design requirements specification for the refurbishment of ... - London

47 Portland Place London W1B 1 JH 

Tel. 0870 7742 700, 020 7291 3520 

Fax 020 7323 4018 

DESIGN REQUIREMENTS SPECIFICATION 

FOR THE REFURBISHMENT OF THE INTERIORS OF THE 

BRAVURA HOUSE BUILDING 

10 BOUVERIE STREET, IN LONDON 

Building: Bravura House 

Address: 10 Bouverie Street, London 

Common Procurement Vocabulary codes: 

45.00.00.00-7 

45.30.00.00-0 

45.32.00.00-6 

45.40.00.00-1 

71.32.12.00-6 

71.00.00.00-8 

Employer: Embassy of the Republic of Poland in the United Kingdom 

47 Portland Place 

LONDON W1B 1JH 

Authors: Joanna Tokarzewska, BI MFA 

Marek Staniaszek, BI MFA 

Tomasz Bugaj - Consultant 

Date: 20 February 2012

Contents 

1. General description of the design .....................................................................................................4 

1.1 Object of the investment ...........................................................................................................4 

1.2 Document objective ..................................................................................................................4 

1.3 The scope of investment implementation .................................................................................4 

2. Description of the existing building .................................................................................................5 

2.1 Architecture and finishing .........................................................................................................5 

2.2 Structure ....................................................................................................................................7 

2.3 Existing equipment and installations ........................................................................................7 

3. Requirements for the refurbishement ...............................................................................................8 

3.1 The role of the Embassy of the Republic of Poland in the United Kingdom ............................8 

3.2 Functional & Operational Requirements ..................................................................................8 

3.2.1 The role of the facility and the interior arrangement ...........................................................8 

3.2.2 Guidelines for the zoning of the building in terms of aesthetics..........................................9 

3.2.3 They key guidelines for the planning of the office space ..................................................10 

3.2.4 Guidelines for furnishing of the offices ............................................................................. 11 

3.2.4.1 Lower Ground Floor – Consular Section ................................................ 11 

3.2.4.2 Ground Floor – Consular Section ............................................................ 12 

3.2.4.3 1st Floor – Consular Department ............................................................ 14 

3.2.4.4 2nd Floor – Consular Section .................................................................. 16 

3.2.4.5 3rd Floor – Economic Section, IMO, Videoconference room & Banquet 

Hall .......................................................................................................... 17 

3.2.4.6 4th Floor – Polish Culture Institute ......................................................... 19 

3.2.4.7 5th Floor – Polish Culture Institute ......................................................... 20 

3.3 Technological, construction and material requirements ..........................................................21 

3.3.1 General Requirements ........................................................................................................21 

3.3.1.1 Structure .................................................................................................. 21 

3.3.1.2 Façades .................................................................................................... 22 

3.3.1.3 Interior finishing ...................................................................................... 22 

3.3.2 Detailed requirements ........................................................................................................24 

3.4 Noise protection ......................................................................................................................25 

3.4.1 General comments .............................................................................................................25 

3.4.2 Permissible noise levels .....................................................................................................25 

3.4.3 Insulation to the external airborne noise ............................................................................26 

3.4.4 Noise absorption ................................................................................................................26 

3.4.5 Vibrations ...........................................................................................................................26 

3.5 Fire protection .........................................................................................................................26 

3.6 Technical requirements for installations in the building .........................................................27 

3.6.1 Sanitary installations and HVAC ................................................................................... 28

3.6.1.1 Ventilation ........................................................................................... 28 

3.6.1.2 Air conditioning .................................................................................. 30 

3.6.1.3 Heating systems ................................................................................... 30 

3.6.1.4 Hot water installations ......................................................................... 31 

3.6.1.5 Cold water installation ........................................................................ 31 

3.6.1.6 Sewage system .................................................................................... 31 

3.6.2 High current systems ................................................................................................... 31 

3.6.2.1 Power supply and plug-in socket system ............................................ 31 

3.6.2.2 Lighting ............................................................................................... 32 

3.6.2.3 UPS ...................................................................................................... 33 

3.6.2.4 Generator ............................................................................................. 33 

3.6.2.5 Lifts ..................................................................................................... 33 

3.6.2.6 Protection against lightning ................................................................. 33 

3.6.2.7 Bond connections ................................................................................ 34 

3.6.3 LV installations ............................................................................................................ 34 

3.6.3.1 BMS - Building Management System ................................................ 34 

3.6.3.2 Technical Security Systems ................................................................. 37 

3.6.3.3 Queue management system ................................................................. 37 

3.6.3.4 AV System ........................................................................................... 37 

3.6.3.5 IT ......................................................................................................... 37 

3.7 Environmental Protection ................................................................................................. 39 

4 Appendices – arranged functional layout plans of the building………… …………….40 

4.1 Lower ground floor layout ……………………………………………………….40 

4.2 Ground floor layout ………………………………………………………………41 

4.3 First floor Layout ………..……………………………………………………….42 

4.3 Second floor Layout ………..…………………………………………………….43 

4.3 Third floor Layout ………..………………………………………………… ….44 

4.3 Fourth floor Layout ………..………………………………………………… ….45 

4.3 Fifth floor Layout ………..……………………………………………………….46

DESIGN REQUIREMENTS SPECIFICATION – 10 BOUVERIE STREET 

1. General description of the design 

1.1 Object of the investment 

The Bravura House office building at 10 Bouverie Street, London EC4 will be the new 

headquarters of the Consular Department, Economic Department of the Polish Embassy 

and the Polish Culture Institute in London. The objective of this investment is to improve 

standards and quality of service of consular customers and to improve standards of operation 

of the Economic Department and the Polish Culture Institute in London. 

The Consular Section will occupy 4 floors out of the 6 usable storeys of the building. It is 

planned to place the archive and technical rooms in the lower ground floor (in the existing 

location). A room for customer service along with waiting rooms and a counter space served 

by the staff of the Consular Section will be located on the ground floor. It is planned to set 

control points for people entering the office in the area of both entrances. On the first and 

second floor of the building all offices and departments of the Consulate will be located, 

along with centrally situated meeting rooms or the archive and copying points. First floor - 

Passport Department, Visa Department, Section of the Polish Community Department. 

Second Floor – Legal Department, Consular Protection Department, Department Office 

Management. 

Economic Department will occupy offices on the third floor. On the same storey, the office 

of the International Maritime Organization (IMO) will be situated, as well as the 

representational space in the form of the wedding hall and the adjoining room for video 

conferencing (up to 15 people) with a common foyer. The fourth and fifth floors are planned 

for the location of the headquarters of the Polish Culture Institute. The sixth floor (attic) is a 

technical floor, which will be completely rebuilt, and equipment and Building Service systems 

placed on the roof will be replaced. 

1.2 Document objective 

This document has been prepared to present the basic requirements for the finishing and 

equipment of the new building with respect to each of the aforementioned departments. The 

document does not present the complete finishing and equipment, some elements may not be 

listed herein and will be specified at the subsequent stage of arrangements. This applies in 

particular to the end equipment, such as shelving, specification for built-in furniture, 

equipment, labeling, etc. 

1.3 The Scope of investment implementation 

The scope of the project implementation includes the stage of the project preparation and the 

refurbishment along with acceptance procedures and the relocation of offices. 

The preparation stage includes the development of the methodology of the investment 

implementation, conducting the proceedings for the employment of necessary consultants, 

specialist companies, legal support (UK firm), a Process Manager for the reconstruction, a 

Consultant (ML Designer), a contractor for demolition works and the general contractor of 

construction works. The proper reconstruction will be preceded by the strip out of the existing 

equipment and systems inside the building. 

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The stage of the refurbishment implementation covers the entire performance of the 

refurbishment along with acceptance procedures and the relocation of the aforementioned 

offices to the new premises. Due to the location of the Bravura House building, UK Building 

Regulations shall be treated as paramount. 

2. Description of the existing building 

Bravura House is a building located in the very centre of London in the City district. It is 

situated in a dense urban area, with only one wall adjacent to the neighboring building. The 

building consists of one underground floor, the ground floor, five floors and the plant room 

roof space. The building façade from the side of Bouverie Street faces east, from the side of 

Temple Lane - south, and from Lombard Lane - west. 

The façade of the building has historical features, external walls are made of raw red brick, 

while arched tops of windows and doors on the ground floor are made of milled sandstone, 

and over higher floors - of the milled red brick. 

The building was thoroughly reconstructed in 1997. Two floors were added at that time (3 

including the sixth plant room) and the entire internal support structure with ceilings was 

replaced. The location of the main staircase was also changed. 

Since then, the building had an office nature with a mixed interior system: a block of toilets, 

traffic corridors and a staircase constituted the backbone repeating on every floor, and the 

office area with kitchenettes was designed as open space. 

Floor ft² m² 

Floor V 1953 181 

Floor IV 2718 252 

Floor III 3358 312 

Floor II 3311 307 

Floor I 3323 308 

Ground floor 2464 228 

Lower ground floor 2097 194 

Common Areas/Staircases 1830 170 

Toilets and the lobby 1184 110 

TOTAL 22238 2062 

2.1 Architecture and finishing 

Area layout 

The previous interior architecture had features of a typical office style. Floors were usually 

laid out as open-space with the separation of a few office rooms on the floor in the form of 

separate cells separated by a glass wall from the general office area. A block of toilets, a 

staircase, elevators and surrounding hallways are a core built of concrete blocks that reoccurs 

on every floor. The open-space arrangement offered the possibility of a free division of the 

space according to individual requirements of tenants. 

As part of the renovation works inside the building in 1997 significant modifications were 

introduced in order to obtain open spaces and place floors within office spaces at a lower level 

in relation to the floors in the traffic area and toilets. It offered the opportunity to install a 

raised floor in office spaces. 

There are two passenger lifts in the building. They are intended to be removed. At the second 

entrance, a lift for the disabled is installed. 

5


Windows throughout the property, although of different styles, are of painted softwood 

frames. The windows are fitted with double glazed units. 

The roof plant room area is covered with tiles. 

Offices 

The interior finish of office spaces: system suspended ceilings made of metal panels, system 

modular walls, raised floor. Throughout the office space there is a (integral) lighting system 

installed in the panels of the suspended ceiling. 

The walls are painted with emulsion paint, flooring made on the raised floor was entirely 

covered with fitted carpet. The raised floor is equipped with floor boxes, and their 

arrangement is adapted to the arrangement of desks in the open-space system. System, panel, 

partially glazed partition walls act as a separation of the space between the raised floor and 

the suspended ceiling. Within the office rooms wooden skirting boards are installed. 

Blocks of toilets 

Blocks of toilets are finished in a conventional way - mineral fiber suspended ceilings with 

integral Category II lighting, with half tiled walls (up to 1.6 m) and fully tiled floors. Stone 

granite bathroom counter top with over-top washbasins. Standard white assembly and fittings. 

Sanitary risers built-up with MDF boards. 

Corridors and general space 

The common parts have emulsion painted walls throughout, suspended ceilings made of metal 

panels and predominantly carpeted floors with the exception of the entrance area that has a 

marble tiled floor finish. 

Staircase 

Steps in the staircase are covered with carpeting and non-slip nosings. Skirting boards on 

stairs are made of lacquered wood. To the walls that bound the stair, brass wall mounted 

handrails are provided, the internal balustrade also has brass handrails. 

Doors 

All internal doors including communicating doors between the principal staircase and lobby, 

sanitary apartments and communicating doors from the lobby to the office space are veneered 

faced doors set within hardwood frames with matching architraves. 

The main communicating doors within the lobbies each incorporate 3 No. glaze division 

panels, marked as fire resistant glass. In addition, intumescent seals and smoke stops are 

fitted to the door sets that all have self closing furniture fitted. The riser doors are of flush 

veneer face design and made to fire resistant quality. In the pair of riser doors at first floor 

level on the west side of the building intumescent seals are missing. 

Kitchenettes 

On each floor, within the office area, a kitchenette has been installed. The kitchenettes are 

equipped with typical built-in kitchen furniture with worktops and inset sinks. The floor 

within the kitchen is covered with vinyl flooring. Kitchenettes are served from the same risers 

as adjacent toilets. The condition of furniture and equipment in kitchenettes shows signs of 

considerable wear, some of the doors are broken, and the lighting in many places does not 

work. 

6

2.2 Structure 


As a result of the major refurbishment of the building carried out in 1997, the previous 

structural and functional system of the building was entirely changed. A new bearing 

framework composed of steel profiled beams and pillars with large sections (e.g. wide-flange 

I-beam HEB) was installed between the existing external walls. Bearing beams support the 

stay-in-place formwork of structural floors in the form of troughed sheet where the floors of 

next storeys were poured. 

Structural floors are anchored in the load bearing masonry external walls of the building. The 

construction of bearing pillars in the office space are HEB sections, all protected with an 

intumescent coating to provide fire resistance and encased with a plasterboard. 

Sections of the old, original concrete floor slabs were noted at both - first and second floor 

level when the underside of structural floors was viewed (by removing suspended ceiling tiles 

at random). In the case of the first floor, there are also areas where former internal walls have 

been removed. It is evidenced by reinforcement bars that have been exposed and “cut back”. 

There are also some fragments of the original construction of structural floors remaining on 

the upper floor levels. 

The fourth and fifth floor and the roof attic, i.e. the sixth plant room floor, were added during 

the major refurbishing in 1997. These floors have the same structure as the rest of the building 

in the form of a structural steel and reinforced concrete structural floors made on stay-in-place 

formwork. 

The property is served by a single open well staircase that is of concrete construction. 

The façade of the fourth and fifth floors is a mansard roof. In the roof slopes covered with 

tiles, dormer windows are located. Internally, these roof slopes are lined with plasterboard. 

Where the roof surface is in contact with the wall separating the Bravura House building from 

the adjacent building (8, Bouverie Str.), lead flashings are provided. 

The dormers that house the fourth and fifth storey windows appear to be constructed of timber 

and are finished entirely with a sheet lead. Inspection of the lead coverings by looking down 

from the main flat roof and fifth storey windows did not show any evidence of defect. 

The ground floor level is elevated above the level of the surrounding area by about 70 cm. 

Analysis of the structure of the main staircase conducted at the lower ground floor level 

showed the stair to be constructed of pre-cast concrete sections with no apparent defect. 

The original entrance stairs appear to be of concrete construction. Internally, there is a single 

core located on the north side of the building that houses at each floor level: a staircase, 2 

lifts, male and female toilets and vertical risers that carry the building services. A disabled 

toilet is also provided at ground and fifth floor levels. 

2.3 Existing equipment and installations 

Detailed information on existing installations within the building and their state are presented 

in the survey by BSEC Design "Report on mechanical, electrical & lift installations" prepared 

in July 2010. The building’s technical documentation, including schematics of applied 

installations, is available to view on site. 

7


3. Requirements for the refurbishment 

3.1 The role of the Embassy of the Republic of Poland in the United Kingdom 

The Embassy of the Republic of Poland in London is a permanent diplomatic mission of 

Poland to the UK. Its role is to protect in the UK the interests of Poland and of the Polish 

nationals, within the limits permitted by international law and negotiating with the HM 

Government as directed by the Polish government. Its task is to ascertain by lawful means 

conditions and developments in the UK, and reporting thereon to the Polish authorities; to 

promote friendly relations between both countries, and to develop their economic, cultural 

and scientific relations. 

The overall appearance of Bravura House should reflect its role as an office building of the 

Embassy’s Sections and the Polish Culture Institute. 

Consular Section is a part of the Embassy, but with focus on dealing with individual persons, 

providing assistance and protection to the Polish citizens in the southern part of the UK 

(excluding Wales). It handles all consular services, as defined by international law (Vienna 

Convention on Consular Relations 1963), such as: protection of interests of Polish nationals in 

the UK, issuance of Schengen and Polish visas and passports for Polish nationals, 

authentication of documents for legal effect in Poland, etc. It serves more than 200 customers 

per day and is open to public for 7 hours/day from Monday to Friday. 

Economic Section of the Embassy contributes to the strengthening and enhancement of the 

UK-Polish economic relations and provides accurate analysis of the British economic 

environment. 

The Polish Culture Institute is a part of the Polish diplomatic mission to the UK, however not 

an organizational unit of the Embassy. It exists to promote Polish cultural and artistic 

endeavors in the UK. It helps to fund projects and provides support through PR and other 

activities. 

3.2 Functional & Operational Requirements 

3.2.1 The role of the facility and the interior arrangement 

The staff employed at the Embassy are of Polish origin and their needs and working style 

must be taken into account throughout the whole process of refurbishment. The well-being of 

staff is important and the working environment should reflect this. 

The current floor layout reflects the modern, office character of the building. The existing 

open space shall be divided by division walls in order to create cellularised offices. 

Designated division walls in rooms of common use such as the conference rooms and the 

P.A.’s offices may be partially glazed to ensure better lighting of the central floor spaces (see 

floor plans, appendices 4.1.1-7). The workplace should be well lit, fresh and clean in 

appearance. A contemporary look and feel is preferred. 

Offices should be located around the perimeters of the building, leaving the middle space to 

be fitted out according to the needs of individual departments. The floor layout plans 

presented in this document have been prepared basing on the requirements of the future 

occupants. The building will be adapted for use by individuals with disabilities. 

The attached architectural concept of the ground floor (see appendix 4.1.2) has been approved 

by the Ministry of the Foreign Affairs in Poland as well as the Consular Section of the 

Embassy of the Republic of Poland in London. 

8


In the concept submitted for approval to the Employer, the Consultant will propose a 

functional interior layout based on the attached layout drawings. Any modifications in relation 

to the agreed functional and operational layout will always require approval by the Employer. 

3.2.2 Guidelines for the interior decor of the building in terms of aesthetics 

The interior architecture of the building shall attract attention, shall encourage to experience 

Polish culture and additionally, call up associations related to the Polish urban landscape. The 

Employer requires the usage of symbols connected to widely understood Polish culture and 

science. 

Information – the visual information shall be in compliance with the visual identification 

system of the Ministry of Foreign Affairs (MFA). The logo book (detailing the visual 

standards for the office facilities for MFA) will be made available to the Consultant. The 

whole visual information project, including a context of the place (building, city, country) and 

also containing elements identifying Poland, shall be prepared for the building. The project 

shall be presented to the Employer’s for approval. 

General project guidelines within the visual strategy of the MFA facilities representation. 

The whole interior design project and all elements of its furnishing shall be subjected at an 

idea brief level, portraying Poland as a country that is: 

- modern and rich in culture, 

- efficiently organised and managed, 

- respecting tradition, history and national heritage, 

- taking care of its citizens and fellow countrymen living abroad. 

It is recommended that the project is subjected to the following imperative features: 

- spacious order, 

- consistency, 

- consideration for the public funds spent on the project. 

It is important that it clearly expresses the overall concept of thinking. The triumph of form 

over contents should be avoided. Additional, desirable features of project solutions include: 

stateliness, modernity with subtle references to culture, tradition and national heritage, 

functionality (ergonomics, ecology, energy saving), security of the building, its occupants and 

data, comfort of use for the staff, customers and guests, the choice of the elements of Polish 

design is preferable. 

Recommendations: 

1. Materials and accents referring to the Polish design heritage are preferable. 

2. All entrance zones to the Consulate and the Polish Culture Institute should be designed so 

as to remain its formality, however, attention should be paid to their special features. This 

zone is of particular importance, as it determines the so-called first impression. A person 

entering the building should perceive the space as friendly and logical (clearly defined). A 

difficulty here is the security system that imposes certain procedures and the installation of 

specialized equipment. Nevertheless, this space can/should be arranged in such a manner as to 

comply with the safety requirements in a most discrete manner possible. 

In this zone special attention should be paid to all those elements which will inspire trust 

and create a positive image of Poland, make an impression of reliability and modernity. The 

most important element is the "entrance wall" faced by the person entering the building. 

This part requires a special study. It should convey a clear message and use modern means of 

expression. 

9


- Entrance to the Consulate – elegance without ostentation, current art-deco style references 

should be maintained, lift decor also referring to art-deco, the existing balustrade in the 

staircase shall be kept. The entrance zone to the Consulate shall evoke the style of the epoch 

in which the building was erected. Smooth transition from traditional to modern decor. Warm, 

side-lighting at the staircase. 

- Entrance to the Polish Institute – entrance, lift and stairs alike shall represent refine elegance 

and simplicity according to the so-called designed, individual model. Art-deco accents shall 

also be kept. Smooth transition from traditional to modern decor. Wooden stair flights. Warm, 

side-lighting at the staircase. 

According to the consistency principle, as an adopted design standard, it is suggested to use a 

homogeneous plastic solution for lift doors and doors on each floor. It is allowed to use 

granite of warm colors in the visual aspect, on the floors and it is suggested as guidelines for 

the entire building. It is recommended to use wood or stone a warm finishing texture, 

represented by marble, sandstone, etc. 

3. Suggestions to use design models. 

Consular Section 

- lower ground floor - unified model (pattern book). 

- ground floor - space G.02 and G.01 – individual model (design). 

- ground floor - space G.03 - unified model (pattern book). 

- 1st floor – whole space - unified model (pattern book). 

- 2nd floor – whole space - unified model (pattern book). 

Economic Section (3rd floor) – office and other space - unified model (pattern book). 

Banquet/wedding and videoconference room, foyer and hall in front of the lifts (3rd 

floor) - individual model (design). 

The Polish Culture Institute (4th and 5th floor) 

- whole space - individual (design) model. The Polish Culture Institute should be a display of 

Polish interior and industrial design (promotion of brand of Poland). 

Colors, materials, lighting, symbols 

- warming the interior decor through avoiding using materials percepted as cold, such as: 

metal and implementing the combination of wood and glass, “de-bureaucratization of elements 

of furnishings” in order to increase the comfort of work 

- warm colors of light, 

- it is recommended that each zone: Consulate, Economic Section and the Polish Culture 

Institute differ in color – warm earth tones (warm grey, ochre, brownish green, bottle green, 

warm light browns, etc.). Complemented tones from the lightest in the Consulate zone to the 

darkest in the Polish Institute zone, it is recommended to avoid using contrasting 

combinations of colors (e.g. red, purple), vivid greens, strong light blues, oranges, etc. 

- in the case of suspended ceilings, it is recommended to look for interesting, original 

solutions, enlarging visually the room space (not disturbing the acoustic), it is recommended 

to keep the arches of window lintels; 

- in the Consulate zone, the attention should be paid to its especially friendly character taking 

into account the situations that might take place there, i.e. a childcare and child play area shall 

be included in the project. 

The Employer will set detailed expectations as regards the interior decor and furnishings with 

the selected Consultant. 

10


3.2.3 They key guidelines for the planning of the office space 

- Zoning of offices of individual departments in such a manner that the management of a 

given unit and its employees are located within one zone of a given floor. 

- The personal space for employees in each office should be maximized, leaving necessary 

space for the storage of documents. 

- To ensure effective communication and supervision, interns working in a specific office will 

be placed in rooms together with the employees of this office. 

- Printing facilities placed in the corridor or archives (if required for the department) and other 

departments on one floor should be located within an easy reach. 

- Kitchenette on each floor, toilet facilities, lifts and staircase must be easily accessible. 

- The building will be adapted for use by individuals with disabilities. On the premises of the 

entire office there cannot be any architectural barriers to people on wheelchairs, in particular: 

curbs, unnecessary steps, narrow passages. One entrance to the building must be equipped 

with an access ramp. 

3.2.4 Guidelines for furnishing of the offices 

◦ All elements of required furniture are presented on the floor layout plans (see appendices: 

4.1.1-7). Detailed furnishing plan of the offices will be contracted as a part of the building’s 

refurbishment design. 

◦ Director’s office, Head of Section office - typical office rooms for one person, with a 1800 

mm desk, a table and 3 chairs for visitors and high storage shelves wall type – see attached 

drawings. 

◦ Consul’s office - a typical office room for one person, with a 1800 mm desk, visitor’s 

chair and high storage shelves wall type – see attached drawings. 

◦ Office - a typical office room for at least one person, with a 1800 mm desk, and high 

storage shelves wall type – see attached drawings. 

◦ For the space planning purposes - desk sizes should be at least 1600 x 800 mm. 

◦ Dividing screens should not be greater than 1050 mm high. 

◦ Desks with a return would be preferred. 

◦ All furniture supplied, should comply with British and the MFA’s internal regulations on 

ergonomics. 

3.2.4.1 Lower Ground Floor – Consular Section 

It is planned to locate two rooms for archiving documents in the lower ground floor. They will 

occupy the largest part of the surface of this floor. Additionally, there will be located: 

chancellery, storeroom for office supplies and rooms for checking incoming mail. 

Other rooms are technical rooms and they will be reconstructed or expanded depending on the 

assumptions of the refurbishment. This applies in particular to the existing electrical switching 

station, water supply facilities and water tank, a server room and UPS room and boiler room. 

The floor can be accessed from the staircase or by lift number 1. Unauthorized persons - 

visitors, customers, third parties, are not to Access the Lower Ground floor. The employees 

will enter by the staff entrance and take the stairs to the Lower Ground. Access to the Lower 

Ground is also possible with the use of lift no. 1. 

Number of employees: 1 (up to 3) 

Staff groups: office clerks (in the post room) 

11


Planned important rooms/offices: 

L.02 Room for containers (the area below the staircase), 

L.03 Mail checking room – vestibule, 

L.04 Mail checking room, 

L.05 The existing switch room (to be rebuilt), 

L.07 Water supply connection room and water tank (to be rebuilt) 

L.08 UPS room and inert gas extinguishers 

L.09 Server room (to be expanded) 

L.10 Chancellery 

L.11 Storage – for office equipment and for hygiene/cleaning products 

L.12 /L.13 Archives – 2 rooms, occupying maximum amount of available space Mobile 

storage system. 

L.14 Room for extinguishers 

L.15 Fuel tank room supplying the pump power generator 

L.17 Boiler room 

L.18 Old chiller plant room with gas connection (for refurbishment) 

L.A / L.B Toilet facilities (existing) 

L.C / L.16 Communications 

L.D. Stairs 

Main furniture and equipment in office rooms: 

L.10 Chancellery 

There should be one principal administration space designed to handle incoming post before it 

is distributed within the building; as well as outgoing post and other general administrative 

tasks. It will require suitable built in storage and counters in a white melamine finish, a vinyl 

floor which will not mark from trolleys and power/data ports available at counter height. 

In the room there will be placed 1 employee space for 3 high racks and 2-3 working areas for 

packing and franking of daily mail, 2 sets of pigeon holes – for incoming and outgoing post 

and the following equipment: 

Franking machine (requires a phone link), large photocopier, laminator, binding machine, 

desk top printer, guillotine, collating space, recycling facilities, stationary storage, scales, a 

PC and 1800 mm desk. 

An effective method of sorting and distributing mail should be proposed by the successful 

Consultant. With the currently used arrangement (mail put into pigeon holes) the mail should 

be within an easy reach from the sorting desk. 

3.2.4.2 Ground Floor – Consular Section 

The visitors of the Consular Section shall enter the building by the main entrance and will be 

indiscriminately subjected to security check in area G.01. The disabled in wheelchairs will be 

checked by the security guards and then let into the waiting room G.03 through the entry gate. 

Queue management system will be implemented in form of a terminal placed in the entrance 

area G.01 issuing numbers to appropriate customer service counters to applicants. After 

passing through the security, the visitors are directed to the customer room G.03 or to the 

waiting area G.02 if they wish to enter the Economic Section (3rd floor), representative rooms 

(e.g. for a wedding) on the 3rd floor or to the Polish Culture Institute (4th-5th floors). 

The employees who operate the customer service counters will gain access to their work 

spaces through the staff entrance and corridors at the back of the customer service zone. 

12


The main waiting area must facilitate on average 200 (max. 300) supplicants per day (the 

Consular Section is open to public for 5 hours/day from Monday to Friday). 

Number of employees: 11 employees (during the opening hours for the visitors) 

outside the opening hours, the employees (excluding 

the cashier) join their teams in the offices 

upstairs). 

Staff groups: 9 customer service assistants incl. 2 passport consultants 

working at the counters 

2 security officers 

Planned important rooms/offices: 

G.01 Main access area (entry area) – separated security check area, 

G.02 Lobby - separate designated place behind main entry area to accommodate visitors of the 

Polish Culture Institute and Economic Section of the Polish Embassy (capacity - approx. 15 

people). Tables to allow filling out of applications. 

G.03 Large waiting room with a possibility of fixed seating and tables to allow filling out of 

passport applications. Rows of chairs. 

G.04 Customer service area - 9 customer service counters: 5 passport customer service 

counters (inclusive of one suited for disabled applicants) and 4 other (including 2 passport 

points G.04A and cashier G.04B,). 

G04C / G04D - 2 interview rooms 

Copy point. 

G.05 Mother-and child room, 

G.06 Storage of hygiene/cleaning products 

G.07 Toilet for visitors 

G.08 Disabled toilet 

G.A / G.B Toilet facilities (existing) 

G.C / G.09 / G.10 Communications (lobby, corridors) 

G.D Stairs 

G.11 Entrance 

Entrance area G.01 and G.02 Personal and luggage control system (explosives check and Xray) 

should be installed at the main public entrance (sufficient space inside the building for 

people queuing before security check has to be provided). Two security equipment sets shall 

be installed (one for each entrance). Each set consists of pyrotechnic gate, X-ray luggage 

scanner and a locker for contested objects. Each control site has to be equipped with a desk 

and a screen to monitor contents of the luggage. 

Smart cards or videophone shall be used for opening the service entrance during the office 

hours. 

Main furniture and equipment in staff/customer area: 

G.03 All furniture and other eventual office equipment in the waiting room should be fixed to 

the floor or designed in a way to prevent being moved . 

G.04 Customer service area 

The staff area is divided into 8 customer service positions (counters), including one cashier 

desk and one passport collection desk with two counters. Desk requirements: reasonable 

counter with a return either side (shared with the adjacent colleague in some instances). 

Drawers beneath each desk return. One additional position (counter) without a desk is to be 

13


located on the left hand side of the staff area. All windows are to fitted with bulletproof, 

splinter-resistant glass (BR4S). All counters should be equipped with panic buttons. 

Passport application staff requires: 

Separate enclosures for all employees, shared printer (one between two staff), finger scanner 

(with a glass screen on public side), glass screen with a pass-over arrangement (bullet-proof, 

splinter-resistant glass BR4S), and a microphone/speaker (intercom) to communicate with 

applicants, A4 feeders, PC with 2 monitors – one built into the counter (on the customer side), 

protected with glass or polycarbonate screen. 

A large map of British Isles visible to all counter staff. 

Legal staff requires: 

Individual office/cubicle, printer, glass screen with a pass-over arrangement (bullet-proof, 

splinter-resistant glass BR4S), and a microphone/speaker (intercom) to communicate with 

applicants, A4 feeders, PC with 2 monitors – one built into the counter (on the customer side), 

protected with glass or polycarbonate screen. 

Passport collection staff requires: 

Individual office, printer, glass screen with a pass-over arrangement (bullet-proof, splinterresistant 

glass BR4S), a microphone/speaker (intercom) to communicate with applicants, A4 

feeders, PC with 2 monitors – one built into the counter (on the customer side), protected with 

glass or polycarbonate screen. 

Wire trolley for passports, 14 linear meters of shelving for “bankers boxes”. 

Cashier staff requires: 

Individual office, on the public side of the counter an enclosure is also required so that 

members of the public can speak in confidence. Printer, glass screen with a pass-over 

arrangement (bullet-proof, splinter-resistant glass BR4S) and a microphone/speaker 

(intercom) to communicate with applicants, A4 feeders, PC with 1 monitor. 

Small safe (600 x 600 x 800mm high), 6 linear meters of shelving, cash drawer, receipts 

printer. 

Visa Applications staff requires: 

Individual office, on the public side of the counter an enclosure is also required so that 

members of the public can speak in confidence, printer, glass screen with a pass-over 

arrangement (bullet-proof BR4) and a microphone/speaker (intercom) to communicate with 

applicants, PC with 2 monitors – one built into the counter (on the customer side), protected 

with glass or polycarbonate screen. 

G.04C / G.04D - 2 Interview rooms. 

A room used by the consular staff to interview applicants. The room must be CCTV 

monitored. The desk should divide the room in half, creating a barrier between the consul and 

the applicant. Equipment: computer, monitor and printer. Only minimal furniture (a table and 

two chairs), no fire extinguishers or any other equipment that can be used by an applicant to 

assault the member of the staff. The places designated for consuls should be equipped with 

panic buttons. 

3.2.4.3 1st Floor – Consular Section 

Staff Access for the employees of the Consular Section occupying the 1st floor, is provided by 

lift no. 1 and the staircase. Lift no. 1 provides communication for the Consular Section only 

between lower ground and 2nd Floor. No visitors are to be admitted to the 1st floor. The 

14


employees will gain access to the 1st floor by entering the building through the Staff entrance 

and taking the stairs or the lift 1 at the back of the customer service zone. 

Number of employees: 16 (19 including interns) 

Staff: Passport Division: 3 Consuls 

8 office clerks (+ 1-2 interns) 

Visa-Citizenship Division: 1 Consul 

2 office clerks (optionally + 1 intern) 

Polish Community Section: 1 Consul 

1 office clerk (+ 1 intern) 

Planned rooms/offices: 

Polish Community Section: 

1.01 Office room - 1 office clerk (+1 intern) 

1.02 Consul's room 

Visa-Citizenship Division: 

1.03 Office room - 2 office clerks (+1 intern) 


Passport Department: 



1.07 Office room - 3 office clerks 

1.08 Office room - 4 office clerks (+1 intern) 


1.10 Kitchenette 

1.11 Storage of hygiene/cleaning products 

1.12 Copy point - 2-3 copiers/heavy duty printers (with adequate ventilation). 

1.13 Desk archive – a space for a secure storage compartment and visa stickers. 

1.A / 1.B Toilet facilities (existing) 

1.C / 1.14 Communications (lobby, corridors) 

1.D Stairs 

Main furniture and equipment in rooms: 

1.01 – 1.09 Office rooms – see p.3.2.3 and 3.2.4 

1.01 Polish Community Division – office room 

NB: Polish Community Division – a large room with a large high rack shelving unit is 

required. 

1.07 Passport Department – office room 

A division wall should be included to be placed in order to separate 3 employees who prepare 

passports from the rest of the employees. 


A typical office kitchenette/coffee point. The space should include as a minimum: 

- Upper and Lower kitchen cupboards enclosing the following kitchen appliances: 

A large upright fridge, tea and coffee machine facilities, 2 microwaves, a chilled filtered water 

dispenser (plumbed into mains water), a stainless steel sink with fittings and integrated 

drainer, storage for general provisions, a fast cycle dishwasher, lockable storage for alcohol 

- Table with 4 chairs. 

1.13 Desk archive 

The storage for blank passports and visas must be well ventilated to prevent the humidity 

from damaging the documents. The use of space should be maximized by the use of the 

15


appropriate storage furniture. The Consultant will design a reinforcement for a structural 

ceiling to withstand the weight of safes. 

3.2.4.4 2nd Floor – Consular Section 

Staff Access for the employees of the Consular Section occupying the 2nd floor is provided 

by lift no. 1 and the staircase. Lift no. 1 provides communication for the Consular Section 

only between lower ground and 2nd Floor. No visitors are to be admitted to the 2nd floor. The 

employees will gain access to the 2nd floor by entering the building through the Staff entrance 

and taking the stairs or the lift no. 1 at the back of the customer service zone. 

Number of employees: 12 (14 including interns) 

Staff: 1 Head of the Consular Section 

1P.A of Head of the Consular Section 

Legal Division: 2 consuls 

2 office clerks (+ 2 interns) 

Consular Assistance Division: 2 Consuls 

2 office clerks (+ 1 intern) 

Call Centre: 2 office clerks (+ 1 intern) 


Consular Assistance Division: 


2.02 Consul’s room 

2.03 Office room - 1 office clerk 


Head of the Consular Section 

2.05 Head of the Consular Section’s office 

2.06 Secretarial office of Management of the Consular Section (with an access to the Head of 

the Consular Section’s office) 

Legal Division: 





Call Centre: 

2.11 Office room - 2 office clerks (+ if need be 1 intern) 


2.13 Storage of cleaning products 

2.14 Copy point - 2-3 copiers/heavy duty printers (with adequate ventilation) 

2.15 Meeting room for 10 people 



2.D Stairs 

Main furniture and equipment: 

2.01-2.11 Office rooms 

See p.3.2.3 and 3.2.4 

Office of the Head of the Consular Section - Existing furniture will be used 

16


Secretarial office - A typical office room for one person, with a desk, two visitors’ chairs, a 

small coffee table and storage - 5 x high storage shelves wall type. 




A large upright fridge, tea and coffee machine facilities, 2 microwaves, 

a chilled filtered water dispenser (plumbed into mains water), a stainless steel sink with 

fittings and integrated drainer, storage for general provisions, a fast cycle dishwasher, 

lockable storage for alcohol 


2.15 Meeting room 

A small meeting room for the consular staff. 

It will require: 

- Conference table and chairs, 

- A flat screen large enough for the room proportions 

- A credenza big enough to house AV equipment 

-Integrated cabling from the table top to the screen and supporting servers. 

-Efficient ventilation system 

- Cabling for the videoconference system shall be designed 

3.2.4.5 3rd Floor – Economic Section, IMO, Videoconference room & 

Banquet Hall 

Access for the employees of the Economic Section and International Maritime Organization 

who occupy the 3rd floor is provided by lift no. 2 and the staircase. The lift no. 2 provides 

access between the ground floor and floors 3 to 5. The visitors of the Economic Section and 

the guests looking to enter the representative spaces on the 3rd floor shall access the building 

through the main entrance and will be subjected to the security check. Then they shall be 

directed to the Waiting Area G.02 (see appendix 4.1.2) where they will be accompanied by a 

staff member and escorted to the 3rd floor. 

Number of Employees: 7 (9 including an intern and a P.A to IMO) 

Staff Groups : The Economic Section: 

1 Head of the Economic Section 

1 P.A. of Head of the Economic Section 

4 Office Clerks (+ 1 intern) 

IMO (International Maritime Organization) 

1 Employee (+ optionally 1 P.A.) 


IMO: 

3.01 IMO Communication 

3.02 Office room - 1 office clerk (optional) 


Representative area: 

3.04 A common foyer with cloakrooms 

17


3.05 Video-conference Room – for approx. 12 people 

3.06 Wedding Hall – adjacent to the Video-conference room 

3.07 Storage for furnishing and decorations, AV system closets 

Economic Section: 

3.08 Head of Economic Section’ office 

3.09 Secretarial office of Head of Economic Section – 1 office clerk (with an access to the 

Head of the Economic Section’s office and a working space for 1 intern). 






3.15 Storage of hygiene/cleaning products 

3.16 Copy point – 1 copier/heavy duty printer 



3.D Stairs 


3.01 - 3.03 IMO office 

A typical office room for one person, with a desk, visitor’s chair and storage. 

3.04 Foyer 

The foyer leading to the main reception rooms of the building, furnished adequately to its 

role. 

3.05 Meeting/videoconference room 

This will be the common video-conference room for all users of the building. The access to 

that room should not disturb the operation of the organization unit, which occupies the floor 

on which the room is located. 

The room should have acoustic ceilings of appropriate height, acoustic drywall walls, 

carpeted floors, and no internal windows. 

HVAC facilities should allow optimal circulation and natural heat dissipation (ideally by 

evenly placing air vents). Noise generated by the HVAC should not exceed 37 dB. Lighting in 

the room should be well dispersed, horizontal and ambient. 4100k fluorescent bulbs with 

indirect fixtures are recommended. The lighting level should be adjustable. Lighting source 

should not create any temporal flickering. The AV equipment should be of a good quality, the 

video-conference system – compatible with the solution used by MFA. LED monitors are 

recommended. Audio system should be built-in (e.g. ceiling speakers, fixed microphones, TV 

tuner etc.). Additional equipment – an amplifier, Blue ray reader, a PC, etc. should be placed 

in a well ventilated cabinet. 

3.06 Wedding Hall 

This will be the common meeting/reception room for all users of the building for guests, 

delegations on the occasion of weddings and various celebrations. It should accommodate up 

to approx. 30. people. 

It will require: 

• Conference table and chairs 

• A flat screen large enough for the room proportions 

• A big enough credenza 

• Integrated cabling from the table top to the screen and supporting servers 

• Suitable lighting with scene setting 

The wall between the banquet and videoconferencing room shall be designed as a folded or 

18


slided acoustic partition wall allowing, if needed, the creation of one, large reception area. 

Fittings in representative areas shall include as a minimum: elegant and high quality carpets, 

high quality furniture and curtains, discreet, toned colours and lighting are preferred. A Polish 

national emblem and colors should be a part of the room’s decoration. See also section 3.2.2 

of this study. 

3.07 Storage 

The storage for extra furniture and equipment (AV system closets) for the conference and 

reception rooms. 

3.08 - 3.13 Economic Section - Office rooms 

See p.3.2.3 and 3.2.4 

Office rooms - a typical office room for one person, with a 1800 mm desk, visitor’s chair and 

storage 1 x High Store Wall unit. 




A large upright fridge, tea and coffee machine facilities, 1 microwave, 





3.2.4.6 4th Floor – Polish Culture Institute 

Access for the employees of the Polish Culture Institute who occupy the 4th floor is provided 

by lift no. 2 and the staircase. The lift No 2 provides access between the ground floor and 

floors 3 to 5 

Guests of the Polish Culture Institute shall access the building through the main entrance and 

will be subjected to the security check (G.01). Then they shall be directed to the Waiting Area 

G.02 (see appendix 4.1.2 ) where they will be accompanied by a staff member and escorted to 

the 4th floor. 

Number of employees: 6 (7 including intern) 

Staff: Polish Culture Institute 

4 experts, 1 deputy director, 1 intern, 

1 driver/admin officer 

Planned rooms/ offices in Polish Culture Institute: 

4.01 Office room -2 experts 

4.02 Office room - 2 experts 

4.03 Office room - 1 expert 

4.04 Deputy Director’s Office 

4.05 Office of the driver/admin officer located in semi-open plan layout 

4.06 Office room - 1 expert (+1 intern) 

4.07 Meeting room for up to 16 people 


4.09 Open-space waiting area 

4.10 Copy point – 2 copiers/heavy duty printers 



4.D Stairs 

19



4.01 IDP - server room (equipment as described below in the chapter on the equipment of the 

server room and IDP). 

4.01 - 4.06 Office rooms – see p.3.2.3 and 3.2.4 

4.07 Conference Room - Polish Culture Institute 

A meeting room with a capacity for 16 people in a conference layout. It will require: 

- A conference table 600x120 cm and 16 chairs 

- A flat screen large enough for the room proportions 

- A credenza big enough to house AV equipment 

- Integrated cabling from the table top to the screen and supporting servers. 

- Cabling for the videoconference system shall be designed. 



Upper and Lower kitchen cupboards enclosing the following kitchen appliances: A large 

upright fridge, tea and coffee machine facilities, 1 microwave, 





3.2.4.7 5th Floor – Polish Culture Institute 

Access for the employees of the Polish Culture Institute who occupy the 5th floor is provided 

by lift no. 2 and the staircase. The lift no. 2 provides access between the ground floor and 

floors 3 to 5 

Guests of the Polish Culture Institute shall access the building through the main entrance and 

will be subjected to the security check (G.01). Then they shall be directed to the Waiting Area 

G.02 (see appendix 4.1.2 ) where they will be accompanied by a staff member and escorted to 

the 5th floor. 

Number of employees: 4 (5 including intern) 

Staff: Polish Culture Institute 

1 Director, 1 P.A. of Director 

1 Literature expert, 1 expert, 1 intern. 


Polish Culture Institute 

5.01 Small library / storage room for promotional materials 

5.02 Newspapers / magazines reading area 

5.03 Office room - 2 experts (located in open plan layout) 

5.04 Copy point – 2 copiers/heavy duty printers (with adequate ventilation). 

5.05 Office of the Director of the Polish Culture Institute 

5.06 Secretarial office – 1 office clerk (+1 intern) 




5.D Stairs 


5.02 Reading area 

2 x couch, 4 x small table, 6 x High Store Wall units 

5.03, 5.05, 5.06 Office rooms – see p.3.2.3 and 3.2.4 

20




- Upper and lower kitchen cupboards enclosing the following kitchen appliances: 

A large upright fridge, tea and coffee machine facilities, 1 microwave, 





3.3 Technological, construction and material requirements 

All construction materials and technologies used must comply with the relevant British 

standards and regulations. The local regulations have a priority, however should there be a 

significant difference between local and Polish regulation, a more restrictive standard should 

be applied. 

The guidelines for the refurbishment are shown on the plans in the Appendices, therefore all 

information below should be read in conjunction with these plans. 

The Consultant shall use the materials produced with the application of techniques to reduce 

the environmental pollution, with guaranteed safety. The Employer reserves the right to use 

any verification tests conducted previously or which it considers appropriate to be conducted 

by an independent entity during the investment implementation. 

The Employer may determine, supplement or amend its requirements during the development 

of the project, taking into account the possible development of needs - in the context of the 

technological progress - and specific solutions proposed by the authors of the project. 

On its part, the Consultant may present, if it considers it appropriate, alternative solutions to 

the approval of the Employer. 

Alternative solutions, along with their economic reasons relating to the costs of 

implementation, will be accepted, in particular those concerning the following: 

- types of technological solutions, 

- selection of materials, equipment and installations, 

- operation and maintenance costs, 

- environmental impact. 

This document relates to the requirements and quality which are to be met by the future 

facility, based on the data known in February 2012. 

3.3.1 General Requirements 

It is required that all structural elements of the building and related materials used should have 

a lifetime expectancy of no less than 50 years. Plumbing and cabling installations should 

ensure the use in the period no shorter than 30 years, and fittings and installation equipment 

should ensure smooth functioning in the period of at least 15 years. All used materials must 

be new and have appropriate permits and approvals. 

3.3.1.1 Structure 

No major alterations to the building structure are envisaged as the building has undergone a 

major refurbishment in 1997 and its structure is in a good condition. Nonetheless, some small 

changes may be required, for example the widening of risers to accommodate all installations 

or local reinforcement of structural ceilings for the increased load bearing due to designed 

usable loads (e.g. desk archive). The layout of existing load bearing walls, including the block 

21


of toilets, stairwell, lifts and risers, shall remain unchanged regardless of the refurbishment 

scenario. During the verification of the building structure it should be established whether the 

existing steel framework of the building requires additional fire protection in accordance with 

applicable safety regulations. 

Allowable service loads of floor slabs: 

office rooms 2.0 kN/m 2 

passageways 2.5 kN/m 2 

conference rooms 3.0 kN/m 2 

handy storages 3.5 kN/m 2 

transportation passages to rooms and server and UPS rooms 4.0 kN/m 2 

storage, back-up facilities 7.5 kN/m 2 

Keeping in mind that load-bearing construction of the Bravura House building will not be 

changed, it is probable that the above parameters will not be reached. In the light of that, the 

Employer expects to gain from the Consultant the information on possibility to achieve 

parameters in order to choose the most optimal, from the Employer’s point of view, solution 

with regards to load bearing. 

3.3.1.2 Façades 

No changes in the existing façades are planned. They only need to be renovated. The 

Consultant shall propose a method for cleaning the masonry façade, together with elements of 

sandstone, cornices, external finish of windows. The façade renovation design shall be a 

component of the construction design for the refurbishment. It should include, inter alia, 

information on the technology of works and their organization and security, land fencing, the 

use of scaffoldings. 

3.3.1.3 Interior finishing 

Partition walls 

The attached plans present the layout and technological requirements for partition walls in the 

building. 

The following types of partition walls shall be designed: 

• Fire resistant (e.g. El60) and reinforced walls. 

• Acoustic walls. 

• Plasterboard walls (water resistant in the toilet compartments). 

• Reinforced walls made of concrete blocks. 

Fire resistant and reinforced walls should be used in the archives and in technical rooms (in 

the lower ground floor). Acoustic walls should be used in the offices of the management 

(heads of sections, director of the PCI), in conference rooms and as partitions between the 

customer service desks on the ground floor. 

Some rooms may have partially glazed walls, particularly the conference rooms and PA 

offices. Glazed walls should be used to improve the lighting conditions of the interiors of the 

floors (see Appendices 4.1.1-7). 

It is recommended that new partition walls should be fixed to floor slabs and walls of the 

supporting structure. All brick walls should be plastered. The wall between a videoconference 

room 3.05 and a banquet room 3.06 shall be designed as an acoustic partition wall – folded or 

22


slided. All installation openings on the border of fire zones in ceilings and walls should be fire 

protected, using an appropriately certified technology used in the UK market. 

Suspended ceilings 

All suspended ceilings in the building, along with the equipment and installations which are 

mounted thereon, must be replaced. At present, the interiors of some of the floors are 

deformed with the suspended ceiling, whose level interferes with the light from window 

openings. The Consultant shall present the solution concept of increasing the height of the 

storey. 

The existing installations located in the space above the suspended ceiling should be new. 

They should comply with the current British standards and regulations (particularly with 

regard to illumination). 

It would be acceptable to supply metal ceiling in the office areas, however mineral ceiling is 

recommended in toilet compartments. 

Raised floor (technical) 

The Consultant shall provide the Employer with a design recommendation regarding the 

existing raised floor in relation to the global concept of the implementation of new 

installations. Finishing layers of floors in the building need to be replaced. The existing floor 

finishing in the stairwell in the form of a carpet should be replaced with an easy to maintain 

and washable one, fulfilling the requirements of the British norms in this respect (especially 

fire safety). 

Windows 

For safety reasons, windows on the ground floor of the building need to be replaced. New 

windows shall be made in burglary resistance class P4 while maintaining a similar division 

and style. Window woodwork and all used fittings (hinges, latches, etc.) must have increased 

resistance against break-in in accordance with the class of used glass. Other windows in the 

building will be renovated and repaired, should it prove necessary. 

Window blinds 

The existing blinds are envisaged for replacement with new ones with electric drive. New 

dim-out roller blinds will be required in the conference rooms and on the ground floor in the 

building. 

Doors 

All internal and external doors and door frames, should be completely replaced. New doors 

should have a similar look to the existing ones – full frame, veneer, decorative door frames. 

The internal doors marked as DW and KD should be fire resistant (EI60). 

All internal doors should be equipped with Euro locks – in the layout presented in the 

Appendices. 

The internal doors shown on the drawings as DW (reinforced) with KD (access control) 

should be burglar proof to the equivalent of the Polish class IV (according to PN-ENV 1627). 

They should be equipped with one patent lock under the knob, the other patent one – of a 

barrel type. Access control shall be ensured by means of smart card readers WKD. Central 

key system shall be installed, as well as key depositors, one for two floors. Doors to the toilets 

and sanitary rooms should have openings in the bottom part to provide free air flow. The 

requirements concerning door types and door equipment are presented on the layouts – see p. 

4.1-4.7. Detailed requirements will be set with the selected Consultant during the project 

establishment. 

23


Toilets 

The Consultant shall propose a new arrangement of toilets in the full scope. The external 

walls of toilet compartments shall not be demolished. 

Equipment, interior finishing 

Existing items of equipment are envisaged to be removed. Railings and handrails on the stairs 

will be renovated. As part of the visual information system it is proposed to finish the walls of 

individual storeys which differs in terms of colors. Walls should be painted in emulsion paint 

using pastel tones. The colors of the carpets should harmonise with the used paint. See 

p.3.2.2. 

3.3.2 Detailed requirements 

Lower Ground Floor 

In technical rooms, such as the server room, boiler room, switch room, the gas intake room 

and water tank room, necessary repairs, optionally modernization shall be made. 

New rooms, i.e. rooms for archives, communication, generator fuel tank, UPS, gas fire 

extinguishing facility of the server room and archive and fire extinguishers in the boiler room 

will be adapted to the existing layout of technical rooms. 

The mail sorting room L.04 shall have a separate ventilation and plumbing. Vestibule L.03 

of the mail sorting room will be equipped with a standard kitchen cupboard unit and a 

lockable closet. Both rooms L.03 and L.04 must have washable walls, ceilings and floors (e.g. 

milled rock tiles). Doors to the mail sorting rooms must be smoke resistant and have a 

threshold. The existing fire exit on the lower ground floor along with steps should be 

removed. All windows on the lower ground floor must be barred together with the additional 

protection in the form of vibration sensor. 

Chancellery premise requires suitable vinyl floor on the raised floor. Power/data sockets 

should be available at counter height. 

Ground floor 

The design must be adequate to the daily turnover of applicants and adapted to the disabled 

customers. Durability of finishing materials, safety of use, efficiency of mechanical 

ventilation, layout of the waiting area, reduction of ambient noise should be also taken into 

account. Interiors should be finished with the use of neutral, non-aggressive colours. 

When selecting the materials, operational reasons should be taken into account as well, such 

as ease of cleaning. 

The floor finished with ceramic or stone facing on the ground floor should be made in the 

customer service area G.03, atrium G.01 and the waiting room G.02 and in the customer toilets 

compartment – G.05, G.06, G.07 and G.08. In the customer service staff area – G.04 and in the 

interview rooms raised floors should be made. 

Entry area G.01 i G.02 

Interior walls in the entry area must be full height, installed from the construction floor to the 

construction ceiling, reinforced, with a 4th class resistance to break-in. The doors mounted in 

these walls must have the equivalent resistance to break-in. In the entry area G.01 at the stairs 

a ramp for baby carriages/prams shall be designed. 

24


Staff area G.04 

The zone for applicants G.03 is separated from the counter zone G.04 with bullet-proof 

partitions of BR4 class. Windows in counters are to be bulletproof (BR4S). Building these 

partition walls around the staff area G.04 (see Appendices) from concrete blocks would be an 

acceptable solution, as this complies with the requirement of BR4 bullet-proof class. The 

partition walls between the counters in the staff area G.04 shall be built as acoustic. 

The lowering of the ceiling above the staff area is to emphasize the distinction between the 

public and the staff area. 

New toilet facilities G07, G.08, G.05 and G.06 

Toilets in the customer service area should have a representative nature. It appears appropriate 

to use subdued colours adequate to the chosen style - stainless steel, granite, chrome fittings. 

Finishing materials used should be durable and elegant. Finishing walls with stone facing 

shall be made up to the height of the suspended ceiling. Skirting boards should distinguish 

tonally the vertical and horizontal surfaces. Fittings and sanitary ceramics should be of high 

quality. The application of washbasin taps with mixers is required in the toilets. The rooms 

should be adequately ventilated with lighting, with a motion activated lighting system. 

3.4 Noise protection 

3.4.1 General comments 

Rooms with noise-emitting devices, such as power generating units, engine rooms for 

passenger lifts, a server room, a boiler room etc. shall be adequately acoustically insulated. 

The noise level outside these rooms shall be established by the Consultant according to the 

British regulations. 

The sound insulation will prevent the transmission of airborne and impact sounds to adjacent 

rooms. Equipment for mechanical ventilation and air-conditioning propagating noise and 

located on the roof of the building shall be properly built-in. 

The noise caused by the operation of sanitary facilities (flush) should not be audible in 

adjacent office buildings. 

3.4.2 Permissible noise levels 

According to the Polish norm PN-97/B-02151/02 – the acceptable equivalent level of noise 

penetrating into the room from all noise sources shall not exceed: 

• 35 dB – in the rooms for intellectual work requiring strong concentration 

• 40 dB – in the administration rooms with no inside noise sources 

• 45 dB – in the administration rooms with some inside noise sources 

According to the norm ISO 9241-6 pertaining to the ergonomic requirements for the 

workstations with computers, in case of performing difficult and complex tasks, the 

equivalent level of sound should not exceed 35-55 dB. Taking into consideration that Bravura 

House is an old building and located in the dense urban development, it is probable that the 

above stated parameters will be difficult to achieved. In the light of that, the Employer expects 

to gain from the Consultant information on achieving possible parameters in order to choose 

the most optimal option for the Employer in terms of acoustics. 

25


3.4.3 Insulation to the external airborne noise 

In terms of the standardized sound insulation from airborne noise, rooms shall comply with 

local standards. This pertains to insulation office rooms between offices and other working 

rooms, between meeting rooms and their adjacent rooms and passages, between two parts of 

the same room equipped with movable walls, between working rooms and technical rooms, 

lifts, sanitary rooms. 

3.4.4 Noise absorption 

In rooms where the noise level is the result of activities conducted there, measures to reduce 

the propagation of airborne and impact noise shall be envisaged. 

All large rooms in the building, in particular meeting rooms and the wedding hall, shall be the 

subject of detailed calculations. Necessary adjustments will be made depending on the type, 

characteristics of rooms and types of sound sources. Background noise should be regular and 

uniform. 

3.4.5 Vibrations 

All vibration emitting equipment shall be installed on vibration dampers adequate to the type 

of vibrations. They are intended to reduce the transmission of vibrations to the structural 

elements of the building. 

3.5 Fire protection 

Fire protection of the building will be made in accordance with the guidelines of standards 

and requirements of local authorities and emergency services. 

It is planned to make a fire alarm system installation - SAP. In each room and in halls and 

corridors smoke detectors will be installed. Signals derived from them will be transmitted to 

the fire centre located in the room of the building security. The status of the system will be 

presented at the computer workstation with the visualisation of all monitored and SAP 

controlled elements or on the mimic panel, if this is required by the local regulations. The 

space above the suspended ceiling will be also monitored with smoke detectors. It is planned 

to locate on the suspended ceiling indicators of the response of detectors placed in the space 

above it. In halls and corridors at the stairwell it is planned to install manual call point 

buttons. 

Individual fire zones are separated by walls and fire separation doors with appropriate fire 

resistance class. On the border of fire zones on mechanical ventilation channels, fire dampers 

with appropriate fire resistance are to be installed. They are equipped with their own electric 

drives and controlled and monitored from the SAP headquarters. They close automatically 

after a fire is detected. Fire dampers shall be provided with location monitoring by two limit 

switches of three states. A partial integration of the SAP system along with other systems of 

the building is planned. Detailed information shall be included in the fire scenario prepared by 

a fire protection specialist including the Fire Control Board. It describes how automation, 

security and other systems in the building, e.g. lifts will behave after receiving information of 

a fire alarm. It is planned, inter alia, to exclude ventilation centers, closures of fire dampers 

built-in on the mechanical ventilation, activation of the positive pressure ventilation on the 

stairwell, release of the magnetic door locks, activation of the smoke exhaust system, release 

of the locks of the doors included in the access control system, etc. The fire alarm system is 

fully automatic and independent of any other automation systems of the building. 

26


Moreover, it is planned to place hand fire extinguishers on every floor. The arrangement plan 

for the firefighting equipment shall be prepared by a fire protection specialist. Moreover, there 

will be prepared two additional designs, the design of evacuation routes and emergency and 

evacuation lighting, and fire exits. 

3.6 Technical requirements for installations in the building 

Detailed information on existing installations and their technical condition can be found in 

the “Report on mechanical, electrical & lift installations”, a survey prepared by BSEC Design 

in July 2010. 

Design of the installations should reflect demands imposed on the systems by the planned 

floor layout (see Appendix 4.1.1-7) and in particular special purpose rooms such as the 

archives, service room and conference rooms, server room. The design of the installations 

should also take into account demands placed on particular installations caused by the number 

of people occupying each floor, in particular areas and rooms which are designed to 

accommodate a high number of people. The design and implementation process must be 

compliant with the British Building Regulations. Where the local regulations do not exist, 

Polish Construction Law will be applied. In case of major discrepancies between Polish and 

British regulations, it is recommended to follow those provisions which impose stricter rules. 

The following installations will be designed and created: 

• Air-conditioning with humidification systems. 

• Mechanical Ventilation Services including air handling unit. 

• Cold Water Services, Hot Water Services, Water Treatment and Filtration. 

• Heating Installations, Boiler Plants and Auxiliaries Calorifier Plant. 

• Exhaust Gas Treatment and Flues, Fuel Gas Distribution. 

• Chiller Plant, Cooling Water Services. 

• Emergency Generators, Diesel Fuel Installations. 

• Gas, Water and Electrical Services (Specification and negotiation with public and 

other utility authorities for the provision of incoming services and agree spatial 

requirements). Public health and plumbing. Utilities liaison and applications. 

• Incoming Drainage. 

• Drainage Services. 

• Distribution mains and co-ordination for any services. 

• Thermal insulation. 

• Electric Lighting and Power Installations including Specialist Lighting: Emergency 

lighting, Directional and Lighting Fittings and Control Systems, Exterior Lighting. 

• Standby Generation plant installations and cabling with automatic change-over 

system. 

• Uninterrupted Power Supply System. 

• Lifts and DDA. 

• Vibration Control. 

• Intercom Systems for communication in case of fire 

• Fire Detection and Alarm Services, Fire Protection Services. 

27


• Power operated louver with detector of wind and water. 

• Information Technology and Data (including incoming supply and cabling). 

• Public Address (voice alarm system), Personnel Location and Call Services. 

• Telephone switch VOIP and equipment, Distribution Services including Incoming 

Services. 

• Audio - Visual Installations, videoconference system, projectors, electric screens and 

all equipment. 

• Aerial installation – distribution system with division of sign and aerials. 

• Radio and Television Installations, CATV TVSAT and terrestrial TV and radio. 

• Building Management System, including Energy management system. 

• Videophones – door entry. 

• Clock Installation NTP. 

• Automatic blinds and shutters incl. central control system. 

• Distribution Services including incoming services. Utilities liaison and applications. 

• Electrical surge protection against voltage spikes. Lightning protection. 

The scope of works shall be included the following installations connected with architecture: 

• Acoustical design and treatment. 

• Selection of building partitions and Fire Protection Services, signage, scheme for 

escape routes in case of fire. 

• Design of fire protection of installations passing through the structure elements. 

• Refuse Collection and/or Disposal Systems. 

• Control equipment in entry areas with distribution services. 

• Kitchen technology : Refrigeration installation and cold stores, Services for food 

preparation, cooking, conveying and serving equipment. 

• Establish long delivery materials and co-ordinate and assist in placing orders early. 

All elements listed above will be designed in the scope agreed on with the Employer. Design 

requirements concerning security installations will be given by the Employer to the 

Consultant at the later stage, this system will have to be coordinated with all other 

installations. 

The major consideration for the design of technical installations is the number of people 

expected to occupy each floor: 

• Maximum building capacity – approx. 155 people 

• Staff working in the building – approx. 70 people 

• Customer service area on the Ground floor. – maximum 50 people 

• Banquet hall/conference room on the 3rd floor – up to 30 people 

• Conference room on the 5th floor – up 16 people 

3.6.1 Sanitary installations and HVAC 

3.6.1.1 Ventilation 

General requirements: 

Supply-exhaust ventilation installation must be compliant with the British Building 

Regulations. Air handling units must provide air treatment in terms of temperature and 

28


humidity of the supplied air: cooling, heating, humidifying and heat recovery. Mechanical 

ventilation shall be provided in all office rooms according to the norms of air exchange in 

force. Separate exhaust ventilation shall be made in the toilets. Office rooms shall be provided 

with a programming device to enable local adjustment of air temperature within the range of 

+/- 2C. Mechanical ventilation ducts shall be made of galvanized steel sheet, the installation 

shall be equipped with duct silencers and firewalls at the borders of fire zones. Air valves and 

slot diffusers shall be adjusted to the nature of the room. 

Ventilation duct diameters must guarantee sufficient air flow while maintaining an appropriate 

noise level. Their sizes must allow for their installation above the suspended ceiling on each 

floor of the building. The air handling units shall be controlled and monitored by the building 

monitored system (BMS). The design of the ventilation installation shall take into account the 

replacement of the entire ventilation installation: ducts, units, air intake and exhaust terminal. 

The air handling units shall be installed on the roof level. The ventilation system design must 

be sufficient for the needs of all the rooms in the building while maintaining the required 

noise level. 

Ventilation of the toilet facilities: 

Ventilation installation design in the toilet facilities shall be presented with the assumption of 

the entire replacement of the ventilation system. Power supply and control of the fan system 

shall be managed by the BMS. During working hours in the building the simultaneous 

operation of the mechanical supply and exhaust ventilation installation and exhaust 

installation of the toilet facilities is assumed. Performance of individual air valves, both 

supply and exhaust ones on the surface of a storey shall be balanced in such a way to provide 

slight underpressure in relation to the external air pressure. 

Ventilation of the mail scanning room: 

Due to terrorist attack risk, it is necessary to designate a separate room for the purpose of 

security scanning of all incoming mail. The anticipated risks include chemical contamination, 

which can occur as a result of opening contaminated parcels. This creates the need to design 

an autonomic exhaust ventilation system. It is proposed to use an autonomous main 

ventilation exchange with the cross or glycol exchanger and the filtration system of exhausted 

air, according to the mandatory rules in this respect, e.g. water filter with the closed tank. 

Aeration of the staircase: 

If the British Fire Safety regulations require aeration of the staircases, such system should be 

implemented. However, it must be stressed that according to the Polish regulations, aeration 

systems must be controlled by the fire alarm control. An entirely new system must be 

designed for the building. 

Gas suppression ventilation system: 

Gas suppression system should include archive and server rooms. Detection and controlling of 

all devices that the system consists of, shall be performed within the SAP building system or 

with the help of subsystem connected to this system. In case of installing a subsystem, it shall 

be produced by the same producer as the SAP building system in order to maintain uniform 

visualisation platform and later maintenance of the system. 

For the ventilation installation (air) activated after suppressing the fire in the area of an 

archive and a server room, separate ventilation ducts shall be designed. In the rooms where 

gas fire suppression system will be installed shall be equipped with overpressure release 

dampers and air ventilators. 

29


3.6.1.2 Air conditioning 

Cooling system: 

The entire cooling system shall be replaced, including the transfer of chillers onto the roof of 

the building. Installation of the cooling system shall include implementation of the integrated 

automation system, and equipping chillers in BACnet interfaces in order to ensure 

communication with BMS. 

Climate convector (fan coil) systems: 

Both heating and cooling in the building is performed by fan coils. It is planned to install 

four-pipe fan coils supplied both with cooling and heating from the boiler room. Fan coils in 

a given space shall be controlled with the use of a local controller together with room 

temperature sensors and controller. It is intended to ensure comfortable working conditions. 

Fan coils will be placed in the ceiling space in each room and office. 

Design of the fan coil solutions must be presented with the assumption of the entire 

replacement of the fan coil installations and units. 

A new installation must include modern wall controllers enabling manual adjustment of 

temperature and displaying information on functioning of each unit. The wall control units 

must be integrated with the BMS. 

When choosing new fan coil units, the level of generated noise cannot exceed 35 dB. 

Solutions which do not cause too much noise will be preferred. 

Cooling systems in the special function rooms (server room, archive): 

An independent redundant precision air conditioning system ensuring the required conditions 

in terms of room temperature and relative humidity must be designed for the server room. 

The system must be equipped with a BACnet communications interface integrated with the 

BMS. Devices should work in N+1 arrangement, fully, automatically controlled by BMS. The 

measuring of environmental parameters should be performed in many different and 

representative points in the server room. 

3.6.1.3 Heating systems 

Technological heat 

Design of the technological heat generation system must be presented according to the 

assumption of 

the entire replacement of the system. A new heat generation system operating in a closed 

circuit will be based on a balanced flue gas-fired boiler with a chimney system and circulating 

pumps and pipelines distributing heat to each storey. The system shall be equipped with 

membrane expansion vessels and safety valves. The gas system shall be equipped with an 

electric cut-off valve cooperating with an autonomous methane detection system in the boiler 

room and the room with the gas connection. Systems shall be monitored by the BMS. 

Implementation of the integrated automation system, and equipping boilers in BACnet 

interfaces in order to ensure mutual communication with the BMS shall be taken into account. 

Heating system 

Rooms in the building shall be heated with the use of fan coils installed in each room. Heating 

system shall heat the office to ensure comfortable working conditions. 

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3.6.1.4 Hot water installations 

A new domestic hot water (DHW) installation shall be executed. The installation shall be 

equipped with a DHW circulation system which will allow for obtaining hot water at the point 

of its collection. Electricity is used for heating water. In such cases water is heated either by 

means of dielectric preheating in tanks placed above the suspended ceiling or by means of 

tankless water heaters placed in the kitchen cabinetry. After adopting such a solution, the 

increase of costs related to the electricity consumption shall be taken into account. The 

installation shall be controlled and monitored by the BMS through timed switching on/off the 

heaters. 

3.6.1.5 Cold water installation 

The existing cold water installations shall be removed. A new cold water installation is 

intended to provide domestic water to outlet points in the toilets and kitchenettes in the 

building. The installation shall be supplied from the service pipe and shall use the municipal 

water. It is allowed to make the installation of welded PE pipes. 

Sprinklers should be installed in the mail scanning room. The installation shall cover the 

entire area in case of chemical contamination. The floor drain must be connected to a system 

collecting contaminated substances. 

3.6.1.6 Sewage system 

The existing above ground sewage system shall be removed. It is allowed to make a new 

sewage system - stacks and horizontal mains - in plastic piping. The Employer requires that 

drain stacks should be easily accessible for revision. The new system shall be incorporated 

into the existing sewage piping connection. The relevance of installing a backwater valve and 

its possible monitoring by the BMS shall be considered. Drain stacks shall be extended above 

the roof in order to vent them. The sewerage system shall comply with the requirements of a 

noise-free installation. Independent sewage system shall be designed in the lower ground floor 

in rooms L.03 and L.04 where the incoming mail will be sorted. The sewage system shall be 

equipped with the independent tank for liquid waste. 

Lipid separator 

If the British building regulations require a lipid separation system to be installed in the 

building, the refurbishment plan must account for this, together with the costs of its 

implementation and maintenance expenses. The monitoring signals shall be input into BMS. 

3.6.2 High voltage systems 

3.6.2.1 Power supply and plug-in socket system 

The electrical system design of the building should be presented with the assumption of the 

entire replacement of this system. If need be, the existing installation could be used but it 

must be adapted to the new functions of the building, taking into account the economic 

aspects. The entire electrical system shall be designed in accordance with the local law and 

Polish Standards, providing that these regulations are not in conflict. The electrical system 

shall ensure the energy security of the facility through the continuous supply of electricity 

with relevant technical parameters according to the needs of the building. The security shall 

take into account power supply from two sources and the use of a power generator. The 

generator back-up time shall be adjusted to the technical conditions prevailing in London, 

31


however, no less than 36 hours. This solution shall be designed and implemented on the basis 

of the Automatic Transfer Switching Equipment. Any safety devices of the electrical system 

shall comply with the local laws, taking into account the selectivity of activation. The main 

switch room of the building shall be equipped with measuring devices and systems controlling 

the condition of main service lines and safety devices. The condition monitoring system shall 

be connected to the BMS. 

The plug-in socket system shall be protected with residual current devices. Installations for 

the activation of shutters and blinds shall be controlled locally and centrally by means of the 

BMS. The following shall be also designed and implemented: the supply system for the 

ventilation and air-conditioning equipment, air-conditioning control system with devices; the 

supply and control system for the gas-fired boiler room. It is not planned to implement a 

heating system for roof drains and storm water system, or de-icing equipment on the roof. 

Power supply and control of the mechanical smoke removal system shall be designed. The 

electrical system shall be provided in each room. In addition to the lighting, each room shall 

be provided with at least 4 plug-in sockets (2P+Z), while in technical rooms, PA offices, 

communication or special purpose rooms the number of sockets shall be agreed as needed. All 

elements of the electrical system shall be put in ducts, cable troughs or casings, and the main 

distribution lines shall be conducted along corridors. Where possible, all elements, along with 

the wiring shall be made in the LS0H – low smoke, halogen free version. Type of light 

sources shall be adapted to the functions and the general finishing standard of the room. 

3.6.2.2 Lighting 

A design of the entire indoor and outdoor lighting of the building shall be developed. The 

report compiled by BSEC Design mentions entire replacement of the integral lighting (which 

currently is not compliant with British standards). 

Electrical switchboards providing power supply of the lighting system must be supplied in 

monitoring devices in order to allow monitoring of the lighting system functioning. 

Lighting control systems solutions shall be presented in the following options: 

• Independent lighting control system based on DALI protocol (with an option of 

communications with BACnet system). In some areas of the building requiring full control 

over the lighting together with the dimming functions (e.g. conference rooms). 

• BMS directly controlling the lighting system when implementing the switch on/off 

function. BMS system should in the scope of lighting enable controlling and monitoring the 

status of being switched on/off and visualizations at the operator’s station. 

Basic lighting 

Light fittings should provide economical lighting of rooms. Luminous intensity compliant 

with Polish Standards for office rooms. On evacuation routes emergency lighting systems 

shall be applied. 

Emergency lighting 

Exit and escape signs luminaries shall be equipped with a 2-hour battery back-up. Luminaires 

should be monitored through a system of testing. Electrical systems of outdoor lighting, 

including the lighting of halls and corridors as well as the illumination of the building shall be 

executed as controlled from the BMS, dusk detector, the schedule of switching on/off and a 

switch. 

32

3.6.2.3 UPS 


There must be an Uninterrupted Power Supply Installation in the building, serving the 

following circuits: 

- the server room: servers and active network equipment in the server room, 

- guaranteed power supply sockets in the floorboxes, 

- systems such as the BMS, AC, CCTV, Break-in and robbery signaling equipment and 

systems and other system necessary for the proper operation of the building in case of a 

momentary power failure. 

The UPS along with the batteries must be located in a separate room. In order to integrate 

the UPS with the BMS, the former must have an interface card with a BACnet port. 

3.6.2.4 Generator 

Generator solution shall be presented in accordance with the assumption of the replacement of 

the entire generator system and its adaptation to the future needs of the building. This will 

involve the installation of an additional fuel tank in the basement. The replacement of the 

generator on the roof must be coordinated with the replacement of other installations of the 

roof, due to the logistic nature of the operation. An approval from the local authorities must be 

obtained in order to allow for road closure and a crane to be able to perform the replacement 

of the plants situated on the roof. The generator is responsible for ensuring continuity of 

power supply to the same circuits as the UPS. Power supply shall be sustained for the period 

of 36 hours but the actual working time is dependent on the capacity of the fuel tank. Because 

of that it is necessary to install a system allowing continuous refueling while the generator is 

at work. 

Additional requirements: 

• In case of cut in electricity supply, the generator has to start automatically. 

• Sustainment of power supply to lighting circuits (but no more than 40% of the lighting 

circuits existing in the building). 

• Sustainment of power supply to the precision air conditioning system in the server room (to 

be treated as a priority). 

• Sustainment of the lift mechanism. 

3.6.2.5 Lifts 

Lift solutions shall be presented with the assumption of the replacement of the lift mechanism. 

The new solution must guarantee sustainment of power supply to the lift mechanism as 

described above. 

The design shall include a possibility of BMS monitoring of the lift mechanism. 

The existing lifts shall be retained as long as possible during construction works in order to be 

used during the refurbishment period. They shall not be a part of the demolition works 

project, however the Consultant shall present a methodology of the replacement of lifts in a 

separate study. The replacement with new lifts is planned at the end of the proper 

refurbishment works. New lifts shall be adequately secured until their acceptance. 

3.6.2.6 Lighting-rod protection 

Due to its height, the building requires the protection against lightning. On all high and 

isolated parts of the building horizontal air terminals shall be placed. Alternatively, protection 

33


may be provided by means of lightning masts. The building shall be provided with lightning 

rods and grounding rod. Devices placed on the roof shall be equipped with bond connections. 

3.6.2.7 Bond connections 

All designed equipment, connections and systems in the building, as well as any conductive 

construction elements, such as balustrades, bathroom fittings shall be covered by bond 

connections. 

3.6.3 LV installations 

3.6.3.1 BMS - Building Management System 

The automatics and controlling system of the facility shall be executed based on freely 

programmable digital controllers DDC (Direct Digital Control), dedicated for the use in 

buildings. The automatics system should be built on the basis of microprocessor drivers 

ensuring the usage of the communications protocol BACnet. It must be possible to hook up 

the drivers to different control and measure equipment and executive devices. 

Main features of the BMS 

• The design of the building management system should offer the necessary flexibility and 

unrestricted potential for further development without the need to replace any of the 

components. 

• The system should accommodate the standard interfaces for integration with other systems 

and building plant (e.g. BACnet, M-bus) 

• The system should provide a built-in UI and a web-browser (at least 5 clients concurrently) 

with a full list of options to manage the building and have the capacity to create the unlimited 

number of user accounts with access rights management and password protection. 

• The software for managing the operator’s console shall be installed at the dedicated to that 

purpose workstation – PC computer. The communication between the workstation and system 

controllers (Building Controller) should run through the Ethernet. 

The BMS management platform must be an independent system and must not interact with 

security and access control systems. 

• All installations in the building should be autonomous, i.e. they must be capable to work 

independently and be independently managed. 

The system must provide the following UI functionalities in order to satisfy the demand for 

the discreet supervision of each subsystem and to become a complete solution for building 

management support, including both the supervision and monitoring functionalities: 

• The GUI of the system must be modeled as hierarchical graphical abstraction of the building 

plant and services. 

• The labels for drawings, points, triggers may only be modified by an authorized 

operator/administrator. 

• The management of technical installations in the building and all devices implementing 

controlling functions and automatic regulation shall be performed with the help of the 

operator’s console. 

• The operator with appropriate rights must be able to directly modify the point values from the 

operator’s console. 

• Operator’s software must be highly customizable, that is it must enable easy modification and 

customization to the specific needs of the technical equipment installed in the building, as 

well as the used software, change of operation procedures and staff duties. The menu system 

34


and the command line interface must allow any changes of the system configuration, software 

parameters, and database records. 

• Optional software should be equipped with a dedicated web server in order to allow access to 

the installation through the Internet or the Intranet. 

• The software should communicate to the operator all controllers’ alerts. The customizable 

prioritization of the system alerts should keep the chronology of events (earliest events are 

signaled as first). 

• Only an authorized operator with sufficient rights should be able confirm the critical alerts. 

An alert should be confirmable only when the malfunction is removed. 

• System must deliver standard (manufacturer’s defined) and used defined reports. All reports 

must be printable/viewable according to an automated schedule (at a given time or in a given 

interval). 

• The operator must be able to choose the logical points setup by use of trend reports and 

current printouts about alerts and periodical printout of rapports. Each of physical and 

software trend points for each controller should be saved (archived) to the database in a user 

customizable time interval. Each of trend records should have a user defined record time 

length (day, week, month, year) 

Installations which require monitoring/management: 

• HVAC 

Regulation systems and automatic devices functions of the ventilation hub: 

- optimal switching on/off the system (optimal start in winter, timed controlling), 

- monitoring the temperature of incoming, outcoming, output air, heating medium 

(temperature returning from the heater), 

- controlling air throttles, 

- switching on/off ventillators, 

- controlling rotary speed of ventilators, 

- fixed value regulation of the temperatury of incoming air, 

- protecting heaters from freezing, 

- alerting about deviations from the set values of temperatures, 

- alerting about a freezing heater or dirty filters, 

- alerting about failures in working of ventilators and pumps, 

- alerting about cutoffs connected to fire, 

- energy saving functions (night cooling, heating etc.), 

- registration of working times of ventilators and pumps, 

- presenting all monitored signals at the BMS operator’s panel. 

• Roof extraction ventilators: 

- switching on/off the ventilators, 

- alerting about the failures in working of the ventilators, 

- registration of working times of ventilators, 


• Heating 

- regulating the temperature of central heating supply in the outside temperature 

function as per heating curve with limiting the temperature of water flowing back into 

the network, 

- regulating the temperature of technological heating supply in the outside temperature 

function as per heating curve with limiting the temperature of water flowing back into 

the network, 

- securing the system in case of power shortages, 

- controlling, monitoring working and failures and automatic reservation of pumps, 


35


• Cooling system 

- Monitoring the temperature of cooling (ice) water, 

- controlling and monitoring working and failures of ice water pumps, 

- controlling and monitoring parameters of working and alerts, amount of working 

hours of cooling unit, 


• Cold/hot water installations 

- controlling and monitoring parameters of working and alerts of hydrophore set, 

- controlling and monitoring parameters of working and alerts of water treatment 

facility (if installed) 

- controlling and monitoring parameters of working and alerts of sewage pumping 

station, separator 

• Fancoil Control System 

The arrangement of automatic devices in rooms and zones shall allow for integration and 

cooperation with other systems in the building with the use of the open communication 

protocol BACnet. As part of the cooperation with the central management and control 

BMS system, zone regulation devices must present all parameters of working in the 

BACnet, enable remote change of set values and timed programmes. In standard 

applications, devices work according to pre-defined regulation programme, in case of more 

advanced applications in controlling rooms, the possibility to change application in a zone 

controller from the control station level shall be given. 

Regulation systems and functions of zone controlling automatic devices: 

- optimal switching on/off the system (manual, remote, timed controlling), 

- monitoring the temperature of incoming air, 

- regulating temperature by controlling valves, 

- controlling rotating speed of ventilators climate convectors (e.g. 3 gears), 

- alerting about significant fluctuation of temperature, 

- alerting about failures in ventilators’ work (optional for systems with climate 

convectors), 

- registering working times and technological data, 


• Power Supply systems UPS/Generator 

• Lifts 

- Monitoring working parameters and alerts. 

• Electrical installations 

The functions of installing energy monitoring: 

- monitoring the parameters of supply net (voltage, electric current, active and passive 

power, cos φ etc.), 

- monitoring of switching off and alert statuses of main switches and individual circuits 

in RNN, 

- monitoring the position of energy coupling, 

- monitoring the SZR statuses, 

- monitoring transformators (inductive load of individual phases, irregularity of the 

load, temperature, alert states), 

- monitoring the presence of voltage and alerts from the switching stations on different 

floors and cabinets supplying security systems, 


36


The BMS platform must be based on solutions from reputable suppliers, providing that they 

will support BACnet communication standard. 

LAN used for communication within BMS should be separated from the administrative 

network (details in Order no. 7 of the Director General of the Foreign Service of 22 

November 2009 on the implementation of data wiring in premises of the Ministry of Foreign 

Affairs and diplomatic missions). 

3.6.3.2 Building Security Systems 

Considering the internal security policy, all details pertaining to the project, safety 

requirements and solutions will be discussed and implemented under a strict supervision of 

the Ministry of Foreign Affairs. 

Consultant will be given all necessary instructions regarding Building Security Systems – 

CCTV, burglary alarm system and access control, in order to design and co-ordonate correctly 

all relevant installations and especially cable routes, method of cables laying and power 

supply to particular system modules. 

3.6.3.3 Queue management system 

There should be a ticket controlled queue management system installed at the entrance for 

applicants (the Client may procure it from a third party) to manage queues to all customer 

counters. As a minimal requirement it should consist of a ticket request system, a ticket 

dispenser, wired or wireless displays for all counters and a server with integrated computer 

managed software. 

3.6.3.4 AV System 

AV equipment will be installed in local 3.05 on the 3 rd floor only. AV system cabling has to be 

provided in two other conference rooms 2.15 (2 nd floor) and 4.07 (4 th floor) to be used for the 

AV equipment to be supplied in the future. 

AV equipment has to be in conformity with MFA requirements. LED type screens are 

recommended. Audio system equipment should be od a built-in type (ex. ceiling speakers, 

fixed microphones, TV tuner etc.). Additional equipment – amplifier, Blue ray reader, 

computer etc. as well. All equipments have to be of high quality. Quantity of cables and 

method of cables laying will be agreed with the Consultant at the design co-ordination stage. 

3.6.3.5 IT 

The specification of the network topology and used wiring is defined in the Order no. 7 of the 

Director General of the Foreign Service of 22 November 2009 on the implementation of data 

wiring in premises of the Ministry of Foreign Affairs and diplomatic missions. 

LAN used for communication within offices should be separated from the administrative 

network (details in Order no. 7 of the Director General of the Foreign Service of 22 

November 2009 on the implementation of data wiring in premises of the Ministry of Foreign 

Affairs and diplomatic missions). 

37


L.08 - Server Room 

1. Room/ rooms area. 

For the needs of server room at least 15m2 of area should be provided, where two RACK 

cabinets with the active equipment and 2 cabinets with SZT and BMS equipment and 1 

cabinet with structural wiring elements with the dimensions: 42U high, 800mm wide and 

1000mm deep, containing active equipment will fit. The access from the front and back of the 

cabinets shall amount to at least 1000mm to enable the installation of server devices. 

Connection between cabinets with active equipment and a cabinet with structural wiring 

should be provided. 

If there are windows in the room, they should be bricked-in or closed-in. If the height of the 

server room allows, there should be an elevated, antistatic floor installed. The installation of 

suspended ceiling is not recommended. 

2. Power consumption. 

The total demand for power by the devices active in the server room is 13,7kW, heat emission 

amounts to 32 000 BTU/h. 

Due to planned modernization of the server equipment, the reserve in the form of 4 kW and 

7000 BTU/h is suggested. 

3. Access Control. 

The access to the room shall be protected with a fire-proof door with the minimum 

dimensions: 1000 mm wide and 2100 mm high, with anti-burglary class equal to 4 and fire 

resistance equal to EI-60. the reader for the access control system shall be installed. 

4. Air conditioning: 

- Air conditioning: 

A precise air conditioning system (redundant n+1) should keep the temperature within the 

room between 19˚C and 21˚C and the humidity at 40-6 0%. Air conditioning units should be 

plugged to the uninterrupted power supply. 

5. Power Supply 

The power supply should be adequate to the estimated power consumption. There should be 

two distribution boards (one providing uninterrupted power for servers and active network 

equipment and the other for the remaining equipment). There should be at least 10 sockets 

with uninterrupted power in the room. UPS – the support time for the devices should amount 

to 10-15 minutes. Ground should be lead to disconnection board with a conductor of at least 

16mm2 in profile and with a diameter larger than for power cables. It is necessary to use 

power generating unit in accordance with the rules outlined in 3.6.2.4. 

6. Security 

The server room should be equipped with the fire detection and signaling systems and 

automatic system of inert gas extinguishing. It is imperative to install flood, temperature and 

humidity sensors. It is necessary to provide possibility of sending short messages and e-mail 

information on exceeding the environmental parameters in the room. The list of people who 

should receive such messages will be drafted at a later time. 

7. Internet connection and wiring. 

It is suggested that the building is connected with a symmetric 10 Mbit connection, 5 

available static IP addresses with SLA and 2 Mbit connection which would serve as a backup 

and for “dirty” internet. Dirty internet will be provided with the galvanic separation form 

LAN. If conditions stipulated in instruction no. 7 cannot be fulfilled, it will be necessary to set 

up PPDs. Demand for telephone lines – 1 x E1 and 2 analogue lines. The VoIP switchboard is 

to be monitored in the building. 

8. It is recommended to install a videoconferencing system in the meeting room on the 

third floor. In the consultation room on the fourth floor, only the wiring for such system 

should be installed. 

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3.7 Environmental Protection 

The environmental impact should be considered both during strip out and construction as well 

as in the scheme design for the office spaces. The following should be taken into account: 

• Minimizing waste 

• Efficient use of energy 

• Use of durable materials 

• Environmental certificates of materials 

• Pollution reduction 

• Encouragement to the environmentally responsible behaviour in the workplace. 

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4. Appendices – arranged functional layout plans of the building. 

4.1 Lower Ground floor layout 

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4.2 Groung floor layout 


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4.3 First floor layout 


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4.4 Second floor layout 


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4.5 Third floor layout 


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4.6 Fourth floor layout 


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4.7 Fifth floor layout 


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design requirements specification for the refurbishment of ... - London

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