Sydney Symposiums - Symposium X

SPACE @ HOME
SYMPOSIUM X
THE XTRA-TERRESTIAL XTRAVAGANZA EDITION

Proposed Idea
Yass!
Symposium X IS A BIG XTRA XTRATERRESTIAL XTRAVAGANZA!
We big SPACE to HOME by providing an out of this world (see what I did there?) fancy
dress dance party with the designed space (i.e. props), visuals, prizes and performers to
match!
• To encourage participation with the other room (s) and vice versa:
• We actively encourage (i.e. via marketing ) and incentivises all those attending the
event (across all rooms) to dress up in accordance with the theme
• The space opens later than the other room(s) and closes earlier than the main room.
This allows the Sydney Symposium audience to engage with the other rooms before
and/or after the XTRATERRESTIAL XPERIENCE!

Core Team
LOCATION
DJs
PERFORMERS
HOST
1x
1x
1x – Lights/lasers
HOME THE VENUE
DJ 1 – Disco (modern/old
school)
DJ 2 – 90s House/Ballroom
DJ 3 – Modern House, Pop and
discso
Performer 1 – drag queen
Perfomer 2 – Drag King
Performer 3 – Pole Dancer
Photographer
Videographer

MOMENTS THAT MATTER – Day of event
• The Sydney Symposium room will be set
up with the relevant props, DJ
equipment etc. the day before the
event or by the afternoon of the 6 th
August,
• The Sydney Symposium room will open
from 11:30PM and close at 5AM
Key details
• DJ 2 – 90s House/Ballroom
• Event Host introduction,
acknowledgement of country and
introduces first performer
• Performer 1 - 1:15AM
1AM
• DJ 3 – Modern House, pop and disco
• Performer 3 – 3:15AM
3AM – 5AM/ closing
11:30PM – Room
opens
2AM
• Sydney Symposiums room opens
• DJ 1 – Modern and old school
disco
• Performer 2 – 2:15AM
• Symposium supreme runway hosted/MC by
event host

Potential Props for SPACE @ HOME
Space Theme - Ace Props and Events

Potential Props for SPACE @ HOME

Potential Props for SPACE @ HOME

Our Modes Of Marketing (Page 1)
Sydney Symposiums
Socials
Posters and leaflets
Selected DJs and
performers
Symposium Superstars
(Influencers)
Paid advertisements via
Instagram post, Facebook
and stories
Sydney Symposium
Facebook page
Facebook event page
X amount of small size leaflets
with QR CODES for stores, bars
and clubs.
A4 laminated poster with
QR CODE for clothing
stores and entertainment
venues
Promotion of event via
their social media
platforms as part of their
agreement with Sydney
Symposiums
Promotion of event via their
social media platforms in
exchange of perks

Our Modes Of Marketing (Page 2)
Event venue social
Media
Previous Symposium
Attendees and Early
Interest list
Promotion of event (i.e.
poster) on the venue’s
Instagram, Facebook page
and Venue AV equipment
Direct email to previous
symposium attendees and
early interest form fillers
regarding event

Marketing Plan Rollout Timeline
Public FB event goes live as well as event
promo video across Syd Symp and
Blackpanther.JPEG social media platforms
as paid advertisements
Date: TBC
Phase 2 – Syd Symp Socials
Phase 1 – Previous
Symposium attendees &
early interest registrations
An email from SydneySymposium email
account goes out to previous attendees
and those who signed early interest form
regarding upcoming event and discount
code
Phase 3 – Selected DJs &
Performers
Digital posters advertising event sent to DJs and
performers for them to share on their social media
platforms with link to book ticket.
Date: TBC
Date: TBC

Marketing Plan Rollout Timeline
Digital posters sent to influencers
to share on their stories or insta
wall with templated message and
syd symp tag.
Date: TBC
Phase 5 – Influencers
Identified influencers attending to
post in their stories and hashtag
syd symp
Date: TBC
Phase 7 – DURING EVENT
Phase 4 – Posters &
Leaflets
Created posters and leaflets are
handed to retail stores and
entertainment venues to put up and
hand out to people before event
Date: TBC
Phase 6 – Venue’s
socials and venue AV
Venue post singular poster on
their socials (insta and FB)
Date: TBC

Marketing Plan Rollout Timeline
Phase 8 – POST EVENT
• Identified influencers given access to
professional photos to write up post
about event and tag syd symp
Date: TBC

Expenses
Item
Amount
DJ 1 – 60mins set $150
DJ 2 – 90mins set $200
DJ 3 – 120mins set $300
Performer 1 – drag queen $100
Performer 2 – drag king $100
Performer 3 – pole dancer $250
Host/MC – entire event $300
Photographer – 120mins $300
Videographer – 120mins + edit $300
Prizes (gift cards) $150
Marketing – posters and leaflets $275
Marketing – paid social media $220
Space related venue props
Awaiting quote
Total (excluding space related props) $2645