National Council - Alpha Chi

13. The second plenary was recessed by President Youngblood at 5:30 p.m. The National Council photo
shoot and dinner followed. At 7:15 p.m. on 27 March 2010, Dr. Youngblood reconvened the National Council
for Plenary III.
14. Consultant. Craig Cheatham, head of an association management company, offered his services to
Alpha Chi. He visited Searcy and met with the National Office staff and submitted a report entitled, Assessment
and Recommended Options for Transition of Leadership and Administration. Mr. Cheatham gave an oral
presentation to the council summarizing his report. Following are a few of his observations:
� Loyal staff with a good work ethic
� Continue to take advantage of ASAE
� Conference funding seems out-of-line with most organizations of our type
� Work on communication
� Change from paper and manual procedures to use technology
� It would appear that we give only lip service to support of sponsors when one examines the budget.
� Reassess who our competitors are.
� Transition options: Alpha Chi enjoys a very good situation with its host institution that it should not
lose, but suggests that the executive director does not have to reside in Searcy to accomplish his/her
job.
After much discussion of Mr. Cheatham‘s report, Michelson/Clark moved to ask the Executive Committee
to pursue selected items from the report and get back to the National Council. Motion carried.
15. Audit and Finance Committee. The Audit Committee reviewed the report of the auditing firm Miller
and Rose P.L.L.C, Certified Public Accountants, and accepted their report of the 2009 records. The committee
ascertained that the National Office of Alpha Chi Procedures manual was being kept up-to-date. The committee
reviewed all financial matters voted on by the council in their last meeting to see if they were actually
accomplished according to the vote. All financial matters voted on in 2009 were accomplished according to the
vote with the exception that only $130,000 of the 185,000 allowed was needed to be moved into a CD for
convention expenses. The committee submits the following on-going recommendation: (1) Continue to ask for
substantiating documentation when National Council members or National Office staff members seek
reimbursement for expenses. The committee commends the Executive Director and the Director of Operations
for the number of internal controls in place.
The Finance Committee moved to increase the National Dues from $30 to $40. Two dollars of the $10
increase will go back to the regions. The Finance Committee further moved that if funds are needed to cover
operation costs, the Executive Director may take funds from the endowment to cover operating expenses with a
plan to repay the money within 180 days. The Finance Committee further moved that the chapter subsidies
for the 2011 National Convention in San Diego be set at $30 per night for one faculty voting delegate and one
student voting delegate; plus supplement of $200 for one faculty, one student and up to three additional students
presenting on the program for chapters further than 375 miles from San Diego and $100 for one faculty, one
student and up to three additional students presenting on the program for chapters closer than 375 miles from
San Diego. The standard subsidy for Region 7 will be suspended for this convention with the exception of the
chapters from Hawaii. Motions carried.
Janutolo/FitzGerald moved that a combined super-regional meeting take place in 2012 followed by an
evaluation if the super-regional meetings will continue. Motion carried.
16. Committees. The work of the National Council is expedited through preliminary deliberations
conducted by small groups of Council members. These committees, some of which are constitutional and some
of which are created as needed, had already been announced. They are reported here for the record.
Chairpersons are indicated by asterisks. Executive Committee members are often appointed ex-officio, nonvoting
liaisons to some of the committees.
Alumni – Michael Flachmann*, Ann Kneavel, Jonathan Thorndike, Hollie Gordee,
Awards – Michael Flachmann*, Judy Cheatham, Nikki Raye Rice
Chapter Workshop – Patricia Williams*, Ann Kneavel, David Basena, Whitney Kellermeier, Nikki Raye
Rice, Hollie Gordee
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