Bursary Newsletter - Issue 1 - Volume 1 Quzrter Aug-Oct - 2020-21 Final

4
BILLINGS AND RECEIVABLES/SASS UNIT
Quarter 1 Report
AUGUST 1, 2020 – October 31, 2020
Item
#
1A
1B
2A
3A
3B
3C
4A
4B
Strategic Initiatives
Financial Reporting
Financial Reporting
Financial Reporting
Financial Reporting
Process Automation
Financial Activities
Financial Activities
Financial Activities
Collections Enhancement
Collections Enhancement
Key Performance
Indicators
Preparation of Audit
Schedules prepared
5 th
(change to the 7 th )
Preparation of Bursar
Reports on the 7 th
working days
3 Collection Agency
Reports submitted to
the Collection agency
3 Delinquency Reports
submitted
6 Completion of automation
projects
moved to production
by 31-7-2021
Fees uploaded to accounting
software
system
Reconciliation of Student
Loans Bureau
Account completed
Tuition Budget Preparation
Modify Budget
Two new collection
agencies formerly
engaged
Reduction of accounts
receivables for:
A. Students
B. Recoveries
C. scholarships
Performance Targets
Submit
Audit Schedules by
the 5 th working day
Submit Bursar Reports
by the 7 th
working day
Submit monthly
reports by the 6 th
working day of
each month
Submit monthly
reports by the 6 th
working day of
each month
Complete 6 projects
inclusive of
Credit Bureau and
Refunds
95% of Fees uploaded
by August
21, 2020
Reconciliation completed
and submitted
August 24,
2020
Submit modified
Budget October 31,
2020
Agreement signed
by Nov 30, 2020
30% reduction
over last financial
year excluding
MoE, Gate, 138SL
and UHWI
Actual Achievements
Sept for Aug-7th
Oct for Sept.-
13th
Nov for Oct-10th
Sept for Aug-
11th
Oct for Sept.-9th
Nov for Oct-10th
Sept 8, 202
Oct 7, 2020
Nov 10, 2020
Sept 8, 2020
Oct 7, 2020
Nov. 8, 2020
Late Registration
Process
85% achieved.
Submitted on
Aug 17 & 21,
2020
Comments
On time
3 days late
On time
2 days late
On time
On time
On time
On time
On time
On time
On time
On time
Completed Oct
2020
Received late-
27-Jul-2020
100% Achieved Submitted on
time
1 st sent Sept 7 th
2 nd sent Nov 20
Request was
revised
100% Achieved Oct 12, 2020
40% overall reduction
between
last year and this
year 1 st qtr.
Reduction in
registered numbers
contributed
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