MS-Teams-Module-1

MS Teams – Training Module
Training Overview
The purpose of this training about MS Teams is to introduce this learning management
system to the participants. Moreover, MS teams can be one of our assistive tools in
conducting online classes. The training will be conducted in three days by a facilitator
accompanied by three modules. These modules are the following:
Module 1: Overview of the MS Teams
Module 2: MS Insights, MS Teams Applications, MS Team Grades
Module 3: Office 365 Applications, Third-Party Applications
MS Teams Overview
Microsoft Teams is a hub for teamwork in Office 365. It is a collaboration application
that can be used for conversations, files, meetings, and apps live together in a single shared
workspace, and you can take it with you on your favorite device.
Collaboration software includes creating teams and channels, chat functions,
document storage, online meetings, online video calling, and screen sharing. Teachers can
also add announcements, assignments, quizzes, projects, and even add different learning
materials.
Module 1: Overview of MS Teams
Module Objectives:
At the end of the module the participants can:
• Sign in to Teams
• Pick a Team and a Channel
• Create a Team
• Add People to the Team
• Create a Channel for the Team
• Schedule a Meeting
• Start a Meeting
• Join a Meeting
• Start a New Conversation with the Entire Team
• Start a Conversation with a Person or a Select Group
• Reply to a Conversation
• Mention students in the conversation.
• Notify students in the class.
• Search for Messages, People, or File

• Create a quiz using MS Forms.
• Create and mark student assignments.
A. Signing in to teams
1. If you already installed the MS Teams start it.
2. If you will be using web application so directly to
https://login.microsoftonline.com/common/oauth2/authorize?response_type=id_t
oken&client_id=5e3ce6c0-2b1f-4285-8d4b-
75ee78787346&redirect_uri=https%3A%2F%2Fteams.microsoft.com%2Fgo&state=7
ff83b9d-5a65-48f5-b95e-dd157a741cf7&&client-request-id=9e737f64-b7b3-42f1-
848d-337c4396d016&x-client-SKU=Js&x-client-Ver=1.0.9&nonce=31331156-3fda-
435d-b6b1-0a51d2b999d9&domain_hint=
Note:
• In Windows, click the Start Windows (icon) > Microsoft Corporation >
Microsoft Teams
• For Mac users, navigate to the Applications folder and then click on Microsoft
Teams
• For mobile users, tap on the Teams icon
3. Sign in with your Office 365 username and password.

B. Teams and Channels
1. Click on Teams to the left side of the app and choose a team.
Figure 1. Teams View
2. If you don’t have a team yet you may create first by hitting join or create a team.
You may create your own team or join a team via code.
Figure 2. Create a Team
3. Once, you have a team you may now add people to the team.

Figure 3. Adding a Team Member
Figure 4. Adding a student or teacher
4. The team is already set up. It is now time to create a channel. Select your team and
click it.
Once click, you will see figure 5. Make sure to click the row of dots as shown in the
figure to add a channel.

Figure 5. Adding a Channel
5. Make sure to put a channel name and set the privacy. Then click Add.
Figure 6. Setting up Channel’s Name

Figure 7. Channel Interface
6. Once, you have the channel interface you can do a lot of collaboration work.
C. MEETING IN TEAMS
1. You can create a meeting schedule in teams by opening the calendar. And click
the new meeting icon.
Figure 8. Calendar in MS Teams
2. Once the new meeting icon is click, you need to enter details about the meeting.

Figure 9. Meeting Details
3. Make sure to save the meeting details.
Figure 10. Saved Meeting in the calendar

4. Just click the details if you want to start the meeting.
Figure 11. Scheduled Meeting
5. Allow the audio and video
Figure 12. Joining The meeting

Figure 13. Allowing the video or audio in the meeting
6. After setting up the audio and video click join now.
Figure 14.Joining a meeting

7. After joining the meeting, see figure 14 for the meeting controls.
Figure 15. Meeting Controls
Starting a Meeting
1. Select the video icon in a new conversation, or select the video icon in an existing
conversation to keep all the context. See meeting controls in figure 15.
Figure 16. Starting a meeting

Figure 17. Meet Now
STARTING A NEW CONVERSATION WITH THE ENTIRE TEAM
1. Click on Teams, then select your team and channel
2. In the compose box, type out your message and then click Send.

Figure 18.Conversation Box
START A CONVERSATION WITH A PERSON OR A SELECT GROUP
1. Click New Chat at the top of the application.
Figure 19. New Chat
2. In the To prompt, type the name of the person or the people you want to begin
chatting with.

Figure 20. Choosing the conversation members
3. In the compose box, type your message and then click Send.
REPLYING TO A CONVERSATION
1. Locate the conversation you want to reply to
2. Click Reply, add your message and click Send.
SHARE FILES AND CHAT
USING EMOJIS, MEMES, AND GIFS
1. Click on Teams, choose a team and a channel
2. Click Sticker underneath you compose box

Figure 21. Emoji
Figure 22. Stickers
3. Select a sticker, meme, or whatever you choose, enter a caption and click Done

SHARING A FILE
1. In the channel conversation, click on Choose file, under the message compose box
2. Select a file, click Open, and then click Send
All the files you post in a channel are viewable in the Files tab.
Figure 23. Sharing Files
COLLABORATE IN MICROSOFT TEAMS
MENTION @ SOMEONE
1. In the compose box, type the @ symbol, then type the first letter of the member’s name.
- You can also @mention entire teams and channels
2. Select the person, then repeat for as many people as you want to include

Figure 24. Mentioning
NOTIFICATIONS
1. Click Activity
2. The Feed shows you a summary of everything happening on the channels you follow
- Click Filter to show only certain types of notifications, like @mentions or likes
- Select Feed > My Activity to see a list of everything you’ve been doing lately in Team

Figure 25. Notifications
SEARCH FOR MESSAGES, PEOPLE, OR FILES
1. Type a phrase or keyword into the box at the top of the app and press enter
2. Select the Messages, People, or Files tab
3. Select an item in the search results
- Or, you can click on Filter to refine your search

Figure 26. Searching Files or Conversations
Assessment:
1. Create one class and rename it as INITIALS – Teams.(e.g., JLP – Teams)
2. Invite three students. (You can add your co-trainees as a student)
3. Create a meeting, set your meeting schedule using the Calendar with the following
details:
Title: Meeting
Date: July , 15, 2020
Time: 3:00 – 5:00pm
Channel: General
4. Create your first topic and add your materials (e.g., Powerpoint Presentation,
Modules etc.)
5. Take screenshots of your work on Microsoft word and upload it on Ms Teams
(JLP – O365 – B1) under Files Tab.
References:
https://www.compete366.com/blog-posts/microsoft-teams-what-is-it-and-should-we-beusingit/#:~:text=Microsoft%20Teams%20is%20a%20persistent,and%20communicate%20with%20one
%20another.

Microsoft Teams Training guide
https://teams.microsoft.com/