MSWA Handbook - Revised January 2019

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3.2. Membership runs on an annual basis starting January 1 st every year. 3.3. All members must complete an annual application form and provide emergency contact details, postal address, phone numbers and a current Email address. 3.4. The committee may appoint an Honorary Member in recognition of their outstanding contribution or service to the Club. Such positions will be nominated by the Committee and be subject to approval by the membership. The club will then pay their annual membership fees. 3.5. All paid up members shall have the opportunity to enter all activities at MSWA, to attend the AGM, to elect committee members, to vote on constitutional matters and to serve on the committee. 3.6. All club members must also be paid up members of the AWGB. 4. CLUB COMMITTEE 4.1. The club's affairs will be managed by a committee elected annually at the AGM. 4.2. The club’s Committee shall consist of Chairperson, Secretary, Treasurer and one ordinary Members Representative. 4.3. The maximum term of office shall normally be three years. 4.4. The Club Committee will be elected annually at the AGM which is normally held in January. The Chairman shall invite nominations in advance. These will then be proposed and seconded by members at the AGM. 4.5. The Club Committee shall have the power to co-opt as necessary. 4.6. The Treasurer will manage the clubs Bank or Building Society account. Cheques shall only be drawn on signatures of the Treasurer along with either the Secretary or Chairperson. 5. VOLUNTARY ROLES 5.1. Other voluntary roles include Events Secretary, Membership Secretary, Newsletter Editor, Website Manager, Tea Break Co-ordinator, Camera Operator and Equipment Supervisor. 5.2. All club members can volunteer for these posts without having to sit on the committee. 5.3. One or more club member may share these roles. 5.4. Committee members may also cover these roles in addition to their elected posts. 6. MEETINGS 6.1. Ordinary Meetings shall normally be held on the First Friday of each month from 19:00hrs till approximately 21:30hrs at Etching Hill Village Hall near Rugeley. 6.2. Any Committee Meetings shall be arranged by Chairperson as and when required. 8
6.3. The Annual General Meeting (A.G.M.), will normally be held on the second Friday in January and in place of an ordinary club meeting. 6.4. Any Special or Emergency General Meetings shall be arranged by Chairperson as and when required. All members must be given 21 days written notice with an agenda. 6.5. At the AGM the Treasurer shall present a set of Audited Accounts with a budget for the forthcoming year. The close of the financial year is currently the 31 st October. 6.6. No sales activity shall be allowed at club meetings other than those where all proceeds go to club funds. Special arrangements, agreed with the Chairperson at the time, shall be made with visiting demonstrators etc. who wish to sell their own items. Particular arrangements shall be made, agreed with the Chairperson at the time, when the Club attends local shows, or gives demonstrations etc. It being normal to donate a minimum of 10% to MSWA club funds. 7. ATTENDANCE 7.1. Members are encouraged to attend every month and send their apologies if they are unable to do so. 7.2. Visitors are also welcome to attend a maximum of 3 ordinary monthly meetings. However, they must pay a visitors door fee and join the club if they wish to attend any further meetings. 7.3. Only paid up club members are eligible to enter the monthly competitions, club raffles or borrow Books or DVD’s from the clubs library. 8. VOTING 8.1. The quorum of the Club Members is to be one-half of the current membership and a proposal is carried by a simple majority (except for amendment to the rules. See item 10. GENERAL below). The Chairperson does not have a vote except a casting vote should there be no majority 8.2. The quorum of the Club Committee is three but the Chair of the meeting does have a vote and, if necessary a casting vote. 9. SUBSCRIPTIONS 9.1. The Members' subscription for each year shall be agreed in October, and shall become due from the 1st November. Ideally all members will renew their membership prior to the AGM. 9.2. Failure to pay by the AGM may, at the discretion of the Club Committee, result in a loss of Membership. 9.3. As well as an annual membership fee, a monthly door fee shall also be charged. This shall also be agreed in October and applied to the new club year. 9.4. There will be no charge for attending the AGM in January. 9
Page 1 and 2: Revised January 2019 Members Handbo
Page 3 and 4: Introduction Welcome to the Mid-Sta
Page 5 and 6: Woodturning Competitions Competitio
Page 7: Objectives, Constitution and Rules:
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MSWA Handbook - Revised January 2019

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