Agenda - Blackhawk Technical College

Blackhawk Technical College 

District Board Meeting 

November 15, 2012 

Beloit Center - 50 Eclipse Center - Room 127 

6:00 PM 

AGENDA 

5:15 p.m. – The District Board will be provided a tour of the Beloit Center. 

1. Call to Order 

2. Public Comment 

Persons who wish to address the District Board may make a statement as 

long as it pertains to a specific agenda item. Persons who raise issues not 

on the agenda may be invited back to repeat their comments at a later 

Board meeting when the subject is properly noticed on the agenda. Unless 

requested by the Board Chair from the audience, regarding a specific 

agenda topic, public comments or dialogue are not allowed during other 

portions of the Board meeting and/or discussion. 

3. Special Reports 

Enc. #1 a. Presentation by Friends of BTC Airframe Maintenance Technician 

Program (Information) 

b. Student Representative to the Board Report (John Taylor) 

Enc. #2 c. Presentation of Draft of Fiscal Year 2011-12 Audit Report 

(Information – Renea Ranguette) 

4. Information/Discussion 

Enc. #3 a. Financial Statement (Information – Renea Ranguette) 

b. President’s Report (Dr. Tom Eckert) 

1. Activities for the Month 

2. Legislative Update 

3. BTC in the News 

4. Other Communications 

Enc. #4 c. Effective Mill Rate for Fiscal Year 2012-13 (Information – Renea 

Ranguette) 

In compliance with the Americans With Disabilities Act (ADA), all public meetings held by Blackhawk Technical College District are accessible 

to persons with disabilities. Any person wishing to attend who needs special accommodations should call (608) 757-7772 no less than 24 hours 

prior to the meeting time.

Blackhawk Technical College District Board 

November 15, 2012 - Agenda 

Page 2 

5. Consent Agenda 

Consent Agenda items will be approved in one motion; however, any 

Board member may ask that any individual item be acted on separately. 

Enc. #5 a. Approval of Minutes of the Regular Meeting Held on October 18, 

2012 (Action) 

Enc. #6 b. Approval of Current Bills (Action – Renea Ranguette) 

Enc. #7 c. Approval of Business/Industry/Academic Support Division Training 

Contracts (Action – Dr. Sharon Kennedy) 

Enc. #8 d. Acceptance of the Intents to Retire (Dr. Sharon Kennedy, Christine 

Flottum) (Action – Brian Gohlke) 

Enc. #9 e. Confirmation of Administrative Employment Contract Issued for the 

Position of Network Infrastructure Engineer (Thomas Polak) (Action – 

Brian Gohlke) 

Enc. #10 f. Confirmation of Administrative Employment Contract Issued for the 

Position of Marketing and Communications Manager (Gary Kohn) 

(Action – Brian Gohlke) 

6. Action Items 

Enc. #11 a. Approval of Modifications to the Fiscal Year 2012-13 Budget (Action 

– Renea Ranguette) 

Enc. #12 b. Approval of Scope Proposal for Health Information Technology Two- 

Year Associate Degree Program (Action – Dr. Sharon Kennedy) 

Enc. #13 c. Approval of Joint Educational Agreement between Highland 

Community College and Blackhawk Technical College (Action – Dr. 

Sharon Kennedy) 

7. New Business 

8. Other Business 

a. Report on District Boards Association Fall Meeting – October 19-20, 

Wisconsin Dells 

b. Attendance at District Boards Association Winter Meeting – 

January 17-18, Madison 

9. Future Agenda Items


ENCLOSURE #1 

a. Friends of BTC Aviation Maintenance Technician Program (Information) 

A request was received by the College from the Friends of the BTC Aviation 

Maintenance Technician program to be granted time during the November Board 

meeting to make a presentation regarding the suspension of the Airframe and 

Powerplant Mechanic program. The group was granted a maximum to 30 minutes 

for the presentation.


ENCLOSURE #2 

c. Presentation of Draft of Fiscal Year 2011-12 Audit Report (Information – Renea 

Ranguette) 

Wipfli, LLP, of Madison, has completed the audit of the Fiscal Year 2011-12 

financial records. Dan Walker will be present at the November meeting to present 

the draft Fiscal Year 2011-12 Audit Report, discuss their findings, and answer 

questions. 

The final audit report is scheduled for presentation at the December Board meeting 

for action. The District is required to forward the audit report to the Wisconsin 

Technical College System Board no later than December 31.

2012-2013 2011-2012 

Original Adjusted YTD Percent Original Adjusted YTD Percent Year 

Pre-Audit 

Percent Dollar 

Budget Budget Actual of Budget Budget Budget Actual of Budget End of Budget Variance 

Revenues 

Property Tax 15,009,518 15,009,518 

- 0.00% 15,872,757 15,888,757 

- 0.00% 15,310,852 96.36% (577,905) 

Other Local Government (16,000) (16,000) 5,617 -35.11% - (16,000) 3,778 -23.61% - 0.00% 16,000 

State Aid 3,197,600 3,197,600 1,664,716 52.06% 3,352,600 3,352,600 1,854,661 55.32% 3,469,369 103.48% 116,769 

Program Fees 7,816,164 7,816,164 3,749,462 47.97% 8,180,719 8,180,719 3,960,748 48.42% 7,604,405 92.96% (576,314) 

Material Fees 504,744 504,744 255,879 50.69% 565,400 565,400 265,603 46.98% 509,850 90.18% (55,550) 

Other Student Fees 486,369 489,369 141,578 28.93% 381,015 428,015 132,277 30.90% 384,064 89.73% (43,951) 

Institutional Revenue 650,000 725,000 172,200 23.75% 913,000 880,836 230,331 26.15% 955,674 108.50% 74,838 

Federal Revenue 12,000 12,000 7,648 63.73% - 

- 

1,540 No Budget 22,568 No Budget 22,568 

Total Revenue 27,660,395 27,738,395 5,997,100 21.62% 29,265,491 29,280,327 6,448,938 22.02% 28,256,782 96.50% (1,023,545) 

Other Resources 

Trsf fr Res & Des Fund Bal 814,727 

Other Funding Sources - 

Total Other Resources 814,727 

Total Resources 28,475,122 

Expenditures 

Instruction 17,231,282 

Instructional Resources 2,053,141 

Student Services 2,266,056 

General Institutional 4,851,997 

Physical Plant 2,062,646 

Auxiliary Services - 

Total Expenditures 28,465,122 

Other Uses 

Trsf fr Res & Des Fund Bal - 

Other Uses 10,000 

Total Other Uses 10,000 

Total Uses 28,475,122 

Budgeted Resources 

Over (Under) Expenditures - 

Beginning Fund Balance 12,214,605 

Change in Fund Balance (814,727) 

Ending Fund Balance 11,399,878 

Reserve for OPEB - 

Designated for Operations 7,405,682 

Designated for State Aid Fluc 322,760 

Designated for Sub Years 484,140 

Designated for Sub Year 3,187,296 

814,727 

- 

814,727 

28,553,122 

17,212,171 

2,053,141 

2,363,167 

4,856,997 

2,057,646 

- 

28,543,122 

- 

10,000 

10,000 

28,553,122 

- 

12,214,605 

(814,727) 

11,399,878 

- 

7,405,682 

322,760 

484,140 

3,187,296 


General Fund 

Comparative Statement of Revenues and Expenditures 

For The Months Ended October 31, 2012 and 2011 

- 

- 

- 

5,997,100 

4,973,647 

727,335 

701,863 

1,714,942 

608,640 

- 

8,726,427 

- 

- 

- 

8,726,427 

(2,729,327) 

12,214,605 

- 

9,485,278 

- 

7,405,682 

322,760 

484,140 

1,272,696 

0.00% 247,159 

0.00% - 

0.00% 247,159 

21.00% 29,512,650 

28.90% 17,399,746 

35.43% 2,268,147 

29.70% 2,103,489 

35.31% 5,013,853 

29.58% 2,042,540 

0.00% - 

30.57% 28,827,775 

0.00% - 

0.00% 684,875 

0.00% 684,875 

30.56% 29,512,650 

- 

12,195,475 

(247,159) 

11,948,316 

- 

10,533,952 

507,655 

652,881 

253,828 

247,159 

- 

247,159 

29,527,486 

17,288,199 

2,306,653 

2,250,917 

4,954,302 

2,042,540 

- 

28,842,611 

- 

684,875 

684,875 

29,527,486 

- 

12,195,475 

(247,159) 

11,948,316 

- 

10,533,952 

507,655 

652,881 

253,828 

General Fund is used to account for all revenues and expenditures for activities normally associated with the regular 

operations of the district including instructional programs, student support services, facility care/maintenance and administration. 

- 

- 

- 

6,448,938 

4,454,124 

653,632 

644,628 

1,917,373 

581,466 

- 

8,251,223 

- 

684,875 

684,875 

8,936,098 

(2,487,160) 

12,195,475 

- 

9,708,315 

1,744,628 

6,549,323 

507,655 

652,881 

253,828 

Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year. 

0.00% - 

0.00% - 

0.00% - 

21.84% 28,256,782 

25.76% 17,015,666 

28.34% 1,803,251 

28.64% 2,174,367 

38.70% 4,634,492 

28.47% 1,925,001 

0.00% - 

28.61% 27,552,777 

0.00% - 

100.00% 684,875 

100.00% 684,875 

30.26% 28,237,652 

19,130 

12,195,475 

- 

12,214,605 

- 

7,405,682 

322,760 

484,140 

4,002,023 

0.00% (247,159) 

0.00% - 

0.00% (247,159) 

95.70% (1,270,704) 

98.42% 272,533 

78.18% 503,402 

96.60% 76,550 

93.54% 319,810 

94.25% 117,539 

0.00% - 

95.53% 1,289,834 

0.00% - 

100.00% - 

100.00% - 

95.63% 1,289,834 

11/6/2012 11:51 AM G:\Accounting\Controller\Board Report\2012-10\Financial Statement 2012-10.xlsx Page 1 

19,130 

- 

247,159 

266,289

2012-2013 2011-2012 


Pre-Audit 



Revenues 

Property Tax 954,118 954,118 18,376 1.93% 61,000 61,000 18,647 30.57% 645,444 1058.10% 584,444 

Other Local Government - 

- 

- 0.00% - 

- 

- 0.00% - 0.00% - 

State Aid 848,796 848,796 99,862 11.77% 778,428 681,329 56,750 8.33% 654,915 96.12% (26,414) 

Program Fees - 

- 

- 0.00% - 

- 

- 0.00% - 0.00% - 

Material Fees 1,543 1,543 

- 0.00% 500 

500 

- 0.00% 1,418 283.60% 918 

Other Student Fees 30,000 30,000 

528 1.76% 500 

500 

736 147.20% 24,904 4980.80% 24,404 

Institutional Revenue 160,000 160,000 58,285 36.43% 10,000 10,000 

- 0.00% 150,981 1509.81% 140,981 

Federal Revenue 1,027,446 1,027,446 113,332 11.03% 1,661,604 1,673,335 121,381 7.25% 899,992 53.78% (773,343) 

Total Revenue 3,021,903 3,021,903 290,383 9.61% 2,512,032 2,426,664 197,514 8.14% 2,377,654 97.98% (49,010) 




Total Other Resources - 


Expenditures 


Instructional Resources 80,262 

Student Services 686,605 

General Institutional - 

Physical Plant - 


Other Uses 


Other Uses - 

Total Other Uses - 




Beginning Fund Balance 775,853 

Change in Fund Balance - 

Ending Fund Balance 775,853 

- 

- 

- 

3,021,903 

2,255,036 

80,262 

686,605 

- 

- 

3,021,903 

- 

- 

- 

3,021,903 

- 

775,853 

- 

775,853 


Special Revenue Fund 



- 

- 

- 

290,383 

536,877 

28,547 

199,247 

- 

- 

764,671 

- 

- 

- 

764,671 

(474,288) 

775,853 

- 

301,565 

0.00% 777,177 

0.00% - 

0.00% 777,177 

9.61% 3,289,209 

23.81% 2,499,121 

35.57% 82,161 

29.02% 707,927 

0.00% - 

0.00% - 

25.30% 3,289,209 

0.00% - 

0.00% - 

0.00% - 

25.30% 3,289,209 

- 

984,401 

(777,177) 

207,224 

765,446 

- 

765,446 

3,192,110 

2,402,022 

82,161 

707,927 

- 

- 

3,192,110 

- 

- 

- 

3,192,110 

- 

984,401 

(765,446) 

218,955 

- 

- 

- 

197,514 

333,850 

27,497 

178,116 

- 

- 

539,463 

- 

- 

- 

539,463 

(341,949) 

984,401 

- 

642,452 

0.00% - 

0.00% - 

0.00% - 

6.19% 2,377,654 

13.90% 1,855,038 

33.47% 82,161 

25.16% 649,003 

0.00% - 

0.00% - 

16.90% 2,586,202 

0.00% - 

0.00% - 

0.00% - 

16.90% 2,586,202 

(208,548) 

984,401 

- 

775,853 

Special Revenue Fund is used to account for revenues and expenditures from revenue sources that are restricted to a specific purpose. Typically, externally funded projects, 

such as Vocational Education Act, Adult Education Act, and Job Training Partnership Act projects, which are not considered part of the regular program of the district are included in 

this fund. Excluded would be construction or remodeling projects, and trust & agency activities, including student loans. 


0.00% (765,446) 

0.00% - 

0.00% (765,446) 

74.49% (814,456) 

77.23% 546,984 

100.00% - 

91.68% 58,924 

0.00% - 

0.00% - 

81.02% 605,908 

0.00% - 

0.00% - 

0.00% - 

81.02% (605,908) 


(208,548) 

- 

765,446 

556,898

2012-2013 

2011-2012 


Pre-Audit 



Revenues 

Property Tax 15,963,636 15,963,636 18,376 0.12% 15,933,757 15,949,757 18,647 0.12% 15,956,296 100.04% 6,539 


State Aid 4,046,396 4,046,396 1,764,578 43.61% 4,131,028 4,033,929 1,911,411 47.38% 4,124,284 102.24% 90,355 

Program Fees 7,816,164 7,816,164 3,749,462 47.97% 8,180,719 8,180,719 3,960,748 48.42% 7,604,405 92.96% (576,314) 

Material Fees 506,287 506,287 255,879 50.54% 565,900 565,900 265,603 46.93% 511,268 90.35% (54,632) 

Other Student Fees 516,369 519,369 142,106 27.36% 381,515 428,515 133,013 31.04% 408,968 95.44% (19,547) 

Institutional Revenue 810,000 885,000 230,485 26.04% 923,000 890,836 230,331 25.86% 1,106,655 124.23% 215,819 

Federal Revenue 1,039,446 1,039,446 120,980 11.64% 1,661,604 1,673,335 122,921 7.35% 922,560 55.13% (750,775) 

Total Revenue 30,682,298 30,760,298 6,287,483 20.44% 31,777,523 31,706,991 6,646,452 20.96% 30,634,436 96.62% (1,072,555) 






Expenditures 








Other Uses 










Reserved for OPEB - 





814,727 

- 

814,727 

31,575,025 

19,467,207 

2,133,403 

3,049,772 

4,856,997 

2,057,646 

- 

31,565,025 

- 

10,000 

10,000 

31,575,025 

- 

12,990,458 

(814,727) 

12,175,731 

- 

7,405,682 

322,760 

484,140 

3,963,149 


Operating Budget 

General Fund & Special Revenue Funds Combined 


- 

- 

- 

6,287,483 

5,510,524 

755,882 

901,110 

1,714,942 

608,640 

- 

9,491,098 

- 

- 

- 

9,491,098 

(3,203,615) 

12,990,458 

- 

9,786,843 

- 

7,405,682 

322,760 

484,140 

1,574,261 

0.00% 1,024,336 

0.00% - 

0.00% 1,024,336 

19.91% 32,801,859 

28.31% 19,898,867 

35.43% 2,350,308 

29.55% 2,811,416 

35.31% 5,013,853 

29.58% 2,042,540 

0.00% - 

30.07% 32,116,984 

0.00% - 

0.00% 684,875 

0.00% 684,875 

30.06% 32,801,859 

- 

13,179,876 

(1,024,336) 

12,155,540 

- 

10,533,952 

507,655 

652,881 

253,828 

1,012,605 

- 

1,012,605 

32,719,596 

19,690,221 

2,388,814 

2,958,844 

4,954,302 

2,042,540 

- 

32,034,721 

- 

684,875 

684,875 

32,719,596 

- 

13,179,876 

(1,012,605) 

12,167,271 

- 

10,533,952 

507,655 

652,881 

253,828 

- 

- 

- 

6,646,452 

4,787,974 

681,129 

822,744 

1,917,373 

581,466 

- 

8,790,686 

- 

684,875 

684,875 

9,475,561 

(2,829,109) 

13,179,876 

- 

10,350,767 

1,744,628 

7,191,775 

507,655 

652,881 

253,828 

0.00% - 

0.00% - 

0.00% - 

20.31% 30,634,436 

24.32% 18,870,704 

28.51% 1,885,412 

27.81% 2,823,370 

38.70% 4,634,492 

28.47% 1,925,001 

0.00% - 

27.44% 30,138,979 

0.00% - 

100.00% 684,875 

100.00% 684,875 

28.96% 30,823,854 

(189,418) 

13,179,876 

- 

12,990,458 

- 

7,405,682 

322,760 

484,140 

4,777,876 

Operating Budget - General and Special Revenue Combined are the funds used to record revenue and expenditures used to manage the operations of BTC. It is this budget that is 

restricted by the 1.5 mill rate limit. 

0.00% (1,012,605) 

0.00% - 

0.00% 1,012,605 

93.63% (2,085,160) 

95.84% 819,517 

78.93% 503,402 

95.42% 135,474 

93.54% 319,810 

94.25% 117,539 

0.00% - 

94.08% 1,895,742 

0.00% - 

100.00% - 

100.00% - 

94.21% 1,895,742 

(189,418) 

- 

1,012,605 

823,187 


11/6/2012 11:51 AM G:\Accounting\Controller\Board Report\2012-10\Financial Statement 2012-10.xlsx Page 3

2012-2013 

2011-2012 


Pre-Audit 

Percent of Dollar 

Budget Budget Actual of Budget Budget Budget Actual of Budget End Budget Variance 

Revenues 

State Aid - 

- 

- 0.00% 77,099 77,099 

- 0.00% 79,249 102.79% 2,150 

Institutional Revenue 12,000 12,000 2,293 19.11% 14,000 14,000 4,863 34.74% 7,837 55.98% (6,163) 

Federal Revenue - 

- 

- 0.00% - 

- 

- 0.00% 2,033 No Budget 2,033 

Total Revenue 12,000 12,000 2,293 19.11% 91,099 91,099 4,863 5.34% 89,119 97.83% (1,980) 



Other Funding Sources 4,437,346 

Total Other Resources 4,437,346 


Expenditures 



Student Services 43,533 

General Institutional 76,051 

Physical Plant 871,589 



Other Uses 










- 

4,135,979 

4,135,979 

4,147,979 

1,404,608 

1,919,249 

43,533 

49,467 

706,122 

- 

4,122,979 

- 

25,000 

25,000 

4,147,979 

- 

1,226,285 

- 

1,226,285 


Capital Projects Fund 



- 

4,100,000 

4,100,000 

4,102,293 

259,431 

327,568 

- 

9,465 

255,849 

- 

852,313 

- 

- 

- 

852,313 

3,249,980 

1,226,285 

- 

4,476,265 

0.00% - 

99.13% 3,300,000 

99.13% 3,300,000 

98.90% 3,391,099 

18.47% 591,878 

17.07% 1,544,459 

0.00% - 

19.13% 16,103 

36.23% 787,058 

0.00% - 

20.67% 2,939,498 

0.00% 426,601 

0.00% 25,000 

0.00% 451,601 

20.55% 3,391,099 

- 

799,024 

426,601 

1,225,625 

- 

3,300,000 

3,300,000 

3,391,099 

633,533 

1,518,800 

- 

16,103 

999,652 

- 

3,168,088 

198,011 

25,000 

223,011 

3,391,099 

- 

799,024 

198,011 

997,035 

- 

3,300,000 

3,300,000 

3,304,863 

116,466 

506,644 

- 

5,460 

815,827 

- 

1,444,397 

- 

25,000 

25,000 

1,469,397 

1,835,466 

799,024 

- 

2,634,490 


0.00% - 

100.00% 3,300,000 

100.00% 3,300,000 

97.46% 3,389,119 

18.38% 445,701 

33.36% 1,401,976 

0.00% - 

33.91% 128,979 

81.61% 960,202 

0.00% - 

45.59% 2,936,858 

0.00% - 

100.00% 25,000 

11.21% 25,000 

43.33% 2,961,858 

427,261 

799,024 

- 

1,226,285 

Capital Projects Fund is used to account for all resources and expenditures related to capital projects. Capital projects include the acquisition of sites/buildings, purchase or 

construction of buildings (including equipping), remodeling and improvement of buildings and purchase of movable and fixed equipment with a per unit value of $500 and a life 

expectancy of at least two years. 

0.00% - 

100.00% - 

100.00% - 

99.94% (1,980) 

70.35% 187,832 

92.31% 116,824 

0.00% - 

800.96% (112,876) 

96.05% 39,450 

0.00% - 

92.70% 231,230 

0.00% 198,011 

100.00% - 

11.21% 198,011 

87.34% 429,241 

427,261 

- 

(198,011) 

229,250 


2012-2013 2011-2012 


Pre-Audit 



Revenues 

Property Tax 4,533,000 4,533,000 

- 0.00% 4,148,765 4,148,765 

- 0.00% 4,148,765 100.00% - 

Institutional Revenue 5,000 5,000 

463 9.26% 10,000 10,000 

731 7.31% 3,426 34.26% (6,574) 

Total Revenue 4,538,000 4,538,000 

463 0.01% 4,158,765 4,158,765 

731 0.02% 4,152,191 99.84% (6,574) 



Other Funding Sources 25,000 



Expenditures 



Other Uses 


Other Uses - 






Change in Fund Balance 2,950 


- 

25,000 

25,000 

4,563,000 

4,560,050 

4,560,050 

2,950 

- 

2,950 

4,563,000 

- 

712,706 

2,950 

715,656 


Debt Service 



- 

- 

- 

463 

347,571 

347,571 

- 

- 

- 

347,571 

(347,108) 

712,706 

- 

365,598 

0.00% - 

0.00% 651,875 

0.00% 651,875 

0.01% 4,810,640 

7.62% 4,802,500 

7.62% 4,802,500 

0.00% 8,140 

0.00% - 

0.00% 8,140 

7.62% 4,810,640 

- 

638,986 

8,140 

647,126 

- 

651,875 

651,875 

4,810,640 

4,802,500 

4,802,500 

8,140 

- 

8,140 

4,810,640 

- 

638,986 

8,140 

647,126 

- 

651,875 

651,875 

652,606 

379,936 

379,936 

- 

- 

- 

379,936 

272,670 

638,986 

- 

911,656 

0.00% - 

100.00% 651,875 

100.00% 651,875 

13.57% 4,804,066 

7.91% 4,730,346 

7.91% 4,730,346 

0.00% - 

0.00% - 

0.00% - 

7.90% 4,730,346 

73,720 

638,986 

- 

712,706 

Debt Service Fund is used to account for the accumulation of resources, and the payment of principal and interest for general long-term debt and long-term lease purchase debt. 


0.00% - 

100.00% - 

100.00% - 

99.86% (6,574) 

98.50% 72,154 

98.50% 72,154 

0.00% 8,140 

0.00% - 

0.00% 8,140 

98.33% 80,294 


73,720 

- 

(8,140) 

65,580

2012-2013 2011-2012 


Pre-Audit 



Revenues 

Other Student Fees - 

- 

- 0.00% - 

- 

- 0.00% - 0.00% - 

Institutional Revenue 148,654 148,654 59,502 40.03% 244,154 244,154 81,296 33.30% 282,914 115.88% 38,760 

Federal Revenue - 

- 

- 0.00% 700 

700 

202 28.86% 1,328 189.71% 628 

Total Revenue 148,654 148,654 59,502 40.03% 244,854 244,854 81,498 33.28% 284,242 116.09% 39,388 



Other Funding Sources 10,000 


Total Resources 158,654 

Expenditures 

Instruction - 

Auxiliary Services 158,654 

Total Expenditures 158,654 

Other Uses 


Other Uses - 


Total Uses 158,654 






- 

10,000 

10,000 

158,654 

- 

158,654 

158,654 

- 

- 

- 

158,654 

- 

345,100 

- 

345,100 


Enterprise Fund 



- 

- 

- 

59,502 

0.00% 27,279 

0.00% 74,000 

0.00% 101,279 

37.50% 346,133 

2,370 No Budget - 

51,808 32.65% 346,133 

54,178 34.15% 346,133 

- 

- 

- 

54,178 

5,324 

345,100 

- 

350,424 

0.00% - 

0.00% - 

0.00% - 

34.15% 346,133 

- 

269,623 

(27,279) 

242,344 

27,279 

74,000 

101,279 

346,133 

- 

346,133 

346,133 

- 

- 

- 

346,133 

- 

269,623 

(27,279) 

242,344 

- 

74,000 

74,000 

155,498 

- 

73,142 

73,142 

- 

- 

- 

73,142 

82,356 

269,623 

- 

351,979 

0.00% - 

100.00% 58,000 

73.07% 58,000 

44.92% 342,242 

0.00% - 

21.13% 266,765 

21.13% 266,765 

0.00% - 

0.00% - 

0.00% - 

21.13% 266,765 

75,477 

269,623 

- 

345,100 

Enterprise Fund is used to account for district operations where the cost of providing goods or services to students, district staff, faculty or the general public on a continuing basis is 

financed or recovered primarily through user charges, or where the district board has decided that periodic determination of revenues, expenses or net income is appropriate. 


0.00% (27,279) 

78.38% (16,000) 

57.27% (43,279) 

98.88% (3,891) 

0.00% - 

77.07% 79,368 

77.07% 79,368 

0.00% - 

0.00% - 

0.00% - 

77.07% 79,368 


75,477 

- 

27,279 

102,756

2012-2013 2011-2012 


Pre-Audit 



Revenues 

Institutional Revenue 198,800 198,800 

- 0.00% 198,800 198,800 198,800 100.00% 198,800 100.00% - 

Total Revenue 198,800 198,800 

- 0.00% 198,800 198,800 198,800 100.00% 198,800 100.00% - 




Total Other Resources - 

Total Resources 198,800 

Expenditures 


Total Expenditures 198,800 

Other Uses 


Other Uses - 


Total Uses 198,800 






- 

- 

- 

198,800 

198,800 

198,800 

- 

- 

- 

198,800 

- 

262,432 

- 

262,432 


Internal Service Fund 



- 

- 

- 

- 

187,028 

187,028 

- 

- 

- 

187,028 

(187,028) 

262,432 

- 

75,404 

0.00% 10,000 

0.00% - 

0.00% 10,000 

0.00% 208,800 

94.08% 208,800 

94.08% 208,800 

0.00% - 

0.00% - 

0.00% - 

94.08% 208,800 

- 

270,972 

(10,000) 

260,972 

110,000 

- 

110,000 

308,800 

308,800 

308,800 

- 

- 

- 

308,800 

- 

270,972 

(110,000) 

160,972 

- 

- 

- 

198,800 

184,380 

184,380 

- 

- 

- 

184,380 

14,420 

270,972 

- 

285,392 

0.00% - 

0.00% - 

0.00% - 

64.38% 198,800 

59.71% 207,340 

59.71% 207,340 

0.00% - 

0.00% - 

0.00% - 

59.71% 207,340 

(8,540) 

270,972 

- 

262,432 

Internal Service Fund is used to account for district operations where the cost of providing goods or services by one department or unit to other departments or units on a 

cost-reimbursement basis 


0.00% (110,000) 

0.00% - 

0.00% (110,000) 

64.38% (110,000) 

67.14% 101,460 

67.14% 101,460 

0.00% - 

0.00% - 

0.00% - 

67.14% 101,460 


(8,540) 

- 

110,000 

101,460

2012-2013 2011-2012 


Pre-Audit 



Revenues 

Property Tax - 

- 

- 0.00% - 

- 

- 0.00% - 0.00% - 

State Aid 1,076,500 1,076,500 470,830 43.74% 1,614,000 1,634,000 513,971 31.45% 1,016,536 62.21% (617,464) 

Other Student Fees 325,000 325,000 192,617 59.27% 325,000 325,000 199,381 61.35% 379,522 116.78% 54,522 

Institutional Revenue 296,400 296,400 57,877 19.53% 218,600 326,600 71,736 21.96% 259,441 79.44% (67,159) 

Federal Revenue 17,700,000 17,700,000 6,840,464 38.65% 14,665,000 14,765,000 5,567,814 37.71% 15,708,202 106.39% 943,202 

Total Revenue 19,397,900 19,397,900 7,561,788 38.98% 16,822,600 17,050,600 6,352,902 37.26% 17,363,701 101.84% 313,101 






Expenditures 

Instruction - 


General Institutional 110,000 

Physical Plant - 


Other Uses 


Other Uses - 








105,000 

- 

105,000 

19,502,900 

- 

19,392,900 

110,000 

- 

19,502,900 

- 

- 

- 

19,502,900 

- 

792,172 

(105,000) 

687,172 


Trust and Agency Fund 



- 

- 

- 

7,561,788 

- 

7,945,799 

33,618 

- 

7,979,417 

- 

- 

- 

7,979,417 

(417,629) 

792,172 

- 

374,543 

0.00% 30,000 

0.00% - 

0.00% 30,000 

38.77% 16,852,600 

0.00% - 

40.97% 16,827,627 

30.56% - 

0.00% - 

40.91% 16,827,627 

0.00% 8,973 

0.00% 16,000 

0.00% 24,973 

40.91% 16,852,600 

- 

684,704 

(21,027) 

663,677 

30,000 

- 

30,000 

17,080,600 

- 

16,947,627 

108,000 

- 

17,055,627 

8,973 

16,000 

24,973 

17,080,600 

- 

684,704 

(21,027) 

663,677 

- 

- 

- 

6,352,902 

0.00% - 

0.00% - 

0.00% - 

37.19% 17,363,701 

0.00% (30,000) 

0.00% - 

0.00% (30,000) 

101.66% 283,101 

634 No Budget 634 No Budget (634) 

7,835,939 46.24% 17,149,003 101.19% (201,376) 

32,933 30.49% 106,596 98.70% 1,404 

- 0.00% - 0.00% - 

7,869,506 46.14% 17,256,233 101.18% (200,606) 

5,923 

16,000 

21,923 

7,891,429 

(1,538,527) 

684,704 

5,923 

(847,900) 

66.01% 5,923 

100.00% - 

87.79% 5,923 

46.20% 17,262,156 

101,545 

684,704 

5,923 

792,172 

Trust and Agency Fund is made up of three different types of sub-funds: 

a. Expendable Trust Fund Type is used to record resources and related to financial activities where the principal may not be expended and where the board acts as a trustee. 

b. Non-Expendable Trust Fund Type is used to record resources and related financial activities where the principal may not be expended and where the board acts as trustee. 

c. Agency Fund Type is used to record resources and related financial activity where the board acts as an agent or custodian for others, rather than as an owner. 

Note : Revenue is generated by reimbursement reports to funding agencies. Therefore actual revenues will lag behind expenditures by several months. By the close of the fiscal year 

the difference between revenues and expenditures is balanced. 


66.01% 3,050 

0.00% 16,000 

23.72% 19,050 

101.06% (181,556) 


101,545 

- 

26,950 

128,495

2012-2013 2011-2012 


Pre-Audit 



Revenues 

Property Tax 20,496,636 20,496,636 18,376 0.09% 20,082,522 20,098,522 18,647 0.09% 20,105,061 100.03% 6,539 


State Aid 5,122,896 5,122,896 2,235,408 43.64% 5,822,127 5,745,028 2,425,382 42.22% 5,220,069 90.86% (524,959) 

Program Fees 7,816,164 7,816,164 3,749,462 47.97% 8,180,719 8,180,719 3,960,748 48.42% 7,604,405 92.96% (576,314) 

Material Fees 506,287 506,287 255,879 50.54% 565,900 565,900 265,603 46.93% 511,268 90.35% (54,632) 

Other Student Fees 841,369 844,369 334,723 39.64% 706,515 753,515 332,394 44.11% 788,490 104.64% 34,975 

Institutional Revenue 1,470,854 1,545,854 350,620 22.68% 1,608,554 1,684,390 587,757 34.89% 1,859,073 110.37% 174,683 

Federal Revenue 18,739,446 18,739,446 6,961,444 37.15% 16,327,304 16,439,035 5,690,937 34.62% 16,634,123 101.19% 195,088 

Total Revenue 54,977,652 55,055,652 13,911,529 25.27% 53,293,641 53,451,109 13,285,246 24.85% 52,722,489 98.64% (728,620) 



Other Funding Sources 4,472,346 

Total Other Resources 5,317,073 


Expenditures 








Other Uses 










Reserve for OPEB - 





919,727 

4,170,979 

5,090,706 

60,146,358 

20,871,815 

4,052,652 

22,486,205 

5,016,464 

7,323,818 

357,454 

60,108,408 

2,950 

35,000 

37,950 

60,146,358 

- 

16,329,153 

(916,777) 

15,412,376 

- 

7,405,682 

322,760 

484,140 

3,963,149 


All Funds 



- 

4,100,000 

4,100,000 

18,011,529 

5,772,325 

1,083,450 

8,846,909 

1,758,025 

1,212,060 

238,836 

18,911,605 

- 

- 

- 

18,911,605 

(900,076) 

16,329,153 

- 

15,429,077 

- 

7,405,682 

322,760 

484,140 

1,574,261 

0.00% 1,091,615 

98.30% 4,025,875 

80.54% 5,117,490 

29.95% 58,411,131 

27.66% 20,490,745 

26.73% 3,894,767 

39.34% 19,639,043 

35.05% 5,029,956 

16.55% 7,632,098 

66.82% 554,933 

31.46% 57,241,542 

0.00% 443,714 

0.00% 725,875 

0.00% 1,169,589 

31.44% 58,411,131 

- 

15,843,185 

(647,901) 

15,195,284 

- 

10,533,952 

507,655 

652,881 

253,828 

1,179,884 

4,025,875 

5,205,759 

58,656,868 

20,323,754 

3,907,614 

19,906,471 

5,078,405 

7,844,692 

654,933 

57,715,869 

215,124 

725,875 

940,999 

58,656,868 

- 

15,843,185 

(964,760) 

14,878,425 

- 

10,533,952 

507,655 

652,881 

253,828 

- 

4,025,875 

4,025,875 

17,311,121 

4,905,074 

1,187,773 

8,658,683 

1,955,766 

1,777,229 

257,522 

18,742,047 

5,923 

725,875 

731,798 

19,473,845 

(2,162,724) 

15,843,185 

5,923 

13,686,384 

1,744,628 

7,191,775 

507,655 

652,881 

253,828 


0.00% - 

100.00% 4,009,875 

77.34% 4,009,875 

29.51% 56,732,364 

24.13% 19,317,039 

30.40% 3,287,388 

43.50% 19,972,373 

38.51% 4,870,067 

22.66% 7,615,549 

39.32% 474,105 

32.47% 55,536,521 

2.75% 5,923 

100.00% 709,875 

77.77% 715,798 

33.20% 56,252,319 

480,045 

15,843,185 

5,923 

16,329,153 

- 

7,405,682 

322,760 

484,140 

4,777,876 

0.00% (1,179,884) 

99.60% (16,000) 

77.03% (1,195,884) 

96.72% (1,924,504) 

95.05% 1,006,715 

84.13% 620,226 

100.33% (65,902) 

95.90% 208,338 

97.08% 229,143 

72.39% 180,828 

96.22% 2,179,348 

2.75% 209,201 

97.80% 16,000 

76.07% 225,201 

95.90% 2,404,549 

480,045 

- 

970,683 

1,450,728 


4. Information/Discussion 

ENCLOSURE #4 

c. Report of Mill Rate for Fiscal Year 2012-13 (Information – Renea Ranguette) 

Section 38.16 of the Wisconsin Statutes provides for the following: 

"(1) Annually, by October 31 st , or within 10 days after receipt of the equalized 

valuations from the Department of Revenue, whichever is later, the District Board 

may levy a tax, not exceeding 1.5 mills on the full value of the taxable property of the 

District, for the purposes of making capital improvement, acquiring equipment, and 

operating and maintaining the schools of the District, except the limitation is not 

applicable to taxes levied for the purpose of paying principal and interest on valid 

bonds and notes now or thereafter outstanding as provided in Section 67.035 (debt 

service fund).” 

At the October 18, 2012, meeting, the District Board approved the 2012 tax levy of 

$20,421,757 as budgeted. The Department of Revenue released the certification of 

equalized values to technical colleges on October 20, 2012. The 2012 equalized 

valuation for the District is $11,048,410,836 (excluding the equalized value of Tax 

Incremental Districts and exempt computers). This is a decrease of $181,013,159, or 

1.61% below last year. 

The operational levy was approved at the 2010 capped amount of $15,888,757 which 

resulted in an operational mill rate of 1.43810, and the debt service levy was 

approved at $4,533,000 for a debt service mill rate of .41029. The total levy was 

approved at $20,421,757 for a total mill rate of 1.84839. 

For information purposes, the following items have been attached: 

• Tax Levy History and Analysis 

• Mill Rate History and Analysis 

The clerks of the various taxing entities have been properly informed of their 

appropriate share of the District’s levy. Renea Ranguette will be available to answer 

any questions regarding the mill rate.

Blackhawk Technical College Tax Levy History and Analysis FY 2012-13 

Actual % Change from prior year 

Debt Debt 

Fiscal Equalized Operational Service Total Equalized Operational Service Total 

Year Valuations Levy Levy Levy Valuations Levy Levy Levy 

1996-97 6,343,862,895 8,426,885 1,820,625 10,247,510 

1997-98 6,850,932,323 7,926,029 1,961,921 9,887,950 8.0% -5.9% 7.8% -3.5% 

1998-99 7,236,371,866 8,665,010 2,023,869 10,688,879 5.6% 9.3% 3.2% 8.1% 

1999-00 7,567,481,867 9,696,609 2,199,975 11,896,584 4.6% 11.9% 8.7% 11.3% 

2000-01 7,930,633,427 10,511,385 2,530,121 13,041,506 4.8% 8.4% 15.0% 9.6% 

2001-02 8,250,713,736 11,312,594 2,632,101 13,944,695 4.0% 7.6% 4.0% 6.9% 

2002-03 8,605,885,415 11,799,544 2,976,612 14,776,156 4.3% 4.3% 13.1% 6.0% 

2003-04 8,914,744,300 12,223,044 3,965,840 16,188,884 3.6% 3.6% 33.2% 9.6% 

2004-05 9,471,022,002 12,912,595 3,669,520 16,582,115 6.2% 5.6% -7.5% 2.4% 

2005-06 10,214,313,441 13,629,288 3,956,149 17,585,437 7.8% 5.6% 7.8% 6.1% 

2006-07 11,003,525,696 14,115,009 4,261,673 18,376,682 7.7% 3.6% 7.7% 4.5% 

2007-08 11,597,147,342 15,109,593 4,552,457 19,662,050 

5.4% 7.0% 6.8% 7.0% 

2008-09 12,097,837,981 15,925,359 4,700,131 20,625,490 

4.3% 5.4% 3.2% 4.9% 

2009-10 11,998,810,726 16,031,971 4,717,332 20,749,303 

-0.8% 0.7% 0.4% 0.6% 

2010-11 11,501,174,128 15,888,757 3,999,993 19,888,750 

-4.1% -0.9% -15.2% -4.1% 

2011-12 11,229,423,995 15,888,757 4,148,765 20,037,522 

-2.4% 0.0% 3.7% 0.7% 

2012-13 11,048,410,836 15,888,757 4,533,000 20,421,757 

-1.6% 0.0% 9.3% 1.9% 

Page 1 of 2 Tax Levy History

Blackhawk Technical College Mill Rate History and Analysis FY 2012-13 

Actual % Change from prior year 

Debt Debt 

Operational Service Total Operational Service Total 

Fiscal Equalized Mill Mill Mill Equalized Mill Mill Mill 

Year Valuations Rate Rate Rate Valuations Rate Rate Rate 

1996-97 6,343,862,895 1.32830 0.28700 1.61530 

1997-98 6,850,932,323 1.15693 0.28637 1.44330 8.0% -12.9% -0.2% -10.6% 

1998-99 7,236,371,866 1.19742 0.27968 1.47710 5.6% 3.5% -2.3% 2.3% 

1999-00 7,567,481,867 1.28135 0.29071 1.57206 4.6% 7.0% 3.9% 6.4% 

2000-01 7,930,633,427 1.32542 0.31903 1.64445 4.8% 3.4% 9.7% 4.6% 

2001-02 8,250,713,736 1.37110 0.31901 1.69011 4.0% 3.4% 0.0% 2.8% 

2002-03 8,605,885,415 1.37110 0.34588 1.71698 4.3% 0.0% 8.4% 1.6% 

2003-04 8,914,744,300 1.37110 0.44487 1.81597 3.6% 0.0% 28.6% 5.8% 

2004-05 9,471,022,002 1.36338 0.38745 1.75083 6.2% -0.6% -12.9% -3.6% 

2005-06 10,214,313,441 1.33433 0.38731 1.72164 7.8% -2.1% 0.0% -1.7% 

2006-07 11,003,525,696 1.28277 0.38730 1.67007 7.7% -3.9% 0.0% -3.0% 

2007-08 11,597,147,342 1.30287 0.39255 1.69542 5.4% 1.6% 1.4% 1.5% 

2008-09 12,097,837,981 1.31638 0.38851 1.70489 4.3% 1.0% -1.0% 0.6% 

2009-10 11,998,810,726 1.33613 0.39315 1.72928 -0.8% 1.5% 1.2% 1.4% 

2010-11 11,501,174,128 1.38149 0.34779 1.72928 -4.1% 3.4% -11.5% 0.0% 

2011-12 11,229,423,995 1.41492 0.36946 1.78438 -2.4% 2.4% 6.2% 3.2% 

2012-13 11,048,410,839 1.43810 0.41029 1.84839 -1.6% 1.6% 11.1% 3.6% 

C:\Documents and Settings\jpins\Local Settings\Temporary Internet Files\Content.Outlook\G8N31EJG\Tax Levy History

Regular Meeting 

of the 

Blackhawk Technical College District Board 

October 18, 2012 

Minutes 

The regular meeting of the Blackhawk Technical College Board was held on Thursday, 

October 18, 2012, at the BTC Monroe Campus, 210 4 th Ave., Monroe, in Rooms 413-414. The 

following members were present: Barbara Tillman, Vice Chairperson; Víctor González, 

Secretary; Lauri Steeber, Treasurer; Craig Duncan; Dr. Karen Schulte; Mary Soddy; and John 

Waelti. Board members absent: Kevin Leavy, Chairperson; Eric Thornton. Staff present: Dr. 

Tom Eckert; Dr. Sharon Kennedy; Renea Ranguette; Edward Robinson; Brian Gohlke; Jackie 

Pins; Mike Gagner; Dr. Jennifer Thayer; and representatives of the Blackhawk Technical Faculty 

Federation. 

Prior to the start of the meeting, Board members were provided an overview of 

Centennial Celebration activities scheduled at the Monroe Campus. 

Vice Chairperson Tillman called the meeting to order at 6:00 p.m. 

Vice Chairperson Tillman called for public comment. Rubina Jan distributed a listing of 

success stories which have occurred during the past month and presented highlights. 

Vice Chairperson Tillman called for Special Reports. There were none. 

Vice Chairperson Tillman called for Information/Discussion items. 

The September financial statement and quarterly update were reviewed. 

Dr. Eckert presented the President’s monthly report, which included committee meetings 

attended within the community and state. Other activities in which he has been involved 

included: met with Monroe Clinic regarding a partnership to locate a simulation lab at their site 

for use by the College and the Hospital; hosted a forum for Rep. Wynn to meet with Veteran 

students regarding proposed legislation impacting Veterans; held the HLC accreditation visit for 

online learning; accepted an invitation to become a member of the Thrive Board; accepted an 

invitation to be involved in the UW-Rock County’s Dean’s Community Council; and agreed to 

continue involvement with the Janesville Innovation Center through membership on its Board. 

BTC will receive approximately $584,000 from a $15 million grant awarded to the WTCS to 

improve manufacturing programs; BTC funds will be used to hire an Industrial Maintenance 

instructor to add a second section to the program, to hire a Basic Skills instructor, to hire a parttime 

Project Manager, and to cover costs of instructional supplies. Dr. Kennedy announced her 

retirement in June 2013; recruitment for her replacement will begin soon. RFPs have been 

solicited for leased space to house the Advanced Manufacturing Training Center and for 

Architectural & Engineering Services; evaluation and selection processes will move forward.

Blackhawk Technical College District Board Minutes 


Page 2 

An external group has requested time on the November Board agenda to address the Aviation 

program suspension. 

Vice Chairperson Tillman called for the Consent Agenda. 

It was moved by Ms. Steeber and seconded by Ms. Soddy to approve the consent agenda, 

which included the minutes of the Regular Meeting held on September 20, 2012; current bills 

from the month of August – Voucher #00211351 to and including #00213061 and direct deposit 

expense reimbursements in the total amount of $3,486,759.17 (includes student related 

payments), a payroll total for the month of September of $873,624.58, payroll tax wire transfers 

for the month of September of $378,457.33, other wire transfers for the month of September of 

$64,744.20, WRS wire transfers for the month of September of $151,460.42, P-card 

disbursements for the month of September of $343,308.22, a bond payment for the month of 

September of $331,526.25, and a health insurance wire transfer for the month of September of 

$288,992.10, for a grand total of $5,918,872.27; the following business/industry/ASD training 

contracts negotiated since the last meeting—Albany High School, $1,989; Beloit Health 

Systems, $4,534; Clinton High School, $1,758; Evansville High School, $6,938; F. J. Turner 

Senior High School, $2,313; Global Mapping Solutions, $2,541; Global Mapping Solutions, 

$751; Grove Gear, $2,615; Head Start of Rock and Walworth Counties, $90; School District of 

Beloit, $2,313; School District of Brodhead, $4,130; Tigre USA, Inc., $560; Multiple 

Recipients—Beloit Police Dept., $2,816; and Evansville Police Dept., $572; Multiple 

Recipients—Beloit Police Dept., $2,560; Milton Police Dept., $400; Town of Beloit Police 

Dept., $440; Janesville Police Dept., $320; and Evansville Police Dept., $520; and SSI 

Technologies, Inc., $3,678 with WAT Grant funding in the amount of $7,898; adoption of a 

resolution to designate district positions that are subject to Wisconsin’s Code of Ethics; and 

confirmation of an instructional employment contract issued to Alexandra Liezert for the 

position of Medical Imaging Clinical Education Specialist at a salary of $49,568, effective 

October 1, 2012. 

Chairperson Leavy called for Action Items. 

Motion carried. 

Ms. Ranguette distributed information regarding the establishment of the tax levy and 

mill rate for Fiscal Year 2012-13. Equalized valuations had not been released by the Dept. of 

Revenue as of today. As a result, the recommendation brought forward was to approve the levy 

as established within the adopted FY 2012-13 budget and subsequently calculate the mill rate 

once the equalized values are released. Board members requested the effective mill rate 

information be shared at the November meeting as an informational item. 

It was moved by Mr. Duncan and seconded by Ms. Steeber to approve a tax levy amount 

of $20,421,757, inclusive of debt service, and that the various taxing entities be properly 

informed of their appropriate shares of the District’s levy. 

Motion carried.

Blackhawk Technical College District Board Minutes 


Page 3 

It was moved by Ms. Steeber and seconded by Dr. Schulte to approve the Procurement 

Annual Report as presented. 


It was moved by Mr. González and seconded by Ms. Steeber to approve the Internship 

Coordinator position as presented. 


It was moved by Ms. Steeber and seconded by Ms. Soddy to approve the Amended Joint 

Education Agreement between Rock Valley College and Blackhawk Technical College as 

presented. 


Vice Chairperson Tillman called for New Business 

The calendar developed for the 2013-14 budget process was shared, and budget 

assumptions being utilized during the budget development process were reviewed. 

The transition process for the Employee Handbook was reviewed and the document 

distributed. 

Information was shared on the outcome of BTC Centennial Celebration events. 

Vice Chairperson Tillman called for Other Business. 

A reminder was provided on the Association’s Fall meeting scheduled to be held 

October 19-20 in Wisconsin Dells. 

Vice Chairperson Tillman called for Future Agenda Items. There were none. 

It was moved by Ms. Steeber and seconded by Ms. Soddy to adjourn the meeting at 

7:25 p.m. 


Víctor M. González 

Secretary


ENCLOSURE #6 

b. Approval of Current Bills (Action – Renea Ranguette) 

The October bills include Voucher #00213062 to and including #00213987 and 

direct deposit expense reimbursements in the total amount of $1,533,809.19 (includes 

student related payments), a payroll total for the month of October of $1,428,812.85, 

payroll tax wire transfers for the month of October of $608,249.52, other wire 

transfers for the month of October of $96,258.13, WRS wire transfers for the month 

of October of $143,697.83, P-card disbursements for the month of October of 

$280,573.39, a bond payment for the month of October of $0, and a health insurance 

wire transfer for the month of October of $286,242.20, for a grand total of 

$4,377,643.11.


BILL LIST SUMMARY 

Period Ending October 31, 2012 

Starting Check Number 00213062 

Ending Check Number 00213987 Plus Direct Deposits 

PAYROLL TAXES 

Federal 500,713.82 

State 107,535.70 

PAYROLL BENEFIT DEDUCTIONS & FRINGE PAYMENTS 

Retirement - 

Health and Dental Insurance 25,933.06 

Miscellaneous 22,396.43 

608,249.52 

48,329.49 

STUDENT RELATED PAYMENTS 1,073,188.56 

CURRENT NON CAPITAL EXPENSES 357,106.26 

CAPITAL 55,184.88 

DEBT - 

TOTAL BILL LISTING AND PAYROLL TAXES 2,142,058.71 

PAYROLL-NET 1,428,812.85 

SUB TOTAL BILL LISTING AND PAYROLL 3,570,871.56 

PLUS OTHER WIRE TRANSFERS 96,258.13 

PLUS WRS WIRE TRANSFERS 143,697.83 

P-CARD DISBURSEMENTS 280,573.39 

PLUS BOND PAYMENT - 

HEALTH INSURANCE WIRES 286,242.20 

GRAND TOTAL FOR THE MONTH 4,377,643.11 

Memo 

Bill List Total 1,533,809.19 

Wire Transfer - Payroll Taxes 608,249.52 

11/1/2012 9:31 AM Page 1 of 1 G:\Accounting\Controller\Board Report\2012-10\Bill List Detail.xlsx


c. Approval of Business/Industry/Academic Support Division Training Contracts (Action - Dr. Sharon Kennedy) 

The following business/industry/Academic Support Division training contracts have been negotiated since the last meeting: 

Contract # Business/Industry 

# Served Est. FTEs 

* BTC charges do not meet LAB formula. 

1 of 1 

BTC Cost 

Formula 

11/15/2012 

LAB Cost 

Formula 

Actual 

Contract Cost 

2013-1038 Duluth Trading Company 

Microsoft 2010 Shortcuts 

60 0.2 $1,221 $841 $1,221 

2013-1023 Durst Mastergear Division of Regal-Beloit Corp. 

Inventory Management Information System - Technical Assistance 

2 0 $990 $701 $990 

2013-1020 Madison Area Technical College 

SharePoint and Business Objects Instructional Support - Technical Assistance 

1 0 $3,800 $3,363 $3,800 

6810-003 School District of Janesville 

HSED Preparation for High School At-Risk Student(s) 

1 1 $0 $0 $1,711 

2013-1036 Southwest Technical College 

Advanced EMT Transition 

3 0.11 $3,520 $3,093 $3,520 

Report Subtotal 67 1.31 $9,531 $7,998 $11,242 

# Served Est. FTEs 

ENCLOSURE #7 

MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX 

CONTRACT BREAKDOWN INFORMATION 

BTC Cost 

Formula 

LAB Cost 

Formula 

Actual 

Contract Cost # Served Est. FTEs 

FULL CONTRACT DETAIL 

INFORMATION 

FULL CONTRACT DETAIL 

INFORMATION 

BTC Cost 

Formul 

LAB Cost 

Formula 

Actual 

Contract Cost 

2013-1037 Multi-Recipient 

Technical Rescue: Rope Operations 

12 0.4 $3,156 $3,114 $3,156 

--Whitewater Fire Department 6 0.20 $1,578.00 $1,557.00 $1,578 

--Beloit Fire Department 6 0.20 $1,578.00 $1,557.00 $1,578 

2013-1024 SSI Technologies 

Team Building 

30 0.2 $2,428 $1,366 $790 

--WAT Grant Funding $1,638 

2013-1021 SSI Technologies 

Intermediate & Advanced Excel 

34 0.20 $5,076 $4,308 $1,813 

--WAT Grant Funding $3,263 

REPORT TOTALS 143 2.11 $20,191 $16,786 $21,902

1st Qtr. 

2nd Qtr. 

3rd Qtr. 

4th Qtr. 

B & I/ASD CONTRACTS APPROVED BY BTC BOARD 

FY 2008-09 

FY 2009-10 

FY 2010-11 

FY 2011-12 

FY 2012-13 

Month Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ 

July $7,969.00 $7,969.00 $87,495.00 $87,495.00 $11,360.00 $11,360.00 $18,703.00 $18,703.00 $3,535.00 $3,535.00 

August 15,425.00 23,394.00 18,563.00 106,058.00 22,166.00 33,526.00 8,933.00 27,636.00 5,555.00 $9,090.00 

September 49,278.00 72,672.00 185,937.00 291,995.00 2,176.00 35,702.00 31,574.00 59,210.00 2,797.00 11,887.00 

October 87,386.00 160,058.00 86,603.00 378,598.00 47,272.00 82,974.00 54,011.00 113,221.00 49,820.00 61,707.00 

November 37,616.00 197,674.00 9,856.00 388,454.00 26,554.00 109,528.00 33,935.00 147,156.00 21,902.00 83,609.00 

December 6,076.00 203,750.00 117,838.00 506,292.00 227,685.00 337,213.00 19,107.00 166,263.00 

January 170,982.00 374,732.00 16,969.00 523,261.00 44,148.00 381,361.00 35,204.00 201,467.00 

February 26,919.00 401,651.00 7,952.00 531,213.00 16,053.00 397,414.00 129,828.00 331,295.00 

March 4,442.00 406,093.00 33,816.00 565,029.00 6,268.00 403,682.00 142,354.00 473,649.00 

April 46,304.00 452,397.00 10,477.00 575,506.00 23,375.00 427,057.00 40,918.00 514,567.00 

May 26,352.00 478,749.00 28,038.00 603,544.00 148,032.00 575,089.00 138,282.00 652,849.00 

June 127,859.00 606,608.00 23,550.00 627,094.00 54,166.00 629,255.00 137,137.00 789,986.00 

YTD TOTAL $ $606,608.00 $627,094.00 $629,255.00 $789,986.00 $83,609.00 

Historical Reference 

1. FY 2008-09 – DoL grant continued. 

Large dislocated worker population resulted in large training contracts with SWWDB for 2 Nursing Assistant cohorts. 

Positions held by 2 BCD retirees (trainers) were redeployed to other instructional areas to meet increased demands. 

ABE at General Motors was funded through GPR funding and not via 38.14 contract training. 

2. FY 2009-10 - DWD Co-hort total: $254,611.00 

3. FY 2010-11 - WAT Grant #05-067-116-111 total: $27,451.00; and, Transcripted Credit contracts with high schools total $350,284; DOJ Grant total: $9,000 

4. FY 2011-12 - DOJ Grant total: $13,344; WAT Grant total: $137,535; Transcripted Credit contracts with high schools total $390,437 

5. FY 2012-13 - WAT Grant total: $$12,799


ENCLOSURE #8 

d. Acceptance of Intents to Retire (Dr. Sharon Kennedy, Christine Flottum) (Action – 

Brian Gohlke) 

Dr. Sharon Kennedy, Vice President of Learning, has submitted her intent to retire on 

June 30, 2013, after 5½ years of service to the District. 

Christine Flottum, Special Populations Instructor, has submitted her intent to retire 

on January 31, 2013, after 28 years of service to the District. 

Acceptance of both intents to retire is recommended.


ENCLOSURE #9 

e. Confirmation of Administrative Employment Contract Issued for the Position of 

Network Infrastructure Engineer (Thomas Polak) (Action – Brian Gohlke) 

Thomas Polak has been issued an administrative employment contract for the 

position of Network Infrastructure Engineer at a salary of $63,500, effective 

November 19, 2012. 

Mr. Polak holds an Associate of Applied Science degree from Rock Valley College, 

Rockford, Illinois, and a Bachelor of Science degree in Information Technology from 

Franklin University, Columbus, Ohio. His current employment has been with Rock 

Valley College in the position of System Administrator. Prior occupational 

experience includes Network Analyst/Programmer at Rockford Area Association of 

Realtors, PC/Network Specialist at Members Alliance Credit Union, Technical 

Support Representative at Swedish American Hospital, and Webmaster at WTVO 

Channel 17, all in Rockford, Illinois. 

Confirmation of Mr. Polak’s contract is requested.


ENCLOSURE #10 

f. Confirmation of Administrative Employment Contract Issued for the Position of 

Marketing and Communications Manager (Gary Kohn) (Action – Brian Gohlke) 

Gary Kohn has been issued an administrative employment contract for the position of 

Marketing and Communications Manager at a salary of $65,000, effective 

November 26, 2012. 

Mr. Kohn holds a Bachelor of Arts degree in History from Arizona State University, 

Tempe, Arizona. For the past four years he has held the position of Director of 

Marketing and Communications at Keith Country Day School, Rockford, Illinois. 

Prior occupational experience includes Regional Marketing Specialist at Associated 

Bank Corp., Rockford, Illinois; Director of Media Relations at Professional Women’s 

Bowling Association, Rockford, Illinois; Manager of Multimedia and 

Communications for the Columbus Blue Jackets (NHL), Columbus, Ohio; Director 

of Public Relations for the Columbus Chill (ECHL), Columbus, Ohio; and Director 

of Public Relations and Game Operations for the Rockford Lightning (CBA), 

Rockford, Illinois. 

Confirmation of Mr. Kohn’s contract is requested.


ENCLOSURE #11 

a. Approval of Modifications to the Fiscal Year 2012-13 Budget (Action – Renea 

Ranguette) 

As stated in the Wisconsin Technical College System Financial Accounting manual 

and in accordance with Wisconsin State Statute 65.90(5), any modification to an 

adopted budget by fund type or function within a fund type is required to be approved 

by the district board. At least two-thirds of the full district board membership must 

approve the modification for it to take effect. 

Approval of the attached modifications to the 2012-13 Budget is requested.

Proposed Modifications to the FY 2012-13 Budget 

Expenditures Revenues 

General Fund 

1 To provide resources for an increase in unemployment compensation claims. 

Decrease Function 1 Instructional Expenditures (25,000) 

Increase Function 6 General Institutional Expenditures 25,000 

Total - Amendment 1 

- 

Special Revenue Fund 

Reallocate special revenue funds to the capital projects fund to allow for capital equipment 

2 

purchases as approved by the funding source. 

Decrease Function 1 Instructional Expenditures (9,612) 

Decrease Local Government Revenue - 


(9,612) 

3 

4 

5 

6 

To establish the Sector Alliance for Green Energy (SAGE) grant budget and provide resources 

for minor equipment and staff training. 

Increase Function 1 Instructional Expenditures 2,725 

Increase Federal Revenue - 

Total Amendment 3 

2,725 

Capital Projects Fund 

Reallocate special revenue funds to the capital projects fund to allow for capital equipment 

purchases as approved by the funding source. 


Increase Local Government Revenue - 


9,573 

To establish the Sector Alliance for Green Energy (SAGE) grant budget and provide resources 

for an instructional equipment purchase. 


Increase Federal Revenue - 


15,000 

Debt Service Fund 

Adjustment in debt retirement schedule from original plan. 

Increase Function 7 Physical Plant Instructional Expenditures 93,037 

Decrease Transfers from Reserves and Designated Fund Balances (2,950) 

Increase Transfers from Reserves and Designated Fund Balances - 


90,087 

Enterprise Fund 

7 To utilize fund balance for unanticipated repair of the fire truck transmission. 

Increase Function 8 Auxiliary Services Expenditures 5,000 

Increase Transfers from Reserves and Designated Fund Balances - 


5,000 

8 

To increase the revenue and expense budgets for the purchase of used heavy equipment parts 

and resale of repaired vehicles. 

Increase Function 8 Auxiliary Services Expenditures 8,700 

Increase Institutional Revenue - 

Decrease Transfers from Reserves and Designated Fund Balances - 


8,700 

C:\Documents and Settings\jpins\Local Settings\Temporary Internet Files\Content.Outlook\G8N31EJG\FY13 Budget Mod #2 to JPins_summary 11-6-12 Sheet1 1 

- 

- 

- 

- 

(9,612) 

(9,612) 

- 

2,725 

2,725 

- 

9,573 

9,573 

- 

15,000 

15,000 

90,087 

90,087 

5,000 

5,000 

8,805 

(105) 

8,700


ENCLOSURE #12 

b. Approval of Scope Proposal for Health Information Technology Two-Year Associate 

Degree Program (Action – Dr. Sharon Kennedy) 

Blackhawk Technical College is exploring the development of a Health Information 

Technology (HIT) Program, a two-year associate of applied science degree. Graduates of 

the program are prepared to work with application systems and manage electronic health 

information and databases. Students will have access to up-to-date coding and chart 

management lab software and the opportunity for professional practice experience. The 

program is accredited through the Commission on Accreditation for Health Informatics, 

and graduates will be eligible to take the certification examination offered by the 

American Health Information Management Association (AHIMA) to become a 

Registered Health Information Technician (RHIT). 

The College for some time has known that the current graduates of our less-than-one- 

year Medical Coding program were going to have to upgrade their skills in order to 

remain competitive in the labor force as technology in the coding field is becoming more 

sophisticated. In particular, with the change to ICD-10, some healthcare facilities are 

anticipating retirements of people who do not want to prepare for the upgrades. A formal 

needs assessment survey of employers indicates that offering the HIT program would 

give graduates more options, including in-patient and out-patient coding positions as well 

as supervisory positions. The RHIT position is required at hospitals accredited by the 

Joint Commission. 

The starting salary, according to the Wisconsin Technical College System (WTCS) 2011 

Graduate Follow-Up Survey, is $32,279. Labor market employment trends indicate this 

position will grow by 14 percent. There are no programs within the southwest Wisconsin 

region or at institutions in northern Illinois. The closest programs are at Moraine Park 

Technical College, Western Technical College, and Gateway Technical College. 

Approval of the Scope Proposal is the first step in the WTCS program development 

process. The steps to obtain final program approval from the BTC District Board and the 

WTCS Board occur toward the end of the formal program development process and prior 

to actual program implementation. 

It is the recommendation of the College Administration that the Blackhawk Technical 

College District Board approve the Scope Proposal for the Health Information 

Technology Two-Year Associate of Applied Science Degree program. District Board 

approval is required prior to submitting the Proposal to the WTCS State Office and 

WTCS State Board.


ENCLOSURE #13 

c. Approval of Joint Educational Agreement between Highland Community College 

and Blackhawk Technical College (Action – Dr. Sharon Kennedy) 

A joint educational agreement between Blackhawk Technical College and Highland 

Community College has been developed for the purpose of providing additional 

educational programs to students of each district. The programs included in the 

agreements are those which are unique to each district and, through this agreement, 

will expand the education choices of residents of the two districts. Residents of 

Illinois would be treated as in-state, out-of-district residents. High demand healthcare 

programs are not included in the Agreement. A copy of the proposed agreement is 

attached. 

Per Wisconsin Technical College State Board Policy, upon approval by the Board of 

each College, the Agreement would be forwarded to the Wisconsin Technical 

College System Board for approval prior to being forwarded to the Wisconsin Higher 

Educational Aids Board and Joint Committee on Finance of the Wisconsin 

Legislature for further review and action. 

Administration recommends District Board approval of the joint educational 

agreement between Blackhawk Technical College and Highland Community College.

A JOINT EDUCATIONAL AGREEMENT 

BETWEEN 

HIGHLAND COMMUNITY COLLEGE AND BLACKHAWK TECHNICAL COLLEGE 

This agreement is entered into this 15 th day of November, 2012, by and between the Board of 

Trustees of Highland Community College, hereinafter referred to as “Highland,” and the 

Blackhawk Technical College District Board, hereinafter referred to as “Blackhawk,” for the 

expressed purpose of providing education programs to the students of each district involved in 

this agreement. 

WITNESSETH: 

Whereas, it is the desire of the Parties hereto to expand educational services to the greatest 

number of students in each district served by the Parties, and 

Whereas, Highland is empowered by virtues of Section 3-40 of the Public Community College 

Act (Ill. Rev. State, Ch. 122, Sec. 103-40) “To enter into contracts with any person, organization, 

association, or governmental agency for providing or securing educational services;” and 

Whereas, Blackhawk is empowered by virtue of Section 512-39.42 of the State of Wisconsin 

Revised Statutes which has been amended to read: 

“39.42 Interstate Agreements. The Board, with the approval of the Joint Committee on Finance 

or the governing boards of any publicly supported institution of post-high school education, 

with the approval of the Board and the Joint Committee on Finance, may enter into agreements 

or understandings which include remission of nonresident tuition for designated categories of 

students at state institutions of higher education with appropriate state agencies and 

institutions of higher education in other states to facilitate use of public higher education 

institutions of this state and other states. Such agreements and understandings shall have as 

their purpose the mutual improvement of educational advantages for residents of this state 

and such other states or institutions of other states with which agreements are made.” And 

Whereas, the Parties hereto believe this Agreement should be a means of implementing a 

viable method of cooperation between the Parties, hereto, and 

Whereas, by means of this Agreement, the Parties hereto desire to share programs of each 

institution and thereby maximize the utilization of the finances, facilities, equipment, and 

Page 1 of 6

personnel of each institution, and by so doing, provide educational services that might 

otherwise be impracticable for either of the Parties individually, and 

Whereas, the Parties hereto believe that implementation of the Agreement holds great 

promise for further development of higher education in Illinois and Wisconsin: 

Now, therefore, in consideration of the mutual covenants hereinafter contained, the Parties 

hereto agree as follows: 

INSTITUTIONAL IDENTIFICATION 

For the purposes of the Agreement, the district sending the students to another district will be 

referred to as the “sending district,” and the institution receiving students from another district 

will be referred to as the “credential-granting institution.” 

TERMS OF AGREEMENT 

Any educational program offered by the Parties to this Agreement shall be a program approved 

by the Illinois Community College Board and/or the State of Wisconsin Technical College System 

Board. 

AMENDMENTS TO AGREEMENT 

Amendments and/or revisions to the Agreement may be made every two years, or sooner, if 

the need arises by mutual consent of all Parties in writing. Such amendments and/or revisions 

shall be prepared in the form of an Addendum Agreement. The procedure for approval of such 

addenda and/or revisions shall follow the same procedure employed in securing approval by 

both Parties in the original cooperative Agreement. 

CLASS SCHEDULES 

Institutional class schedules shall be kept available by the colleges for student planning. 

APPLICATION 

Applications of first-time students from the “sending district” shall be accepted by the 

“credential-granting institution” in accordance with the “credential-granting institution’s” 

application procedures. Priority for admission to “credential-granting institution” shall be given 

to residents of the state of the “credential-granting institution.” No residents of the state of 

the “credential-granting institution” may be displaced from the “credential-granting institution” 

due to the Agreement. Continuing students shall be treated as in-district students for the 

priority purposes in subsequent registrations. The only exception to this procedure will be in 

limited-access programs previously cited in the Addendum. 

Page 2 of 6

REGISTRATION 

Students shall register at the “credential-granting institution” and shall be treated as members 

of that district for the terms of their enrollments. Students will pay tuition and fees applicable 

to the course(s) offered by the “credential-granting institution.” 

STUDENT-RECOGNITION OF COMPLETION 

The “credential-granting institution” shall maintain all admission records, transcripts and issue 

any certificates to the students completing the educational course(s) and/or programs. 

SCHOLARSHIPS AND STUDENT ACTIVITIES 

The “credential-granting institution” shall be considered the home district for any activity 

where the student officially represents an institution. 

Veterans Administration reporting requirements shall be mutually agreed upon and shall meet 

state and federal guidelines. 

RECORDS 

The “credential-granting institution” shall maintain appropriate records for students from the 

“sending district” in accordance with standard procedures while that student is in attendance in 

the “credential-granting institution” and will provide copies of said records to the “sending 

district” at the written request of the student. 

CERTIFICATION OF STUDENTS 

Certification procedures shall be mutually agreed upon and shall meet institutional and state 

agency requirements, applicable to the “credential-granting institution.” 

IDENTIFICATION OF CONDITIONS OF AGREEMENT TO STUDENTS 

It shall be the responsibility of the “sending district” to identify the terms of this Agreement to 

their students going to a “credential-granting institution.” Said students shall be subject to all 

normal operating rules and conditions of the campus he/she is on at any given time. 

The “sending institution” shall determine which program courses are to be taken at their 

institution. The “sending institution” shall inform each student that courses taken outside the 

approved program will negate the entire agreement, resulting in out-of-state fees being 

assessed to the student. 

Page 3 of 6

REIMBURSEMENT 

The “credential-granting institution” shall be eligible to file all claims for state and federal 

reimbursement for any student enrolled in classes from a “sending district.” 

INSURANCE 

A student at the “credential-granting institution” shall be covered by the terms of their liability 

insurance while on the premises of the “credential-granting institution.” 

EDUCATIONAL CHARGES FOR SERVICES RENDERED 

No chargeback will be made by the “credential-granting institution” to the “sending district” for 

students attending under the provisions of the Agreement. For the purposes of construction 

space support, FTE enrollment in the classes taken at the “credential-granting institution” shall 

be reported by the “credential-granting institution.” 

EFFECTIVE DATE 

This Agreement shall be in effect upon approval of the Wisconsin Joint Committee on Finance 

as required under S.39.42 W.S. Statutes or on March 1, 2013, whichever is later. 

DURATION AND TERMINATION OF AGREEMENT 

The administration of each of the Parties hereto shall confer and agree upon an educational 

program to be subject to the terms of this Agreement prior to the beginning of such an 

instructional offering, and such initial Agreement shall be in force until either Party issues a 

letter of intent to cancel the Agreement. This Agreement may be terminated at the request of 

either Party provided such notice is given in writing eleven (11) months prior to the affected 

semester. In the event of termination, students who have entered a program will be allowed a 

maximum of five years from the date of termination to complete the program under the terms 

of this Agreement. 

Page 4 of 6

Highland Community College Programs 

• Associate of Arts 

• Associate of Science 

• Associate of Engineering Science 

• Associate of General Studies 

• *Associate of Arts in Teaching 

• Auto Body Repair 

• Equine Science 

• Graphic Design 

• Nail Technician 

• Paramedic 

• QuickBooks Professional (available 

online) 

• Truck Driving Training 

• Web Design 

• Wind Turbine Technician 

*Researching state requirements such as 

Illinois Basic Skills Test and how this would 

impact WI students. 

Addendum Agreement 

Page 5 of 6 

Blackhawk Technical College Programs 

• Culinary Arts 

• Diagnostic Medical Sonography & 

Vascular 

• Diesel/Heavy Equipment Technician 

• Electric Power Distribution 

• Fire Protection Technician 

• Horticulture/Landscape Technician 

• Human Resource Management 

• Laboratory Technician Assistant 

(Monroe Campus) 

• Medical Laboratory Technician (Monroe 

Campus) 

• Project Management

In Witness Whereof, the Parties hereto have executed this Agreement in two (2) counterparts, 

each of which shall be deemed an original, as of the date and year first about written. 

BOARD OF TRUTEES OF HIGHLAND 

COMMUNITY COLLEGE, DISTRCIT NO. 519 

__________________________________ 

Chairman of the Board 

__________________________________ 

President 

__________________________________ 

Attest: Secretary of the Board 

__________________________________ 

Date 

WISCONSIN TECHNICAL COLLEGE SYSTEM 

__________________________________ 

President 

__________________________________ 


__________________________________ 

Date 

EFFECTIVE DATE: March 1, 2013 

Page 6 of 6 

BLACKHAWK TECHNICAL COLLEGE, DISTRICT 

BOARD 

__________________________________ 

Chairman of the Board 

__________________________________ 

President 

__________________________________ 


__________________________________ 

Date

Agenda - Blackhawk Technical College

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