7 Features To Look When Implementing Asset Management System

7 Features to Look When Implementing Asset
Management System
Have you ever thought of implementing Asset Management System in your
organization?
Let’s say, you have decided to implement an Asset Management System in your
organization. Good decision! Now it’s important to know what features it must have
to give the best possible outcome. Also, to increase the lifespan of the asset for your
organization.
However, for that, you need to ask some questions to yourself before implementing
Asset management system such as what is your organization’s requirement? Will this
system fulfill the needs? How effective this system would be? Who will use this
system? Once you have the answers to these questions then you look for below-
mentioned features.
Asset Tracking
The most basic yet most powerful feature is asset tracking. It lets you know the exact
details on a real-time basis. Secondly, it assists you in scheduling the maintenance of
the asset. Also plays a vital role in increasing the lifespan of an asset.

Cloud Hosting
For a great Asset Management System, you require to look for the information about
an asset from anywhere. When the software is cloud-based it is much easy to access
from a browser around the world. From any device such as a mobile, tablet, etc. This
feature really comes handy where you are traveling or away from the office
Simple & Easy to Use
As we already have too many problems in our life, we don’t want to add another one.
Right? Therefore, try to implement the software that is very easy to use on a daily basis.
Similarly, finding reports should not be a complex process to try to keep it simple. That’s
why Asset Management System should be assistive, simple yet effective.
User Restriction
User restriction is very necessary to carry accurate data information.
Here is an example. Suppose your organization maintains its assets via paper-based
register and excel spreadsheet. Now multiple users can lay hands to maintain the
data in one file. There may be some confusion arise over the asset who has updated
information.

This whole scenario can cause chaos and mismatch of assets and their information.
Very chaotic, right? With the correct system, you can make the user restricted to
update the information in order to pass the accurate information. It is also crosschecked
by other employees and admins.
How Many Users
When your organization is small-sized (10-15 employees) or medium-sized (50-100
employees) or if your office has other branches as well or not. Then it’s important to
know how many users are going to use the system. You would not purchase the
software for 10 people usage when you have the medium size company or Vice and
Versa. More users you add more money you have to pay for the system.
User and Mobile-Friendly App
As we have mentioned earlier as the system or app should be as simple as it can &
easy to use. It should be mobile-friendly as well as user-friendly. A user should be able
to mold the software or app a little bit, for e.g. An admin should able to create &
customize field as per the requirement of the company. So that you maintain the
asset information easily.

Scheduled Asset Audit
Auditing is very important for verifying what assets your organization owns and where
they’re located. Auditing part plays a crucial role while calculating the taxation. The
auditing software let you schedule your own audit timeframe, receive status updates
on the process.
Check-In/Check-Out
Check-in check-out is one of the most important features for the software and for your
company. It can improve accuracy and reduce the time spent passing out assets and
receiving assets. Through Search option facility you can find an asset by its name, tag,
vendor name, employee name, etc.
Check-in & check-out is very useful for industries or companies who have lots of
assets such as School, Hotel, Library, etc. It allows multiple assets to multiple
assignees for checking in & out in a single transaction.
You can find all the above-mentioned features in Asset Infinity Software & Service.
Asset Infinity enables you to create unlimited numbers of users on one platform with
a user restriction feature. Asset Infinity is a versatile application in which you can
operate administrative work at multiple sites from a single location. For instance, you
can allow users from the manufacturing team to view all the information about the
product and item in the app.