PRINCIPLES OF FOOD, BEVERAGE, AND LABOR COST CONTROLS

390 � CHAPTER 14 BEVERAGE RECEIVING, STORING, AND ISSUING CONTROL
FIGURE 14.1
Beverage Invoice
5 . Call to the attention of both management and the delivery driver any
broken or leaking containers and any bottles with broken seals or missing
labels.
6 . Note all discrepancies between delivered goods and the invoice on
the invoice itself. Call any discrepancy between an order and the delivery
to management ’ s attention immediately. Any such discrepancy may
require a decision from management as to whether to accept delivery of
the questionable items.
7 . Sign the original invoice to acknowledge receipt of the goods, and
return the signed copy to the driver. Retain the duplicate copy for internal
record keeping.
8. Record the invoice on the beverage receiving report. Most smaller operations
do not fill out beverage receiving reports, because they do not use
purchase journals. They determine the cost of beverages received and
issued weekly or monthly when a physical inventory is taken. Even if that
is the case, establishments that use one of the many computer programs
designed for beverage operation must input the quantities received and
costs into their computer software at this point. If the program includes
the use of a scanner, the bar code on each case or bottle is scanned to
include it in inventory. If a bottle does not already contain a bar code, they
are supplied by the firm that sold the program and affixed to each bottle.
9 . Notify the person responsible for storing beverages that a delivery has
b e en re c eive d.
In many establishments, a form known as a beverage receiving
report is filled out daily by the individual responsible for receiving beverages.
A basic beverage receiving report is illustrated in Figure 14.2 .
To: Henry Hilson Hotel Invoice # 639-A142
1066 West 41st St. Terms C.O.D.
New York, NY 10098
Date 3-Oct Order # C267 Account # H108 Ship Truck
Item
No
Quantity
Ordered
Quantity
Shipped
Purchase
Unit
Bottle
Size Description Unit Price
Total
Price
151 6 6 case 750 ml Old Crow Bourbon $155.40 $ 932.40
336 2 2 case 750 ml Beefeater Gin $179.40 $ 358.80
Total $1,291.20