IRAA Handbook and Membership Guide Final
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ILLINOIS REGION<br />
ALUMNI ASSOCIATION<br />
<strong>H<strong>and</strong>book</strong> & <strong>Membership</strong><br />
<strong>Guide</strong><br />
<strong>IRAA</strong><br />
HANDBOOK AND<br />
MEMBERSHIP GUIDE<br />
2019-2020<br />
2020-2021
TABLE OF CONTENTS<br />
MISSION, OBJECTIVES, AND GOALS<br />
MISSION, OBJECTIVES, AND GOALS FOR THE ILLINOIS REGION ALUMNI ASSOCIATION 2<br />
ILLINOIS REGION ALUMNI ASSOCIATION BYLAWS<br />
PREAMBLE 4<br />
ARTICLE I (NAME AND PURPOSE) 4<br />
ARTICLE II (MEMBERSHIP) 4<br />
ARTICLE III (OFFICES AND DUTIES) 5<br />
ARTICLE IV (EXECUTIVE BOARD) 6<br />
ARTICLE V (ELECTION OF OFFICERS) 6<br />
ARTICLE VI (REMOVAL FROM OFFICE) 7<br />
ARTICLE VII (ADVISORS) 7<br />
ARTICLE VIII (MEETINGS AND FEES) 7<br />
ARTICLE IX (FINANCES) 8<br />
ARTICLE X (QUORUM) 8<br />
ARTICLE XI (ROBERT’S RULES OF ORDER) 8<br />
ARTICLE XII (AMENDMENTS) 8<br />
ARTICLE XIII (RATIFICATION) 9<br />
ARTICLE XIV (DISSOLUTION) 9<br />
OFFICER EXPECTATIONS, COMMUNICATION GUIDELINES, AND OFFICER CONTACT LIST<br />
OFFICER EXPECTATIONS 11<br />
COMMUNICATION GUIDELINES 12<br />
OFFICER CONTACT LIST 13<br />
HOW TO RUN FOR THE ILLINOIS REGION ASSOCIATION EXECUTIVE BOARD<br />
CAMPAIGN INFORMATION 15<br />
INTENT FORM 16<br />
CANDIDATE QUESTIONNAIRE 17<br />
WHO WE ARE<br />
ILLINOIS REGION ALUMNI ASSOCIATION: OUR HISTORY 19<br />
WHAT WE STRIVE TO ACCOMPLISH 20<br />
ILLINOIS REGION ALUMNI ASSOCIATION INDIVIDUAL AWARD WINNERS 21<br />
EDUCATIONAL PROGRAMS AND FORUMS 22<br />
FELLOWSHIP ACTIVITIES 23<br />
SERVICE PROJECTS 24<br />
ILLINOIS REGION<br />
ALUMNI ASSOCIATION<br />
MISSION, OBJECTIVES, AND GOALS<br />
WHY HAVEN’T YOU JOINED, MEMBERSHIP FORM, AND SOCIAL MEDIA<br />
WHY HAVEN’T YOU JOINED 25<br />
<strong>IRAA</strong> MEMBERSHIP FORM 26<br />
SOCIAL MEDIA AND BLOGS 27<br />
1
Mission Statement<br />
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ILLINOIS REGION<br />
ALUMNI ASSOCIATION<br />
OUR BYLAWS<br />
3
BYLAWS OF THE ILLINOIS REGION ALUMNI ASSOCIATION<br />
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Finances <br />
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Quorum <br />
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Robert’s Rules of Order <br />
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Amendments <br />
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7<br />
9
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Offffiicceer Expeeccttattiions<br />
ILLINOIS REGION<br />
ALUMNI ASSOCIATION<br />
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Attend monthly executive board<br />
meetings<br />
Perform roles as stated in the bylaws<br />
<strong>and</strong> in this h<strong>and</strong>book<br />
Attend the annual Retreat<br />
Highly recommended to attend the<br />
Regional Convention/Honors Institute<br />
<strong>and</strong> the Leadership Conference<br />
Treat others with Respect<br />
The <strong>Membership</strong> officer position is<br />
combined with the treasurer position,<br />
but can be a separate position in the<br />
future if determined by the executive<br />
board.<br />
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Be flexible when times get<br />
unpredictable<br />
Communicate to other board members<br />
if you need help<br />
District Representatives need to plan at<br />
least 3 socials a year, which should<br />
occur during the Spring(march),<br />
Summer (July) <strong>and</strong> Fall (Novemberweekend<br />
around Founder’s Day)<br />
District Representatives are in charge<br />
of updating their portion of the<br />
Advisor/Member Contact List on<br />
Google Drive.<br />
OFFICER EXPECTATIONS<br />
COMMUNICATION GUIDELINES<br />
OFFICER CONTACT LIST<br />
10 11
Communication <strong>Guide</strong>lines<br />
As elected officers it is our duty to make sure we communicate in a timely <strong>and</strong><br />
professional manner. We need to know who to contact, when to initiate<br />
communication, <strong>and</strong> how to implement any forms of communication. As of<br />
now, our main form of contact is an application called GroupMe as well as our<br />
personal email accounts. Listed below are samples of how we communicate:<br />
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Executive Board member to Executive Board member<br />
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GroupMe or email<br />
Weekly or biweekly o<br />
Response time<br />
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▪<br />
GroupMe: 24 hours<br />
Email: 72 hours<br />
Executive Board member to advisors (Our <strong>IRAA</strong> advisors <strong>and</strong> chapter advisors)<br />
o<br />
Email list on Google Drive<br />
Executive Board members to Regional Officers<br />
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Email<br />
Monthly<br />
Executive Board members to Alumni Members<br />
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Quarterly email updates<br />
Executive Board President to Regional Coordinator, Assistant Regional Coordinator, <strong>and</strong><br />
Advisory Council<br />
o<br />
Quarterly email updates<br />
Executive Board to HQ Alumni Advisory Board<br />
o<br />
o<br />
Keep our Alumni Advisory Board Representative included in the GroupMe chat<br />
Invite them to our Monthly Meetings<br />
2020-2021 Officer Contact Information<br />
The elected officers of this organization shall be: President, Vice President,<br />
Treasurer, Secretary, Public Relations Secretary, <strong>and</strong> one (1) District<br />
Representative from each of the four (4) Illinois Districts. All officers will serve<br />
members, chapters, <strong>and</strong> regions of Phi Theta Kappa – to include<br />
responsibilities defined in the bylaws <strong>and</strong> duties that arise with the needs of<br />
those the Association pledges to support.<br />
President<br />
Raymond Buchanan Jr<br />
raymondbuchananjr@yahoo.com<br />
Treasurer<br />
Kevin Braden<br />
kvnrbrdn@aol.com<br />
Public Relations Secretary<br />
Nicole Holm<br />
ilnvp12@gmail.com<br />
Central District Representative<br />
Vacant<br />
Illinois Region Alumni Association<br />
iraa@ptk.org<br />
Advisors<br />
Lori Garrett<br />
lgarrett@parkl<strong>and</strong>.edu<br />
Vice President<br />
Cienna Jones<br />
Ciennajones@hotmail.com<br />
Secretary<br />
Angel Peterson<br />
angelpeterson214@gmail.com<br />
Southern District Representative<br />
Dottie Bourn<br />
dottipicus.ptk@gmail.com<br />
Northeast District Representative<br />
Vacant<br />
Northern District Representative<br />
Sh<strong>and</strong>a Robb<br />
sh<strong>and</strong>a@leerdesigns.com<br />
Alumni Advisory Board Representative<br />
TBD<br />
Shannon Hern<strong>and</strong>ez<br />
hernan@cod.edu<br />
12 13
Region Alumni Association Campaign Information<br />
Hello <strong>IRAA</strong> members!!!<br />
The call for c<strong>and</strong>idates in the 2020 <strong>IRAA</strong> Officer Elections is still open! If you<br />
are interested in serving as a part of the <strong>IRAA</strong> Executive Board, you can<br />
declare your intentions by completing <strong>and</strong> submitting the Intent<br />
Form, C<strong>and</strong>idate Questionnaire, <strong>and</strong> a headshot/photo to iraa@ptk.org. Both<br />
forms will be included in this h<strong>and</strong>book on the following pages. Please refer to<br />
the Officer Expectations page <strong>and</strong> our Bylaws for more detailed information<br />
regarding the position you intend to campaign for.<br />
This year there are two available positions that will need to be filled as soon as<br />
possible. These offices are:<br />
• Central District Representative<br />
• North-Eastern District Representative<br />
If you are interested in holding one of the available offices, please complete the<br />
Intent Form, C<strong>and</strong>idate Questionnaire <strong>and</strong> a headshot/photo <strong>and</strong> email<br />
everything back to iraa@ptk.<br />
ILLINOIS REGION<br />
ALUMNI ASSOCIATION<br />
HOW TO RUN FOR THE <strong>IRAA</strong><br />
If you have any questions, please email the Executive Board at iraa@ptk.org.<br />
Thanks,<br />
Raymond Buchanan Jr<br />
<strong>IRAA</strong> President<br />
EXECUTIVE BOARD<br />
14 15
Officer C<strong>and</strong>idacy Materials<br />
Intent Form<br />
Officer C<strong>and</strong>idacy Materials<br />
C<strong>and</strong>idate Questionnaire<br />
General Information<br />
Officer C<strong>and</strong>idate Name:<br />
Chapter Name:<br />
College Name:<br />
<strong>IRAA</strong> Member Since:<br />
Current Residential Address:<br />
General Information<br />
Officer C<strong>and</strong>idate Name:<br />
Chapter Name:<br />
College Name:<br />
Year of Induction:<br />
<strong>IRAA</strong> Member Since:<br />
1. What positions have you held within Phi Theta Kappa?<br />
Office Selection<br />
Please indicate the office you are seeking. Note: Officer positions will be elected in order they are listed<br />
below. If you would like to submit your name for more than one office, please select more than one.<br />
Should you be elected to a position, your name will automatically be withdrawn from the ballot for<br />
subsequent positions.<br />
2. How do you feel Illinois Region Alumni <strong>and</strong> the Illinois Region as a whole will benefit from your role as<br />
an officer in <strong>IRAA</strong>?<br />
President (Will be filled by current Vice-President as per <strong>IRAA</strong> By-laws.)<br />
*Vice-President<br />
*Public Relations Secretary<br />
Secretary (Only elected in odd numbered years as per the <strong>IRAA</strong> By-Laws)<br />
Treasurer (Appointed Position)<br />
*Central District Representative (Must live in the Central District)<br />
*North-Eastern District Representative (Must live in the North-Eastern District)<br />
*Northern District Representative (Must live in the Northern District)<br />
*Southern District Representative (Must live in the Southern District)<br />
To submit this Intent Form, please save it as a Word Document or PDF <strong>and</strong> email it to iraa@ptk.org by<br />
11:59 pm on May 15 th , 2020. C<strong>and</strong>idates for each position will be posted on the <strong>IRAA</strong> section of the<br />
regional website by May 22 th , 2020.<br />
16 17<br />
Limit your responses to one page.
Illinois Region Alumni Association: Our History<br />
The Illinois Region Alumni Association (<strong>IRAA</strong>) is a Region wide alumni<br />
association with the purpose of supporting the Region as a whole, as well as<br />
providing support to individual chapters without their own alumni association.<br />
Members of <strong>IRAA</strong> volunteer at Regional activities, host Region wide<br />
programming, speak at chapter induction ceremonies, <strong>and</strong> more.<br />
The Illinois Region Alumni Association (<strong>IRAA</strong>) was officially chartered on<br />
October 27 th , 2001 with 23 original members. After a few years of service, the<br />
association lost active members <strong>and</strong> unfortunately went dormant.<br />
However, in 2014, Phi Theta Kappa Headquarters pushed for the Illinois Region<br />
to reactivate the alumni association. Between April <strong>and</strong> June of 2014, a small<br />
group of alumni developed a plan to hold an annual meeting at the Illinois<br />
Regional Convention <strong>and</strong> elect a new executive board. This annual meeting<br />
consisted of 25 attendees <strong>and</strong> was a huge success!<br />
ILLINOIS REGION<br />
ALUMNI ASSOCIATION<br />
WHO WE ARE<br />
During the 2014-2015 officer term, the executive board spent much time<br />
rewriting the bylaws <strong>and</strong> navigating their way to establish the long-term<br />
success of <strong>IRAA</strong>. They continuously looked for ways that <strong>IRAA</strong> could support<br />
<strong>and</strong> give back to the Region, the Illinois chapters, members, <strong>and</strong> alumni.<br />
Every year since, <strong>IRAA</strong> has continued to hold its annual meeting at the IL<br />
Regional Convention, elect new officers for the board, <strong>and</strong> find new <strong>and</strong> exciting<br />
ways to support Phi Theta Kappa, the Illinois Region, <strong>and</strong> all members <strong>and</strong><br />
alumni.<br />
18 19
The Illinois Region Alumni Association (<strong>IRAA</strong>) is a Region wide alumni<br />
association with the purpose of supporting the Region as a whole, as well as<br />
providing support to individual chapters without their own alumni association.<br />
Members of <strong>IRAA</strong> volunteer at Regional activities, host Region wide<br />
programming, speak at chapter induction ceremonies, <strong>and</strong> more.<br />
<strong>IRAA</strong> is open to all alumni of Illinois Phi Theta Kappa chapters, as well as Phi<br />
Theta Kappa alumni that are currently living in Illinois that did not attend an<br />
Illinois community college. As an alumni association we strive to:<br />
Illinois Region Alumni Association Award Winners<br />
(Individual Awards)<br />
As Alumni we also get the chance to compete for awards by writing up yearend<br />
reports <strong>and</strong> by nominating outst<strong>and</strong>ing individual alumni members who<br />
deserve to be recognized for going above <strong>and</strong> beyond. Here are just a few people<br />
who have won individual awards throughout the years:<br />
● Support the Region <strong>and</strong> members of Illinois<br />
● Become a resource for advice, opinions <strong>and</strong> help<br />
● Continue our Fellowship with the Region <strong>and</strong> members of Illinois<br />
● Continue learning from convention speakers<br />
● Have passion for Phi Theta Kappa<br />
● Give back to the Illinois Region<br />
● Exp<strong>and</strong> our leadership skills<br />
● Continue our PTK journey<br />
● Have FUN<br />
● Grow as individuals <strong>and</strong> leaders<br />
● Create fun <strong>and</strong> innovative programming for alumni <strong>and</strong> members<br />
● Are a respected voice in the Illinois Region<br />
● Stay connected to like-minded people<br />
● Enjoy the alumni experience<br />
● Spread the word about PTK<br />
Nicole Holm<br />
Christina Boyce<br />
April Milanoski<br />
Angel Peterson<br />
Malinda Mullet<br />
Kevin Braden<br />
Adam Hagg<br />
Amber Simmons<br />
Am<strong>and</strong>a Fry<br />
20<br />
21
Create Education Programs <strong>and</strong> Forums<br />
As Alumni one of our missions <strong>and</strong> passions is to create educational programs<br />
<strong>and</strong> forums that will make a positive impact to both our members <strong>and</strong> our<br />
Region.<br />
Implement Fellowship Activities<br />
As Alumni we also strive to create Fellowship Activities that will make a<br />
positive impact to both our members <strong>and</strong> our Region. Some of these activities<br />
include:<br />
● LinkedIn group to connect members to alumni in similar careers<br />
● Highlight universities <strong>and</strong> the PTK scholarships they offer<br />
● Offer support for returning adult student members<br />
● Webinars- topics ranging from anything for chapter success to everyday<br />
life events based on the needs of the region<br />
● Honors Study topic Hangout<br />
● Networking events<br />
● Educational Forums that cover a broad spectrum of topics that will<br />
benefit all the members in our region<br />
● BBQ<br />
● Day at the park<br />
● Camping/fishing outing<br />
● Zoo<br />
● Golf<br />
● Bowling<br />
● Online gaming-Xbox live<br />
● Lincoln Lock in/Overnight<br />
events<br />
● Alumni only activities at<br />
regional events<br />
● Online discussions-Book club,<br />
Movies, etc.<br />
● HST themed events<br />
● Paintball<br />
● Escape Rooms<br />
● Hiking<br />
● Laser tag<br />
● Habitat for Humanity<br />
● Anything that we can do as a<br />
group<br />
● Team building activities<br />
● Digital Satellite Social Game<br />
Nights<br />
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Initiate Service Projects<br />
As Alumni we also make it our goal to initiate service projects that will make a<br />
positive impact to both our members <strong>and</strong> our Region. Some of these projects<br />
include:<br />
● Drives-food, clothing, stuffed animals, toiletries<br />
● Food bank donations<br />
● Steve Schroeder memorial quilt<br />
● Relay For Life<br />
● Sponsor a new chapter member<br />
● Sponsor a new <strong>IRAA</strong> member<br />
● District competition at regional events<br />
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WHY HAVEN’T YOU JOINED THE<br />
ILLINOIS REGION ALUMNI<br />
ASSOCIATION YET?<br />
Member Information:<br />
<strong>IRAA</strong> <strong>Membership</strong> Form<br />
IS IT DUE TO TIME?<br />
WE TYPICALLY HOLD OUR<br />
EVENTS ON THE WEEKENDS. OUR<br />
EVENTS ARE NOT MANDATORY<br />
BUT ENCOURAGED INSTEAD<br />
IS IT DUE TO MONEY?<br />
DID YOU KNOW THAT <strong>IRAA</strong><br />
OFFERS A SCHOLARSHIP THAT<br />
WOULD COVER YOUR<br />
$20 MEMBERSHIP FEE<br />
Name____________________________________________________<br />
Birthday__________________<br />
Address__________________________________________ City_______________________________<br />
State_______ Zip Code__________________ Phone__________________________________<br />
E-mail Address__________________________________<br />
Phi Theta Kappa Information:<br />
Graduation Date______________________<br />
Phi Theta Kappa Member ID: ______________________________________ Induction Date_________<br />
Community College____________________________________________________________________<br />
Chapter Name________________________________________________________________________<br />
Did you serve as a Phi Theta Kappa officer of any kind? YES NO<br />
If yes, what was/were your title(s)? ______________________________________________________<br />
OPTIONAL: Purchase an <strong>IRAA</strong> T-Shirts ($15) YES NO Size ______________<br />
Signature_________________________________________________<br />
Mail your completed member information sheet to:<br />
Kevin Braden, Treasurer<br />
P.O. Box 278<br />
DeKalb, IL 60115-0278<br />
Date_________________<br />
Please include a check made out to Illinois Regional Alumni Association, or make a PayPal payment to<br />
iraa@ptk.org, for your membership fee of $20 plus any additional fees for T-shirt.<br />
Feel free to contact the Illinois Regional Alumni Association’s Executive Board at: iraa@ptk.org.<br />
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HANDBOOK AND<br />
MEMBERSHIP GUIDE<br />
2019-2020<br />
ILLINOIS REGION<br />
ALUMNI ASSOCIATION
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