Hernando County Fair & Youth Livestock Show Market Record Book

Staple Here
Exhibitor Name Age
Club or Chapter
Animal Ear Tag Number
Exhibitor Age on Sept. 1, 2011
Hernando County Fair
& Youth Livestock Show
Market Record Book
This Record Book was developed by the
Florida State Fair Youth Livestock Committees
I hereby certify that as the exhibitor of this project, I have personally been responsible
for the care of this (these) animal(s), have personally kept records on this project,
and have personally completed this record book.
Exhibitor's Signature Date
I/We, the parents certify that our son/daughter has completed this project and completed
this record book and will comply with all the Rules and Regulations of this show.
Parent/Guardian Signature Date
This student is an active member of the
FFA Chapter / 4-H Club,
and is eligible to show livestock at the Hernando County Fair & Youth Livestock Show. I verify
that this record book has been completed by the student, and is an accurate
representation of their project.
FFA Advisor's/ 4-H Leader Signature Date
Page 1

THE PURPOSE OF A MARKET ANIMAL YOUTH PROJECT IS TO ACHIEVE THE FOLLOWING:
1) To acquire an understanding of market animal production by preparing, purchasing,
caring and keeping records on one or more animals.
2) To be able to identify the types and grades of animals and employ efficient methods of
marketing.
3) To understand the business aspects and economics of purchasing animals, feeds,
facilities and equipment for an animal project.
4) To develop integrity, sportsmanship and cooperation.
5) To develop leadership abilities, build character and assume citizenship responsibilities.
It is very important that every section of this record book be complete and accurate.
Record Book must be complete or entry will be denied.
Signature of student
Signature of parent/guardian
PURPOSE
DRUG STATEMENT
THIS IS TO ACKNOWLEDGE THAT I HAVE BEEN ADVISED THAT THE PRESENCE OF
ANY DRUG, ANTIBIOTIC OR BIOLOGICAL RESIDUE IN MY MARKET ANIMAL AT
SLAUGHTER WILL RESULT IN THE CONDEMNATION OF THE CARCASS AND
FORFEITURE OF ALL SALE PROCEEDS AND PREMIUMS.
I HEREBY CERTIFY THAT ANY DRUG, ANTIBIOTIC, OR BIOLOGICAL RESIDUE WHICH
MAY HAVE BEEN ADMINISTERED BY MYSELF, OR ANY OTHER PERSON, WAS DONE
SO IN STRICT COMPLIANCE WITH THE MANUFACTURERS' LABEL REQUIREMENTS
OR AS PRESCRIBED BY A VETERINARIAN..
Page 2

Notes from the judge:
1) Your Record Book should start on the initial check in date of your animal.
2) Record Books should be completed on animal relating to your animal project
3) The only item that you should submit at check in is the record book. Please do not
make it a scrapbook. Do not take pages apart.
4) The completed record books MAY be placed in 3 ring binder, no larger than 1".
5) Always double-check your work, especially your math calculations.
6) Have someone check your project story for spelling and grammar before you write it
in the final record book.
7) All feed used in the project should be expressed in pounds, not units(bales, bags, etc…)
8)
Youth Livestock Market Record Book Guide Lines:
It is suggested that a copy of the record book be made for use as a work copy.
Records can then be transferred into this book for a Final Copy.
If the incorrect record book is used, the exhibitor may be disqualified from the
record book contest.
Page 3

Item Description Date Acquired
PROJECT INVENTORY
List all equipment and assets you had at the beginning of the project. After listing existing
inventory, you should also list those items you purchased this year that you will keep after
the project is finished. List items you will keep past the end of this project on this page only
(inventory items include clippers, blowers, chutes, tack, etc.) DO NOT list expendable items
such as shampoo, etc. Refer to Project Terms and Explanation, page 17, for descriptions of
each column. Items should be listed in chronological order
Total Depreciation
(Depreciation is an Expense)
Value at End / Total
Assets
XXXXX
XXXXX
Purchase Value at
Cost or beginning
Value of project
A B
XXXX
XXXX
Page 4
XXXX
XXXX
Depreciation (10% of
purchase cost [A]
per calendar year)
C
XXXXX
Value at end
of project
(B minus C)
D
XXXXX

If animal is purchased by the head, estimate weight. To calculate the Price Per Pound of an
animal purchased by the head - divide the cost by the estimated weight.
Date Description
Paid To
. Cost of Animal
Date
Weight Price Per Total
Pound Cost
NON-FEED EXPENSES
List everything that you spend money for that you will NOT have at the end of the project and that
is NOT feed or hay. This includes entry fees, veterinary expenses, bedding, marketing costs and
other expendable items such as shampoo, shoe polish, hair spray, film, developing. etc.
LIST ITEMS YOU WILL KEEP PAST THE END OF THIS PROJECT ON THE PROJECT
INVENTORY PAGE ONLY (Inventory examples include clippers, blowers, chutes, tack, etc.)
Description
ANIMAL EXPENSE
Total Non-Feed Expenses
Page 5
Purchased by the Head?
Yes or No
Paid To
Total Cost

Date
Value of All Feedstuffs Used in Project
List all feed and hay on this page (list each feed purchase separately.)
Description Paid To/Donated by Pounds of Feed Total Value of Feed
Page Total - Pounds of Feed
Page Total - Feed Value
Page 6
XXXXX
XXXXX

Date
Value of All Feedstuffs Used in Project
List all feed and hay on this page (list each feed purchase separately.)
Description Paid To/Donated by
Pounds of Feed
Total pounds of Feed page 6
Total pounds of Feed page 7 +
Total pounds of Feed =
Total Feed Value page 6 $_________
Total Feed Value page 7 +
Total Feed Value =
Total Value of Feed
Page Total - Pounds of Feed XXXXX
Page Total - Feed Value XXXXX
Page 7

OTHER INCOME
Other project income should be recorded here, such as show premiums or other money earned.
Date
If you have no other income from this project prior to the show, THEN ENTER ZERO.
Description
Total other income, if none, enter zero
Sponsor Income
You should record here any money given to you, to support your project, by sponsors.
Sponsor's Name
Total Sponsor Income, if none, enter zero
Page 8
Total
Total

Total Number of days on feed
Date
WEIGHT RECORDS
Keep track of the weight gains of your animal. Be sure to include the beginning weight and your
Total Gain
final weight at Fair check-in. If you do not have access to scales, use a weight tape.
* Average Daily Gain can be calculated by taking the pounds gained since last weighing,
Date
Beginning Weight
divided by the number of days since last weighing.
Weight
Pounds Gained Since
last weighing
HEALTH RECORD
Number of days
since last weighing
Average Daily
This should include a record of any health related activities (deworm, vaccinate, or use of
veterinarian's services for any other reason). This should include what you used, how much
you used, and what you used it for. Include well animal care (such as health certificate).
Fill in all applicable information.
If animal healthy throughout project, make note of that.
Description of Activity Product Used Dosage Withdrawal Time
Page 9
Gain

PROJECT SUMMARY
GAIN
Beginning Weight (From Page 5) 1
Final Weight (at Fair Check-In) (From Page 9) 2
Total Gain (From Page 9) 3
Total Number of Days on Feed (From Page 9) 4
Final Average Daily Gain (Explained on Page 17) 5
FEED
Total Pounds of Feed Fed (From Page 7) 6
Total Feed Value (From Page 7) 7
Conversion (Pounds of feed fed per pound of gain)
(See Page 17 for Explanation)
Cost of Gain (Value of feed per pound of gain)
8
(See Page 17 for Explanation) 9
INCOME
Other Income (From Page 8) 10
Sponsor(Add-on) Income (From Page 8) 11
TOTAL PRELIMINARY INCOME (Line 10 + 11) 12
EXPENSES
Total Depreciation (From Page 4) 13
Cost of Animal (From Page 5) 14
Total Non-Feed Expenses (From Page 5) 15
Total Value of Feed (From Page 7) 16
TOTAL EXPENSES (Line 13 + 14 + 15 + 16) 17
PRELIMINARY PROFIT/LOSS
(Lines 12 minus 17) 18
SUMMARY (To be completed after the fair-leave 19 thru 21 blank until then)
Animal Premiums (contact Fair Office) 19
Sale Price (final weight x actual price received) 20
FINAL PROFIT / LOSS (Line 12 + 19 + 20 - 17) 21
TOTAL ASSETS (From Page 4) 22
Page 10

PICTURES OF YOUR PROJECT
Show the beginning and end of your project along with two different skills that you have learned.
This should include a minimum of 5 pictures and a maximum of 8 pictures. Include a caption with
each photo. The captions should tell a story. The pictures and captions should compliment your
project story. Explain what you are doing and why you are doing the things shown in the picture.
What skills are you demonstrating and why? Spelling and grammar is considered.
Beware of not displaying any unsafe practices in your pictures.
Page 11

Pictures (continued):
Page 12

Pictures (continued):
Page 13

PROJECT STORY OUTLINE
You will make an outline for your project story first. It should include what you have learned about
your animal, what safety practices you used in your project, what you could do to improve your
project and the different skills that you used in your project. This is an outline form - complete
sentences are not necessary. All outline sub-topics must be complete to receive full points.
I. Introduction - Introduce your story and capture the reader's interest.
II. What did I learn?
A.
B.
C.
III. What safety practices did I use?
A.
B.
C.
IV. What improvements could I make?
A.
B.
C.
V. What skills did I learn or improve?
A.
B.
C.
VI. Summary - Leave the reader with the idea or impression you want them to have.
Page 14

Use the outline to write your story.
PROJECT STORY
Your project story must be developed from your outline. Use stories to make a point, use
examples, use interesting facts or statistics, remember your experiences, build strong images
by using descriptive words. Be sure to use transition words to connect your ideas. (Examples:
first, second, another, also, however, for instance, finally, for example, in conclusion, etc.)
Grammar, spelling and neatness will be noticed by the judges.
Page 15

PROJECT STORY (continued)
Page 16

Notes for Project Inventory (page 4) -
1) Project Year - Based on a calendar year. Current project year is same year as current Fair.
2) Date acquired - List the date you obtained this item, on items older than 1 year, the year will be sufficient.
3) Purchase cost or value - What did this item cost when you obtained it? (Fair market value)
4) Value at Beginning of Project- Same as purchase cost for items purchased current calendar year. On items from previous
years this should be the value from last year's ending inventory or depreciated value of 10% of purchase cost per project year.
5) Depreciation of 10% - This will be 10%, per calendar year, of the original purchase cost for the items you will still have at the
end of the project. This includes items you had at the beginning of the project as well as items purchased during the current
calendar year. Depreciation is the loss in value of your assets and is an expense.
6) Value at the end of the project- This is the value at the beginning of the project minus the depreciation.
NOTE: Depreciation is an expense
Notes for Project Summary Page -
Total Gain - Final weight minus beginning weight.
Project Terms and Explanations
Final Average Daily Gain (ADG) - Total Gain divided by the total number of days on feed.
Use number of days from date you purchased your animal to date of final check-in.
Conversion - Pounds of Feed (FED) per pound of gain - Total pounds of feed fed divided by the total gain.
Cost of Gain - Total feed cost divided by total gain.
ALL Donations have value and MUST be included as income on Page 8 under Sponsor Income.
If the project animal is donated, then a 0 will be placed for animal expense and value of animal is listed on Page 8.
If feedstuffs are donated then, then a 0 is placed for feedstuff value and value of feedstuffs is listed on Page 8
Page 17

Name
Ear Tag #
1 Signatures (Cover) 2
2 Drug Statement (Page 2) 2
3
4
5
6
7
8
9
10
11
12
13
Judge's Tally Sheet
Market Animals
Jr. I. Sr.
Section Points Possible Points Earned
Inventory (Page 4) 10
Animal & Non Feed Expenses (Page 5) 4
Feed Expenses (Page 6 & 7) 10
Income (Page 8) 2
Weight Records (Page 9) 10
Health Records (Page 9) 2
Project Summary (Page 10) 18
Pictures (Page 11, 12 & 13) 15
Project Story Outline (Page 14) 5
Project Story (Page 15 & 16) 10
Neatness & Accuracy 10
Total Points 100
Page 18