IFEAT 2019 Bali Conference Brochure

Delegate Rates 2 

IFEAT Dinner and Closing Banquet 3-5 

Hotels 6-10 

Sponsorship and Advertising 11-16 

Meeting Rooms and Exhibition Booths 17-21 

General Information 22-23 

REGISTRATION 

INFORMATION 

www.ifeat.org

TERMS AND CONDITIONS 

DELEGATE FEE RATES 2019 (IN USD $) 

Delegate Registrations Member Price Non Member Price 

Early bird price to 14 MAY 2019 $2,100.00 $2,700.00 

15 MAY - 1 JULY 2019 $2,400.00 $3,000.00 

From 1 JULY 2019 $2,700.00 $3,300.00 

Day Registrations Member Price Non Member 

Delegate Day ticket Delegate Day ticket 

Per Day $700.00 $1,000.00 

Accompanying Person Registration AP Member Price AP Non Member Price 

$750.00 $1,050.00 

Courses Member Price Non Member Price 

Conference Registration Cancellation Policy 

If you wish to cancel your Conference ticket, your cancellation must 

be sent in writing to IFEAT via email to conference@ifeat.org 

A 50% refund will be issued upon receiving your cancellation 

request ONLY if it is received no later than 60 days prior to the 

conference date taking place (Tuesday 30th July 2019). 

Cancellation instructions which are received after this time will not 

be refunded, no matter what the circumstance including inability to 

obtain a visa. It is recommended that the individual participant 

takes out insurance to cover the risk of not being able to 

participate because of sickness or for any other reason 

whatsoever. 

Please ensure that you read the visa information available on the 

‘General Information’ download on the IFEAT website. 

If you have paid for your ticket and do not attend the Conference, your ticket will not be refunded. 

Payment must be received in full prior to the Conference. 

Access will not be permitted if full payment has not been received. 

The organisers may, at any time, with or without giving notification, in their absolute discretion and without 

giving reason, cancel or postpone the Conference, change its venue location or any of the other published 

particulars, or withdraw any invitation to attend. In any case, neither the organisers (IFEAT) nor IFEAT Committee 

Members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any 

person attending the IFEAT Conference. 

If IFEAT cancels an event, registrants will be offered a full refund. 

Should circumstances arise that result in the postponement of an event, IFEAT has the right to either issue a full 

refund or transfer registration to the same event at the new, future date. 

Per Course. (Information on the courses 

and workshops available will be released later). 

$200.00 $275.00 

IFEAT is not responsible for accommodation bookings for the conference. Any cancellation policy should be 

checked with the hotel when a reservation is made, and claims should be made directly to the hotel. 

IFEAT Dinner Member Price Non Member Price 

Per Ticket $190.00 N/A 

When completing your online registration you will be requested to agree to certain Terms and Conditions, as 

below: 

Delegate Code of Conduct 

Delegates must agree not to undertake activities that could reflect badly on IFEAT e.g. non-payment of individual 

expenses accrued with the tour agent or hotels, smoking in non-smoking hotel rooms, drunk and/or disorderly 

behaviour in a public place. This type of activity will not be tolerated and the consequences thereof are the sole 

responsibility of the offender. Any such behaviour may result in refusal to attend future IFEAT events. 

Photo, Video and Audio Copyright Release for Conference Delegates 

When making a delegate registration booking for the Conference, delegates must agree to the following photo, 

video and audio copyright release. 

IFEAT will engage an official photographer and videographer for the duration of the Conference. We would like to 

ensure that you and IFEAT have the necessary rights and protections with regard to copyright. IFEAT will hold the 

copyright of its photography, audio and video recordings and would like to have the option to continue to use 

these materials and to create an archive copy. This may include, but is not limited to, use on the IFEAT website, 

the creation of CD and/or DVD copies and in articles. 

By agreeing to this, you: 

• Give IFEAT your permission to capture your image in video, photographic or audio format during the 

Conference 

• Acknowledge that IFEAT, in capturing your image and/or voice will become the copyright owner of the 

video/audio recording and that you assign all your rights, title and interests in and to the 

photo/video/audio recording to IFEAT 

• Understand that IFEAT may use the photo/video/audio recording on the IFEAT website and may also 

create a CD or DVD copy 

• Acknowledge that this copyright release is governed by UK law and is a legally binding agreement 

• Confirm that you have authority to enter into this agreement and that you will be bound by the terms of 

this agreement 

2

IFEAT DINNER 

AND CLOSING 

BANQUET 

3

IFEAT DINNER 

(IFEAT MEMBERS AND THEIR GUESTS ONLY) 

Tuesday 1st October 2019 

Taman Bhagawan, Nusa Dua, Jl. Pratama 

No.70, Benoa, Kuta Sel., Kabupaten Badung, 

Bali 80361, Indonesia 

Ticket Price USD $190 per person 

This fantastic beachfront location is a short transfer from the Mulia Resort and satellite hotels. Mixing 

Balinese culture with the natural beauty of the ocean front, the evening will start with a drinks 

reception followed by an impressive buffet offering both Indonesian and international cuisine (also 

suitable for vegetarians). Guests will be entertained by some traditional Balinese dancers and 

musicians to provide a truly memorable evening. 

Ticket price includes: 

• Return transfers from hotels (pick ups at the Mulia Resort, Grand Hyatt and Inaya Putri hotels) 

• Welcome drinks reception 

• Full buffet 

• Free-flow drinks package of beer, wine and soft drinks (excluding spirits which are available from the 

cash bar facility) 

• Entertainment 

Timings*: 

Depart hotels: 18:30hrs 

Arrive at venue: 19:00hrs 

End: 23:00hrs 

*timings are approximate 

and will be confirmed 

nearer the time 

4

CLOSING BANQUET 

(TICKET IS INCLUDED IN ALL FULL DELEGATE TICKETS 

AND ACCOMPANYING PERSON TICKETS ONLY) 

Thursday 3rd October 2019 

Puri Bhagawan, Jalan Tegal Wangi, Desa 

Jimbaran, Kuta Selatan, Jimbaran, Kuta Sel., 

Kabupaten Badung, Bali 80361, Indonesia 

A beautiful venue on one of Bali’s most prestigious cliffs. We will arrive at the venue in the very early 

evening so we can enjoy watching the sun set over the waves, surrounded by beautiful gardens – it 

will be a truly unforgettable experience. 

Ticket includes: 

• Return transfers from hotels (pick ups at the Mulia Resort, Grand Hyatt and Inaya Putri hotels) 

• Welcome drinks reception 

• Full buffet 

• Free-flow drinks package of beer, wine and soft drinks (excluding spirits which are available from 

the cash bar facility) 

• Entertainment including a live band and DJ 

• Stay on for an 'After Party' with chill-out area, cash drinks and cigar bar 

Timings*: 

Depart hotels: 17:30hrs 

Arrive at venue: 18:00hrs 

End: 01:00hrs 

*timings are approximate and will be 

confirmed nearer the time 

5

6 

HOTELS

HOTEL INFORMATION 

All accommodation is bookable only via the links on the IFEAT website 

The Conference venue hotel, the Mulia Resort, and the satellite 

hotels selected by IFEAT are in Nusa Dua, located in Southern Bali. 

JL. SILIGITA 

JL. TEROMPONG 

JL. PANTAI MENGIAT 

Shopping 

Centre 

Inaya Putri 

Hotel 

Grand Hyatt 

Hotel 

Nusa Dua 

Beach 

Waterblow 

Nusa Dua is a vast resort with an collection of world-class, international chain hotels facing a pristine beachfront. 

Thanks to the well-planned layout of the Nusa Dua tourism complex, you have an upmarket shopping complex, superb 

facilities and manicured gardens that seamlessly blend in with a luxurious 18-hole golf course – all within a short walk 

from your hotel. Although Nusa Dua is Bali’s most developed resort area, you can still find cultural attractions here. 

These range from temples, a museum housing arts and artefacts from Indonesia and the Pacific, and unique natural 

landmarks around its scenic peninsula. 

Bali National 

Golf Club 

VENUE HOTEL 

Mulia Resort, Jl. Raya Nusa Dua Selatan Kawasan Sawangan, 

Nusa Dua Bali, Indonesia 80363 

Renowned as one of the best luxury resorts in Nusa Dua, Bali and in Asia by the likes of Conde Nast Traveler and Trip 

Advisor, this stunning 5-star resort overlooking Nusa Dua promises unrivalled luxury. 

Cool off in the four swimming pools, from the ocean front pool with swim-up bar, to the children’s splash pool or the 

private cabana pools with poolside treats. Choose from four restaurants and five bars whether it is dining under the 

stars, to a selection of Japanese, Chinese, Pan-Asian & Mediterranean or other international cuisine. 

JL. RAYA NUSA DUA SELATAN 

Mulia Resort 

Nusa Dua 

Beach 

Rooms and Rates 

All rates at the Mulia Resort will be charged in local currency, the Indonesian Rupiah (IDR). The IDR rates are fixed, 

please note due to currency fluctuations the USD rates shown may vary slightly, allow for between 5-10%. 

For reference, the exchange rate at the time of print is: 

1 USD = 14,477.44 • IDR1 IDR = 0.0000690730 USD 

All rates INCLUDE buffet breakfast in The Café. 

Mulia Resort 

Mulia Resort 

Rate per night in IDR 

Rate per night in USD* 

Grandeur and Signature Rooms IDR 3,525,000 $240.00 

Royal Suite Ocean Court IDR 4,875,000 $325.00 

Royal Suite Beachfront (24 available) IDR 9,000,000 $600.00 

Royal Suite Beachfront Lagoon (6 available) IDR 10,500,000 $700.00 

*ALL RATES AT MULIA RESORT ARE + 21% TAX/SERVICE CHARGE 

7

GRANDEUR AND SIGNATURE ROOMS 

ROYAL SUITE OCEAN COURT 

Additional Notes 

• Complimentary Internet access is available for all room 

types upon Mulia Privilege enrolment. 

• Two bottles of drinking water will be provided in every 

guest-room, replenished daily 

• Mulia Resort does not provide a Club/Executive Lounge 

facility 

Room Features 

• King, twin or hollywood twin bedding 

• 57 sqm/614 sqft 

• 400 thread-count linen 

• Marble floor 

• 46" Smart TV 

• Tea and Coffee making facilities 

• Single seat sofa with ottoman 

• Generous patio size. Note: Grandeur Rooms have a 

garden view; Signature Rooms offer partial ocean or 

lagoon views 

• Separate shower 

• Connecting rooms (subject to availability) 

• Built-in wardrobe 

Bathroom Features 

• Bathtub 

• Double sink vanity 

• High-tech toilet 


Room Occupancy 

Occupancy is 2 adults per room with 1 child under 12 

years old using existing bedding. 

ROYAL SUITE BEACHFRONT 

Enjoy the same facilities as the Royal Suite Ocean Court but 

with the added luxury of being right on the beachfront! 

Room Features 

• King or twin bedding 

• 83 sqm/893 sqft 

• 400 thread-count linens 

• Marble floor 

• 46" Smart TV 

• Tea and Coffee making facilities 

• Living area with sofa & coffee table 

• Generous patio size with views of the pool, courtyard 

and partial ocean views 

• Walk-in wardrobe 

• Connecting rooms (subject to availability) 

Bathroom Features 


• Bathtub 

• Double sink vanity 

• High-tech toilet 

Room Occupancy 

Occupancy is 3 adults, or 2 adults and 2 children under 12 

years old sharing on the existing bed. 

ROYAL SUITE BEACHFRONT LAGOON 

Enjoy the same facilities as a Royal Suite Beachfront but 

with direct access to the pool outside your balcony! 

NOTE: The Suites do not have a separate meeting/dining area so are not suitable for use as company meeting rooms. This 

applies to all types of suite. 

General Information 

Check In: 

Check Out: 

3:00 PM 

12:00 PM 

If you expect to arrive early in the day and would like to 

guarantee immediate access to your room, the hotel 

recommends booking the room for the night prior. 

Similarly, for late departures, reserving an additional night 

will guarantee access to your guest room until you 

depart. If you choose not to reserve, they will be glad to 

store your bags. 

Reservation policy 

Reservations must be made using the Mulia Resort 

booking link on the IFEAT website. Each guest will be 

required to pay a 2 night non-refundable deposit for their 

reservation. The balance due for the stay should be paid 

upon check in. 

Cancellation policy 

If a reservation is cancelled, the following will apply: 

After confirmation – 31 days prior to arrival date: 

A cancellation fee equivalent of two (2) nights will be 

charged. 

30 days before arrival to arrival date: 

The full value of the reservation will be charged. 

No-shows and shortened stays will be charged the full 

value of the original reservation. 

If for some reason the room reservations are postponed, 

the same terms and conditions will apply as the 

cancellation policy. 

8

SATELLITE HOTELS 

GRAND HYATT BALI NUSA DUA 5* 

Kawasan Wisata Nusa Dua BTDC, Nusa Dua, Indonesia, 80363 


All rates INCLUDE Buffet Breakfast for up to 2 guests 

Grand Hyatt Bali Nusa Dua 5* 

Grand Hyatt 


Grand Room Garden View $165.00 

Grand Room Ocean View $202.00 

Club Room Garden View $231.00 

Grand Suite $310.00 

Grand Executive Suite $347.00 

*ALL RATES AT GRAND HYATT ARE + 21% TAX/SERVICE CHARGE 

Grand Room Garden View 

49-sqm guestroom furnished with one king bed, daybed 

and private balcony overlooking tropical gardens or a 

serene lagoon. Luxurious appointments include marble 

bath with separate shower, while deluxe amenities 

include robe, slippers, and minibar. 

Grand Room Ocean View 

Luxurious Grand Room (details as above) with a view 

overlooking the Indian Ocean's white sandy beaches. 

Club Room Garden View 

Luxurious Grand Room overlooking tropical gardens 

with the added Grand Club benefits: 

• Dedicated teams of concierges at the Grand Club 

Lounge 

• An extensive selection of continental breakfast buffet 

served daily at the Grand Club Lounge from 6:30am 

to 10:30am. Please be advised that breakfast in 

venues other than the Grand Club Lounge is not part 

of the Grand Club privileges and will be applicable to 

additional charges 

• All day refreshments are available from 6:30am to 

11:00pm 

• Evening beverages and canapeś are served in Grand 

Club Lounge from 5:00pm to 7:00pm 

• Complimentary Internet access in the Grand Club 

Lounge (wireless) 

Grand Suite 

98 sqm suite with marble and teak floors, balcony, 

garden view, and sitting area. The Grand Suite King 

features a large bathroom and deluxe amenities 

including high-speed Internet. Connecting room 

available upon request. This is a standard suite. 

Grand Executive Suite 

141-sqm suite furnished with one king bed and private 

balcony overlooking the Indian Ocean's white sandy 

beaches or tropical gardens. Luxurious appointments 

include marble bath with separate shower, while deluxe 

amenities include robe, slippers and complimentary 

Internet access. Interconnecting twin room available 

upon request. This is a standard suite. 

Special Offer 

For bookings of a minimum 5 consecutive nights, return airport transfers will be 

provided FREE OF CHARGE by Melali Bali DMC. 

Additional notes: 

Room rates are inclusive of complimentary Internet access/Wi-Fi using shared bandwidth. 

Complimentary Internet access is available in guest rooms, public spaces and food and 

beverage outlets but not in meetings/events/exhibit spaces and pre-function areas. 


Check In: 3:00 PM • Check Out: 12:00 PM 

If you expect to arrive early in the day and would like to guarantee immediate access to 

your room, the hotel recommend booking the room for the night prior. Similarly, for late 

departures, reserving an additional night will guarantee access to your guest room until 

you depart. If you choose not to reserve, they will be glad to store your bags. 

Reservation Policy 

• Reservations and payments must be made using the Melali Bali DMC (IFEAT’s approved 

contractor) Accommodation Booking link on the IFEAT website 

• The room rates are valid for bookings made up to 28 July 2019. Bookings made after 

28 July 2019 will be subject to room and rate availability 

• Full prepayment is required to secure the booking 

• The room rates are applicable also for 3 days prior and 3 days after the event 

Cancellation Policy 


After confirmation – 31 days prior to arrival date: a cancellation fee equivalent of two (2) 

nights will be charged. 

30 days before arrival to arrival date: the full value of the reservation will be charged. 

No-shows and shortened stays will be charged the full value of the original reservation. 

If for some reason the room reservations are postponed, the same terms and conditions 

will apply as the cancellation policy. 

9

SATELLITE HOTELS 

INAYA PUTRI BALI HOTEL 5* 

Kawasan Wisata Nusa Dua Lot S-3, Kabupaten Badung, Bali 80363 

Deluxe Room 

• Located on the 2nd, 3rd and 4th floor in each building 

• 48 sqm of living space 

• Room capacity: 2 adults and 1 child up to 12 years old 

• Options of king and twin beds 

• Tiled floor bathroom with separate deep-soaking 

bathtub and rain-shower 

• Private balcony 

• Smart amenities 

• In-room WI-FI connection 

• Mini bar daily refill for non-alcoholic beverages 

• Coffesso coffee machine 

Deluxe with Pool Access 

All of the benefits of a Deluxe Room with the added 

benefit of direct access to the refreshing waters of the 

pool from a private balcony. 

1 Bed Villa 


• Villa capacity: 2 adults. Please note: children under 

12 years are not permitted to stay in the Villas 

• Cold towel or warm towel to be served upon arrival 

• 24 hours butler service 

• Private balcony with exclusive access to the plunge 

pool 

• Direct access to the river-style pool 

• Club benefits (daily afternoon tea, daily evening cocktail, 

complimentary tea and coffee all day) 


• Coffesso coffee machine and tea making facilities 

• Complimentary 6 bottles of water 

• Outdoor separate bathtub and shower 

• Villa toiletries 

• Safe deposit box 

• Working desk with adaptors 

• Pillow selections 

• Equipped with Bvlgari for the room amenities 

• Harman Kardon wireless bedroom speaker 

1 Bed Suite 


• Suite capacity: 2 adults and 1 child up to 12 years old 

• Cold towel or warm towel to be served upon arrival 

• 24 Hours butler service 

• All day complimentary in – room coffee and tea 

• Private balcony 

• Club benefits (daily afternoon tea, daily evening cocktail, 

complimentary tea and coffee all day) 


• Coffesso coffee machine and tea making facilities 

• Complimentary 6 bottles of water 

• Terrazzo floor bathroom with commanding views, 

equipped with separate deep-soaking bathtub and 

rain-shower 

• Suite toiletries 

• Safe deposit box 

• Working desk with adaptors 

• Pillow selections 

• Equipped with Bvlgari for the room amenities 

• Harman Kardon wireless bedroom speaker 


All rates INCLUDE buffet breakfast for up to 2 guests 

Inaya Putri Bali 5* 

Inaya Putri 


Deluxe Room $140.00 

Deluxe Room with Pool Access $153.00 

1 Bed Villa $409.00 

1 Bed Suite $409.00 

*ALL RATES AT INAYA PUTRI ARE + 21% TAX/SERVICE CHARGE 

Special Offer 

For bookings of a minimum 5 consecutive nights, return airport transfers will be 

provided FREE OF CHARGE by Melali Bali DMC. 

Additional notes: 

Room rates are inclusive of complimentary Internet access/Wi-Fi using shared bandwidth. 

Complimentary Internet access is available in guest rooms, public spaces and food and 

beverage outlets but not in meetings/events/exhibit spaces and pre-function areas. 


Check In: 3:00 PM • Check Out: 12:00 PM 

If you expect to arrive early in the day and would like to guarantee immediate access to 

your room, the hotel recommend booking the room for the night prior. Similarly, for late 

departures, reserving an additional night will guarantee access to your guest room until 

you depart. If you choose not to reserve, they will be glad to store your bags. 

Reservation Policy 

• Reservations and payments must be made using the Melali Bali DMC (IFEAT’s approved 

contractor) Accommodation Booking link on the IFEAT website 

• The room rates are valid for bookings made up to 28 July 2019. Bookings made after 

28 July 2019 will be subject to room and rate availability 

• Full prepayment is required to secure the booking 

• The room rates are applicable also for 3 days prior and 3 days after the event 

Cancellation Policy 


After confirmation – 31 days prior to arrival date: a cancellation fee equivalent of two (2) 

nights will be charged. 

30 days before arrival to arrival date: the full value of the reservation will be charged. 

No-shows and shortened stays will be charged the full value of the original reservation. 

If for some reason the room reservations are postponed, the same terms and conditions 

will apply as the cancellation policy. 

10

SPONSORSHIP 

AND 

ADVERTISING 

11

WELCOME 

The International Federation of Essential Oils and Aroma Trades (IFEAT) has a wide range of sponsorship and 

advertising opportunities available at the annual IFEAT Conference and Exhibition. The Conference attracts an 

enviable international audience representing all reaches of the flavour and fragrance industry. 

There are packages available to suit every company's needs and budget. 

For Exhibition Booth opportunities, please refer to the separate ‘Meeting Rooms and Exhibition Booth 

Options’ brochure. 

All rates are in US Dollars ($). 

Terms and Conditions of booking: 

All options must be purchased online at ifeat.org and are sold on a a first-come, first-served basis. Confirmation 

will only be sent once payment has been received. 

CANCELLATION: All cancellations must be made in writing. Cancellations made within 60 days of the event will 

be liable to a 50% cancellation fee. Cancellations made within 30 days of the event will be liable for a 100%, full 

payment fee of the total invoice amount for the original booking. 

DEADLINES: Companies will be notified of relevant deadlines where applicable once payment 

has been received. Failure to meet the deadlines may result in the option being 

undelivered as described. 

SPONSORSHIP AND ADVERTISING OPPORTUNITIES 

12

*PLATINUM CONFERENCE SPONSOR 

Member Price: $20,000 

NON-Member Price: N/A 

– (Limited to 1 company) 

• 3 free Conference delegate passes (note: does not include 

ticketed events i.e. Courses on Wednesday & Thursday) 

• 3 tickets to the IFEAT Dinner 

• Company logo and link to company website to appear on the 

Conference website and logo in the Conference Brochure 

• Full page colour advert to be included in the Conference Brochure 

• 150 word Company profile included in the Conference Brochure 

• Company logo to appear on all Conference signage 

• Prime table location at the Closing Banquet for up to 2 tables. 

Please note that all guests must be registered Delegates or 

Accompanying Persons 

• Opportunity to send targeted communications to delegates via 

push notifications on the IFEAT Conference mobile app 

(conditions apply) 

*GOLD CONFERENCE SPONSOR 



– (Limited to 3 companies) 

• 2 free Conference delegate passes 

(note: does not include ticketed events i.e. 

Courses on Wednesday & Thursday) 

• 2 tickets to the IFEAT Dinner 

• Company logo and link to company website to 

appear on the Conference website 

• Half page colour advert to be included in the 

Conference Brochure 

• Company logo on Conference Brochure 

• Company logo to appear on signage at 

Conference and Welcome Reception 

SPONSORSHIP 

PACKAGES 

(*Available to IFEAT Members only) 

*BRONZE CONFERENCE SPONSOR 




• 1 free Conference delegate pass 

(note: does not include ticketed events i.e. 

Courses on Wednesday & Thursday) 

• 1 ticket to the IFEAT Dinner 

• Company logo and link to company website to 

appear on the Conference website 

• Quarter page colour advert to be included in 

the Conference Brochure 

• Company logo on the Conference Brochure 

• Company logo to appear on signage at 

Conference and Welcome Reception 

13

*IFEAT EVENING DINNER SPONSOR 

Member Price: $7,000 • NON-Member Price: N/A 


The IFEAT Dinner will provide your organisation with the opportunity to 

entertain delegates (your clients) in an informal atmosphere. This package 

includes: 

• 5 free IFEAT Dinner tickets 

• Signage at the venue (pop up banners at the entrance) 

• Company logo presented on branding in the IFEAT Dinner venue and 

on general sponsor branding 


Conference website 

• Opportunity to send targeted communications to delegates via push 

notifications on the IFEAT Conference mobile app (conditions apply) 

EXHIBITION COCKTAIL PARTY SPONSOR 

Member Price: $6,000 • NON-Member Price: $7,500 


A new and exciting option! Become the official sponsor of an Exhibition 

Cocktail Party to be held on Monday 30th September from 4.30pm - 

6.30pm. This is a fantastic opportunity to showcase your brand to 

approximately 1,000 Conference delegates within the buzzing atmosphere 

of the Exhibition Hall. 

• 1 x Small Exhibition Booth 3m x 3m (value $2,500 for IFEAT members / 

$3,500 for non members). Upgrade to larger booth possible upon 

request at extra cost 

• 1 x Entertainment option at the Cocktail Party (from a list of options, to 

be booked via IFEAT's official contractor) 

• All drinks and catering are NOT included. This to be arranged with the 

Mulia Resort, via IFEAT's official contractor, at the sponsor's own cost 

• Opportunity to give out a branded item at the entrance of the Exhibition 

during the Cocktail Party 

• Company logo presented on branding in the Exhibition areas and on 

general sponsor branding 



Conference website 

*CLOSING BANQUET SPONSOR 

Member Price: $10,000 • NON-Member Price: N/A 

(Limited to 1 company) 

The Closing Banquet provides the final opportunity of the Conference for your organisation to 

achieve considerable exposure to the delegates and your guests. 

• 1 free Conference delegate pass (note: does not include ticketed events i.e. Courses on 

Wednesday & Thursday) 

• 1 free IFEAT Dinner ticket 

• Company logo on the Conference Brochure and menus at the Closing Banquet 

• Company logo and link to company website to appear on the Conference website 

• Company logo presented on branding at the Closing Banquet venue and on general 

sponsor branding 

• Prime table location at the dinner for up to 3 tables. Please note that all table guests must be 

registered Delegates or Accompanying Persons 

• Opportunity to send targeted communications to delegates via push notifications on the IFEAT 

Conference mobile app (conditions apply) 

• Opportunity to place a small branded gift at each guest place at the Closing Banquet (gift to 

be supplied at Sponsor’s own cost, further conditions apply) 

BUFFET LUNCH SPONSOR 

Member Price: $5,000 • NON-Member Price: $6,500 

(all 4 days) – (Limited to 2 companies) 

SPONSORSHIP 

PACKAGES 

This sponsorship package provides recognition of your company during the four days. The 

Lunch Sponsorship includes: 

• Company name recognised as sponsor of the lunches for all four days during the Conference 

• Company logo presented on branding in the lunch areas and on general sponsor branding 



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SPONSORSHIP 

PACKAGES 

COFFEE BREAKS SPONSOR 

Member Price: $3,000 NON-Member Price: $4,000 

(all 4 days) – (Limited to 2 companies) 

The Coffee Break Sponsorship includes company recognition on all coffee stations at the IFEAT 

Conference. The Coffee Break Sponsorship includes: 

• Company name recognised as sponsor of the coffee breaks on all four days during the Conference 

• Company logo presented on branding in the coffee areas and on general sponsor branding 



CONFERENCE MOBILE APP SPONSOR 


– (limited to 1 company) 

New for 2019! Sponsor the Conference mobile app and place your company brand literally in the 

hands of delegates! Sponsorship includes 

• Company logo on the main splash (landing) screen of the app as 'Mobile App Sponsor' 

• Company name recognised as sponsor of the coffee breaks on all four days during 

• Opportunity to send targeted communications to delegates via push notifications on the IFEAT 

Conference mobile app (conditions apply) 



COURSE SPONSOR 


– (limited to 1 company for each of the 2 courses) 

Course Sponsorship provides you exclusive recognition for one of the courses on either Wednesday 

or Thursday. The Course Sponsorship includes: 

• Company name recognised as sponsor of one of the courses on either Wednesday or Thursday 

• Company logo presented on branding in the coffee areas and on general sponsor branding 

• Logo on all official printed documents 


INSERTS INTO DELEGATE PACKS (including Pens, Notepads) 



• Insert must be pre-approved by IFEAT, suggestions include 1 x A4 double sided flyer, 

1 x brochure, 1 x pen, 1 x notepad, 1 x gift (handgel, lip balm, etc.) 

• Company logo on the Conference website. 

• Company logo presented on all general sponsor branding 

15

ADVERTISING IN THE 

CONFERENCE BROCHURE 

ADVERTISING IN THE CONFERENCE BROCHURE 

The Conference Brochure will serve as a valuable resource distributed to all 

delegates. This will be a simple and effective way for your organisation to 

reach the entire conference delegation. 

In addition to your advertisement, the conference brochure will include: 

• Conference programme 

• Speaker profiles and abstracts 

• Exhibitor listing and Sponsor information 

• Networking activities 

ADVERTISING RATES 

Conference Brochure USD$ USD$ 

Member Price Non-member Price 

Centrefold Full Page (2 Ads available) $3,000 $3,500 

Inner Front Page (1 Ad available) $3,000 $3,600 

Inner Back Page (1 Ad available) $3,000 $3,600 

Inner Full Page (4 Ads available) $2,500 $3,000 

Inner Half Page (4 Ads available) $1,400 $1,700 

Inner Quarter Page (4 Ads available) $900 $1,000 

16

17 

MEETING 

ROOMS AND 

EXHIBITION 

BOOTHS

MEETING ROOMS 

MULIA RESORT MEETING ROOMS 

There are 24 meeting rooms available for companies to hire, in five different categories, 

within the main Conference hotel, the Mulia Resort. 

PLEASE NOTE: Meeting Rooms are available to IFEAT Members only. 

PREMIUM SMALL ROOM 

These are small meeting rooms with a premium location right by the main 

Conference plenary room on the Promenade level of the Mulia Resort. These 

rooms will be set up with one table, four chairs and a refreshment table. 

Please note that these rooms have been created by the sub-division of a 

larger meeting room. As the dividing walls are not permanent fixed walls 

they will not be 100% soundproof. 

Room Location Size Number IFEAT 

Category (approx). available Member Rate 

in USD 

Premium Promenade level (5) 

Small Room Conference Plenary 28 sqm 5 $3,500 

Level 


Large Room Conference Plenary 42 sqm 7 $5,000 

Level 


Extra Large Conference Plenary 90 sqm 4 $9,000 

Room Level 

Mulia Class Lobby Level (7), 

Large Room either near shops or 42 sqm 2 $4,000 

The Café (lunch venue) 

Promenade level (5) 

Mulia Class Conference Plenary Level 

Extra Large OR Lobby Level (7), 90 sqm 6 $8,000 

Room either near shops or 

The Café (lunch venue) 

For reference, the Exhibition will take place in the Grand Ballroom on the Lobby Level, 

which is one level up from the Promenade Level (5). Registration is located directly 

outside the Plenary Room (Promenade Level 5). 

All room locations within the categories will be allocated by IFEAT, you will be advised of 

your room name/number along with confirmation of your booking, once full payment is 

received. 

Premium Small Room 

PREMIUM LARGE ROOM 

These are larger meeting rooms with the same premium location right by 

the Conference plenary room on the Promenade level of the Mulia Resort. 

These rooms will include one table and four chairs. Additional furniture can 

be ordered via IFEAT’s official contractor in Bali (details will be provided once 

your room booking is confirmed).

MEETING ROOMS 

PREMIUM EXTRA LARGE ROOM 

These are very large meeting rooms with the same premium location right by the 

Conference plenary room on the Promenade level of the Mulia Resort. These rooms 

will include one table and four chairs. Additional furniture can be ordered via IFEAT’s 

official contractor in Bali (details will be provided once your room booking is 

confirmed). 

• These rooms can potentially be subdivided by bringing in dividing walls. This 

must be organised via IFEAT’s official contractor at extra cost. 

MULIA CLASS LARGE ROOM 

These large rooms are situated in various locations within the main Mulia Resort, at 

Lobby level. All are a short distance from the Exhibition and Conference plenary 

areas. 

These rooms will include one table and four chairs. Additional furniture can be 

ordered via IFEAT’s Contractor in Bali (details will be provided once your room 

booking is confirmed). 

MULIA CLASS EXTRA LARGE ROOM 

These are extra large rooms which are suitable for use as hospitality suites as well 

as meeting rooms. All are situated in various locations within the main Mulia Resort, 

located at either Lobby level or Promenade Level. . All are a short distance from the 

Exhibition and Conference plenary areas. These rooms will include one table and 

four chairs. Additional furniture can be ordered via IFEAT’s contractor in Bali (details 

will be provided once your room booking is confirmed). 

• These rooms can potentially be subdivided by bringing in dividing walls. This 

must be organised via IFEAT’s official contractor at extra cost. 

Please note: 

• Please make your meeting room purchase online at https://bali2019.ifeat.org/ 

• Meeting rooms are available to IFEAT MEMBERS ONLY and will be sold on a first come 

first served basis 

• Meeting rooms cannot be reserved/held without an online booking 

• Due to demand, only one meeting room per company is permitted, this includes 

regional offices 

• Companies requiring more than one meeting room can be placed on a waiting list for a 

second room 

• Larger meeting rooms can be split as described above, at the company’s own cost 

• All room locations within the categories will be allocated by IFEAT, you will be advised 

of your room name/number along with confirmation of your booking, once full 

payment is received 

• Additional furniture (room size permitting), AV and catering can be ordered through 

IFEAT’s contractor in Bali, details will be provided when your booking is confirmed 

• Access to the rooms is from 08.00hrs on Monday 30th September – 17:00hrs on 

Thursday 3rd October

EXHIBITION BOOTHS 

The Exhibition will be held in the Grand Ballroom of the Mulia Resort, located on the 

lobby level. 

The exhibition booths offer companies the advantage of being able to speak directly 

with the delegates - your potential customers and suppliers. There are three booth 

sizes available, from the entry level small booths to medium and large booths, which 

could potentially offer the facility to demonstrate your products to visitors or build a 

private meeting room. 

Booth Category Size Number Member Rate Non Member 

(approx.). available in USD in USD 

Small 3m x 3m (9sqm) 10 $2,500 $3,500 

Medium 3m x 6m (18sqm) 10 $3,500 $4,500 

Large 6m x 6m (36sqm) 10 $5,000 $6,000 

Exhibition opening times are as follows: 

Monday 30th September 

Tuesday 1st October 

Wednesday 2nd October 

Thursday 3rd October 

11:00 – 17:00hrs 

11:00 – 17:00hrs 

11:00 – 17:00hrs 

11:00 – 15:30hrs 

Note: all booths include the following: 

• Company name text and stand numbering in vinyl adhesive 

• Total area of the stand carpeted 

• 2 spot lights 75 w 

• 1 electrical outlet 

• Counter/desk (this can be branded at extra cost) 

• Cabinet with door and keys 

• 1 low table + 2 chairs 

• 1 waste paper basket 

INSTRUCTIONS FOR BOOKING: 

• Please make your exhibition booth purchase online at https://bali2019.ifeat.org/ 

• Booths will be sold on a first come first served basis 

• Booths cannot be reserved/held without an online booking 

• Companies can select their preferred booth number/location at the time of booking 

• Medium and large booths are available to purchase as space only (at the same rates), for 

companies to custom design and build their own booths (at company’s own cost, ONLY via 

IFEAT’s official contractor). Details will be provided once payment is received and the 

booking confirmed 

• Additional furniture, AV equipment, branding, etc can be ordered via IFEAT's official 

contractor at the exhibitor's own cost 

• Large booths have sufficient space to be able to build a small meeting room on. This will be at 

the company’s own cost, ONLY via IFEAT’s official contractor 

• Companies can purchase more than one booth in adjoining locations 

• Your booth will be confirmed once payment has been received and you will then receive the 

details of IFEAT’s approved contractor. Once payment for your booth has been received, we 

will send you an ‘Exhibit Space Questionnaire’ for you to complete with the details for your 

booth and company profile/logo 

Small Booth (3m x 3m) 

Medium Booth (3m x 6m) 

Large Booth (6m x 6m)

FLOORPLAN 

EXHIBITION (GRAND BALLROOM) 

5 6 7 8 

4 

9 

20 

21 

3 

10 

19 

22 

2 

18 

23 

11 

1 

12 

17 

16 15 14 13 

24 

30 

25 26 27 

28 29 

21

GENERAL 

INFORMATION 

22

TRAVEL, AIRPORT AND GENERAL INFORMATION 

The Conference venue hotel, the Mulia Resort, and the satellite hotels 

selected by IFEAT are in Nusa Dua, located in Southern Bali. 

Visas for Bali 

Citizens of more than 140 countries (see list below) can enter Bali without requiring a Visa. Just 

make sure your passport is valid for a minimum period of six months from the date of your departure 

from Indonesia. 

On arrival, you will receive a free visa stamp which is valid for a stay of a maximum of 30 days with 

NO extension possible. Note: this is for a tourist/social visit only, do not state ‘business’ as the 

purpose of your visit. 

If your country is not listed below, then you need to apply for a visa at an Indonesian Embassy or 

consulate abroad (outside of Indonesia). 

For further information, refer to: 

https://www.bali.com/visa-indonesia-entry-requirements-bali.html. 

List of Visa Exempt Countries 

Albania 

Algeria 

Andorra 

Angola 

Antigua and Barbuda 

Argentina 

Armenia 

Australia 

Austria 

Azerbaijan 

Bahamas 

Bahrain 

Bangladesh 

Barbados 

Belarus 

Belgium 

Belize 

Benin 

Bhutan 

Bolivia 

Bosnia and 

Herzegovina 

Botswana 

Brazil 

Brunei 

Bulgaria 

Burkina Faso 

Burundi 

Cambodia 

Canada 

Cape Verde 

Chad 

Chile 

China 

C’wealth of Dominica 

Comoros 

Costa Rica 

Cote D’Ivoire 

Croatia 

Cuba 

Cyprus 

Czech Republic 

Denmark 

Dominican Republic 

Ecuador 

Egypt 

El Salvador 

Estonia 

Fiji 

Finland 

France 

Gabon 

Gambia 

Georgia 

Germany 

Ghana 

Greece 

Grenada 

Guatemala 

Guyana 

Haiti 

Honduras 

Hong Kong SAR 

Hungary 

Iceland 

India 

Ireland 

Italy 

Jamaica 

Japan 

Jordan 

Kazakhstan 

Kenya 

Kiribati 

Kuwait 

Kyrgyzstan 

Laos 

Latvia 

Lebanon 

Lesotho 

Liechtenstein 

Lithuania 

Luxembourg 

Macau SAR 

Macedonia 

Madagascar 

Malawi 

Malaysia 

Maldives 

Mali 

Malta 

Marshall Islands 

Mauritania 

Mauritius 

Mexico 

Moldova 

Monaco 

Mongolia 

Morocco 

Mozambique 

Myanmar 

Namibia 

Nauru 

Nepal 

Netherlands 

New Zealand 

Nicaragua 

Norway 

Oman 

Palau 

Palestine 

Panama 

Papua New Guinea 

Paraguay 

Peru 

Philippines 

Poland 

Portugal 

Puerto Rico 

Qatar 

Romania 

Russia 

Rwanda 

Samoa 

San Marino 

Sao Tome and Principe 

Saudi Arabia 

Senegal 

Serbia 

Seychelles 

Singapore 

Slovakia 

Slovenia 

Solomon Island 

South Africa 

South Korea 

Spain 

Sri Lanka 

St Kitts and Nevis 

St Lucia 

St Vincent 

and Grenadines 

Suriname 

Swaziland 

Sweden 

Switzerland 

Taiwan 

Tajikistan 

Tanzania 

Thailand 

Timor-Leste 

Togo 

Tonga 

Trinidad & Tobago 

Tunisia 

Turkey 

Turkmenistan 

Tuvalu 

Uganda 

Ukraine 

United Arab Emirates 

United Kingdom (UK) 

Uruguay 

United States (US) 

Uzbekistan 

Vanuatu 

Vatican City 

Venezuela 

Vietnam 

Zambia 

Zimbabwe 

23 

Airport Information 

Bali airport (Ngurah Rai International Airport) is your main entry point to the island. The airport 

is in Tuban, an approximate 30 minute drive from Nusa Dua. Its runway stretches along Bali's 

isthmus that connects the Bukit Peninsula with Bali's mainland. It's on the island’s south where 

most of the main resort areas are. Bali airport's code is 'DPS' for Denpasar, the provincial capital 

of Bali which is 13km northeast of the airport. Ngurah Rai is the world's smallest international 

airport, covering only 285 hectares. The airport underwent a major expansion in 2013 and it 

now includes a domestic terminal from where most travellers venture to eastern Indonesia. 

After your plane lands at Bali airport you will head inside the arrivals terminal which houses 

the immigration area, where you queue and present your passport and visa. There are two 

immigration sections, one for Visa-on-Arrival (VoA) and the other for non VoA. Note: please 

refer to 'Visas for Bali' section to the left. The process should not take longer than 15 minutes 

however, some delays may occur if multiple flights arrive at the same time. Once through 

immigration, proceed to baggage claims and have your baggage claim tag ready. Trolleys 

around the baggage claim area are available, as well as porter services. 

Airport Transfers and Taxis Information 

Taxis are available at the airport. Alternatively, please see below for information on airport 

services offered by IFEAT's approved contractor in Bali, Melali Bali DMC. 

Melali Airport Meet & Greet 

USD $30 per person 

Staff will meet you at the arrival gate, escort you through customs to a waiting lounge (with 

air-conditioning, cold towels and bottled water) whilst they retrieve your luggage for you. 

Melali Airport Transfer 

USD $40 per person 

Staff will meet you at arrivals and transport you to the Mulia Resort. 

Please note the meet & greet service does not include the transfer service and vice versa, i.e. 

it will be USD $70 per person for both of the services. 

For either option, the Melali staff will have your name on a card as you arrive. 

These services can only be booked online via the IFEAT website. 

• Each hotel can offer its own airport transfer service and you will need to book this directly 

with your chosen hotel 

• Taxis taken from outside the airport will be less expensive 

• If a taxi is taken from outside the airport then you will need to pay the taxi driver in local 

currency which is the Indonesian Rupiah (IDR). According to online research, a single 

journey from the airport will cost IDR 150,000 or approximately USD $10

TRAVEL, AIRPORT AND GENERAL INFORMATION 

Local Currency 

The local currency in Bali is the Indonesian Rupiah (IDR). Notes 

come in high denominations as the amount of IDR that you will 

receive for your USD/GBP/Euro will be very high! 

Exchange Rates (as the time of printing) 

1 USD = 14,295 IDR 

1 GBP = 18,317 IDR 

1 Euro = 16,308 IDR 

IDR Note Denominations 

2,000, 5,000, 10,000, 20,000, 50,000, and 100,000. 

Note: you will be able to exchange USD, GBP, Euro, etc for IDR 

in Bali but you will not be able to use any currency other than 

IDR to pay for any services. 

The moment you land, you’ll find several money exchanges at 

the International Arrivals of the Ngurah Rai International Airport, 

which offer fairly competitive rates and are conveniently open 

around the clock, however you may find better rates outside 

the airport. Thus, it’s good to change just a fair amount for your 

taxi fare or spare change on the trip to your hotel. IDR 500,000 

or USD $40 should be more than enough. Then, you can either 

change your money at your hotel (usually at not very 

competitive rates), or head out to any of the authorised and 

recommended money changers in Bali, some of which have 

branches spread out throughout Bali’s popular resort areas. 

Read more at: http://www.bali-indonesia.com/information/ 

where-to-change-money-in-bali.htm?cid=ch:OTH:001 

Weather in Bali 

The start of the Conference in September is the tail-end of the 

dry-season. This offers sunny days and an average temperature 

of 31 degrees Celsius. October officially marks the start of the 

wet season so there is likely to be higher humidity levels with 

the occasional downpour! 

Dress code 

With high temperatures and humidy levels in mind, the 

Conference will have a more relaxed dress code. Business suits 

are not compulsory, we recommend more resort-like attire! 

Nusa Dua, Bali and Beyond 

Although Nusa Dua is Bali’s most developed resort area, you 

can still find cultural attractions here. These range from 

temples, a museum housing arts and artefacts from Indonesia 

and the Pacific, and unique natural landmarks around its scenic 

peninsula. 

Beyond Nusa Dua, there are many opportunities to see what 

not only the rest of the island, but also other nearby island 

locations, have to offer through a fantastic choice of tours 

available through IFEAT’s appointed contractor, Melali Bali DMC. 

Please review the list of tours available by clicking on the links 

on the IFEAT website. 

All tours must be booked directly with Melali Bali DMC. 

Vaccinations 

Bali is much more developed than most regions in Indonesia 

and the main tourism areas match international standards when 

it comes to hygiene. If you plan to travel to other areas in 

Indonesia or venture out for a longer period into the more 

remote areas of Bali, then a more careful approach is 

recommended. Because vaccines need to be taken before 

arriving at your destination you need to plan your vaccine 

strategy 4-8 weeks before scheduled departure. 

Source: https://www.bali.com/vaccinations-health-diseases.html 

For up to date recommendations, contact your local medical 

practitioner, or visit your Government’s own websites. 

Other Useful Information 

Electricity: 220 Volts, 50Hz. Electrical plugs are two-pronged 

‘Europlug’ type. 

Water: Tap water is not drinkable; ice in drinks at established 

bars, hotels and reputable restaurants is usually safe. 

Emergencies: In case of emergencies, dial 110 for police and 

118 for ambulance. 

Tipping: Tipping in Bali is considered to be a foreign concept. 

Although it isn’t mandatory to tip for every service you avail, 

the tips are nevertheless appreciated. On the other hand it is 

important you understand that workers in the service industry 

are paid extremely low wages, with the bulk of the earnings 

going into the owner’s pocket. You might just make someone’s 

day by tipping him/her for the services offered when you’re 

visiting Bali. 

As a guide, within hotels, a tip of USD $2 - $4 (IDR 30,000 – 

60,000) would be appropriate. In restaurants, between 2-5% 

of the total bill is appropriate. 

24

www.ifeat.org 

conference@ifeat.org

IFEAT 2019 Bali Conference Brochure

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