2019-2020 Humanities Catalog

Booking a Speakers Bureau Program
Tips for Hosting a Successful Program
• Publicize your program effectively. Feel free to duplicate any part of this catalog for use in your publicity efforts.
A few publicity suggestions:
• Send news releases to newspapers and broadcast stations
• Send a newsletter announcing the program to members of your group
• Post flyers in prominent community locations
• Sponsors MUST acknowledge support from Kentucky Humanities and regional underwriters in all publicity materials and event programs.
Printed credits should read, “This program was funded in part by Kentucky Humanities and [insert regional sponsor here].”
(Regional sponsors can be found on the inside front cover of this catalog.) The Kentucky Humanities logo will be supplied upon request
and is available for download at kyhumanities.org.
• Confirm more than once. One week before your program, call the presenter to review arrangements.
• The presenter may have a long drive, so please put the Speakers Bureau presentation before the business part of your agenda.
• When you introduce your speaker, be sure to acknowledge the support of Kentucky Humanities and the regional underwriter(s) in your area.
• Immediately after your program takes place, send in the evaluation form.
• Kentucky Humanities will pay the speaker directly.
• Following the event you will receive information from Kentucky Humanities about writing thank you letters to our funders.
Steps to Schedule a Program
1. Contact your selected Speakers Bureau member at least four weeks before your program to find out if he or she will be available to
speak to your group. Please contact your speaker before contacting Kentucky Humanities. If you don’t, your program will not
take place as you planned.
2. Complete the booking request (print out the form on the following page or book online at kyhumanities.org) and return it to the
Kentucky Humanities office, along with the appropriate booking fee, at least two weeks before your scheduled program. You can find
the appropriate booking fee on the next page. Call the Kentucky Humanities office (859.257.5932) for information.
3. Await notification from Kentucky Humanities that your program has been booked. You will receive a contract packet in the mail.
4. Sign the contract and invoice and return them to Kentucky Humanities within two weeks of receipt. This is your contract with us.
5. Send the confirmation form to your speaker. Kentucky Humanities will pay the speaker directly. Sponsors are responsible for lodging,
if needed.
50 kyhumanities.org