Yale Summer Session and Yale University

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Yale Summer Session 2012 Summer Faculty Handbook should be at least in their third year of graduate work before considering teaching during the summer. Yale faculty, or anyone else who would like to be a YSS instructor, should express their interest in summer teaching either to their DUS or the director of Summer Session sometime in August or September at the latest. 2. Teaching load Instructors generally teach 1 or 1.5 credits per session. Instructors may not teach more than one course per session but may teach courses in consecutive sessions. In rare circumstances, instructors may share the teaching of a one-credit course, each receiving half salary. All instructors should plan to be teaching throughout the entire session. Language instructors may teach 1.5 credits (half of 3 credits). This is considered a normal one-class teaching load, as it is during the academic year. Faculty as a rule should not teach 2-credit courses alone. Two- and three-credit courses should be team-taught. The workload and hours required for teaching these courses alone are simply too much. 3. Appointment process Prospective summer faculty will receive a mailing by early April. This mailing will contain information about the coming summer sessions and certain employment forms to fill out and return to Michael Fitzpatrick so that summer pay may be initiated. Final appointments are conditional upon enrollments. All courses must have at least five students enrolled two weeks prior to the start of the course in order to go forward. 4. Forms The following forms will be needed by the YSS office in order to process your pay: Salary Confirmation Form A Salary Confirmation form must be submitted to the Summer Session Office for all summer instructors who are currently being compensated by Yale University. The information on this form is necessary for processing the correct salary in keeping with University policy and to ensure accurate effort reporting. Without the form a salary cannot be processed. Federal and State Withholding Forms All non-Yale employees must file these forms with the Summer Session Office each year. Yale faculty or graduate students may also wish to file summer withholding forms as you may find that you have a higher monthly salary during the summer than during the academic year. If you wish to adjust your withholding for the summer months, please refer to the enclosed summer payroll information for instructions on completing Federal and Connecticut W-4 forms. 22
Yale Summer Session 2012 Summer Faculty Handbook I-9 Form For Non-Yale Instructors Only Summer instructors who are not regular Yale employees must complete an I-9 form. Instructors must present the appropriate form (s) of identification along with the I-9 form in person at the Summer Session Office. Instructors who have submitted an I-9 form within the past three years do not have to repeat this process. If this is your first year teaching or if you have not completed an I-9 form with the Summer Session Office in over three years, you must do so. The University will not be able to issue paychecks unless a current form is on file. For questions please contact, Michael Fitzpatrick, 432-2431. ID’s for Non-Yale Faculty All non-Yale instructors should visit the Yale ID Center at 246 Church Street (basement) upon arrival in New Haven to procure a summer identification card. You must show proof of identification such as a driver’s license or other government photo ID. Due to security purposes the Yale ID Center has notified us that all previously issued ID cards (for returning instructors) be returned to their office when receiving new cards. Because of this policy the ID Center has implemented a $20.00 service charge for anyone who does not return their old cards. Special arrangements have been made with the ID Center to have this service charge billed to Summer Session so you will not have to pay for this, however, we ask that you hold onto your ID cards in the future so YSS will not have to incur this expense. B. COMPENSATION 1. Salaries All salaries are determined by the Yale University Provost based on ranges proposed by the director. All Yale ladder-faculty salaries are determined by current salary levels. Summer pay is 1/9 th of annual salary, to a maximum set by the Provost. All non-ladder faculty, to include graduate students, are paid a flat summer teaching salary for each course taught. 2. Expenses Certain expenses for courses may be reimbursed by YSS if prior coordination has been made and the request is deemed reasonable. Please contact Michael Fitzpatrick in the YSS office with any questions regarding expense reimbursement. C. BENEFITS All summer faculty are entitled to a Yale ID card, free gym membership for the entire 10 weeks (even if only teaching one session), and a NetID for computer use. Health or insurance benefits are not included for summer teaching. 23
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Yale Summer Session and Yale University

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