Caer Llan Wedding Brochure

Weddings at
A FAMILY RUN WEDDINGS AND EVENTS VENUE
EST. 1969

Welcome to Caer Llan
Tucked away in the hills of Monmouthshire and featuring stunning views of the surrounding open countryside
and distant welsh mountains this truly hidden gem offers the perfect backdrop for you to celebrate with your
nearest and dearest.
In addition to the lovely old building, beautiful grounds and gardens, as owners and managers to our fantastic
team, we pride ourselves on offering a warm welcoming service to you and your guests. Your wedding is
unique and incredibly personal, therefore, we guarantee that there are no simultaneous events such that
everyone (including ourselves) can focus 100% on seeing that you have the time of your lives, with memories
to treasure forever.
We are very lucky to call Caer Llan our home, this is where we live, laugh, work, play and raise our own little
family! We would love the opportunity to show you all that Caer Llan has to offer so please get in touch.
Vicky & Jake

Your Wedding
We recognise the trust you place in us when you book your
big day here. It is a day you will look forward to with huge
anticipation and excitement and we will never take that
lightly.
We are here to offer help, guidance, and reassuring advice
throughout the planning stages of your wedding.
As part of this service we have various online planning
tools that we make available to you:
• Wedding day event planner - this is an admin dashboard
which is bespoke to Caer Llan whereby you can keep
track of your guest list, bedroom allocations and create
your table plan
• Caer Llan A to Z - an online search facility of frequently
asked questions
• Friends of Caer Llan – a list of some of our favourite
wedding suppliers.
In addition we will be there on the day itself to discretely
coordinate the smooth running of your wedding day.

Getting Ready
The Bridal Suite is a wonderful room in which to prepare
for the wedding. It is a large airy room with a huge
balcony that has far-reaching views across the Vale of Usk.

The Ceremony
With capacity for up to 88 daytime guests Caer Llan is
licensed to hold marriages and civil partnerships with
indoor and outdoor options. With a choice of conference or
chiavari chairs available you can then choose to provide your
own personal touches and decorations such as bunting and
mantelpiece displays, gazebo decor or even a floral arch from
your chosen florist.
The large windows at the end of the room offer a stunning
scenic backdrop whilst you exchange your vows.

Drinks &
Canapes
The patios at Caer Llan provide a truly magical location to
celebrate with friends and family, whilst a choice of reception
drinks and exquisitely prepared canapes are available for you
to enjoy.
Don’t worry too much about the great British weather as as
we also have lovely indoor areas for your drinks reception.

Your
Wedding
Breakfast
We will set the room up to accommodate your wedding breakfast
with your centrepieces, placecards and favours.
Choose from one of our three dining styles:
Traditional 3 course table served meal
Caer Llan buffet
or our quirky afternoon Vintage Tea
In all cases, our mouth-watering dishes are freshly prepared on site
by our head chef and his team, using only the finest ingredients,
locally sourced where appropriate.
We do of course cater for all specific diets, allergies and food
intolerances on a very individual basis and we take great pride in the
fantastic feedback we receive from all our guests.

Three course
dining
For the 3 course dining experience, we ask you to choose
two starters, one meat and one vegetarian main course and
two desserts ahead of time. Your guests can select their
starter and dessert on the day, we do ask that the main
course is pre-ordered. We then consider all the dietary
requirements (and any known “fussy” eaters) and will
provide suitable derivatives to suit each individual.
We have a separate children’s menu and our kitchen table
plan will inform us of the whereabouts of the place settings
for all children and special diets so as to ensure a seamless
and efficient service for your meal.

Buffet
We invite you table by table to choose your favourites from
our sumptuous buffet offering. When more than 50 guests
are present we will have 2 identical buffets to speed up
service.
We ensure the food will not run out, with our team on
hand to help serve and replenish as you fill your plates. We
encourage guests to come and help themselves to second
helpings, thirds, fourths....before
we clear in the plates and serve your dessert.

Vintage Tea
Our beautifully British vintage tea party offers a fun
and quirky feel to the wedding breakfast but ultimately
leads to a wonderfully social and relaxed afternoon. We
supply the vintage crockery (at no extra cost)…you supply
the bunting!
All your tea party food and vintage crockery will be
beautifully presented on the tables before your guests are
invited to sit down. We are on hand throughout to ensure
that the food platters and tea pots are replenished.
Your guests will delight in the lovingly prepared plentiful
feast with everything freshly made here just for you.

Alone time
Speeches
The grounds at Caer Llan have a wealth of secret gardens,
nooks and paths for you to explore and spend a few precious
moments alone together. They also present a supurb
opportunity for your photographer to capture those magical
moments that last an eternity.
When everyone is full and in need of a rest, or a few more
glasses of bubbles. We will quietly move around the room
and ensure that everyone has a toast drink to hand. It is
time for you to give thanks to loved ones, send thoughts to
those not present and of course for you to endure the best
man’s speeches.
To make sure that everyone can enjoy every detail of the
speeches we also provide a wireless microphone and PA
system.

Have some fun
The quiet and private location gives your guests the
opportunity to have fun, socialise, catch up and enjoy each
other’s company. You can enjoy the garden and the grounds,
gaze at the mesmerizing view or lounge in the piano bar.
We want everyone to have the best time whilst they are
here, and we have a few exceptions to the norm which we
hope will help us achieve that.
• Free self-service tea and coffee station
• Bar prices matched to local pubs (not
hotel prices)
• Well stocked and staffed bar for friendly,
fast, efficient service.

Cutting the cake
First Dance
Following the arrival of your additional evening guests,
it’s time to kick start your reception by cutting the cake.
With plenty of room for everyone to crowd around, your
photographer and guests can capture the moment as
together you cut the first slice.
Having cut the cake you can move seamlessly onto the
dance floor for your first dance. There is plenty of room
for you to throw some shapes and for everyone to get a
photo.

Evening
Entertainment
With an evening capacity of 120 people, there is always
a wonderful atmosphere at Caer Llan. You may wish to
book a band or a DJ to play all the dance floor fillers while
the sun sets and the drinks flow.
Alternatively you can use our inhouse PA system with
lights which will plug straight in to your phone or iPod so
that you can enjoy your own DIY playlist.
Before long the dance floor will be full and the
celebrations will be well and truly underway.

Still Hungry?
For your evening reception there are four options of
food to choose from:
Finger buffet,
Fork buffet,
BBQ
or Hog Roast.
The food during the evening reception is served to
everyone on environmentally friendly disposable
plates with no formal dining tables set up. This
means that the guests are free to eat wherever they
choose…in the bar, lounge areas & any of the
outside areas.

Drinks with a view
Your guests will adore the outside terrace area, there’s
no place better to enjoy a beautiful sunset: the view
goes on for miles without a car in sight.

Accommodation
The venue hire at Caer Llan includes the use of our 16 en
suite guest bedrooms. The rooms are spacious, versatile,
full of character and are split between the Main house (9
bedrooms) and the immediately adjacent ground floor eco
extension known as the Berm House (7 bedrooms). You
choose who stays where...
Wheelchair access
We have a disabled parking bay immediately outside the
main house and level access for wheelchair users throughout
the ground floor of the house and patios. We also have a
disabled toilet facility within our washroom complex and
1 of the 7 ground floor berm house bedrooms features a
wheelchair friendly en suite wet room.

Meet the team
Since graduating as a civil engineer from the University of
Brighton in 1991, Jake has spent his entire working life at Caer
Llan building and developing the property and business. Early
in her career Vicky was a flight attendant in the Middle East,
she went on to manage restaurants in Spain, France and the
UK before switching direction to Chester University where she
gained a degree in IT & French.
When Jake and Vicky started working together in 2007,
the husband and wife team had a wide range of skills but the
common denominator was hospitality and event management.
They continue to offer a very hands on approach to each and
every event that takes place at Caer Llan.
Dave
Bar, front of house and all round good guy
Kathryn
PA to Vicky & Jake, event planner and font of all wedding knowledge
Caer Llan has grown significantly over the years as has it’s team of
hand picked, full time individuals, each of whom have introduced
a new level of expertise through their many years of experience.
“As a team, we take great pride in attention to detail and giving you
our very best...” we’d love you to read our reviews on TripAdvisor
and Facebook.
Jake & Vicky
Richard
Head Chef extraodinaire
A few of our very lovely, always smiling team

How it all works and the prices...
.
Caer Llan is an exclusive use venue, you pay a single venue
hire for the day of your wedding. We host weddings on
Tuesdays, Thursdays with or without accommodation and on
Saturdays with one or two nights accommodation.
Our maximum capacity is
• 88 day guests (wedding ceremony and wedding reception)
• 120 evening guests ( total for evening reception)
Accommodation is available, our wonderful bridal suite is
offered to you free of charge, we have an additional 15 versatile
rooms offered to your guests at £150 per room, per night
which includes a hearty cooked breakfast.
For a Saturday night there is a requirement to book at least 8
bedrooms.
Check in and check out times are 10.30am, except for a full
weekend stay whereby check-in is 4pm Friday and check-out
is 12pm Sunday.
Every wedding is unique and so instead of multiple wedding
packages we have produced a basic bundle as a starting place
to aid in your planning. This includes the meals and drinks
that are expected on the day. You can then add in additional
services and upgrades so as to tailor your wedding to your
wishes.
VENUE HIRE
Day / Time
Peak
(May - Sept)
Mid
(April, Oct & Dec)
Off-Peak
(Nov - March)
Tuesday £1,000 £750 £450
Thursday £1,950 £1,450 £950
Saturday £3,950 £2,950 £1,950
Weekend £4,950 £3,950 £2,950
WEDDING BUNDLE
£89.50 PER PERSON
Reception Drink (Sparkling wine or Pimms)
Wedding Breakfast (sit down, buffet or vintage tea)
1/3rd bottle of wine per adult
Toast drink (sparkling wine)
Microphone & pa system for speeches
Table number holders
Cake knife & stand
Evening Reception food (finger or fork buffet)
Use of PA system and disco lighting
Late night bar
Your wedding coordinator will guide you through the
planning stages, head up our team on the day and be on
hand to ensure the smooth running of your special day.
UPGRADES & ADDITIONAL SERVICES
Wedding ceremony £250
Bundle for under 12 year olds £30
Additional Evening guests
£19.50 per head
Reception & Toast Drinks
Prosecco
£1 per head
Champagne
£3 per head
Canapés
£7.50 per head
Chocolate covered strawberry tower £2.75 per head
Chair decoration from
£3.50 per chair
Evening Reception Food
BBQ
£5 per head
Hog Roast
£5 per head
Other venue hire durations are available, please ask for a quotation.
Saturday - minimum day guests of 50 will apply during peak period.
Please also call for late availability deals
All prices are inclusive of VAT

Savoury Canapés
Sweet Canapés
Smoked salmon and sour cream blinis
Crostini with remoulade & chorizo
Asparagus, cream cheese & puff pastry cigarillos
Baked chicken cardamom kebabs
Mini mozzarella, baby tomato & basil sticks
Caramelised red onion and goats cheese tartlets
Welsh brie & leek tartlets
Rocket with parmesan wrapped in parma ham
Prawn, chorizo and tomato kebabs
Mini yorkshires with rare roast beef and onion jam
Welsh rarebit on toasted sourdough
Broad bean, pea & pecorino on bruschetta
Apricot, perl las and walnut tartlets
Crostini with parsley pesto & roasted peppers
Mini Welsh cakes
Mini scones
with clotted cream and fresh strawberries
Chocolate dipped strawberries
A mix of flavoured mini shortbread
lavender and rose
Bara Brith
a traditional Welsh tea bread
We can also supply a tiered tower of chocolate covered
strawberries that we would place next to your reception
drinks in the bar area.
PICK ANY FOUR CANAPÉS TO BE
CIRCULATED AMONGST YOUR GUESTS.

Traditional
3 course Dinner
STARTERS
Perl Las tart (v)
Beetroot cured salmon
with horseradish cream and celeriac remoulade
Red onion & Caerphilly cheese tatin (v)
Pear & watercress salad (v)
with toasted walnuts & a blue cheese dressing
Caesar salad
with chicken, crispy bacon & ciabatta croutons
Baked Ricotta Timbale
with tomato carpaccio, black olives and basil oil
Thai fishcake
with chilli mayonnaise
Mixed mushroom croustade
glazed with Welsh brie
Your choice of soup
with fresh crusty bread and Welsh butter
MAINS
Roast chicken wrapped in pancetta
with a cranberry and sausagemeat stuffing
Supreme of chicken
stuffed with farmhouse cheese, tomato & herbs served with a
lemon & mustard sauce wrapped in pancetta
Supreme of chicken
stuffed with Welsh rarebit wrapped in pancetta with a
port wine sauce
Supreme of chicken
wild mushroom and tarragon with a veloute sauce
Fillet of Welsh beef
with mushrooms, silverskin onions and a port wine sauce
Roast topside of beef
with yorkshire puddings & creamed horseradish
Roast loin of pork
with sage stuffing & apple sauce
Pressed Wye Valley belly of Pork
with fennel, garlic and caramelised apple wedges
Marinated roast rump of Welsh lamb
with citrus fruit, bay leaf and juniper jus and fondant potato
Slow braised shoulder of Welsh Lamb
baked in puff pastry served with a maple syrup,
rosemary and balsamic jus
Mushroom Wellington (v)
with a red pepper coulis
Caramelised Shallot puff pastry tart (v)
Roasted Mediterranean Vegetable Tart (v)
Pressed and baked vegetable stack (v)
DESSERTS
Coconut and lemongrass panna cotta
with tropical fruit salad
Glazed lemon tart
with clotted cream & raspberries
Salted caramel chocolate torte
with crème fraiche
Baked vanilla cheesecake
with fruit compot
Chocolate brownies
with with a rich chocolate sauce and vanilla ice-cream
Sticky toffee pudding
with toffee sauce and ice-cream
Apple tart tatin
with brandy cream
Giant chocolate profiteroles
with Chantilly cream and a rich milk chocolate sauce
Baileys liquer cheesecake
with a dark chocolate sauce and Chantilly cream
Chocolate raspberry torte
with crushed frozen raspberries and vanilla ice-cream

Vintage Tea
Caer Llan Buffet
Evening Reception Food
All of your tea party food will be on the tables along with our
gorgeous vintage crockery, before your guests are invited to sit down.
Our team will be on hand throughout the party, ensuring that the
food platters and tea pots are replenished as required.
Sandwiches
A mix of granary and white breads
Cream cheese & cucumber
Smoked salmon with lemon crème fraîche
Free-range egg & cress
Ham & mustard
Savouries
A selection of delicious homemade savoury party bites
Pork pies
Scotch eggs
Sausage & veggie rolls
A selection of mini quiche
Home-made cakes & dainties
A delicious selection to satisfy the sweet toothed
Victoria sponge cake
Coffee & walnut & lemon drizzle cake
Scones with strawberry jam & clotted cream
Chocolate dipped strawberries
Whole glazed ham
Slow roasted peppered side of Welsh beef
Whole side of poached salmon dressed with
cucumber & dill
Sweet & sticky baked chicken drumsticks
King prawn salad
Hot new potatoes with herbed butter (v)
Mediterranean vegetable couscous salad (v)
Homemade vegetarian quiche (v)
Mozzarella & beefsteak tomato salad (v)
Devilled eggs with asparagus (v)
Fresh green salad, cherry tomatoes & cucumber (v)
Mexican spicy bean & rice salad (v)
A selection of artisan breads
Followed with a dessert of your choice.
FINGER BUFFET
Platters of:
Salami, chorizo, parma ham & garlic sausage. A large cheese
board, spicy chicken wings, bowls of olives, crisps & nuts,
French bread & butter
FORK BUFFET
Chilli con carne & chicken curry, vegetarian chilli &
vegetable curry (v) Served with rice, naan, nachos & salsa
BBQ
Beef burger/ spiced falafel burger, pork sausage/ veggie sausage. Jerk
chicken/ roasted mediterranean veg
Fried onions
Fresh bread rolls
Fresh Garden Salad + Potato salad
SIZZLING HOG ROAST
A spit roasted whole pig
Served with soft floured bap, spicy potato wedges,
homemade stuffing, apple sauce & fresh garden salad
(Minimum 70 people)
Spiced falafel burgers (v)

Windows
Windows
Conservatory
TOP TABLE
Window
Conservatory
TOP TABLE
Window
Dining Tables
Round or Long
Fireplace
Fireplace
Window
Window
For your wedding breakfast, your chosen table layout will be
dressed using white linen, cutlery, wine and water glasses.
We will then decorate the tables using your centrepieces, flowers
and wedding favours whilst configuring the place settings
according to your table plan.
The capacity of the main room is 68. The adjoining conservatory
has large doors that open up increasing the size of the space,
thus allowing a further 20 people to be seated on one long table.
The full daytime dining capacity is therefore 88 people.
This capacity should include babies and children when planning
a guest list.
Fireplace
Front Door Window
We have a range of banqueting tables that can be used to
create the layout of your choice. You may wish to mix and
match by using round tables in the front section of the room
and long tables in the hall area.
The top table holds 10 people, you can choose from either a
round or a horseshoe table.
Fireplace
Front Door Window

Contact Us
If you’d like to look around and chat about your
special day, please email or call us to make an
appointment.
info@CaerLlan.co.uk
01600 860359
Photographer Credits:
Charlene Morton - charlenemorton.co.uk
Clare Adams - loveseen.co.uk
Paul Marbrook - paulmarbrook.com
Sacha Miller - sachamiller.co.uk