The Long Blue Line (Fall 2022)

REUNIONS, NOTICES &
ITEMS OF INTEREST
THE COAST GUARD MILITARY HUMAN RESOURCE RECORD
IPERMS WILL INCREASE ACCESS AND
SUPPORT TO MILITARY RECORDS FOR
VETERANS
BY: MICHAEL LEMORIE, MILITARY RECORDS
SECTION CHIEF AND ENS TOM SLATTERY
As the Coast Guard transitions from our current
military records system to an improved 100%
electronic system, we thought it was worth clarifying
the different parts of the military record and access
moving forward. Currently the Coast Guard Military
Human Resource Record (CGMHRR) consists of
the Servicing Personnel Office (SPO) PDR, the UNIT
PDR, and the Electronically Imaged PDR (EIPDR).
These records document your career, meet legal
requirements, and contain the necessary documents
that ensured proper pay and PCS transfers while
you were a member of the Coast Guard. You may,
however, be confused on what exactly those different
terms mean. Currently your CGMHRR is composed
of three different and geographically separated
records:
1. SPO PDR: The SPO PDR, which as the name
implies, is maintained by your assigned
SPO, contains various documents such as
PCS Orders, Departing Worksheets, BAH
Worksheets, etc., and primarily functions as
the source document repository to justify your
pay and benefits.
2. UNIT PDR: The UNIT PDR is used at smaller
units not directly served by a Personnel and
Admin office or a SPO, and where underway
missions are too lengthy and distant to allow for
the SPO to update your SPO PDR. It contains
the same types of documents as the SPO PDR,
and items such as qualification letters, Page-
7’s, etc. are filed there as well. Your local unit
maintains the Unit PDR, and it is periodically
merged into your SPO PDR.
3. EIPDR: The EIPDR is maintained by
Headquarters in an electronic system called
Perceptive Content, and functions as your
Official Military Personnel File (OMPF). This is
the part of your record that you were concerned
with when preparing for a board or panel. It
outlines your career and achievements, and
serves as your proof of service and justification
when applying for veterans benefits. This
record is eventually moved to the National
Archives within established timeframes, and it
is never destroyed.
This arrangement of mixed PDRs in different
locations can be challenging for Yeomen to navigate
when attempting to assist members in a timely and
efficient manner, and is confusing for the members
themselves.
The new Interactive Personnel Electronics
Records Management System (iPERMS) system
solves these problems by merging all the parts of
your record into a new 100% electronic CGMHRR that
is accessible to all current members and veterans.
You will have instant access to your CGMHRR with
your DS Logon or CAC ID, and you will be able to
review and identify any potential discrepancies or
missing documents with a few clicks of a mouse. The
access link will live on the revamped Coast Guard
Military Record website.
Veterans will not only have an easier way to retrieve a
copy of their OMPF, but agencies such as Veterans
Affairs will have a streamlined capability to view your
record when making benefit determinations.
The Personnel Service Center is excited for this new
capability to go live this fall and provide a higher level
of customer support to our members and veterans.
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THE LONG BLUE LINE THE LONG BLUE LINE FALL 2022
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