8 accounts APTC-VOL-I

162 THE ANDHRA PRADESH TREASURY CODE
Hyderabad in his reference first read above, while enclosing copies of the Bill formats
being adopted in Gujarat State in the wake of revision of classification as well as
computerization of accounts, had requested the Government to adopt those formats for
drawal of various Bills from Treasury with effect from 1-4-1987. In the revised
classification system, head of account for a particular transaction has to be depicted by
indicating code numbers assigned in a seven-tier system of classification. But the existing
Bill forms do not provide for writing such a detailed head of account and as a result,
difficulties are being experienced in the compilation of accounts resulting in
misclassifications of transactions in accounts.
Recently, Govt. have also decided to computerize the compilation of accounts at
the Treasury level. The system envisages data entry into Computers from each
Voucher/Challan directly. Although the revised system of classification of accounts
provides for numeric codes and is suitable for computerization of accounts, unless the bill
formats are modified, it will not be possible to switch over to computerization of
accounts smoothly in all the District Treasuries.
During the Conference of District Treasury Officers held on 9th and 10th
December, 1988, this problem was highlighted and a decision was taken to re-design the
existing Bill formats and also re-group them suitably.
According, keeping in view the revised classification structure as well the needs
of computerization of accounts at the Treasury level, a set of revised Bill formats was
designed and sent to the Accountant-General for their concurrence in the reference third
read above. The Accountant-General vide their letter reference 4th read above have
communicated their concurrence for the scheme for revised Bill Forms.
Government after careful consideration and in consultation with Accountant-
General, A.P., Hyderabad, hereby direct that the following revised Bill Forms should be
introduced in modification of the existing Bill Forms prescribed in A.P. Treasury Code,
Vol.-II. The Government also direct that each of the revised Bill Form now prescribed be
used for drawal of moneys for the purposes mentioned below and the old form Nos. noted
below in this order are deemed to have been deleted from the A.P. Treasury Code, Vol. II
and no longer valid for presenting the claims.
No. (1) Salary Bill Form (A.P.T.C. 47)
The existing A.P.T.C. Form 47 shall be substituted by the revised A.P.T.C. Form
47 as enclosed to this order and it shall be used for the following purposes :—
(i) Drawal of pay and allowances for both Gazetted and Non-Gazetted.
(ii) Encashment of Earned Leave.
No. (2) T.A. Bill Form (A.P.T.C. 52)
The existing A.P.T.C. Form 52 will be substituted by the revised A.P.T.C. Form
52 as enclosed to this order and it shall be used for the following purposes :—
(i) Travelling allowance for Gazetted and Non-Gazetted.
(ii) Fixed Travelling Allowance.
(iii) Conveyance Allowance.
(iv) Payments towards bus warrants.
(v) Leave Travel Concession.