Newsletter eng #5

Employee Update
OCT 2019 | Newsletter #5
Management Update
In this Newsletter
• Management update:
3 months at Doculayer
Delivery team workshop
• Product update:
Doculayer platform 1.3
Post-OCR v2
• Marketing update:
Webinars
• Sales update:
Ideation event at GT
• HR update:
New hires
• Knowledge sharing
Red Hat event
• Update Projects
3 months at Doculayer. Time flies when having fun.
These 3 months have been fun and challenging at the
same time. When I talk with potential customers and
partners and explain what Doculayer stands for, everyone
is getting curious. The fact that we combine our skills and
experience in document management with new
technologies, including AI, for unstructured content makes
us very appealing. We will be an enabler for our customers
to do things differently. The expected business outcome of
using our software provides the customer more value
against lower cost. This perceived value will be the
foundation for our success. The customer will pay us,
and these resources we can reinvest in new solutions. How
cool is that!
When I have to explain what we do in a few sentences, I
use the following phrases:
At Doculayer, we create AI-driven intelligence for
unstructured content. With our software solutions, we
provide new business insights leading to better, faster,
and more reliable business decisions and therefore we
create more business value.
Each day we strive to unlock the meaning of precious
intlligence hidden and trapped behind unstructured
enterprise content.
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You can consider this as our Vision and Mission. It is
what we are working on together each day. I trust you
can all identify yourself with these phrases. If not, then
please let me know.
At the same time, I do realize that this is far from
completion. Together we are on our professional
journey to make this happen. Fortunately, we are not at
the very beginning of this journey. Our ship has left the
harbor, and our destination is to complete our software
solution, win customers, successfully implement and
above all to make sure our customers gain value in what
we deliver. Each year. Each month. Each day.
Each of you is contributing to this success. Whether you
are in Development, Marketing, Sales, Delivery, HR or
Finance. Together we can make an impact!
During the Doculayer Day, we all have been
working on how we can realize in what we are doing.
You have provided ideas on Teamwork, Innovation,
Customer Centricity and Company Pride. Thanks for
your contribution! As management team, we have a
planning meeting scheduled for next week where we
will take the outcomes, prioritize, and start with the
implementation. We can’t do this by ourselves. It only
can be a joint effort where I ask each of you to
contribute. As we go along we will communicate and
track progression.
Again my first months were fun and challenging. It feels
good to be part of the journey with the destination of
making a positive impact at our customers with the
software we built, sell, and implement. However, it
requires hard work, perseverance, and focus. Together
we can do this!
Rene van Stiphout
VISION
At Doculayer, we create AIdriven
intelligence for
unstructured content. With
our software solutions, we
provide new business insights
leading to better, faster, and
more reliable business
decisions and therefore we
create more business value
MISSION
Each day we strive to unlock
the meaning of precious intel
ligence hidden and trapped
behind unstructured
enterprise content
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Delivery team workshop
On October 3 rd , the Delivery Team had its first workshop in Amsterdam. The idea was to answer 2
big questions:
1. What are the roles within the new team?
2. What is the new way of working?
To address the questions, Preeti helped preparing interactive workshop with several sessions:
What is the Delivery Team, and what is its purpose?
How to transform the Team's Goal into a practical reality?
How can we, as a team, work together to achieve the Team's Goal?
The workshop helped us identify the gaps in the current workflow and the grey areas. We are now
following up on these findings.
Outcome of the workshop
The purpose of the Delivery Team is to:
• Deliver Doculayer solution to customers
• Deliver new functionality to old environments till possible to migrate to Doculayer
• Maintain and support Doculayer & old environments
• Get 27001 certification
• Help with internal infrastructure
As a team, we decided to work more together and less in small sub-departments. We agreed to use
the Kanban approach. We have now daily standups with the entire group, and also we started with
implementing chunk sessions, retros, and weekly planning sessions. Of course, everybody is
welcome to listen to our daily stand up. We are standing at 10 o’clock next to the cow.
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Product Update
Doculayer platform development
We're working on releasing Doculayer 1.3. We
improved uploading of large files but the biggest
change is the integration with Elasticsearch:
the past few sprints the team has been working on
(re)creating the search module in Doculayer.
This feature allows our customers to search on any
attribute (including full text) in the datastore, for
entities like Files & Folders but also custom entities.
The search module provides configurable queries and
filters to fit the customer's needs.
After the release we'll focus on creating a REST API.
The API will allow third parties to:
• send, update or delete files to/from Doculayer
• update entities or metadata of entities
After the API we'll introduce role authorization.
Future epics will be about 'importing files from a file
share' and 'import/export data from/to Excel'
Post-OCR v2
Scanned documents can sometimes present poor digital quality. By poor quality we mean for
example the inability to copy-paste text from pdf file or the textual layer to be incorrect. The Post
OCR technology we developed can be helpful in correcting the mistakes occurring in textual layer
due to poor OCR quality. We have invested our time into identifying the reoccurring mistakes in
OCRed texts and using these patterns create a dataset to train a neural network such that it could
identify the mistakes and correct them.
The main advantage of this implementation over the previous one is that Post-OCR v.2 is a much
more light-weight implementation from memory perspective compared to the previous version,
and once trained does not require much memory to run.
An example of successful correction below,
Before Post-OCR
Ho lefT te firm in 1991 to become the Deputy Chief of S taff
After Post OCR
He left the firm in 1991 to become the Deputy Chief of Staff
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Marketing Update
We are very excited to try out a new lead generation channel and organize first workshop for our
prospects. It will help us to educate people about the intelligent content management and
showcase Doculayer. Our first webinar is planned on November 7 th . You can find more
information about it here.
As always, please help us spread the word by sharing this webinar online.
Ideation event at GT
On September 30 and October 1, our customer Grant Thornton (GT), organized a so-called
"Ideation event", solely focusing on Doculayer's Artificial Intelligence capabilities. During this
event, moderated by Alexandre from Minkowski, about 30 employees from various GT
departments have been challenged during a 2 day off-site to create innovative and disruptive ideas
on how Doculayer helps building competitive advantage in the financial services market.
We kicked-off the event with a brief Doculayer overview presentation followed by a demo done by
Stefan, showing some of our cool AI features using GT's real-life documents. After that, 5 teams
were created to work together on building innovative ideas to be presented to the Board of
Directors at the end of the event - 2 ideas for each team, including clear insight in the upfront
investment needed, work to be done, and return on investment. And Stefan has been on-site all
the time during the whole event supporting all teams individually with explaining Doculayer's
features in further detail.
October 1 at 4pm was a beautiful moment for Stefan and myself. We had the opportunity to listen
to 10 awesome Doculayer pitches presented by the GT teams to their Board of Directors, and
most of them were really great. Varying from classifying documents and finding metadata up to
optimizing declaration processes and extracting non-financial data - great ideas and definite proof
that we're on the right track with our Doculayer vision.
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HR Update
Meet our new employees
I decided to join Doculayer after a great conversation with Richard
and Wim. Their enthusiastic story about the product, customers, and
the organization energized me, and I wanted to become part of the
growing business and ambition of Doculayer. Next to that I was
working for an analytics company for more than 10 years and I know
from the experience that the market for AI is HOT! So one + one is
three!
In the coming years I want to help Doculayer to grow the business. I
would be very proud if I can be part of a growing organization that
helps “new” customers to gain more insights from unstructured data
to optimize their business. Also, I would like to have these customers
act as a references, friend fort of the Doculayer family!
Eric Matura
Senior Account Executive
After 5 years working for one of the biggest software vendors, I was
looking for a company where I, as an individual, can make the
difference.
I believe that at Doculayer, I have that chance. Besides that, I found
it very important that I believe in the proposition of the company
that I work for.
Bojan Blagojević
Senior Account Executive
I want to develop myself and have even more success and fun than I
already had in the last 15 years of my sales career. I’m here to help
Doculayer to achieve its goals.
Red Hat event
Knowledge sharing by Yogesh Gnanasekaran
The major attraction of the event was the announcement of the extended collaboration between
REDHAT and MICROSOFT on OpenShift. It gave us the insights of using FaaS (Function-as-a-Service)
on Doculayer.ai. In the past, we had a pretty bad impression about Azure SaaS (Software- as-a-
Service), but the world is actively moving towards SaaS/FaaS, and we need to adapt ourselves to
the changing technologies. There is a Hands-On workshop scheduled for the first week of
December. If you want to attend it, you can find more information here.
I had direct interaction with many companies like NGINX, Dynatrace, Devoteam, and we’ve
discussed how they do things at their organizations and what products they develop. I am still
figuring out whether we can make use of this knowledge in Doculayer arch.
I also enjoyed talks about Ansible tower/galaxy/satellite. This information will be useful if we have
lots to do with Ansible in the future. Less relevant for Doculayer.ai, but we might want to give it a
try for legacy applications.
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Update Projects
Ahold – DC Consolidation
Goal: migrate all our applications at Ahold to the
datacenter of one supplier (DXC) for costs
reduction.
Status: HR applications are migrated. Last two
applications to follow next year.
Ahold – HR All Banners
Goal: Digitize personnel files for all other
banners and departments that are part of Ahold
Delhaize, like Etos, Gall & Gall, Distribution
Centers, and HQ.
Status: Finishing UAT and preparing for go live.
Go live: October
Justid – Dienst Intelligente Metadatering
(DIM)
Goal: As part of “Stukken Beter” project Justid
will offer a service of archive digitization to JenV
departments. Our role in this project is to
automate metadata extraction and as a result
improve search and findability of documents.
The scope of the project is the integration of
Doculayer AI components with CDD Pre-depot.
This will mean that for every document a
predefined set of metadata and confidence score
is returned to the CDD Pre-depot.
Status: Together with Justid we are working on
the integration so we can plan a deployment and
do integration test.
Grant Thornton – Doculayer
Goal: Improve findability of legal documents
that are scattered across various
systems. As a result, improve efficiency of work,
and find new business opportunities.
Status: We are in the process of finalizing the
details. The roll out of Doculayer is planned for
the first week of November.
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