO GOTHENBURG
Gothenburg is the second largest city in Sweden and is located
on the Swedish west coast at the epicentre of Scandinavia and
the Baltic States. Experience the Nordic light summer evenings
in this charming harbour city, which has an exceptional
combination of city life, culture and nature.
You will seldom have such easy access to everything you want
and need. Within this pedestrian-friendly city, you will find
cobbled lanes lined with local design boutiques, Nordic
architecture, excellent restaurants and cosy independent cafés
– and the stunning archipelago is only a tram ride away.
Known as a smart city going green and open to the world,
expect nothing less than to be met by warm and friendly people
with a laid-back attitude.
6

DELEGATE PROFILES
Every year EWMA attracts participants from more than 75 countries, who want to be a part of the yearly
success of the conference and the community that works for creating better wound healing results.
Delegate background
Gender
Age
Delegate occupation
Country of origin
Country of origin
Age
Participation Funding
Participation funding
Gender
7

EXHIBITOR SURvEY SHOWS THAT:
96 %
73% 86%
6
8
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CORPORATE SPONSORSHIP
Corporate Sponsors of EWMA become part of a network and have a unique opportunity to communicate their strategy and
product information directly to their target group: nurses, doctors and other healthcare professionals working within wound care.
Every year, all these people are brought together at the annual EWMA Conference.
EWMA’s relationship with its Corporate Sponsors is one of mutual support and flexibility, as EWMA recognises the importance of
collaboration with the industry in the development within wound care and wound management.
TWO LEVELS OF SPONSORSHIP
EWMA Corporate A Sponsorship
€ 40,000
GENERAL BENEFITS:
• Appointment as Corporate A Sponsor of EWMA
• Large logos on EWMA website and link to
company websites
• 1/1 full page advert in each issue of the EWMA
Journal
• 20% discount on additional adverts in EWMA
Journal
• 40 copies of each issues of EWMA Journal free of charge
• Large logo on the back cover of the EWMA Journal
EWMA Corporate B Sponsorship
€ 6,000
GENERAL BENEFITS:
• Appointment as Corporate B Sponsor of EWMA
• Small logos on EWMA website and link to
company website
• 20% discount on adverts in the EWMA Journal
• 10 copies of each issues of EWMA Journal free of charge
• Small logo on the back cover of the EWMA Journal
• Regular information on EWMA activities
• Right to use EWMA logo in relation to own
educational programmes
• Possibility to use EWMA Council members as
lecturers/teachers in company seminars
• Invitation for two Corporate Sponsor meetings a year
• Regular information on EWMA activities
• Benefit from the EWMA member fee irrespective
of whether your customer/participant is a member
of EWMA or not
7
CONFERENCE RELATED BENEFITS
BENEFITS
CORPORATE A
CORPORATE B
Satellite Symposia
Exhibition
Free participant registrations
Exhibition space selection
Advertisement in conference material
Acknowledgement in the official program
Use of EWMA logo
40% discount 10% discount
20% discount 20% discount
8 2
1st
2nd
20% discount 20% discount
Yes
Yes
Yes
Yes
Advertisement Journal
Free
20% discount
Registration at EWMA member fee Yes No
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EXHIBITION
3,500 - 4,000
participants
expected
150-180 distributors
expected
160 - 180 exhibiting
companies expected
Exhibition traffic is increased through the following efforts:
• A big scientific e-poster area is placed in the exhibition area
• The exhibitor map is available through the EWMA App
PRICES
SQM. PRICES
1-9 sqm. floor space:
Additional sqm.:
After purchasing 18 sqm.
the additional sqm. is:
€ 665 per sqm.
€ 610 per sqm.
€ 585 per sqm.
The discounted price is only given on the additional sqm.
BASIC HIRING OF FLOOR SPACE INCLUDES:
PRICES FOR 12 SQM. EXHIBITION SPACE
9 sqm. x € 665 5,985
Additional 3 sqm. x € 610
1,830
12 sqm. € 7,815
PRICES FOR 24 SQM. EXHIBITION SPACE
9 sqm. x €665 5,985
Additional 9 sqm. x € 610 5,490
18 sqm. exhibition space 11,475
Additional 6 sqm. x € 580
24 sqm. €
3,480
14,955
24 m 2 at € 14,955
18 m 2 at € 11,475
15 m 2 at € 9,645
12 m 2 at € 7,815
9 m 2 at € 5,985
15 m 2
12 m 2
9 m 2
18 m 2 24 m 2
• Exhibition space (floor space only: schell scheme, furniture,
carpet or other furnishings are not included)
• Acknowledgement as an exhibitor in the programme with logo and contact information
• One conference bag with the Programme
• Two exhibitor admission badges for every 9 sqm. of spaced hired
• Company information in exhibitor directory, website and EWMA 2019 App
• Early build up is included for stands +25 sqm.
EXHIBITOR REGISTRATION
ADDITIONAL EXHIBITOR REGISTRATION
Included in the stand are 2 free exhibitor badges per 9 sqm booked floor space. The maximum number
of extra exhibitor badges you can book is equal to the number of free badges.
The cost of extra exhibitor badges (stand personnel) is EUR155 if registered by May 27, 2019. For
registration on or after May 28, 2019 the price is EUR 300. Prices additional of VAT.
Excess personnel must be registered as participants. Due to security regulations, all personnel must be
registered and wear official badges at all times. Please note that an exhibitor registration does not give
access to the scientific programme.
EARLY BUILD UP
For exhibitors with +25 sqm. exhibition
space, early build up will take place from
June 3, 2019.
BUILD UP
Build up will start in the morning of
June 4, 2019. Personnel from the
EWMA Secretariat and the official
exhibition company will be present.
910

SATELLITE SYMPOSIA & WORKSHOPS
Boost your company’s exposure and brand recognition and present your clinical data by
hosting a Satellite Symposium or give a hands-on experience in a workshop.
Rates vary with the exclusiveness of the symposium and the capacity of the session
room.
Corporate Sponsors at EWMA will
receive a discount on Symposia.
Please see the overview on page 8.
SATELLITE SYMPOSIA
SYMPOSIUM A € 40,000
Symposium A takes place in one of the
main session rooms with a capacity up to
400-600 seats. Typically, there are only
2-3 sessions parallel with an A Symposium
slot.The rate includes:
• 60 minutes slot, allocated in a premium
time slot.
• space for two roll-up banners
• invitations in the Conference bag
SYMPOSIUM B € 25,000
Symposium B seminar typically 200 - 400
delegates. The rate includes:
• 60 minutes slot
• space for one roll-up banner
• invitation in the Conference bag.
SYMPOSIUM C € 10,000
Symposium C is held in a smaller seminar
room that seats 70 -160 delegates.
The rate includes:
• 60 minutes slot
• space for one roll-up banner
• invitation in the Conference bag.
MEETING ROOMS
A number of rooms will be available for
business meetings. The typical meeting
room seats 8 -15 persons. Lager meeting
rooms are available upon request.
• Meeting room € 250 / hour (minimum
of 2 hours)
• Meeting room € 1,500 / day
• Meeting room € 3,600 / 3 days
WORKSHOPS
SATELLITE WORKSHOPS € 10,000
In a satellite workshop, you can give
participants a hands-on experience with
your product. A Satellite workshop room
has space for 50-150 persons.The rate
includes one slot of 60 minutes, space
for one roll-up banner and invitation in
the Conference bag.
SYMPOSIUM SPEAKERS
All speakers must register for the conference.
Registration, accommodation and travelling
costs must be covered by the company for
any invited speaker or chairperson from the
organisations.
Fixed fee
The companies must pay a fixed fee even if
the speaker is also an invited speaker at the
scientific conference or EWMA Council
member. The fixed fee covers the speaker’s
hotel room for 3 nights, the registration fee,
and travel expenses.
The fee is 1,499 for speakers from
outside Sweden and 1,190 for speakers
from Sweden.
If more companies invite the same speaker,
the costs will be split evenly between the
companies.
EWMA holds the right to invite speakers until
the time of conference and can therefore
not provide a full list of speakers during the
planning of the event.
Companies will be invoiced the fixed fee just
before or just after the conference.
SYMPOSIUM APPROVAL
All symposia must be approved by the
Scientific Committee of EWMA 2019 and
chaired or co-chaired by a Council member
from one of the organising societies or
someone appointed by EWMA.
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11

FOCUS GROUP
Organising a focus group session in connection with a conference is an outstanding
opportunity for industry to gather key opinion leaders for a structured discussion on a topic
that is defined by the company in question.
A focus group session gathers a limited number of specifically selected participants.
Typically, the participants will be chosen from the delegates of the conference in
partnership with the organising company. However, participants may also be specially
invited for a Focus group.
FORM AND CONTENT
The invited group participants, usually
a maximum of 8-12 persons, are asked
about their perceptions, opinons, beliefs,
and attitudes towards a product, service,
concept, advertisement or idea.
Presentations and discussions take place
in an interactive group setting where
participants are encouraged to openly
discuss with other group members.
Duration: 1-1.5 hours.
Focus groups are interesting for
companies, who:
• Are interested in feedback on products
or clinical studies
• Would like to establish contact to key
opinion leaders
• Are new to the European market or
general aspects of market access
• Need feedback on potential
applications of existing products
• Are about to launch a new product
The programme for a focus group
discussion typically contains the following
steps:
• The moderator, or someone else, who is
familiar with the topic, makes an
introduction and points out the areas of
interest or challenges faced;
• Group discussion, which should be
guided by the moderator in order to
secure that the relevant topics are
covered;
• Optional: A summary of the discussion.
• The moderator is typically a clinician, a
company representative or a marketing
consultant. The moderator is chosen by
the hosting company.
If you would like to use a clinician as
moderator we will be able to help you
identify someone and to establish the
contact.
FOCUS GROUP FEE €10,000
Most often, the requested key opinion
leaders will already be present at the
conference. In this case a focus group is a
very cost-effective way of arranging a
meeting with key stakeholders in order to
gather information that the company is
currently in need of. If the company wishes
to invite participants not already present at
the conference, additional cost related to
registration,accommodation and travelling
must be considered. Depending on the
choice of moderator for the session, some
additional expenses might also have to be
considered.
PRACTICAL ORGANISATION
OF THE FOCUS GROUP
The overall purpose and the specific
programme of each focus group will have
to be agreed individually and is typically
developed in close collaboration
with the conference secretariat.
The conference secretariat will take
care of all the practical organisation of
the focus group session.
11
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12

SPONSORSHIP
We offer several opportunities to brand your company and products - here are few of our
options. Please contact us in regards to seeing the complete branding catalogue.
CONFERENCE BAGS € 10,000
The conference bags will be handed out to
all participants and provide a high level of
exposure for your company. Your logo is
shown on the bag, along with the conference
logo. The type of bag and size of the
logo will be decided by mutual agreement
between the sponsoring company and
the EWMA Secretariat. The sponsorship
excludes production costs.
EWMA APP € 7,500
It is now possible to increase your visibility
and boost your name recognition using
the EWMA App. All participants will be
able to use the EWMA App for networking
opportunities and accessing specific information
about Satellite Symposia, exhibitor
locations, abstracts, and the Scientific
Programme.
PEN AND NOTEPAD € 5,000
The pens and notepads will be handed
out to all participants and will provide a
high level of exposure for the sponsoring
company. You can design the notepads
and pens with your company logos or
information about your products or symposium.
The sponsorship does not include
production costs.
PROGRAMME
All advertisements are 4-colour and A4
size.
• Inner back cover: € 3,500
• Regular page: € 2,000
The Programme will be handed out to all
Conference participants and uploaded to
the Conference website. The sponsorship
excludes production costs.
As a corporate sponsor, you will receive
20% discount on your advertisements.
FLOOR STICKERS € 10,000
The floor stickers include your company
name and logo and are placed in the
exhibition area. The size and amount of
stickers will be decided by mutual agreement
between the sponsoring company
and the EWMA Secretariat.
The sponsorship excludes production
LANYARDS costs. € 12,500
Participants are to wear their badges
during the entire conference. Lanyards will
LANYARDS be handed out € 12,500 to all participants with their
Participants badges. The are sponsorship to wear their excludes badges production
costs. the entire conference. Lanyards will
during
be handed out to all participants with their
badges. INSERTS The IN sponsorship CONFERENCE excludes production
BAGS costs. € 1,000 € 2,500 NON-EXHIBITOR
The conference bags are handed out to
INSERTS all participants. IN CONFERENCE
Here you will reach all
BAGS the participants € 1,000 € with 2,500 your NON-EXHIBITOR
brochure. The
The maximum conference size of bags the insert are handed is a folder out to of 4
all size participants. A4 pages. The Here sponsorship you will reach excludes all
the production participants costs. with your brochure. The
maximum size of the insert is a folder of 4
size BRANDED A4 pages. HAND The SANITIZER sponsorship excludes € 2,500
production The branded costs. hand sanitizer will help the
participants quickly and conveniently
BRANDED clean their hands HAND after SANITIZER shaking hands € 2,500 and
The touching branded things hand during sanitizer the conference. will help the
participants The small bottles quickly of hand conveniently sanitizer will be
clean packed their as inserts hands in after the shaking conference hands bags. and
touching things during the conference.
The LOUNGE small SPONSORSHIP bottles of hand sanitizer € 10,000 will be
packed The sponsorhip as inserts includes:
the conference bags.
• The Opportunity sponsorship to excludes brand wall, production excluding
costs. production costs.
• Opportunity to place flyers on the table
LOUNGE
• Furniture
SPONSORSHIP
and carpeting is
€ 10,000
included
The
(subject
sponsorhip
to price)
includes:
• Opportunity to brand wall, excluding
production costs.
• Opportunity to place flyers on the table
• Furniture and carpeting is included
(subject to price)
Please contact ewma@ewma.org for the
complete branding catalogue.
13
12

GENERAL INFORMATION
DATES
5- 7 June 2019
CONFERENCE VENUE
Swedish Exhibition & Congress Centre
& Gothia Towers
Mässans Gata 24
SE 412 94 Gothenburg
Sweden
OFFICIAL LANGUAGE
English
PARTICIPANTS
The number of participants is estimated
to be around 3,500-4,000. The expected
participant spread between nurse /doctor /
industry representatives is 60 / 30 /10.
TERMS FOR EXHIBITING
DEADLINES / IMPORTANT DATES
October 2018
Abstract submision
November 2018
Registration open
1 December, 2018
Deadline for abstracts
3 April, 2019
Early bird registration deadline
While we wish all sponsors the best return possible on their support of the conference, we ask
exhibitors to adhere to the following guidelines for interaction with delegates:
All Company staff at the booths should know these rules.
• Exhibitors must ensure that information provided is correct and valid.
• EWMA Secretariat can with prior notification adjust the floor plan and stand locations accordingly.
• The exhibitors must comply with the guidelines, rules and regulations of the venue and organisers
contained in the Technical Manual (available end of the year before the EWMA Conference).
• It is not allowed to start dismantling the exhibition stand before the official dismantling hours.
• Technical Supplies: The exhibitor will be charged separately for special services such as electrical power
supplies, food and beverages, furniture and other equipment. These must be ordered on separate technical
order forms.
It is not permitted for people from other companies to ask questions during company sponsored
•
symposiums –especially when their affiliation is not disclosed.
• No one should approach a competitor booth without disclosing their company affiliation, mystery buyers
are not allowed
• Materials should only be handed out in the exhibition area, not in the scientific area
TERMS OF PAYMENT
All prices quoted are net prices. The legal value added tax will be included upon billing.
Due dates: 25% of the total amount will be invoiced upon ordering and is due 14 days after ordering.
The remaining amount will be invoiced in January 2019 and is due within 14 days.
Orders after January 1st, 2019 will be invoiced for the full amount immediately upon ordering.
CANCELLATION POLICY & NON-PARTICIPATION ON THE PART OF THE EXHIBITOR
Following receipt of the order confirmation is binding and the exhibitor is committed to pay as follows:
Any cancellation of stand, symposia and other bookings before December 31st 2018 will not be refunded for
the 25 % pre-payment.
If a pre-payment has not been made 25% of the full amount will be charged as a cancellation fee.
Cancellations after January 1st 2019 are non-refundable and requires a 100% payment of the amount stated
in the order confirmation.
3
The above apply if the exhibitor withdraws from the contract or does not participate in the event.
13
14

Sponsorship and Exhibition Booking Form
EWMA 2019
EWMA 2019, 5-7 June 2019, Gothenburg, Sweden.
Please complete all details and send to: ewma@ewma.org
With this form we hereby confirm that we wish to book below items for the specified amounts
according to the stated terms and conditions.
CONTACT INFORMATION
Company name (To appear on promotional material)
Contact name
E-mail
Phone no. +
INVOICING DETAILS
Company name (If different from above)
Adress of company
VATno.
P.O no. (if needed)
I WOULD LIKE TO BOOK THE FOLLOWING
STAND SQM. AND PRICE
9sqm € 5,985
18sqm € 11,475
12sqm € 7,815
24sqm € 4,955
15sqm € 9,645
30sqm € 18,465
Choose sqm.
Preferred stand no.
Total sqm. price €
PROMOTIONAL OPPORTUNITIES
Please find all promotional opportunities on our webpage: www.ewma2019.org
You are welcome to contact us to discuss your promotional opportunities + 45 70 20 03 50 or send an e-mail
to: ewma@ewma.org
TERMS OF PAYMENT AND CANCELLATION POLICY
ĥ 25% deposit of the total amount will be invoiced upon ordering.
ĥ 75% invoiced by January 1 st , 2019.
ĥ The 25% deposit will not be refunded for any cancellation of
stand, symposia, branding before December 2018.
ĥ Cancellations after January 2019 are non-refundable and requires
100 % payment of the stated amount.
An invoice will be issued once your space allocation
has been confirmed and we have received this
booking form.
All payments must be received before the start date
of the Congress. Should the Supporter fail to
complete payments prior to the commencement of
the Conference, the Organizer will be entitled to
cancel the reservation while cancellation will be
subject to cancellation fees as determined.
Signature
Date
We accept above contract terms and conditions by signing this form.

CORPORATE SPONSORS