STATE OF IOWA ) April 2, 2012 ) Ss - Delaware County Iowa!

STATE OF IOWA ) April 2, 2012 

) Ss: Manchester, Iowa 

DELAWARE COUNTY ) 1:15 PM 

The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with Supervisors Madlom and Helmrichs 

present. Supervisor Ries was absent from the meeting. Also present were Nicole Turpin, Joy Jager, Craig Davis, Carla Becker, and 

three (3) members of the media. Shirley E. Helmrichs, Chairperson, called the meeting to order. 

Nicole Turpin, ECIA, addressed the Board regarding the Chapter 403 Demolition Project associated with the 2010 flood event. Ms. 

Turpin stated that they are still waiting for final FEMA approval to demo the remaining eight (8) properties that were severely damaged 

in the 2010 flood. She stated that even though final FEMA approval has not yet been received, she would like the Board to go ahead 

and set the time and date to receive bids for the project. Her hope is that the final approval will come in before bids are received. If 

approval is not received, the Board could deny all bids and start again. Her concern is that the two (2) year deadline is fast 

approaching. 

Motion made by Madlom, second by Helmrichs and carried to set April 23, 2012 at 1:15 pm as the date and time to receive bids for the 

demolition of eight (8) properties severely damaged by the 2010 flood. The deadline for questions would be April 16, 2012. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to approve the signing of a Project Management Statement, back dated to 

November 29, 2011 which is the date of the contract, listing ECIA as the County’s Project Manager for building inspections and project 

monitoring for the 2010 Chapter 403 Demolition Project. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to approve the first draw on the CDBG Planning Grant in the amount of 

$2,290.00. This draw includes all invoices received through March 15, 2012 totaling $4,580.75. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to approve the minutes from the March 26, 2012 meeting. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to approve the following employees to attend their respective meetings: 

Peggy Petlon, Jeff Madlom and Shirley Helmrichs to attend a mental health redesign meeting in Dubuque on April 3, 2012; Kim Gehling 

and Peggy Petlon to attend the Case Management admin meetings in Des Moines on April 10, 2012; Peggy Petlon to attend the Cooccurring 

Disorder training in Des Moines on April 19, 2012 and the NEI CPC meeting in Waverly on April 20, 2012; Sandy Ahrens and 

Peggy Petlon to attend the VA School in Des Moines April 24-26, 2012; Peggy Petlon to attend the CPC Regional meeting in Cedar 

Rapids on April 27, 2012; Jeff Madlom and Shirley Helmrichs to attend the RTA meeting in Dubuque on April 4, 2012; and retroactively 

for Jeff Madlom to attend a legislative meeting in Des Moines on March 28, 2012. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to approve the following claims for payment: 

Alliant Energy Service 488.10 

CenturyLink Telephone Services 420.90 

Mediacom LLC Data Processing 139.95 

US Postmaster Postage & Mailing 100.00 

Windstream Telephone Service 364.78 


All Ayes 

There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” submitted for consideration. 

Motion made by Madlom, second by Helmrichs and carried to acknowledge receipt of the following manure management plan updates: 

Eike Farms in Section 3 of Hazel Green Township; Leo Bockenstedt Pork, LLC in Section 4 of Honey Creek Township; Three Little Pigs, 

LLC Site 2 in Clayton County; James Dolan, Delaware Finisher, in Section 30 of Prairie Township; Loren Mouw, Winch Site, in Section 

20 of Union Township; Triple N Properties LLC in Section 22 of Oneida Township; and Jeff State, P & D, in Section 7 of Honey Creek 

Township. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to appoint Karen Wulfekuhle as Colony Township Trustee to fill the vacancy 

left by the retirement of Floyd Goedken. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to allow $1,080.00 collected for rent of the crop ground at the Retz Area to 

be deposited into the Conservation Trust Fund. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to acknowledge receipt of the Auditor’s Quarterly report which states that 

$21,411.32 was collected for the quarter ending March 31, 2012 and deposited into the general funds. All Ayes 

Motion made by Madlom, second by Helmrichs and carried to accept the Recorder’s Monthly Report showing that for the month of 

March, 2012 the following fees were deposited into their respective funds: 

All Ayes 

General Fund $12,214.26 

Recorder’s Document Management Fund 379.00 

Electronic Transfer Fund 379.00 

Total Collected $12,972.26 

Motion made by Madlom, second by Helmrichs and carried to acknowledge receipt of the Sheriff’s Quarterly report which shows that 

for the quarter ending March 31, 2012 $31,706.39 was collected for various fees and surcharges and deposited into the general fund. 

All Ayes 

ENGINEER’S REPORT: 

265 th Bridge Project – The substructure is complete and contractor will be working on forming the deck all week. 

Gravel Roads – Road crews are out hauling rock to soft locations and grading the roads where they can. The recent rains 

along with the spring thaw have made slow work of repairing the roads. The roads are still within their transitional “healing” 

period. 

NEXT MEETING 

The next regular session of the Board will be on Monday, April 9, 2012 at 1:15 pm at the Supervisors’ Office in the 

courthouse. 

PUBLIC COMMENTS: 

None 

There being no further business before the Board, Chairperson Helmrichs asked for a motion to adjourn. 

Motion made by Madlom, second by Helmrichs and carried to adjourn the meeting at 1:32 pm. All Ayes 

These minutes have been read and approved. 

/S/ Shirley E. Helmrichs, Chairperson /S/ Carla K. Becker, County Auditor 

336




The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with all members present. Also present were 

Bill Weens, Tom Schmitt, Mark Gorton, Scott Kueter, Jason Wenger, Rick Kuhlman, Thomas Parsons, Mike Hoffmann, Scott Borgerding, 

Dan Chelf, Kevin Hogan, Anthony Bardgett, Carla Becker, and three (3) members of the media. Shirley E. Helmrichs, Chairperson, 

called the meeting to order. 

Motion made by Madlom, second by Ries and carried to approve the minutes from the April 2, 2012 meeting. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following employees to attend their respective meetings: 

Mike Ryan to attend the IEMA and HSEMD District 6 meetings at the Johnson County EOC on April 10, 2012; Linda Schaul to attend 

the Solutions User Meeting in Ames on April 12, 2012; Linda Schaul to attend the ICEOO District 6 Spring meeting in Anamosa on April 

25, 2012; and Jerry Ries and Shirley Helmrichs to attend the Operation New View meeting in Dubuque on April 12, 2012. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following claims for payment including the April 6, 2012 payroll in 

the amount of $148,929.86 warrant #23863-23982: 

Abbe Center for Comm MH Emergency Treatment 77.00 

Advanced Systems Inc Maint-Off Equip/Furniture 114.34 

Advancement Services Work Activity Services 1310.40 

Alliant Energy Electrical Power 3976.59 

Altorfer Inc Construction/Maint 1506.10 

American Institutional Supply Clothing & Dry Goods 35.86 

Area Payee Services Representative Payee 37.00 

Bard Materials Roads 7192.49 

Barnes Distribution Construction/Maint 184.97 

Barron Motor Supply Construction/Maint 21.70 

Benton Co Social Service Basic Needs - Other 249.00 

Best Cleaners Cleaning of Uniforms/mops 711.50 

Bi-County Disposal Inc Custodial Supplies 74.20 

Black Hawk-Grundy MH Outpatient 226.00 

Black Hills Energy Natural -LP Gas-Fuel Oil 460.63 

Black Hills Energy Assistance 203.57 

Bob Stephen Motors Inc Repair/Maint- Vehicle 260.57 

BOSS Stationery/Forms/Supplies 762.02 

Boubin Tire Co Repair/Maint- Vehicle 20.55 

BP Fuels 959.82 

Linda R Burr Miscellaneous 2.85 

Carls Feed & Farm Store Inc Fertilizer & Seed 44.00 

Carr & Carr Attorneys Diagnostic Evaluation-Com 55.10 

Cedar Valley Ranch Inc RCF 3148.36 

Central Iowa Water Water Use & Sewer 43.38 

City Laundering Co Buildings-Repair/Maint 457.75 

Coast to Coast Solutions Medical & Lab Supplies 73.76 

City of Colesburg Roads 2705.87 

Communications Engineering Repair/Maint-Radio Equip 2101.05 

Consolidated Energy Co LLC Utilities 200.00 

Country Ridge Apts Rent Payments 375.00 

Countryside Village Apts Rent Payments 154.00 

D&S Portables Inc Custodial Supplies 184.00 

Del Co Historical Society Buildings-Repair/Maint 2787.92 

Leader Publications Board Proceedings 1627.85 

Del Co Public Health Refunds /Reimburse 9265.53 

Delaware Co Sheriff Transportation 2135.89 

Del Co Treasurer Data Processing 5.00 

Delhi Lumber Park Development 238.35 

City of Delhi Roads 3764.90 

Diamond Mowers Inc Construction/Maint 293.78 

DJ Repair Repair/Maint- Vehicle 45.00 

Don & Walt LLC Repair/Maint-Const Equip 80.00 

Dyersville Commercial Board Proceedings 2599.89 

Dyersville Equipment Co Construction/Maint 5351.98 

Eastside Storage Buildings-Repair/Maint 30.00 

ECIA Demo Project 2010 Flood 6229.71 

Edgewood Auto & Tire LLC Minor Mv Parts & Access 92.95 

Tina Elgin Buildings-Repair/Maint 500.00 

Emeritus at Silver Pines RCF 2419.97 

ES&S LLC Maint-Off Equip/Furniture 63.00 

Everys Auto & Tire Center Repair/Maint- Vehicle 2.00 

Fannon Welding LLC Construction/Maint 120.00 

Sarah M Feldmann Miscellaneous 22.00 

April Fisher Custodial Supplies 60.00 

G&G Living Centers Inc Work Activity Services 586.80 

Gaffney Quarries Inc Roads 3262.46 

Garlyn R Glanz Postage & Mailing 7.89 

Goodwill Industries Supported Comm Living 93.45 

Group Services Inc Mini self-funding 9937.08 

Gudenkauf Tiling/Excavating Park Development 867.00 

Harper Insurance Agency Basic Needs – Othe 88.50 

Heather Andregg Buildings-Repair/Maint 150.00 

Heritage Printing Printing Services 238.14 

Hillcrest Family Services Prescription Medicine 54.45 

Hopkinton Municipal Utilities Electrical Power 280.68 

Hunt & Associates PC Audit Services 12900.00 

Industrial Supply Solutions 

All Ayes 

Minor Equip & Hand Tools 187.20 

337 

ISAC Education & Training 320.00 

JMS Software Stationery/Forms/Supplies 1050.00 

Keltek Inc Repair/Maint- Vehicle 211.27 

Knipper Auto & Tire Repair/Maint- Vehicle 26.20 

Kuhlman Quarries Roads 17818.80 

Lacal Equipment Inc Construction/Maint 476.70 

Lechtenberg Janitorial Custodial Supplies 434.55 

Jill Lewis Buildings-Repair/Maint 150.00 

Linn Co Lifts General Transport 170.00 

L L Pelling Co Inc Roads 604.80 

Mail Services LLC Postage & Mailing 536.85 

Main Street Market Prisoner meals 1708.27 

Main Street Repair Repair/Maint- Vehicle 34.07 

Manchester Press Publications 949.80 

Manchester Signs LLC Repair/Maint-Const Equip 32.80 

City of Manchester Utilities 346.69 

Martin Equipment of Illinois Construction/Maint 1524.60 

McDowell Truck & Auto Repair/Maint-Const Equip 429.00 

Rita McGrane Supervised Living 400.00 

Medical Associates Clinic Diagnostic Evaluation-Com 335.00 

NE Iowa Telephone Office Equipment 39.98 

Olberding Construction Co Park Development 75.00 

Opportunity Village Work Activity Services 742.44 

Palmer Hardware Electrical Supplies 355.69 

Pepsi-Cola Gen Bottle Inc Stationery/Forms/Supplies 265.21 

Pictometry International Corp Data Processing 66866.50 

Precise MRM LLC Repair/Maint-Radio Equip 746.38 

Pro Build Repair/Maint-Misc Equip 3.38 

Ray O'Herron Co Inc Other 79.84 

Regional Medical Center Primary Treatment 2000.00 

Del Dubuque & Jackson Co General Transportation 351.00 

Reliance Telephone Inc Telephone Services 300.00 

Gerald L Ries Employee Mileage/Subs 37.74 

Rite Price Office Supply Supplies 950.41 

Roeder Law Firm Legal-Court Related 157.00 

Runde Auto Group Repair/Maint- Vehicle 141.34 

Deirdre Ryan Education & Training 38.50 

Sadler Power Train Inc Construction/Maint 767.66 

Schneider Corporation Data Processing 1500.00 

Schroeders Cash Supply Repair/Maint-Fixed Equip 50.80 

Silveredge Cooperative Fuels 3352.20 

Smittys Repair/Maint- Vehicle 27.00 

Solutions Inc Data Processing 7616.50 

Spectrum Industries Supported Comm Living 138.72 

Spray Land USA Construction/Maint 385.07 

Standard Auto Parts LLC Construction/Maint 841.28 

State Hygienic Lab Medical & Health Services 29.00 

State Medical Examiner Medical & Health Services 3238.00 

Stetson Building Products Roads 728.14 

Systems Unlimited Inc Work Activity Services 173.40 

Taylor Construction Inc Bridges 14216.97 

Keith Thompson Rent Payments 250.00 

Three Rivers Inc Fuels 21789.82 

Treasurer State of Iowa DHS Inpatient/Hospital 52614.94 

Truax Co Inc Repair/Maint-Const Equip 74.64 

Uniform Den Inc Wearing Apparel & Uniform 166.72 


Vanguard Appraisals Inc Appraisal Services 5770.00 

VISA / Mastercard Education & Training 330.35 

VM Hoist & Crane Service Safety Items 410.00 

Weber Paper Company Custodial Supplies 243.49 

Welter Storage Equip Office Equipment 834.00 

FE Welterlen Motors Inc Repair/Maint- Vehicle 391.46 

Stacy L Wessels Miscellaneous 13.00 

Widner Drug & Gift Prescription Medicine 7.80 

Carolyn A Wilson Education & Training 131.48 


Zep Manufacturing Co Shop Equipment 601.28 

There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” submitted for consideration. 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of a manure management plan update from Jeff Zumbach 

in Section 29 of Milo Township and a new construction permit for Doug and Delana Schulte, The 1975 Site, in Section 24 of Delaware 

Township. All Ayes

Motion made by Madlom, second by Ries and carried to acknowledge receipt of the Clerk of Court’s monthly report and remittance 

showing that for the month of March 2012 $1,727.97 was collected for various fees and deposited into the general funds. All ayes 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Treasurer’s Banking and Investment Report 

showing that as of April 2, 2012 $16,571,424.75 was collected and deposited in various banks across the county on behalf of all taxing 

authorities. All ayes 

Motion made by Madlom, second by Ries and carried to approve the following people to serve as precinct election officials for a period 

of two (2) years: 

Marcia Banyas 

Dianne Baumgartner 

Grace Baumhardt 

M. Jean Baus 

Patricia Becker 

G. Diane Beitz 

Wanda Belden 

Shirley Benson 

Thomas Benson 

Beth Beswick-Todd 

Elizabeth Beswick-Todd 

Marjean Billhorn 

Diane Blatt 

Dula Bockenstedt 

Leslie Bockenstedt 

Merle Boeckenstedt 

Sue (Carol) Bonebrake 

Yvonne Brandt 

Ruth Ardelle Brooks 

Toni Browning 

Rosalie Brunkan 

Henry Brunsman 

Clifford Bunting 

Nancy Burgett 

Eilene Carty 

Rita Chapman 

Phyllis Chestnut 

Bob Clemen 

Karen Cole 

Karen Cook 

Sharon Cook 

Janis Creveling 

Doug Dabroski 

Karen Dabroski 

Pat Dede 

Donna DeShaw 

Doris Deutmeyer 

William Dingbaum 

Joann Dingbaum 

Jean Domeyer 

All Ayes 

Joan Drees 

Emma Edgington 

Gretchen Eibey 

Dottie Elgin 

Susan Elledge 

Terrie Elledge 

Judy Ellingson 

Karen Engelhardt 

Rita Engelken 

Judy Errthum 

Lois Faust 

Carol Feldmann 

Janet Fischer 

Donna Flint 

M Ruth Francois 

Ellen Francois 

Sheila Freiburger 

Charles Gaffney 

Lila Geers 

Roslyn (Rosie) Glynn 

Jan Grundmeyer 

Judy Gudenkauf 

Kathy Guilgot 

Suzann Guthrie 

Darla Hankins 

Leola Kay Harris 

Kathleen Hart 

Marcia Hawker 

Darlene Heims 

JoLynn Heims 

Diana Helle 

Germaine Helle 

Eileen Hellmann 

Theresa Hermsen 

Marcia Hilbert 

Laura Hildebrand 

Phyllis Hillers 

JoEllen Holtorf 

James (Robert) Houlihan 

Earlene Houlihan 

Bruce (Charles) Houlton 

Janet Houlton 

Chris Jackson 

Michael Jackson 

Mary Jasper 

Carol Jebens 

Farr Jebens 

Mary Kaiser 

Joe Keith 

Sandra Kent 

Joan Kerns 

Joyce Kessenich 

Darla Kimmerle 

Nancy Klein 

Jerry Klein 

Betty Koch 

Karen Krambeck 

D. JoAnne Kramer 

Carol Kremer 

Larry Kremer 

Randy Kreutner 

Sherri Kubly 

Nancy Lahr 

Becky Lange 

Deborah Lechtenberg 

Sherry Lester 

Etta Lindauer 

Deanne Loecke 

Janice Loecke 

Susan Luensmann 

Bill Lux 

Roseann Lyness 

Cheryl Madlom 

Janet Marbach 

Randy Marquardt 

Sharon McCrabb 

Marian McGrane 

Julia McMahon 

Judy McMahon 

Bob Mead 

Velda Meyen 

Wanda Michelson 

Diane Miller 

Donaline Mitts 

Catherine Miles 

Dureen Neppl 

Elizabeth Nieman 

Karen Nieman 

Lois Nightingale 

Janet Oakleaf 

Tamarra Oltrogge 

Jean Palmer 

Sherri Pasker 

Gene Perrinjaquet 

Ramona Perrinjaquet 

Janet Phelps 

Fred Phelps 

Donna Pilgrim 

Mary Ann Poynor 

Glenn Puffett 

Mary Recker 

Allen Remling 

Ilo Rhines 

Karen V. Ries 

Karen C. Ries 

Becky Ries 

Ruth Ries 

Dennis R. Robertson 

Linda Robertson 

Anita Robinson 

Janet Rolfes 

Leo Roling 

Elizabeth (Betty) Schaul 

Valda Schaul 

Janice Scherbring 

Shirley Schlichte 

Loras Schlichte 

Mary Ann Schnieders 

Colleen Schulte 

Lois Schulte 

Gene Schultz 

Roberta Schustersich 

Lois Schwendinger 

Dorthy Shaw 

Linda Shelton 

Melissa Sheppard 

Donna Skattum 

Mary Ann Smith 

Angie Staner 

Craig Starr 

Shirley Starr 

Kathy Steenhard 

Robin Stone 

Lisa Streicher 

Laura Sutter 

Sandra Swanson 

Michele Tiemens 

Verna Vaske 

Donna Vaske 

Marcia Voelker 

Donald Vonhandorf 

Marilyn Watson 

Julie Wessel 

Sandra White 

Dennis Wiedenman 

Marsha Wiedenman 

Jennifer Willenbring 

Diane Williams 

Etta Wilson 

Lynn Wittman 

Barbara Wolfgram 

Pam Yenter 

Judy Zehr 

Billie Kay Zumbach 

Mary Zumbach 

MaryAnn Zumbach 

County Engineer Anthony Bardgett addressed the Board regarding the state bid letting held on March 20, 2012 for the Red 

Schoolhouse Bridge Project (BROS-C028(77)—8J-28. Bids received were as follows: 

Taylor Construction, Inc. 474,999.25 

K Construction, Inc. 494,115.84 

Jim Schroeder Construction, Inc. 527,820.24 

Iowa Bridge & Culvert, LC 554,750.99 

Minnowa Construction, Inc 625,546.60 

Muscatine Bridge Co., Inc. 663,256.24 

Mr. Bardgett recommended the approval of Taylor Construction for its low bid. He commented that this bid is $100,000 under the 

estimated cost. 

Motion made by Ries, second by Madlom and carried to approve the bid from Taylor Construction, Inc. in the amount of $474,999.25 

for the Red Schoolhouse Bridge Project (BROS-C028(77)—8J-28. This is a federal aid project. The late start date for this project is 

June 4, 2012 with ninety (90) working days scheduled for completion. All Ayes 

This being the date and time set to receive bids for the W69 Paving Project (LOST-13(01)—73-28) Anthony Bardgett opened the bids 

and read them aloud. He explained that he solicited bids in two (2) ways: HMA-Cold-In-Place recycling (blacktop) and PCC 

Whitetopping (concrete). He read the bids aloud as follows: 

Manatts, Inc. PCC Whitetopping 1,253,265.88 

Horsefield Construction, Inc. PCC Whitetopping 1,300,714.12 

Concrete Foundations, Inc. PCC Whitetopping 1,359,205.20 

Streb Construction CFO, Inc. PCC Whitetopping 1,450,406.26 

Flynn Company, Inc. PCC Whitetopping 1,468,379.53 

River City Paving HMA Resurfacing with CIPR 1,362,951.08 

Mr. Bardgett asked the Board to delay awarding the bid until next board meeting to give him time to review the bids. 

Motion made by Madlom, second by Ries and carried to acknowledge receipt of the bids for the W69 Paving Project as read and to 

table the awarding of said bid until the April 16, 2012 meeting at 1:15 pm to allow Mr. Bardgett time to review said bids. This will be a 

Local Option project over 5.46 miles of roadway. All Ayes 

This being the date and time set to receive bids for the 2012 Pavement Marking Project (Edgeline Markings), Anthony Bardgett read 

the following bids aloud: 

Kam Line Highway Markings 94,309.07 

Vogel Traffic Services 97,928.47 

Iowa Plains Signing 112,164.84 

Mr. Bardgett requested that the Board table consideration of these bids for one week to allow for his review. 

338

Motion made by Ries, second by Madlom and carried to acknowledge receipt of the bids for the 2012 Pavement Marking Project as 

read and to table the awarding of said bid until April 16, 2012 at 1:15 pm to allow for the County Engineer to review for accuracy. 

All Ayes 

Anthony Bardgett presented to the Board the results of the state letting held on March 20, 2012 for the X47 HMA Resurfacing Project 

(FM-C028(79)—55-28). There was only one bid received as follows: 

Mathy Construction Co d/b/a River City Paving 1,800,892.26 

Mr. Bardgett recommends approval of said bid. 

Motion made by Madlom, second by Ries and carried to acknowledge receipt of the bid for the X47 HMA Resurfacing Project as read 

and to award said bid to Mathy Construction Co d/b/a River City Paving for the low bid of $1,800,892.26. This project will cover 6 ½ 

miles of roadway with a late start date of August 27, 2012 and thirty-five (35) working days allocated for completion. All Ayes 

Motion made by Ries, second by Madlom and carried to set April 23, 2012 at 1:15 pm as the date and time to receive bids for the 2012 

Rock Resurfacing Project. Once again there will be bids taken for four (4) areas totaling 330 miles of roadway with 90,000 tons of rock 

to be spread in all. All Ayes 


265 th Bridge Project – The contractor is planning to pour the concrete for the bridge deck this week. 

X21 Paving Project – A start date has not yet been established for this project. 

Gravel Roads – Road crews are spot rocking where the need arises. The roads are still transitioning out of the spring thaw 

period. 

NEXT MEETING 


courthouse. 


None 


Motion made by Madlom, second by Helmrichs and carried to adjourn the meeting at 1:36 pm. All Ayes 



339





Thomas Parsons, Ben Steege, Phil Rausch, TJ Ries, Craig Davis, Carla Becker, and three (3) members of the media. Shirley E. 

Helmrichs, Chairperson, called the meeting to order. 



Michele Africa to attend the DOT Fraud Training in Cedar Rapids on April 24, 2012; Pam Klein to attend the Solutions Year End School 

in Ames on April 19, 2012; Carolyn Wilson to attend the Treasurer’s Spring meeting in Davenport May 15-18, 2012; and Jerry Ries to 

attend the Juvenile Detention meeting in Waterloo on April 20, 2012. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following claims for payment: 

Windstream Communications Telephone Service 263.93 

US Cellular Telephone Service 195.88 

All Ayes 

Motion made by Ries, second by Madlom and carried to approve the “Applications for Approval of Underground Construction on 

Delaware County Right-of-Way” for Windstream Communications Inc. to bury fiber optic cable from the intersection of 320 th St & Hwy 

38 to the intersection of 320 th St & 320 th Ave, to install three (3) cabinets, place copper cable from the cabinets to an existing 

telephone pedestal and to widen an existing field entrance. All Ayes 

Motion made by Madlom, second by Ries and carried to acknowledge receipt of original manure management plans for S & K Pork in 

Section 7 of Honey Creek Township and David & Delma Hardin, Hardin Farms, in Section 11 of Delaware Township as well as the 

following manure management plan updates: Ken Wilgenbusch in Section 28 of Prairie Township; Logan Schneider (Wild Hogs) in 

Section 34 of Milo Township; Mike Loecke, Zumbach Finishers, in Section 31 of Union Township; Glen Bockenstedt, G & S Pork, in 

Section 9 of Delaware Township; Ann Wilson-Grant, Wilson Farms, in Section 32 of Delhi Township; Ann Wilson-Grant, DAK Pork LLC, 

in Section 1 of Hazel Green Township; and Mark Welter, Welter Idle Not Farms, Ltd, in Section 27 of South Fork Township. All Ayes 

The next item on the agenda was added for reasons of timeliness. 

Motion made by Ries, second by Madlom and carried to acknowledge the resignation of Danelle Frasher as a full-time jailer with the 

Delaware County Sheriff’s Department effective April 15, 2012. Ms. Frasher stated she is resigning to pursue a career change. All 

Ayes 

Motion made by Ries, second by Madlom and carried to award the bid for the W69 Paving Project (LOST-13(01)—73-28) to Manatts, 

Inc. out of Brooklyn, Iowa in consideration of its low bid of $1,253,265.88 as read at the April 9, 2012 Board of Supervisors’ meeting. 

This project will be 5.46 miles of PCC Whitetopping. The late start date for this project is August 20, 2012 with 30 working days 

allocated for completion. All Ayes 

Motion made by Madlom, second by Ries and carried to award the bid for the 2012 Pavement Marking Project to KAM Line Highway 

Markings in consideration of its low bid of $94,309.07 as read at the April 9, 2012 Board of Supervisors’ meeting. This project will 

cover 213.81 miles of edgeline markings. The late start date for this project is August 15, 2012 with 30 working days allocated for 

completion. All Ayes 

This being the date and time set to receive bids for a new Wheeled Excavator for the Secondary Roads Department, Craig Davis, 

Assistant to the Engineer, read the follows bids aloud: 

Company Excavator Brand Gross Bid Trade-in Net Bid 

Rexco Equipment, Inc. Liebherr A904C $215,944 $22,000 $193,944 

Martin Equipment of Ia-Il, Inc. John Deere 190D 220,000 23,750 196,250 

Scott VanKeppel Volvo ED180D 216,475 17,000 199,475 

RTL Equipment, Inc. Doosan DX190W (1 piece boom) 183,500 35,000 148,500 

RTL Equipment, Inc. Doosan DX190W (2 piece boom) 184,500 35,000 149,500 

Mid Country Machinery Gradall XL 3300 III 274,000 20,000 254,000 

Altorfer CAT Caterpillar M318D 241,230 18,000 223,230 

Mr. Davis requested that the Board accept the bids as read but table the awarding of said bids until the next board meeting to allow 

the County Engineer to review the bid details. 

Motion made by Ries, second by Madlom and carried to accept the bids for the Wheeled Excavator as read and to table the awarding 

of said bid until the April 23, 2012 meeting at 1:15 pm. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the contract with Taylor Construction, Inc. for the Red Schoolhouse 

Bridge Replacement Project (BROS-C028(77)—8J-28). Taylor Construction, Inc. was awarded the bid in consideration of its low bid of 

$474,999.25. The new structure will be a 150’ x 30’ continuous concrete slab bridge. The late start date for this project is June 4, 

2012 with ninety (90) working days allocated for completion. All Ayes 


265 th Bridge Project – The contractor is pouring the bridge deck this week. 

X21 Paving Project – A start date has not yet been established for this project. 

Plum Creek Park Bridge Project – The bid letting for this project is scheduled for April 17, 2012 through the Iowa 

Department of Transportation (IDOT) 

Gravel Roads – Road crews are spot rocking where the need arises. The roads are still transitioning out of the spring thaw 

period. 

NEXT MEETING 


courthouse. 


None 


Motion made by Ries, second by Madlom and carried to adjourn the meeting at 1:30 pm. All Ayes 



340





Rick Kuhlman, Ken Kuhlman, Anthony Bardgett, Carla Becker, and three (3) members of the media. Shirley E. Helmrichs, Chairperson, 




Julie Hackbarth to attend the Solutions Imaging School in Ames on May 3, 2012; Jeff Madlom and Anthony Bardgett to attend the RPA 

meeting in Dubuque on April 26 , 2012; Jerry Ries to attend the Iowa Work Force Development meeting in Elkader on April 24, 2012; 

and Jerry Ries to attend the EIRUSS meeting in Dubuque and the RC & D meeting in Maquoketa on April 25, 2012. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following claims for payment, including the April 20, 2012 payroll 

in the amount of $149,502.06 warrant #24173-24292: 

Abbe Center RCF 10324.43 

Ace Homeworks Postage & Mailing 11.98 

Advanced Business Systems Data Processing 350.00 

Advanced Systems Inc Repair/Maint-Misc Equip 300.87 



Al's Electrical Service Buildings-Repair/Maint 268.50 


Jody Antrim JDC Works Park Development 241.25 


Banacom Signs Repair/Maint- Vehicle 40.00 


Anthony T Bardgett Employee Mileage/Subs 869.49 

Becker Electric LLC Repair/Maint-Fixed Equip 656.08 

Benton Co Social Service Basic Needs – Other 352.75 

John W Bernau Employee Mileage/Subs 75.75 

Black Hills Energy Service 219.60 


Blakesley Drug Prescription Medicine 45.83 

Bob Stephen Motors Inc Motor Vehicle 20314.20 

R Ried Boom MD Medical & Health Services 150.00 

Brad J Burger Education & Training 491.37 


CDW Government Data Processing Supplies 485.59 

City Laundering Co Misc Supplies 59.63 

Clayton County VA Bus 470.21 

Colesburg Public Library Contrib-Other Gov 1748.15 

Comm Engineering Repair/Maint-Radio Equip 4152.21 

Compass Business Solutions Election Supplies 1449.79 

Copy Systems Inc Stationery/Forms/Supplies 48.00 

DAC Inc Julien Care Facility RCF 1900.00 


Delaware Co Solid Waste Sanitation Disposal 2045.55 

Delhi Public Library Contrib-Other Gov 2151.56 

Dell Marketing LP Data Processing Supplies 4230.68 

Des Moines Stamp Mfg Co Stationery/Forms/Supplies 26.70 

Don & Walt LLC Repair/Maint-Misc Equip 1079.08 

Dons Truck Sales Inc Construction/Maint 419.61 

Dupaco Comm Credit Union Basic Needs – Other 233.00 

Dyersville Equipment Co Repair/Maint-Const Equip 219.25 

City of Earlville Utilities 600.00 

ECIA Planning-Consulting 2354.77 

Edgewood Public Library Contrib-Other Gov 1613.53 


Election System & Software Ballot Layout/Setup/Print 360.00 

Fairview Cemetery Assn Care of Graves 82.50 

Fillenwarth Beach Employee Mileage/Subs 260.00 

First State Bank Stationery/Forms/Off Supp 40.50 


Four Oaks Family & Children Protection/Security 2005.95 

Gazette Communications Education & Training 345.52 

City of Greeley Water Use & Sewer 48.00 

Group Services Inc Employee G.Ins-Co. 9959.80 

Grout Scouts Inc Concrete & Clay & Plastic 6250.00 

Growers Supply Park Development 397.90 

Hausers Water Systems Inc Water Use & Sewer 107.00 


Heritage Bank Stationery/Forms/Supplies 16.30 


Hillcrest Community MH Prescription Medicine 533.00 

Hillcrest Family Services Supported Comm Living 776.00 

Hopkinton Municipal Utilities Utilities 247.11 

Hopkinton Public Library Contrib-Other Govt 2151.56 

Horizons A Family Service Outpatient 211.04 

IA Community Services Assn Dues & Memberships 50.00 

Law Enforcement Academy 

All Ayes 

Education & Training 290.00 

IA Prison Industries Custodial Supplies 122.45 

Secretary of State Elections Postage & Mailing 142.91 

Illowa Culvert & Supply Steel-Iron-Related Metals 16965.60 

Industrial Supply Solutions Minor Equip & Hand Tools 107.43 

Ingrids Landscaping Permanent Landscaping 445.26 

Innovative Ag Services Co Ag Services 2754.04 


John Deere Financial Repair/Maint-Misc Equip 408.39 

Johnson Co Medical Examiner Medical & Health Services 316.98 

Koch Brothers Office Equipment 81.19 


Law Enforcement Systems Stationery/Forms/Supplies 786.00 


Lenox Acres Inc Rent Payments 150.00 

Lenzs Collision Center Repair/Maint- Vehicle 300.00 



Manchester Public Library Contrib-Other Govt 7172.02 

City of Manchester Contract Carriers 31634.50 

Maquoketa Valley REC Utilities 695.68 

McDowell Truck & Auto Buildings-Repair/Maint 60.00 

Mediacom LLC Misc Supplies 31.29 

Midwest Business Products Stationery/Forms/Supplies 128.87 

Monticello Vet Clinic Public Education Items 40.00 

NE Iowa Telephone Service Data Processing 1296.00 


Palmer Hardware Buildings-Repair/Maint 86.76 

Pauls Pump Service Pump Repair 217.25 

Penn Center Inc Supported Comm Living 16898.31 

Phoenix Supply Clothing & Dry Goods 87.10 

Postmaster Stationery/Forms/Supplies 3219.72 

Prairie View Management Inc RCF 1599.06 

Pro Build Buildings-Repair/Maint 4437.25 


Ricks Repair Service Home/Vehicle Modification 394.72 

Rise LTD Work Activity Services 147.20 


River City Stone Roads 1704.15 


Ruth Suckow Mem Library Contrib-Other Govt 2151.56 

Linda K Schaul Employee Mileage/Subs 212.56 

Melanie A Schroeder Employee Mileage/Subs 341.86 

Scott Co Sheriff Civil Process Legal-Court Related 16.50 

Shannon Benter-Moine Legal-Court Related 107.00 

Shield Technology Corp Data Processing Supplies 4000.00 

Simmons Perrine Moyer et al Legal-Court Related 4102.50 

Smittys Repair/Maint-Misc Equip 241.50 

Solutions Inc Office Equipment 133.87 

Standard Auto Parts LLC Repair/Maint-Misc Equip 139.96 

Stanley Consultants Inc Engineering Services 85427.01 

Myrlene R Strawn Rent Payments 620.00 

Streichers Repair/Maint- Vehicle 126.99 




Unlimited Services Inc General Transportation 1618.00 

US Cellular Telephone Services 1583.63 

Visiting Nurse Association Representative Payee 70.50 

Walmart Community Custodial Supplies 323.59 

Blue Cross & Blue Shield Group Ins-Co.Contrib 4557.37 

Welter Storage Equip Co Inc Office Equipment 290.00 

West Payment Center Magazines/Newspaper 1219.27 


Carolyn A Wilson Employee Mileage/Subs 11.10 


Zee Medical Inc Medical & Health Services 104.00 

There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” filed for consideration. 

There were no manure management updates filed for consideration. 

341 

Motion made by Madlom, second by Ries and carried to set May 7, 2012 at 1:15 pm as the date and time to hold a public hearing 

regarding the proposed construction of two (2) new 2480 head deep pit swine finisher barns by S & K Pork, LLC in Section Seven (7) 

of Honey Creek Township. All Ayes

The next item on the agenda was the consideration of a resolution waiving the Board of Supervisors right to appeal a draft 

construction permit issued by the DNR to Ron & Arlene Wulfekuhle in Section 20 of Adams Township. Unfortunately, the draft permit 

has not yet been issued by the State DNR. 

Motion made by Madlom, second by Ries and carried to table the consideration of a resolution to waive the Board’s right to appeal a 

draft permit for construction proposed by Ron & Arlene Wulfekuhle until the proper paperwork is received from the state. All Ayes 

The next agenda item was the consideration of a 28E Agreement with the City of Manchester for Communication Center services. 

Since the Delaware County Sheriff is attending a schooling today, Chairperson Helmrichs stated that she will reschedule this item for 

another date when the Sheriff is able to attend. 

This being the date and time set to receive bids for the demolition of the remaining eight (8) RACM flood damaged properties in rural 

Delaware County, Nicole Turpin with ECIA opened and read the following bids aloud: 

Environmental Management Services of Iowa $128,400.00 

Kelly Demolition, LLC $128,650.00 

D.W. Zinser Company $199,560.00 

Active Thermal Concepts $320,900.00 

Ms. Turpin asked the Board to table the awarding of said bid until she is able to review the bids more closely. 

Motion made by Ries, second by Madlom and carried to accept the bids for the demolition of the remaining eight (8) RACM flood 

damaged homes as read and to table the awarding of said bid until the April 30, 2012 meeting at 1:15 pm. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the operating funds transfer of $653,859.77 from the Rural Services 

Fund to the Secondary Roads Fund as per the 2011-12 Budget. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following resolution repaying an interfund loan: 

RESOLUTION 

REPAYMENT OF INTERFUND LOAN 

BE IT HEREBY RESOLVED by the Delaware County Board of Supervisors that due to sufficient funds in the Mental Health 

Fund, the January 9th, 2012 interfund loan of $250,000.00 be paid back to the General Basic Fund without interest. 

IT IS FURTHER ORDERED that the Delaware County Treasurer change her records accordingly showing the repayment of 

this loan. 

Dated this 23 rd day of April, 2012. 

Delaware County Board of Supervisors 

/S/ Shirley E. Helmrichs, Chairperson 

ATTEST: 

/S/ Carla K. Becker, Delaware County Auditor 

All Ayes 

Motion made by Madlom, second by Ries and carried to set May 21, 2012 at 1:15 pm as the date and time to hold a public hearing 

regarding a proposed amendment to the FY 2011-2012 budget and to direct the County Auditor to publish notice of said hearing in the 

official newspapers of the county. All Ayes 

Discussion turned to the Mileage Reimbursement Policies within the county. According to Chairperson Helmrichs, the county’s policy, 

the handbook and the Secondary Roads policy should all be reviewed. There are items within these policies which reimburse 

employees for mileage at a rate less than the cost of gas to attend the meeting. 

Motion made by Ries, second by Madlom and carried to direct County Auditor Carla Becker to remove references to out of state travel 

and to remove any reimbursement under 50% of the current federal reimbursement rate. The Board then asked the County Auditor to 

present the updated policy at the May 7, 2012 meeting for consideration. Supervisor Madlom asked County Engineer Anthony 

Bardgett to review the remaining Secondary Roads Department work rules to see if there are any others which need updating. 

All Ayes 

This being the date and time set to receive bids on the 2012 Rock Resurfacing Program, Anthony Bardgett read the following bid 

aloud: 

Kuhlman Construction LC Area 1 (66 miles) $156,000 (20,000 tons @ 7.80/ton) 

Area 2 (66 miles) $156,000 (20,000 tons @ 7.80/ton) 



Total $702,000 

Mr. Bardgett recommended approval. 

Motion made by Madlom, second by Ries and carried to accept the bid as presented and to award the bid for the 2012 Rock 

Resurfacing Program to Kuhlman Construction LC for its low bid of $702,000 for all four (4) areas. The late start date for the project is 

June 18, 2012 with 35 working days allocated for completion on Areas 1, 2 & 3 and 50 working days allocated for Area 4. All Ayes 

Motion made by Ries, second by Madlom and carried to award the bid for the new wheeled excavator to RTL Equipment, Inc. for its 

low bid of $148,500 (including trade) for a 2012 Doosan DX190W with a one piece boom along with the optional 36” Excavation 

Bucket at $2,786.00 bringing the told approved consideration to $151,286.00. Mr. Bardgett was concerned at first due to the large 

discrepancy between bids. However, after visiting the company and examining the equipment, he is confident the equipment will do 

the job. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the contract with Mathy Construction Company d/b/a River City 

Paving for completion of the X47 Resurfacing Project in consideration of $1,800,892.26. The late start date for said project is August 

27, 2012 with 35 working days allocated for completion. This is a Hot Mix Asphalt/Cold-In-Place Recycling Project over 6.5 miles of 

roadway paid for with Farm-to-Market funds. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following 28E agreement with the City of Delhi: 

Iowa. 

28E AGREEMENT 

INSPECTION OF CITY SIGNS BY DELAWARE COUNTY 

This agreement entered into this 8 th day of September, 2011, by and between Delaware County, Iowa, and the City of Delhi, 

WHEREAS, both Delaware County and the City of Delhi are a public agency as is defined by Section 28E.2 of the Code of 

Iowa, and 

WHEREAS, Section 28E.3 of the Code of Iowa provides that any power or powers, privileges or authority exercised or 

capable of exercise by a public agency of the State of Iowa may be exercised and enjoyed jointly by a public agency of the State of 

Iowa having such power or powers, and 

342

WHEREAS, it is proposed, that Delaware County will perform a retro-reflectivity inspection on the City of Delhi’s sign 

inventory as required by the FHWA’s minimum reflectivity requirements, and 

WHEREAS, Delaware County will perform this inspection once every four years based on the terms of Delaware County’s 

sign reflectivity inspection policy, and 

WHEREAS, Delaware County will invoice the City of Delhi for the time spent on said inspection, based on an hourly rate of 

inspection staff plus any applicable equipment maintenance fees, and 

WHEREAS, the Delaware County Board of Supervisors and the City of Delhi have informed themselves as to the proposed 

inspection. 

IT IS NOW AGREED that Delaware County and the City of Delhi enter into an agreement pursuant to Chapter 28E of the 

Code of Iowa providing for cooperative action pursuant to the proposed roadway construction project and, said cooperative actions 

include the following: 

1) SCOPE OF WORK – Delaware County will perform retro-reflectivity inspection by the Retroreflectometer Method on the City of 

Delhi’s sign inventory as required by the FHWA. Delaware County will store the inspection information on the county’s GIS 

system and submit a report back to the city indicating which signs need to be replaced. 

2) DURATION - This Agreement shall commence on the date that both parties sign this agreement and shall continue thereafter 

until either party wishes to terminate said agreement by written letter. 

3) PURPOSE - The purpose of this Agreement is to accomplish the proposed inspection as described herein in accordance with the 

aforesaid scope of work and in agreement with conditions specified in this Agreement. 

4) ADMINISTRATION – Delaware County shall be responsible for the administration of this project. 

5) Delaware County and the City of Delhi agree to save and indemnify and keep harmless, each other against all liabilities, 

judgments, costs, and expenses which may in any way come against either party or which in any way result from carelessness or 

neglect of either party or its agents, employees, or workmen in any respect whatsoever. 

6) The parties agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims, 

demands, or suits by any person or persons arising out of any acts or omissions by either party, its agents, servants or employees 

in the course of any work done in connection with any of the matters set forth in this agreement. 

7) FINANCING – Delaware County will initially bear all costs of inspection of the City of Delhi’s sign inventory. Once said inspection is 

completed, Delaware County will invoice the City of Delhi for inspection staff costs and any applicable equipment maintenance fees. 

This Agreement is subject to termination by written notice from any party. 

Signed on this 23 rd day of April A.D. 2012 

Board of Supervisors 

Delaware County, Iowa 


/S/ Jeff Madlom 

/S/ Jerry Ries 

ATTEST: 

/S/ Carla Becker 

Delaware County Auditor 

Signed on this 8 th day of September A.D. 2012 

City of Delhi 

Delhi, Iowa 

/S/ Terry Harbach, Mayor 

/S/ Duane Gibbs, Council Member 

/S/ Paul Lechtenberg, Council Member 

/S/ Mike Noonan, Council Member 

/S/ Greg Preussner, Council Member 

/S/ John Burbridge, Council Member 

ATTEST: 

/S/ Angie Billings 

City of Delhi Clerk 

All Ayes 

Motion made by Madlom, second by Ries and carried to approve setting May 14, 2012 at 1:15 pm as the date and time to hold a public 

hearing regarding the paving of Pin Oak Road (185 th Ave). The Iowa Department of Transportation requires that counties conduct a 

public hearing for all new paving projects added to the county’s five (5) year plan. All Ayes 


265 th Bridge Project – The bridge deck was poured last week. The contractor will be working on the bridge rail and 

stripping forms this week. 

X21 Paving Project – The contractor is tentatively planning to start mid to late May. At that time, the road will be closed 

to one lane for the asphalt rehabilitation. 

Plum Creek Park Bridge Project – The bid letting for this project is scheduled for April 17, 2012 through the Iowa 

Department of Transportation (IDOT) 

Gravel Roads – Road crews are still spreading rock at the worst locations and performing routine road grading. Crews are 

also beginning to grade and rerock those areas which had dust control applied last year. The intent being to complete these 

areas prior to the new dust control application this year. 

NEXT MEETING 


courthouse. 


None 





343





Nicole Turpin, Larry Peter, Eve Peter, Richard Lowe, Curt Jeffryes, Anthony Bardgett, Carla Becker, and three (3) members of the 

media. Shirley E. Helmrichs, Chairperson, called the meeting to order. 



Linda Schaul to attend the Solutions Imaging School in Ames on May 3, 2012; Anthony Bardgett to attend the District 6 Engineers’ 

meeting in Davenport on May 4, 2012; and Shirley Helmrichs to attend the BDF meeting in Oelwein on April 30, 2012. All Ayes 



Maquoketa Valley REC Electrical Power 616.01 



All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following “Applications for Approval of Underground Construction 

on Delaware County Right-of-Way”: 

Windstream Communications, Inc. to remove a pedestal and a buried splice to accommodate grading on 340 th Ave 

approximately 3.5 miles SE of Colesburg in Section twelve (12) of Colony Township; 

Windstream communications, Inc. to bury copper telephone cable parallel to, and crossing under Jefferson Road to 

provide service to a new house across from 2312 Jefferson Road being located two (2) miles SE of Manchester in Section ten (10) of 

Milo Township. All Ayes 

Motion made by Madlom, second by Ries and carried to acknowledge receipt of the following manure management plan updates: 

Alan F. & Kathryn A. Wulfekuhle, Wulfekuhle Site, in Buchanan County; Kevin & Marjie Werner, K & M Swine, in Section 20 of Milo 

Township; Thomas P. McDonald, McDonald Acres, in Hazel Green Township; and David & Delma Hardin, Hardin Farms, in Section 11 of 

Delaware Township. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following resolution regarding a draft construction permit: 

RESOLUTION 


April 30, 2012 

APPROVAL OF WAIVER OF DELAWARE COUNTY’S RIGHT TO APPEAL ISSUANCE OF FINAL CONSTRUCTION PERMIT FOR 

THE CONSTRUCTION OF CONFINED ANIMAL FEEDING OPERATION BY THE IOWA DEPARTMENT OF NATURAL 

RESOURCES. 

BE IT RESOLVED by the Delaware County Board of Supervisors as follows: 

Section 1. 

The Delaware County Board of Supervisors has received notice from the Iowa Department of Natural Resources (DNR) that Ron & 

Arlene Wulfekuhle have been issued a draft permit for the construction of a confined animal feeding operation building being 

located in Section 20 of Adams Township, in unincorporated Delaware County, Iowa 

Section 2. 

The Delaware County Board of Supervisors reviewed the construction permit application and the manure management plan and 

determined that both appeared to be in compliance with the requirements of the Master Matrix, Iowa Code Section 459 and Iowa DNR 

rules and recommended approval of said application on March 26, 2012. 

Section 3. 

The Delaware County Board of Supervisors hereby waives its right to appeal the issuance of the final permit within the fourteen (14) 

day limit from the time of receipt of notice of the issuance of the draft permit. 

Section 4. 

The Delaware County Board of Supervisors encourages the Iowa DNR to issue the Final Permit immediately upon notification of this 

waiver. 

Section 5. 

The Delaware County Board of Supervisors authorizes the Board Chairman to notify the Iowa DNR of this waiver. 

Section 6. 

This resolution shall take effect immediately. 

Signed and approved this 30 th day of April, 2012. 



ATTEST:/S/ Carla K. Becker, Delaware County Auditor 

All Ayes 

Curt Jeffrys, with Iowa Homeland Security State Demolition Team, addressed the Board regarding the properties which were deobligated 

from the program earlier. The only reason the properties were de-obligated to begin with was due to confusion over 

terminology. The County has requested a version (appeal) of this ruling. That version has been favorably received by Dennis Harper 

on the federal level. Unfortunately, there has been no official ruling in this matter. 

According to Mr. Jeffrys, the State of Iowa is recommending that the Board move forward with the demolition process. The most 

important thing right now is to make sure the work is completed within the two (2) year period following the official Presidential 

declaration of disaster (July 24, 2010). He also stated that the State will file for full refund of all demolition expenses. The greatest 

risk would be if FEMA continued with the de-obligation ruling. 

Motion made by Ries, second by Madlom and carried to award the bid for the RACM demolition of the de-obligated properties to 

Environmental Management Services of Iowa for its low bid of $128,400.00. Nicole Turpin with ECIA stated that the bid from 

Environmental Management Services was missing part of the insurance certification for the sub-contractor. Also, in reviewing their bid, 

she noticed that they did disclose a prior OSHA violation. The bid proposal states that the Board has discretion in this case. She does 

not feel the issues with the company’s paperwork are grounds enough to disregard the company’s low bid. She did however suggest 

that some ground rules be set at the pre-construction meeting. She suggests that if all Environmental Management Services 

paperwork is not in within 10 days of the meeting, that the Board than go to the second lowest bid. She also stated that the company 

will need to resubmit all insurance paperwork anyway to add Delaware County, ECIA and the state as additional insured. Richard 

Lowe, with Kelly Demolition, addressed the Board at that time. Kelly Demolition was the second lowest bid for all eight (8) properties. 

He stated that they would be willing to assume the project. He then went on to outline the company’s qualifications and track record 

of demolition. All Ayes 

Nicole Turpin addressed the Board prior to public comments wondering if the aforementioned motion should have stated “as amended” 

since one of the properties voluntarily removed themselves from the demolition bid. 

344

Supervisor Ries amended his previous motion to award the bid for the RACM demolition “as amended” to Environmental Management 

Services of Iowa for its low bid of $116,400.00 (after the removal of property located at 19971 246 th Street bid at $12,000.00), second 

by Madlom. Motion carried with all members voting Aye. 

Motion made by Madlom, second by Ries and carried to approve the following destruction of records resolution: 

RESOLUTION 

DESTRUCTION OF RECORDS 

Pursuant to the 2011 Code of Iowa, Section 331.323 sub section 2d; and Sections 50.19 and 48A.32 of the 2011 Election Laws of 

Iowa, we do hereby authorize the destruction of the following records in the Delaware County Auditor’s Office: 

� 2005 Agland Values Payable 2006/07 – Application Edit List 




� 2007/2008 Splits & Entity Address/Name Changes 

� 2005 - 2008 Military Exemption & Homestead Credit Disallowance Letters 

� 2009 – 2010 Insurance Policy Booklet 

� Cigarette Permits – June 30, 2005 through June 30, 2007 

� Petty Cash Receipts & Envelopes – June 2005 through June 2010 

� Assessor’s Claims – July 2003 – June 2006 

� AS400 Backup Tapes – Prior to September 2010 

� DCDC Backup Tapes – Prior to 2011 

� Deceased Voter Registration Records – Prior to November 2008 

� Cancelled Voter Registration Records – Prior to November 2008 

� 2008 General Election Registers 

� 2011 School Election Registers 

� 2011 Lake Delhi Trustee Election Registers – July 19, 2011 

/S/ Shirley E Helmrichs, Chairperson 



Signed this 30 th day of April, 2012. 

ATTEST: 


All Ayes 

Motion made by Ries, second by Madlom and carried to approve the renewal of a Class C Liquor License for Hart Ridge Inc. located at 

1645 195 th Street in Manchester. This is a 12 month license effective May 16, 2012 with Outdoor Service Area and Sunday Sales 

privileges. All Ayes 

Motion made by Madlom, second by Ries and carried to approve, and direct the Chairperson to sign, the “Certification of Cost 

Allocation Plan” for information furnished to Cost Advisory Services, Inc. to complete the cost allocation plan. All Ayes 

Motion made by Ries, second by Madlom and carried to approve changing the county’s policy on mileage reimbursement to allow 

reimbursement for out of state travel and to remove any reference to reimbursement at a rate of 25% of the set rate. This change 

shall also replace any and all prior mileage reimbursement policies applicable to all Delaware County employees in all departments. 

The only policy regulating reimbursement for mileage shall be listed within the 2012 Employee Handbook and shall read as follows: 

REIMBURSABLE EXPENSES 2.8 

345 

The County will reimburse employees for all reasonable and proper out-of-pocket expenses incurred in the course of their employment 

according to federal regulations and these guidelines. Tips, gratuity and alcoholic beverages are not considered reimbursable 

expenses. 

The County will reimburse employees for the employee’s actual meal costs while on authorized overnight travel. Lodging expenses 

associated with authorized overnight travel will be paid on an actual cost basis. Travel expense reports and supporting receipts are to 

be submitted to the County Auditor after the employee returns from the event. 

Payment for traveling to and from an authorized convention, seminar or meeting shall be made in accordance with the Fair Labor 

Standards Act. In accordance with Internal Revenue Service regulations, the County will reimburse mileage to meetings at the rate 

established by the federal government each year according to the following provisions. All approved meeting mileage, both in and out 

of the State of Iowa, for County employees will be paid as a reimbursement. 

The payment of mileage reimbursement for the use of personal vehicles for county business is to be kept to a minimum. Employees 

will use a joint departmental vehicle when one is available for travel to and from meetings and training sessions when travel is 

necessary in or out of the county. The county will reimburse the employee for any fuel purchased for the county vehicle during official 

travel. Employees shall submit fuel purchase receipts to the county for reimbursement of this expense. 

Employees may drive a personal vehicle to an out of town meeting under the following policy. 

1) Employees driving a round trip of 25 miles or less in their personal vehicles will be able to submit mileage request for 

the rate as set by the Board of Supervisors/IRS. 

2) Employees wishing to drive their own vehicles, even when a joint departmental vehicle is available, will be reimbursed 

at a rate of 50% of the rate set by the Board of Supervisors. If employee has a doctor certification stating a medical 

reason why the employee should be exempt from this policy, then the employee will be reimbursed at the full rate set 

by the Board of Supervisors. 

3) Employees driving their own vehicles when departmental vehicles are not available will receive the rate as set by the 

Board of Supervisors for use of their personal vehicle. 

4) Employees may carpool with other Delaware County board members, neighboring county employees and elected 

officials. It is recommended that you alternate turns with any neighboring county employees/officials driving to 

meetings. If the neighboring county employee/official wishes to take their spouse, they should be driving. Neighboring 

county officials’ spouses are not allowed in Delaware County vehicles due to insurance purposes. Spouses of Delaware 

County employees, elected officials, or other board members representing Delaware County are allowed. 

5) Employees using a county vehicle or their personal vehicle for official travel must place on file a certificate of insurance 

and a copy of their driver’s license. 

If the employee is out of town overnight, the amount paid for meals will be reimbursed as set by Board resolution. Receipts are 

required for reimbursement of mileage, parking fees, lodging and meal expenses. Receipts and requests for reimbursement 

must be made within 30 days. 

All Ayes 

Discussion was held regarding the potential funding of the local Rural County Development office (RC&D). Since funding for the 

organization was cut drastically earlier this fiscal year by the USDA, the six (6) counties involved have thrown around the idea of

helping to support the program. According to Supervisor Ries, who is the County’s representative on that Board, RC&D has enough 

funds to get them at least through June 2012. He would like to have the Board revisit the idea of county funding next fiscal year. 

Motion made by Ries, second by Madlom and carried to approve the contract for the W69 Paving Project with Manatts, Inc. in 

consideration of its low bid of $1,253,265.88. This project will consist of 5.46 miles of PCC Whitetopping. The late start date for this 

project is August 20, 2012 with 30 working days allocated for completion. All Ayes 

The next item on the agenda was added due to timeliness. 

Motion made by Madlom, second by Ries and carried to accept the bids for the 218 th Street Bridge (Plum Creek Bridge) as follows: 

Taylor Construction Inc. $387,675.50 

Jim Schroeder Construction, Inc. $403,489.67 

Iowa Bridge & Culvert, LC $418,999.53 

K Construction, Inc. $450,565.38 

Muscatine Bridge Co, Inc. $515,038.79 

And to award the bid to Taylor Construction, Inc. for its low bid of $387,675.50. This was a state letting conducted on April 17, 2012 

for a 150’ x 30’ slab bridge. The late start date for the project will be June 25, 2012 with 75 working days allocated for completion. All 

Ayes 


265 th Bridge Project –The contractor will be working on the bridge rail this week. 



Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at today’s meeting. 

Red Schoolhouse Bridge – The contractor is planning on closing the road on Tuesday, May 1, 2012 to begin the bridge 

replacement. 

X21 Road Closure – The bridge on X21 next to McDowell Truck Repair will be closed starting today for repair work. The 

road closure should last 3 to 4 days. A detour will be in place. 

Gravel Roads – Road crews are still spreading rock at the worst locations and performing routine road grading. 

NEXT MEETING 

The next regular session of the Board will be on Monday, May 7, 2012 at 1:15 pm at the Supervisors’ Office in the 

courthouse. 


None 


Motion made by Madlom, second by Ries and carried to adjourn the meeting at 1:56 pm. All Ayes 



346

STATE OF IOWA ) May 7, 2012 




Zak Dunne, Carolyn Wilson, Anthony Bardgett, Carla Becker, and three (3) members of the media. Shirley E. Helmrichs, Chairperson, 




Retroactively for Daneen Schindler to attend the Solutions School of Instruction in Ames on May 2, 2012; Deborah Peyton to attend 

the Recorder’s Summer Conference in Okoboji August 8-10, 2012; Peggy Petlon to attend the NEI CPC meeting in West Union on May 

8, 2012; Peggy Petlon, Jeff Madlom, Shirley Helmrichs and Jerry Ries to attend the NEI CPC/Board of Supervisors Meeting in West 

Union On May 22, 2012; Peggy Petlon to attend the CPC Regional meeting in Cedar Rapids on May 24, 2012; and Jerry Ries and 

Shirley Helmrichs to attend the Operation New View meeting in Dubuque on May 10, 2012. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following claims for payment, including the May 4, 2012 payroll in 

the amount of $148,330.02 warrant #24480-24589: 

ABC Fire Protection Inc Repair/Maint-Misc Equip 60.00 

Advanced Business Systems Maint-Off Equip/Furniture 400.00 

Michele R Africa Employee Mileage/Subs 45.51 


Al's Electrical Service Repair/Maint-Misc Equip 10.50 


ASAP Process Service Legal-Court Related 60.00 

Office of Auditor of State Acct/Audit/Clerical 625.00 


Becker Electric LLC Park Development 896.17 

Carla K Becker Election Supplies 34.95 


Best Cleaners Cleaning of Uniforms/mops 958.75 



Boubin Tire Co Repair/Maint- Vehicle 21.55 


Budden Well & Plbg Service Repair/Maint-Fixed Equip 110.34 

Brad J Burger Employee Mileage/Subs 120.40 

Linda R Burr Miscellaneous 114.33 

Carpenter Uniform Co Wearing Apparel & Uniform 390.87 

County Case Management Data Processing 572.00 


CenturyLink QCC Business Telephone Services 26.40 


Cerro Gordo County Auditor Election posters 11.05 

ChemRight Laboratories Inc Engineering Services 960.00 

Communications Engineering Repair/Maint-Radio Equip 368.60 

Compass Business Solutions Stationery/Forms/Supplies 1674.80 

Cost Advisory Services Inc Cost Allocation Plan 3950.00 

Crescent Electric Supply Co Electrical Accessories 74.50 

Delaware Co Bar Association Dues & Memberships 150.00 

Leader Publications Off Publication/Legal Not 20.00 

Del Co Public Health Grant Reimbursement 11801.75 



Deutmeyer Nursery Inc Permanent Landscaping 162.00 


Dolan Insurance Agency Blanket County Insurance 24.00 


DVP Inc Bruce Rafoth Repair/Maint-Misc Equip 134.65 

Dyersville Commercial Education & Training 41.40 

Dyersville Equipment Co Repair/Maint-Const Equip 2765.00 

Edgewood Auto & Tire LLC Repair/Maint-Const Equip 343.10 


ES&S Ballot Layout/Setup/Print 2249.04 

Fannon Welding LLC Minor Mv Parts & Access 20.00 


Fosters Inc Park Development 182.48 

Groth Services LLC Buildings-Repair/Maint 345.50 

Gudenkauf Tiling/Excavating Park Development 3591.60 

Autumn C Halweg Miscellaneous 4.00 


Brett Heiserman Rent Payments 300.00 

Monica M Heiserman Employee Mileage/Subs 8.75 

Helle Farm Equipment Inc Minor Mv Parts & Access 288.05 

Robert Helmrich Grounds & Maint Supplies 72.00 

Henderson Products Repair/Maint-Const Equip 368.14 


Peggy A Hildebrand Employee Mileage/Subs 203.68 


Houlihan Sanitation Service Sanitation Disposal 84.00 

347 

IA Prison Industries Traffic & St Sign 40.55 

IA Assn Co Conservation Bds Typing/Printing/Binding 360.00 

IA EM Assn Education & Training 10.00 

Industrial Supply Solutions Minor Equip & Hand Tools 31.52 

IA State Co Treasurers Assn Education & Training 160.00 

J A Cissel Mfg Co Lakewood Park Development 1044.88 

JP Cooke Co Stationery/Forms/Supplies 66.10 

Kelly Tree Farm Land 160.00 

Kimberly S Lange Law Legal Rep for Commitment 118.50 

Kuhlman Construction LC Cover Aggregate & Sand 209.56 

Kuhlman Quarries Park Development 14370.93 

John A LeClere Fuels 40.00 


Terry D Loeschen Labor Relations Services 1907.54 


Mailing Services Inc Stationery/Forms/Supplies 364.19 


Manchester Signs LLC Repair/Maint-Misc Equip 46.50 

City of Manchester Water Use & Sewer 395.89 


Dave Marolf Rent Payments 400.00 

Martin Equipment of Illinois Minor Mv Parts & Access 434.74 


Monkeytown Supplies 298.95 

N IA Juvenile Detention Protection/Security 500.00 

Carol A Ogea Outpatient 360.00 

Oneida Nameplate Co Miscellaneous 99.50 

Palmer Hardware Repair/Maint-Misc Equip 11.94 

Phoenix Supply Custodial Supplies 161.80 

Carol A Pins Miscellaneous 7.00 

Prairie View Management RCF 1874.76 


Pro Build Cleaning & Painting 249.19 

Racom Corp Repair/Maint-Radio Equip 314.00 

Delaware/Dubuque/Jackson General Transportation 299.00 

Gerald L Ries Employee Mileage/Subs 35.52 


River City Stone Roads 816.49 

River Valley Cooperative Natural -LP Gas-Fuel Oil 365.92 

Lynn M Ryan Education & Training 214.23 

Schaul Housing Rent Payments 450.00 

Linda K Schaul Employee Mileage/Subs 74.39 

Scherrmans Implement Construction/Maint 255.97 

Sign-Up LTD Traffic & St Sign 806.39 

Simmons Perrine Moyer et al Labor Relations Services 1701.00 

Smittys Services Dir. - vehicle 59.20 


The Spectrum Network Supported Comm Living 184.96 

Spring Green Repair/Maint-Misc Equip 205.00 

State Forest Nursery Permanent Landscaping 239.00 

State Medical Examiner Medical/Health Services 1602.75 



John E Tyrrell MD Emergency Treatment 120.00 



Vanguard Appraisals Inc Appraisal Services 9750.00 


Walmart Community Clothing & Dry Goods 43.90 

Stacy L Wessels Miscellaneous 15.50 



Motion made by Ries, second by Madlom and carried to acknowledge receipt of the following manure management plans and updates: 

An amended update from Alan F. and Kathryn Wulfekuhle, The Wulfekuhle Site, in Section 24 of Newton Township in Buchanan 

County; an update from Jim L. Shover in Section 15 of Hazel Green Township; a new site from B & H Pork, LLC in Section 24 of 

Delaware Township; and an expansion of an existing site from Roger, Terry and Tim Recker, Recker Farms, in Section 15 of Hazel 

Green Township. All Ayes

This being the time and date set to hold a public hearing on the construction of two (2) new 2480 head deep pit swine barns for a new 

swine confinement facility for S & K Pork, Inc., Chairperson Helmrichs opened the public hearing at 1:20 pm. Supervisor Ries stated 

that he did the site visit with the Department of Natural Resources (DNR). He stated that all footages and setbacks appeared 

sufficient. He also commented that when they rescored the matrix they came up with 465 when only 440 is required. He sees no 

problems with approving the application. Supervisors Madlom and Helmrichs also stated that they reviewed the matrix and found no 

issues. 

There being no other comments, either written or oral, the public hearing was closed at 1:26 pm. 

Motion made by Ries, second by Madlom and carried to approve the S & K Pork, Inc. application for the construction of a new swine 

confinement facility and direct the chairperson to send a letter to the Department of Natural Resources (DNR) acknowledging said 

approval along with all supporting documentation. All Ayes 

Delaware County Treasurer Carolyn Wilson requested that the Board abate the following taxes due: 

Parcel #220-29-02-005-79 Owned by Frank Staton 2011/12 Receipt #10-5056 $6.00 

Parcel #590-00-03-072-00 Owned by Remington P. Ellis 2000/01 Receipt #10-9905 $2.00 

2001/02 Receipt #10-10088 $2.00 

2002/03 Receipt #10-10259 $2.00 

2005/06 Receipt #10-10585 $4.00 

2006/07 Receipt #10-10683 $2.00 

2007/08 Receipt #10-10772 $2.00 

2008/09 Receipt #10-10882 $2.00 

2009/10 Receipt #10-11035 $4.00 

2010/11 Receipt #10-11215 $4.00 

2011/12 Receipt #10-11318 $12.00 

Parcel #380-14-00-002-10 Owned by Louis Murray 2011/12 Receipt #10-8802 $4.00 

Parcel #140-17-01-016-10 Owned by DJ Meggenburg 2011/12 Receipt #10-2685 $2.00 

Treasurer Wilson stated that she considered the taxes due on these properties to be uncollectible and is requesting the abatement to 

clean up her books. She also requested, if possible, that the Board direct the Assessor to lower the value on these parcels back to a 

point that would not generate a tax due. She was informed that the Board has no control over the value that is placed on property 

and that the Assessor cannot arbitrarily assign a value simply to avoid the issuance of a tax statement. The Assessor is required to 

follow strict guidelines in the establishment of property values. 

Treasurer Wilson continued by stating that if these parcels go to tax sale it will cost $4.00 per parcel to publish notice. She would like 

to avoid this if possible. She explained that the Frank Staton parcel is a mobile home that was washed away in the 2010 flood. He 

had been keeping the taxes current until this year. The remaining three (3) parcels are ones that have gone up for tax sale in the past 

but do not sell. This means that the county holds the certificates. It appears that no one seems to want these parcels. Either they 

are too small to worry about or just not worth the effort to acquire title. By abating the taxes due on these parcels, the Treasurer 

could clear her books for this year and not waste the $16.00 in publication costs. However, abating the taxes would not get rid of the 

parcels. They would still exist and still generate a tax statement in the future. 

It was discussed amongst the Board that if they abated the current tax due then the parcels could not be purchased on tax sale. They 

all seemed in agreement that the Frank Staton mobile home tax should be abated since it would cost more to collect it than the tax 

itself. They also had no problem abating any tax on prior years. Supervisor Madlom thought that perhaps some effort should be made 

to try and get the adjacent property owners to take possession of these abandoned parcels. That way the Board wouldn’t have to 

abate the tax on them every year. 

Motion made by Madlom, second by Ries and carried to abate the $6.00 tax due for 2011/12 on Parcel #220-02-90-20-005-79 owned 

by Frank Staton. All Ayes 

Motion made by Madlom, second by Ries and carried to abate all taxes prior to Receipt #10-11318 for 2011-12 on Parcel #590-00-03- 

072-00 owned by Remington P. Ellis. This would include all taxes remaining due from 2000-01 through 2010-11. All Ayes 

Motion made by Madlom, second by Ries and carried to direct the Delaware County Auditor’s Office to contact the adjacent property 

owners to Parcel #590-00-03-072-00 owned by Remington P. Ellis, Parcel #380-14-00-002-10 owned by Louis Murray and 

Parcel #140-14-01-016-10 owned by DJ Meggenburg to see if they are interested in either assuming the taxes on these parcels, 

purchasing them at tax sale or quieting title to the parcels. It is in the best interest of the County that these parcels become viable 

and that their taxes remain current. All Ayes 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Clerk of Court’s Monthly Report and Remittance 

which shows that for the month of April 2012, $1,333.63 was collected and deposited into the general funds. All Ayes 

Motion made by Madlom, second by Ries and carried to accept the Recorder’s Monthly Report showing that for the month of 

April, 2012 the following fees were deposited into their respective funds: 

All Ayes 





Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Treasurer’s Monthly Banking and Investment 

Report showing that as of May 1, 2012, $10,787,544.20 was invested in various banks across the county on behalf of all taxing 

entities. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following destruction of records resolution: 

RESOLUTION 


MAY 3, 2012 

Pursuant to the 2009 Code of Iowa, Section 331.323 sub section 2D, and Sections 50.19 and 48A.32, we do hereby authorize the 

destruction of the following records in the Delaware County Assessor’s Office: 

Requisitions for Warrants: 

January 10 th & February 4, 2003 

January thru December, 2006 

January thru December, 2007 

January thru July, 2008 

348

S/ Shirley E. Helmrichs, Chairperson 



ATTEST: 


All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following disposal of inoperable equipment resolution: 

RESOLUTION 

DISPOSAL OF INOPERABLE EQUIPMENT/APPLIANCES 

WHEREAS, Delaware County periodically purchases a variety of small equipment and appliances in order to operate on a daily basis; 

and, 

WHEREAS, periodically these pieces of equipment/appliances become damaged or cease to function; and, 

WHEREAS, the county cannot offer this property for sale to the public due to the fact that it is inoperable; and, 

WHEREAS, it is of benefit to the county to scrap this material at no charge rather than pay a disposal fee with the landfill. 

NOW THEREFORE BE IT RESOLVED, the following miscellaneous inoperable equipment/appliances be disposed of/scrapped at no 

charge to the county: 

Window Air Conditioners (6) 

Amana – S/N 8910148164 

Amana – S/N 8810064840 

Amana – S/N 1009905702296 

Amana – S/N 9501279191 

Amana – Quiet Zone S/N 9501279274 

Frigidaire – S/N 70HK9011 

Homelite Leaf Blower Model HB180 

Computer Towers (9) 

IBM Think Centre – S/N 843295VKCHNOOD 

IBM Think Centre – S/N 843294UKCDM66Z 

IBM Think Centre – S/N 843295UKCHNOOC 

IBM Think Centre – S/N 843295UKCNHOON 

IBM Think Centre – S/N 8138D4ULKYHP3M 

Lenovo 3000 J Series – S/N 8253D6ULX03K99-0605 

Lenovo Think Centre – S/N 9851B2ULKFRHRV 

Lenovo Think Centre – S/N 8811FHULKNCRT9 

Dell – S/N 1F2GL71 

IBM Server AS400 – S/N 39Y8509-XK10LP67Y07P 

IBM Server Model 9406 – S/N 38821041 

IBM Server Model 9406-270 – S/N N10-Bf4DB 

IBM – Hard drive from server Model 24U – S/N L3G4556 

IBM Optical Library Model CX0-CX2 – S/N 3995-10-0004-833 

Battery Backups (3) - Powerware 9125 

S/N 10J8FYG; 10J0CTE; 10J0CTC 

Dated this 7th day of May, 2012. 

/S/ Shirley Helmrichs, Chairperson Attest: /S/ Carla K. Becker, Auditor 

All Ayes 

Motion made by Madlom, second by Ries and carried to approve the contract for the 2012 Rock Resurfacing Program to Kuhlman 

Construction for their low bid per area as follows: 





Total $702,000 

The late start date for this project is June 18, 2012 with 35 working days allocated for completion on Areas 1, 2 & 3 and 50 working 

days allocated for completion on Area 4. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the contract for the 2012 Pavement Marking Program to KAM Line 

Highway Markings of Gilbert, Iowa for their low bid of $94,309.07. This project will consist of approximately 213.81 miles of edgeline 

within the county. The late start date for this project is August 15, 2012 with 30 working days allocated for completion. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following new seasonal part-time hires in the Secondary Roads 

Department: 

Jeff Harris Seasonal Roadside Mower $10.00/hour 

Kyle Sullivan Seasonal Pt-time Laborer $8.50/hour 

Paul Moorhouse Seasonal Pt-time Laborer $8.50/hour 

Bryan Hansen Seasonal Pt-time Laborer $8.50/hour 

All four (4) new hires have an effective date of May 14, 2012. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following 28E Agreement with the City of Dundee: 

Iowa. 

349 

28E AGREEMENT 

PROJECT COSTS LOAN - DELAWARE COUNTY 

AND CITY OF DUNDEE 

This agreement entered into this 2 nd day of May, 2012, by and between Delaware County, Iowa, and the City of Dundee, 

WHEREAS, both Delaware County and the City of Dundee are a public agency as is defined by Section 28E.2 of the Code of 

Iowa, and 

WHEREAS, Section 28E.3 of the Code of Iowa provides that any power or powers, privileges or authority exercised or 

capable of exercise by a public agency of the State of Iowa may be exercised and enjoyed jointly by a public agency of the State of 

Iowa having such power or powers, and 

WHEREAS, it is proposed, that Delaware County will initially bear all costs of construction along the portion of W69 that is 

under the jurisdiction of the City of Dundee, and 

WHEREAS, the City of Dundee will reimburse Delaware County for its share of construction costs over a period of four 

years, and 

WHEREAS, the Delaware County Board of Supervisors and the City of Dundee have informed themselves as to the 

construction costs. 

IT IS NOW AGREED that Delaware County and the City of Dundee enter into an agreement pursuant to Chapter 28E of the 

Code of Iowa providing for cooperative action pursuant to the proposed roadway construction project on W69 and, said cooperative 

actions include the following: 

1) SCOPE OF WORK – Delaware County, as a part of its FY 2013 W69 paving project, will rehabilitate the portion of road on W69

that is under the jurisdiction of the City of Dundee. 

2) DURATION - This Agreement shall commence on the date that both parties sign this agreement and shall continue thereafter 

until the City of Dundee has fully reimbursed Delaware County. 

3) PURPOSE - The purpose of this Agreement is to accomplish the proposed road construction as described herein in accordance 

with the aforesaid scope of work and in agreement with conditions specified in this Agreement. 

4) ADMINISTRATION – Delaware County shall be responsible for the administration of this project. 

5) Delaware County and the City of Dundee agree to save and indemnify and keep harmless, each other against all liabilities, 

judgments, costs, and expenses which may in any way come against either party or which in any way result from carelessness or 

neglect of either party or its agents, employees, or workmen in any respect whatsoever. 

6) The parties agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims, 

demands, or suits by any person or persons arising out of any acts or omissions by either party, its agents, servants or employees 

in the course of any work done in connection with any of the matters set forth in this agreement. 

7) FINANCING – Delaware County will initially bear all costs of construction of the City of Dundee’s portion of W69. Once said 

construction is completed, Delaware County will invoice the City of Dundee for its construction costs to be reimbursed as set apart in 

this agreement. 

Signed on this 7 th day of May A.D. 2012 


Delaware County, Iowa 




ATTEST: 

/S/ Carla Becker 

Delaware County Auditor 

Signed on this 2 nd day of May A.D. 2012 

City of Dundee 

Dundee, Iowa 

/S/ Barb Robinson, Mayor 

/S/ Tom Gibbs, Council Member 

Ryan Koelker, Council Member (Absent) 

/S/ Vern Feldmann, Council Member 

/S/ Aaron Waugh, Council Member 

/S/ A.J. Koloc, Council Member 

ATTEST: 

/S/ Marge Horstman 

City of Dundee Clerk 

All Ayes 

The next item on the agenda was added due to timeliness. 

Motion made by Madlom, second by Ries and carried to approve the contract with Renaissance Restoration of Galena, Illinois for the 

following items of courthouse restoration: 

West Elevation: 

1. Tuckpoint 775 sqft of masonry with restoration mortar to match existing color/texture 

2. Dress stone delamination around entrance and patch with Conproco Mimic Matrix where necessary 

3. Stone patch 14 window sill stones where spalling has occurred 

4. Remove 110 feet of caulk and replace with new NP1 urethane sealant 

5. Remove and replace existing 85 ft of down spouts with new round 16oz corrugated copper stitch 

soldered 

SW Corner: 


2. Replace one missing copper scallop detail 



soldered 

North Elevation: 

1. Tuckpoint 100 sqft of masonry to match existing color/texture 


3. Stone patch stone dentils on the cornice and the keystone above entrance 


5. Remove and replace 85 ft of existing down spouts with new round 16oz corrugated copper stitch 

soldered 

6. Clean 2440 sqft with low pressure water and restoration cleaners to remove atmospheric and 

biological deposits 

East Elevation: 

1. Tuckpoint 2200 sqft of masonry with restoration mortar to match existing color/texture (plus 75 sqft 

of corbelled brick tuckpointing) 


3. Stone patch stone dentils on the cornice and keystone above entrance 



soldered 


7. Rebuild top SE corner that is starting to fall 

SE Corner: 


2. Stone patch 16 stones 



soldered 

Consideration on said contract is $137,820.00 which includes a $20,000 contingency for unforeseen/additional repair work and site 

repair. Zak Dunne, Project Manager with Renaissance, stated that they would be mobilizing within the next few weeks. That would 

allow the Board to spread the repairs out between two (2) separate years. This will be a Local Option Sales Tax Project. All Ayes 

350


265 th Bridge Project –Dirt work and placement of road stone are the items that will be worked on this week. 



Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at today’s meeting. 

Red Schoolhouse Bridge – The contractor has removed the old bridge and is now working on driving substructure piles. 

They are also working on the clearing and grubbing of trees. 

X21 Road Closure – The bridge on X21 next to McDowell Truck Repair is now open. Repaving will begin next week. Pilot 

cars will be utilized to avoid road closure. 

W69 Paving Project – A preconstruction meeting was held last week. The contractor stated that the earliest the project 

will start will be June 4, 2012. 

NEXT MEETING 


courthouse. 


None 





351





Toni Guetzko-Browning, Joe Wiewel, Richard Foust, Milt Kramer, Anthony Bardgett, Carla Becker, and three (3) members of the media. 

Shirley E. Helmrichs, Chairperson, called the meeting to order. 

Motion made by Madlom, second by Ries and carried to approve the minutes from the May 7, 2012 meeting. All Ayes 


Retroactively for Mike Ryan to attend the EMA G-290 PIO Class in Anamosa on May 10 & 11, 2012; Norm Wellman to attend the 

Buchanan County 911 Board meeting in Independence on May 23, 2012; and Shirley Helmrichs to attend the BDF meeting in 

Independence on May 15, 2012. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following claim for payment: 

Windstream Communications (3) Telephone Service $811.43 

All Ayes 


Motion made by Ries, second by Madlom and carried to acknowledge receipt of a manure management plan update from Linda 

Brandel, WB Farms, Inc, in Section 17 of Coffins Grove Township. All Ayes 

The next item was added to the agenda due to its timely nature. 

Motion made by Madlom, second by Ries and carried to direct the Delaware County Auditor to publish notice in the official newspapers 

of the county regarding the proposed expansion of the confinement feeding operation owned by Recker Farms in Section 15 of Hazel 

Green Township. The proposed expansion will add one new 1200 head deep pit confinement building to the existing facility taking the 

animal units to 1088. No public hearing will be held on this proposed expansion. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the Polling Place Accessibility Program Grant Agreement with the Iowa 

Secretary of State’s Office for the purchase of a rubber threshold ramp to be utilized at the Adams/Hazel Green Precinct located at the 

Ryan City Hall. The award is in the amount of $163.00 to cover the cost of the temporary ramp and shipping. All Ayes 

Motion made by Madlom, second by Ries and carried to designate Abbe Center for Community Mental Health of Cedar Rapids, Iowa as 

the Community Mental Health Center that Delaware County will be affiliated with for FY 2012-13. All Ayes 

Discussion turned to the possibility of limiting the number of meetings that Township Trustees and Clerks can be paid for from County 

Funds. The Iowa Code states that Townships must have at least two (2) official meetings each fiscal year; a pre-budget meeting and 

a Public Hearing for the proposed budget. Many townships hold additional meetings throughout the fiscal year for various reasons. 

Each trustee and clerk are compensated $30.00 for each official meeting. An exception to this rule is for meetings regarding fence 

disputes or viewings. For these meetings, the township officials are compensated by the affected landowners. It was noted that there 

were townships this year which had held an extra ordinary amount of meetings; Coffins Grove Township has held eleven (11), Prairie 

Township held six (6), Oneida Township held five (5) and Milo Township has held four (4). The remaining townships are at three (3) 

or under for the fiscal year. The Board does recognize the fact that circumstances can exist which warrant extra meetings within the 

fiscal year. However, not having a limitation on the number of compensated meetings per fiscal year makes it hard to budget for. The 

Board members continued by discussing at what point to limit the number of meetings. With two (2) being the minimum required by 

Iowa Code, it was discussed to limit the number somewhere between four (4) and six (6) for budgeting purposes. Any meetings over 

the maximum set amount would need to be pre-approved for funding. 

Motion made by Madlom, second by Ries and carried to limit the number of county funded township meetings to six (6) with the 

understanding that this number can be exceeded with pre-approval from the Board. The Board directs the Auditor to formulate an 

official resolution for consideration at the May 21, 2012 meeting. All Ayes 

This being the date and time set to hold a Public Hearing regarding the proposed paving of 185 th Ave (Pin Oak Park Road) as published 

in the official newspapers of the county, Chairperson Helmrichs opened the hearing at 1:27 pm. Joe Wiewel, Toni Guetzko-Browning 

and Dick Foust were all in favor of the project moving forward. There were no comments, either written or oral, filed against the 185 th 

Ave Paving Project. The Public Hearing was closed at 1:29 pm. 

Motion made by Ries, second by Madlom and carried to approve the following resolution regarding the 185 th Ave Paving Project: 

RESOLUTION 

PIN OAK PARK ROAD CONSTRUCTION PROJECT 

185 th Avenue 

WHEREAS, The Delaware County Board of Supervisors has held a public hearing on May 14, 2012 giving the public the 

opportunity to be heard, for or against, the proposed Pin Oak Park Paving Project #LOST-13(02)--73-28, and 

WHEREAS, Said project is planned for fiscal year 2013 according to the Delaware County Secondary Road 5 Year 

Construction Program and Budget, 

NOW THEREFORE BE IT RESOLVED, by the Delaware County Board of Supervisors that the Pin Oak Park Paving Project 

#LOST-13(02)--73-28 is hereby approved to proceed toward plan submittal and final construction. 

Passed and approved this 14 th day of May, 2012. 




ATTEST: 

/S/ Carla Becker, County Auditor 

All Ayes 

Motion made by Madlom, second by Ries and carried to approve the final plans for the 185 th Ave Paving Project (Pin Oak Park Road) 

Project #LOST-13(02)--73-28. The plans show that they will be basically paving the existing roadway. Currently the speed limit is 

posted as 40 mph. The Engineer will be looking at lowering this after the project is completed. All Ayes 

Motion made by Ries, second by Madlom and carried to set June 4, 2012 at 1:15 pm as the date and time to receive bids on the 185 th 

Ave Paving Project (Pin Oak Park Road) Project #LOST-13(02)--73-28. All Ayes 


265 th Bridge Project –The contractor will be installing an entrance culvert and placing road stone this week. They are 

anticipating completing the project this week. 

X21 Paving Project – Work is beginning today with the cold-in-place recycling pavement phase. The road will be closed 

to one lane with a pilot car directing traffic. 

352

Plum Creek Park Bridge Project – Bid was awarded to Taylor Construction, Inc. at the May 7, 2012 Board meeting. 

Red Schoolhouse Bridge – The east pier substructure was completed last week. The contractor will continue working on 

the west pier this week. 

W69 Paving Project – Work is tentatively set to begin on June 4, 2012. 

NEXT MEETING 


courthouse with a work session scheduled at 10:00 am on that date. 


None 








The Delaware County Board of Supervisors met in work session this date at 2:00 pm with all members present. Also present were 

Norm Wellman, John LeClere, Milt Kramer and Carla Becker and three (3) members of the media. Shirley E. Helmrichs, Chairperson, 


Sheriff John LeClere addressed the Board regarding areas of concern in the Jail Basement regarding security of the equipment housed 

there. Sheriff LeClere and Norm Wellman, County Services Director and E911 Coordinator, are recommending the installation of steel 

doors on both the entrance to the area and to Mike Ryan’s office door which also accesses the area to be secured. They will get bids 

for the Board to examine. It may be more efficient to replace the entire assembly. They will try and price it both ways. 

Discussion turned to the upcoming renewal of the 28E Agreement with the City of Manchester regarding the Communication Center. 

Sheriff LeClere stated that under the current budget the City of Manchester and the County are splitting the communication bills 50/50. 

This payment is coming out of the Sheriff’s budget. The Supervisors are also reimbursing the City of Manchester for the portion that 

was intended to be paid by the smaller towns within the county. This reimbursement is coming out of the Supervisors’ budget. 

The proposal for renewal has the county picking up 66% of the total bill. Sheriff LeClere feels this is a bit excessive since the county 

has no control over the expenses incurred by the City for the Communications Center. He feels that if the county is going to be paying 

the majority of the cost, then the county should have some say in what costs are incurred. 

Supervisor Ries stated that he feels a 16% increase in one year is quite excessive. He personally does not feel the county should be 

paying 66% of the bill. 

Supervisor Madlom stated that we should be very proud of the top notch service we are getting with our current dispatch center as 

well as how efficiently the center is being run. We are fortunate to have such great dispatchers. He feels the county shouldn’t pay 

66% but should be paying somewhere in-between the 50% we are currently paying and the proposed 66%. 

Sheriff LeClere stated that communications and dispatch services are very important to law enforcement and emergency services. 

Supervisor Helmrichs stated that even though the service is invaluable, a 16% increase in one year still seems excessive. 

When asked by one of the Board members whether or not he was comfortable with the county covering 66% of the costs, Sheriff 

LeClere stated that he wasn’t if the County had no control over the expenses. 

Chairperson Helmrichs asked the Auditor to setup a 9:00 am work session on Monday, May 21, 2012 to meet with the City of 

Manchester regarding the renewal of the Communication Center 28E Agreement. 

There being no further business before the Board, Chairperson Helmrichs adjourned the meeting at 2:50 pm. 



353



DELAWARE COUNTY ) 9:00 AM 

The Delaware County Board of Supervisors met in work session this date at 9:00 am with all members present. Also present were 

Norm Wellman, John LeClere, Carolyn Wilson, Bruce Trapp, Loretta Welcher, Tim Vick and Carla Becker. No media was present. 

Shirley E. Helmrichs, Chairperson, called the meeting to order. 

INVESTMENT POLICY 

Delaware County Treasurer Carolyn Wilson addressed the Board regarding the current Investment Policy which the Board is set to 

review at the beginning of Fiscal Year 2012-13. She would like some of the wording within the document to be updated to include the 

administration of other Governmental Funds and Agency Funds. She would also like the policy to be reviewed at the end of each fiscal 

year with approval at the first meeting of the new fiscal year rather than within sixty (60) days of the beginning of the fiscal year as it 

is currently set out in the policy. Chairperson Helmrichs directed the Auditor to create a draft copy incorporating the proposed 

revisions and have it available to the Board for consideration at the beginning of fiscal year 2012-13. 

RENEWAL OF COMMUNICATIONS CENTER 28E AGREEMENT 

Tim Vick, Manager for the City of Manchester, addressed the Board regarding the renewal of the 28E agreement between the City of 

Manchester and the County regarding the Communications Center. During the current fiscal year the County and City are splitting the 

operating expenses for the Communications Center 50/50. The City is proposing for the renewal that the County cover 66% and the 

City cover 34%. The reasoning behind this is that the City is no longer billing out part of their 50% for reimbursement from the small 

towns in the county since the majority of them do not pay anyway and the City has no means to force them to. Also, since the County 

pays for their portion of the Communications Expenditures from the General Fund, the property owners within the Manchester City 

limits are being taxed twice for the same benefit and thus paying a larger portion of the cost than any other Delaware County 

taxpayer. By raising the percentage that the County picks up, they are trying to even out the burden. 

Sheriff John LeClere responded by saying that the monies for the County’s portion of the expenses comes from his budget. The jump 

from 50% to 66% in one year calculates out to a $53,000 increase in his budget for communications. He then asked Mr. Vick what his 

ultimate goal was for the cost sharing. If he got the 66% from the county this time would he then be back for 70% or 75% in the 

future. 

Mr. Vick responded that his ultimate goal is a 66/34 split period. That is where he would like it to remain indefinitely. 

Sheriff LeClere stated that he has no complaints with the quality of the service that the current dispatchers are providing to the county. 

His issues stem from the fact that the County will be paying 66% of operating costs that the County has no control over. 

Mr. Vick stated that the operating costs of the center are labor intensive. Wages and benefits make up approximately 80% of the total 

expenses. Since the dispatchers are unionized, the county cannot legally be involved in those negotiations. The other costs associated 

with the center are basic office supplies with each line item being $1,000 or less annually. 

All three (3) Board members individually expressed their concerns with a 16% increase in one single year. 

Supervisor Madlom stated that he wants to finally come to an agreement. This argument has been going on for several years now. 

Small towns are flat out refusing to pay for something that they are receiving benefit from and he doesn’t think this is right. “At least 

the City of Manchester is here and willing to negotiate” he stated, “however, I would like to see the county’s percentage at around 58 

instead of 66.” 

Sheriff LeClere responded that he doesn’t believe the small towns are simply refusing to pay but that they feel they are already paying 

for dispatch through the county-wide-law contracts. In his contracts, he charges for dispatching. This dispatching however is through 

his office to dispatch officers. The dispatching at the city is for fire and emergency services. He feels they just think they are being 

asked to pay twice. 

Supervisor Helmrichs added that there have been several meetings in the past where the small towns were at the table. These 

meetings were not productive ones; we got nowhere. 

Mr. Vick stated that since there wasn’t an agreement in place during the FY 2012-13 budget process, his minimum will have to be a 

60/40 split since that is how he budgeted. 

Chairperson Helmrichs asked Sheriff LeClere if the Board would agree to a 60/40 split would there be something that would make him 

more comfortable with the current process. 

Sheriff LeClere stated that he has not been getting the billings in a timely manner. This is definitely an area the City can improve 

upon. He would like them within 30 days of the end of the quarter being billed. He also felt that any expense outside the normal 

operating expenses should be pre-approved by either him or the Board. 

Bruce Trapp, Manchester Police Chief, stated that he would work toward Erin getting Sheriff LeClere the billings within 2-3 weeks of 

the end of the quarter. Chief Trapp also agreed that he would discuss any proposed out-of-the-ordinary expenditures with Sheriff 

LeClere prior to expending. 

Mr. Vick wanted to thank the Board for meeting today. He also wanted to thank Norm Wellman for everything he and the E911 Board 

do for the Communications Center. Anything that is furnished by this Board saves the County and City money. 

The Board thanked everyone for their time. Chairperson Helmrichs directed the Auditor to place the consideration of the renewal of 

said 28E Agreement on the Boards’ agenda as soon as a proposed agreement is received from the City. 

There being no further business before the Board, Chairperson Helmrichs adjourned the meeting at 10:05 am. 


/S/ Shirley E. Helmrichs, Chairperson /S/ Carla K. Becker, Auditor 

354





Peggy Petlon, Anthony Bardgett and Carla Becker. Four (4) members of the media were also present. Shirley E. Helmrichs, 

Chairperson, called the meeting to order. 

This being the date and time set to hold a public hearing on the proposed Amendment to the FY 2011/2012 Budget, Chairperson 

Helmrichs opened the public hearing at 1:16 pm. 

Peggy Petlon, Delaware County CPC, stated that she is requesting an increase of $200,000 for mental health expenditures. This would 

bring the yearly budgeted expenditures in the Mental Health Fund to $3,177,493. She also stated that she would still have a sufficient 

amount of fund balance to cover expenditures during the initial months of FY 2012-13. 

There being no other comments either written or oral, Chairperson Helmrichs closed the public hearing at 1:18 pm. 

Motion made by Madlom, second by Ries and carried to approve the proposed amendment to the FY 2011-2012 budget as follows: 

COUNTY NAME: RECORD OF HEARING AND DETERMINATION 

COUNTY 

NO: 

DELAWARE ON THE AMENDMENT TO COUNTY BUDGET 28 

Date budget amendment was adopted: 

For Fiscal Year Ending: 

May 21, 2012 

June 30, 2012 

The County Board of Supervisors met on the date specified immediately above to adopt an amendment to the current 

County budget as summarized below. The amendment was adopted after compliance with the public notice, public 

hearing, and public meeting provisions as required by law. 

Iowa Department of Management Total Budget Adopted Total Budget 

Form 653 A-R Sheet 2 of 2 (revised 09/20/06) as Certified Current After Current 

REVENUES & OTHER FINANCING 

SOURCES 

or Last Amended Amendment Amendment 

Taxes Levied on Property 1 7,471,443 0 7,471,443 

Less: Uncollected Delinquent Taxes - Levy Year 2 4,025 0 4,025 

Less: Credits to Taxpayers 3 280,342 0 280,342 

Net Current Property Taxes 4 7,187,076 0 7,187,076 

Delinquent Property Tax Revenue 5 425 0 425 

Penalties, Interest & Costs on Taxes 6 30,700 0 30,700 

Other County Taxes/TIF Tax Revenues 7 981,811 0 981,811 

Intergovernmental 8 6,429,267 0 6,429,267 

Licenses & Permits 9 11,250 0 11,250 

Charges for Service 10 414,770 0 414,770 

Use of Money & Property 11 175,700 0 175,700 

Miscellaneous 12 217,596 0 217,596 

Subtotal Revenues 

Other Financing Sources: 

13 15,448,595 0 15,448,595 

General Long-Term Debt Proceeds 14 0 0 0 

Operating Transfers In 15 1,935,579 0 1,935,579 

Proceeds of Fixed Asset Sales 16 0 0 0 

Total Revenues & Other Sources 17 17,384,174 0 17,384,174 

EXPENDITURES & OTHER FINANCING USES 

Operating: 

Public Safety & Legal Services 18 2,226,053 0 2,226,053 

Physical Health & Social Services 19 633,968 0 633,968 

Mental Health, MR & DD 20 2,977,493 200,000 3,177,493 

County Environment & Education 21 1,003,994 0 1,003,994 

Roads & Transportation 22 4,855,556 0 4,855,556 

Government Services to Residents 23 682,509 0 682,509 

Administration 24 1,415,276 0 1,415,276 

Nonprogram Current 25 32,400 0 32,400 

Debt Service 26 72,313 0 72,313 

Capital Projects 27 1,676,172 0 1,676,172 

Subtotal Expenditures 

Other Financing Uses: 

28 15,575,734 200,000 15,775,734 

Operating Transfers Out 29 1,935,579 0 1,935,579 

Refunded Debt/Payments to Escrow 30 0 0 0 

Total Expenditures & Other Uses 

Excess of Revenues & Other Sources 

31 17,511,313 200,000 17,711,313 

over (under) Expenditures & Other Uses 32 (127,139) (200,000) (327,139) 

Beginning Fund Balance - July 1, 33 5,291,478 0 5,291,478 

Increase (Decrease) in Reserves (GAAP 

Budgeting) 

34 0 0 0 

Fund Balance - Reserved 35 0 0 0 

Fund Balance - Unreserved/Designated 36 164,836 0 164,836 

Fund Balance - Unreserved/Undesignated 37 4,999,503 (200,000) 4,799,503 

Total Ending Fund Balance - June 30, 38 5,164,339 (200,000) 4,964,339 

Date original budget adopted: 

Date(s) current budget was subsequently amended: 

03/07/11 

03/12/12 

The below-signed certify that proof of publication of the hearing notice and proposed amendment is on file for each 

official County newspaper, that all public hearing notices were published not less than 10, nor more than 20 days 

prior to the public hearing, and that adopted expenditures do not exceed published amounts for any of the 10 individual 

expenditure classes, or in total. 

/S/ Shirley E. Helmrichs, Board Chairperson 

All Ayes 

/S/ Carla K. Becker, County Auditor 

355

Motion made by Ries, second by Madlom and carried to approve the following Appropriations Resolution: 

APPROPRIATIONS RESOLUTION 

FY 2011/2012 

WHEREAS, it is desired to make appropriations for each of the different county officers and departments for the fiscal year 

beginning July 1, 2011, in accordance with Section 331.434, Subsection 6, of the Code of Iowa, 

NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Delaware County, Iowa, as follows: 

Section 1. The amounts itemized by fund and by department or office on the following schedule are hereby appropriated 

from the resources of each fund so itemized, the department or office listed in the first column on the same line of the schedule. 

Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the 

appropriations authorized under Section 1 shall constitute authorization for the department or officer listed to make expenditures or 

incur obligations from the itemized fund, effective May 21, 2012. 

Section 3. In accordance with Section 331.437, Code of Iowa, no department or county official shall expend or contract to 

expend any money or incur any liability, or enter into any contract which by its terms involves the expenditure of money for any 

purpose in excess of the amounts appropriated pursuant to this resolution. 

Section 4. If at any time during the 2011/2012 budget year the Auditor shall ascertain that the available resources of a 

fund for that year will be less than said fund’s total appropriations, she shall immediately so inform the Board and recommend 

appropriate corrective action. 

Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which 

account shall indicate the amount of the appropriation, the amounts charged thereto, and the unencumbered balance. The Auditor 

shall report the status of such accounts to the applicable departments and offices monthly, during the 2011/2012 budget year. 

Section 6. All appropriations authorized pursuant to this resolution lapse at the close of the business day on June 30, 2012. 

The 2011/2012 fiscal year budget appropriated and accounted for by department and fund is as follows: 

General General MH/DD Rural Secondary 

Department Basic Supple. Fund Services Road Other Total__ 

Supervisors 787,343 520,389 234,330 1,542,062 

Auditor 178,652 281,610 460,262 

Treasurer 284,602 59,956 344,558 

Attorney 210,251 23,334 233,585 

Sheriff 1,606,967 194,812 11,089 1,812,868 

Clerk of Court 49,600 49,600 

Recorder 184,304 37,329 10,000 231,633 

Community Services 194,493 8,170 34,000 236,663 

County Engineer 6,325,728 6,325,728 

Veteran Affairs 98,835 8,870 107,705 

Conservation 437,161 37,329 60,655 535,145 

Local Health 127,500 127,500 

Weed Commissioner 13,250 13,250 

Human Services 28,300 60,000 88,300 

County Farm 30,400 30,400 

Medical Examiner 35,000 35,000 

Fairgrounds 37,000 37,000 

County Services 132,637 18,555 85,008 236,200 

County Library 67,954 67,954 

Historical Society 10,515 10,515 

Mental Health 3,177,493 3,177,493 

Non-departmental 72,313 72,313 

Totals $4,383,960 $1,299,954 $3,177,493 $400,542 $6,325,728 $188,057 $15,775,734 

Dated this 21 st day of May, 2012. 

Delaware County Board of Supervisors Attest: 


All Ayes 

Motion made by Madlom, second by Ries and carried to approve the minutes from the May 14, 2012 regular session and work session. 

All Ayes 


Deborah Peyton to attend the ISAC Legislative Update in Cedar Rapids on June 20, 2012; Norman Wellman to attend the E911 

Communications Council Planning Session in Ames on May 31, 2012; Jerry Ries, Peggy Petlon and Shirley Helmrichs to attend the NE 

Iowa Mental Health Redesign meeting in West Union on May 22, 2012; Jeff Madlom and Anthony Bardgett to attend the RPA meeting 

in Dubuque on May 24, 2012; Shirley Helmrichs to attend the BDF meeting in Independence on May 22, 2012; and Peggy Petlon to 

attend the CPC Regional meeting in Cedar Rapids on May 24, 2012. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following claims for payment including the May 18, 2012 payroll in 

the amount of $148,803.21 warrant #24772024888: 

Abbe Center RCF 10152.80 

Advanced Systems Inc Repair/Maint-Misc Equip 208.33 



Altorfer Inc Construction/Maintenance 443.38 

American Legion Post 45 Permanent Landscaping 69.50 


Auto Trim Design Repair/Maint- Vehicle 50.00 


Barron Motor Supply Shop Equipment 48.28 

Larry D Beaman Education & Training 202.00 

Benton Co Social Service Basic Needs – Other 332.00 


Bi-County Disposal Inc Custodial Supplies 67.00 


Blakesley Drug Prescription Medicine 15.84 

Boubin Tire Co Repair/Maint-Const Equip 24.99 

Brown Supply Co Inc Construction/Maintenance 528.00 


Carpenter Uniform Co Wearing Apparel & Uniform 292.48 

Co Case Management Education & Training 95.00 


356 


Compass Business Solutions Stationery/Forms/Supplies 1263.44 

D&S Portables Inc Custodial Supplies 184.00 

Del Clay Implement Co Inc Construction/Maintenance 57.78 


Del Co Mutual Ins Assn Real Property Insurance 171.18 

Delaware Co Services Contrib-Other Govt 16184.00 


Delhi Lumber Wood & Lumber 147.28 

Deutmeyer Nursery Inc Permanent Landscaping 162.00 

Dicks Petroleum Company Lubricants 290.74 


Dons Truck Sales Inc Construction/Maintenance 2210.95 

Drew Cook Repair/Fluid Construction/Maintenance 2429.40 

Drive Line of Dubuque Inc Construction/Maintenance 3107.53 

Dyersville Commercial Off Publication/Legal Not 1749.44 


Edgewood Reminder Education & Training 17.00 

Ed's Lawn Care Buildings-Repair/Maint 546.00 



Fillenwarth Beach Employee Mileage/Subs 1490.80


Dan Fitzgerald Engineering Services 400.00 

Fosters Inc Park Development 182.48 

G&G Living Centers Inc Sheltered Workshop 456.40 

Gaffney Quarries Inc Cover Aggregate & Sand 1253.69 

Goodwill Industries of NE IA Supported Comm Living 31.15 

Harris Co Sheriff Precinct Legal-Court Related 70.00 

Harter Custom Pumping Inc Water/Sewer Structures 160.00 

Hausers Water Systems Inc Plumbing Repair/Maint 293.48 


Helle Farm Equipment Inc Construction/Maint 108.48 


Hillcrest Comm MH Outpatient 414.17 


Holiday Inn Des Moines Education & Training 463.68 


Houlihan Sanitation Service Water Use & Sewer 92.00 

IA Co Recorders Assn Education & Training 85.00 

IA Co Recorders Assn Support Services 2251.01 

IA Law Enforcement Acdmy Education & Training 290.00 

IA Secretary of State Notary Notary 30.00 

IA State Bar Assn Dues & Memberships 210.00 

IA Workforce Develop Boiler Inspection, Etc 125.00 

ICIT Education & Training 200.00 


John Deere Financial Repair/Maint-Misc Equip 666.75 

Gary Johnson Rent Payments 225.00 

JP Cooke Co Stationery/Forms/Supplies 72.90 

KDST Education & Training 60.00 


Knipp Rentals Rent Payments 275.00 

Joseph Koopman Rent Payments 250.00 

Kuhlman Construction LC Cover Aggregate & Sand 670.24 


KWWL Dubs Legal-Court Related 40.00 

Lake Delhi Rec Assn Reimb Loan Payment 128043.75 



Linn Co Community Services Sheltered Workshop 35.74 

Shirley S Lyons Postage & Mailing 6.70 

Main Street Market Food Preparation Services 2790.18 


Manchester Signs LLC Traffic & St Sign 12.00 

City of Manchester Contract Carriers 34735.24 


Martin Equip of IA IL Inc Repair/Maint-Const Equip 565.00 

Mason City Business System Repair/Maint-Misc Equip 22.68 

McDowell Truck & Auto Repair Repair/Maint-Misc Equip 262.51 


Mediacom LLC 

All Ayes 

Misc Supplies 31.29 

357 

Midwest Business Products Office Equipment 157.87 

NICC Continuing Education Education & Training 129.00 

OMB Guns Safety/Protect Supplies 534.92 

On-Site Health Service Safety Items 250.00 

Palmer Hardware Minor Equip & Hand Tools 500.71 

Penn Center Inc Supported Comm Living 747.20 

Pepsi-Cola Gen Bottle Inc Stationery/Forms/Supplies 259.37 

Peggy S Petlon Education & Training 67.31 

Precision Auto Glass LLC Repair/Maint-Const Equip 145.00 

Precision Collision Repair/Maint- Vehicle 50.00 

Pro Build Wood & Lumber 30.69 

Ray O'Herron Co Inc Radio & Communications 270.09 



Rubber Inc Minor Mv Parts & Access 266.38 


Safety X-treme LLC Traffic & St Sign 357.54 

Daneen G Schindler Employee Mileage/Subs 41.01 


Schroeders Cash Supply Roads 7.90 


Simmons Perrine Moyer et al Legal-Court Related 4036.00 

Smittys Tires & Tubes 597.99 


Spring Green Buildings-Repair/Maint 115.00 

St Lukes Center Safety Items 148.00 

Standard Auto Parts LLC Minor Mv Parts & Access 67.05 

State Hygienic Lab Medical & Health Services 33.00 

State Medical Examiner Medical & Health Services 1591.50 

Myrlene R Strawn Rent Payments 250.00 

The Sunshine Boy Custodial Supplies 40.00 

Swales Precast Inc Park Development 225.00 


Taylor Construction Bridges 53790.44 

Three Rivers Inc Repair/Maint-Misc Equip 32706.71 

David D Timmer Repair/Maint-Misc Equip 38.24 

Titan Machinery Construction/Maintenance 26.99 

Tri-Star Process Services Legal-Court Related 48.50 

University of Iowa Education & Training 60.00 




Blue Cross & Blue Shield Premiums 3746.14 





WW Electric Bill Williams Buildings 86.73 

Zee Medical Inc Medical & Lab Supplies 63.10 


Motion made by Ries, second by Madlom and carried to acknowledge receipt of the following filings related to current manure 

management plans: Filing of a Separation Distance Waiver for Recker Farms in Section 15 of Hazel Green Township and the filing of 

an Alluvial/Karst Siting Map for B & H Pork, LLC in Section 24 of Delaware Township. All Ayes 

Motion made by Madlom, second by Ries and carried to table the consideration of the 28E Agreement with the City of Manchester 

regarding the Communication Center until a proposed agreement is received from the city. A work session was held earlier in the day 

between the officials from the City of Manchester and those from the County. All Ayes 

Motion made by Ries, second by Madlom and carried to acknowledge the receipt of resignations from Marvin Helmrichs as Trustee of 

Oneida Township and James Guthrie as Trustee of South Fork Township. The Board thanked them for their many years of service. All 

Ayes 

Motion made by Madlom, second by Ries and carried to approve the transfer of $130,813.60 from the Rural Services Fund into the 

Secondary Road Fund as per the 2011-12 Budget. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following resolution regarding the destruction of records: 

RESOLUTION 


Pursuant to the 2011 Code of Iowa, Section 331.323 sub section 2d; and Sections 50.19 and 48A.32 of the 2011 Election Laws of 

Iowa, we do hereby authorize the destruction of the following records in the Delaware County Auditor’s Office: 

• Primary Election – June 8, 2010 

• Lake Delhi Trustee Election – July 19, 2011 

• School Election – September 13, 2011 

• City Election – November 8, 2011 

• Lake Delhi Special Election – November 8, 2011 

/S/ Shirley E Helmrichs, Chairperson 


/S Jerry Ries 

Signed this 21st day of May, 2012. 

ATTEST: 


All Ayes

Motion made by Madlom, second by Ries and carried to approve the Cigarette/Tobacco Permit renewal for Hart Ridge, Inc. located at 

1645 195 th St in Manchester. The renewal will be effective on July 1, 2012. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the contract with Taylor Construction for the 218 th St (Plum Creek) 

Bridge Replacement Project in consideration of $387,675.50. This is a Federal Aid Project (80% federal funding 20% local funding) 

with a late start date of June 25, 2012 and 75 working days allocated for completion. All Ayes 

County Engineer Anthony Bardgett stated that he had solicited quotes on some local road maintenance projects including some 

leveling of culvert depressions and leveling at bridge approaches in seven (7) or eight (8) locations across the county. He received the 

following quotes in response: 

Kluesner Construction, Inc. $28,363.18 

Denco Corp $49,260.70 

He recommends approval of the low quote from Kluesner. 

Motion made by Madlom, second by Ries and carried to acknowledge receipt of the bids for the local road maintenance and to award 

the project to Kluesner Construction, Inc. for their low bid of $28,363.18. All Ayes 

Anthony Bardgett presented to the Board the following results from the Iowa Department of Transportations (IDOT) letting for Rock 

Salt on behalf of Delaware County: 

Cargill Salt 1,400 tons @ $66.5100/ton $93,114.00 

Morton Salt 1,400 tons @ $69.8300/ton $97,762.00 

North American Salt 1,400 tons @ $69.8400/ton $97,776.00 

Central Salt LLC 1,400 tons @ $70.7600/ton $99,064.00 

He recommends approval of the low bid from Cargill Salt. 

Motion made by Ries, second by Madlom and carried to acknowledge the bids submitted for the Rock Salt and to award the bid to 

Cargill Salt for its low bid of $93,114.00. All Ayes 


265 th Bridge Project –The bridge was opened to traffic last week. The contractor does need to return to finish the 

seeding and fertilizing. 

X21 Paving Project – The cold-in-place recycling pavement phase was completed last week. The hot mix asphalt paving 

will begin in a few weeks. 


X47 Paving Project – The contractor will be working on the cold-in-place recycling phase this week. The road will be 

closed to one lane during construction. 

Red Schoolhouse Bridge –The contractor is currently working on the west pier substructure. 


Contract Rock – Work began last week in the area around Delaware. The contractor is currently spreading rock around 

the Earlville area. 

NEXT MEETING 

The next regular session of the Board will be on Tuesday, May 29, 2012 at 1:15 pm at the Supervisors’ Office in the 

courthouse. 


A comment was made regarding the level of service being offered in Delaware County by the Regional Transit Authority 

(RTA). She felt that the service was inadequate and requested that the Board look into it since they sat on the RTA Board. 





358




The Delaware County Board of Supervisors met in work session this date at 3:30 pm with all members present. Also present were Al 

Boge, Jeannie Domeyer, Courtney Vorwald, Dan Brunsman, Dave Lahr and Carla Becker. There were no members of the media 

present. Shirley E. Helmrichs, Chairperson, called the meeting to order. 

OPERATING AGREEMENT 

Chairperson Helmrichs stated that this was the third meeting between the Delaware County Rec Center, the Delaware County Fair 

Board and the Board of Supervisors this year. In prior meetings, the three (3) groups have come to terms on several points to be 

included in an operating agreement. The only section that is still not agreed upon is the verbiage to be used in the non-compete 

clause. 

Supervisor Ries stated that he was appointed by the Chairperson to attend the meetings of both boards and act as a liaison between 

them and the Board of Supervisors. At the Fair Board meeting held two (2) weeks ago, there were two of the Board members who 

had concerns with revising or adding to the original verbiage used in the unsigned agreement. It is unfortunate that the original 

agreement was never signed. But since it wasn’t, there is no way to tell what specific verbiage was agreed upon. The only thing we 

know is that the Rec Center was not to compete with the Fair Board rentals. He continued by stating that this meeting is the last 

effort he is going to make regarding this agreement. If nothing comes from this meeting it would be his opinion that the Supervisors 

control the grounds but the two (2) Boards would be on their own in regards to the buildings. 

Chairperson Helmrichs stated that she was on the Board when the original agreement was discussed. She also apologized for not 

pushing harder to get an official signed agreement at that time. However, it is to the benefit of all involved to have an agreement in 

place. 

Supervisor Madlom stated that he wanted to get this resolved so that everyone can move forward. 

Jeanie Domeyer, Fair Grounds Manager, pointed out that the two (2) Board members who had concerns were on the Board at the time 

that the original terms were agreed to. 

Dr. Tyrell confirmed that the original agreement stated that the Rec Center would not directly compete with the Fair Board’s ability to 

rent its facilities. He was not aware that there was not an agreement in place and believes the Rec Center has been operating as if 

one were in place. It is his understanding that they would not be in competition if the gym were included in the rental since the Fair 

Board did not have a gym to offer. They have always tried to abide by these terms. Any variance from the terms was not intentional 

but most likely just an error in judgment. 

Ms. Domeyer replied that anything that happened in the past is in the past and that they just need to look forward from here. Since 

everyone is in agreement that the document we are looking at is the original agreement, she would like to see the Rec Center Board 

sign it and then begin new negotiations on changing the verbiage on the non-compete clause. 

Dr. Tyrrell stated that he didn’t think the Rec Board would have any problem signing an agreement that they were not to compete but 

did not think that other items in the “assumed” original agreement that they were looking at were actually agreed to. For example, he 

knows they did not agree to report monthly to the Fair Board. 

Dave Lahr and Dan Brunsmann also stated that if they (the Rec Board) sign the “assumed” original then they will lose all the work that 

the groups have put into honing the rest of the agreement. 

Ms. Domeyer stated that she and her Board would be happy either way; they could sign the “assumed” original agreement or they 

could make the changes that the two Boards have already agreed to and then sign that one. As long as the exact verbiage under item 

#4 were used in the amended version. 

All present seemed in agreement that the latter choice would be the better way to go. 

Chairperson Helmrichs directed the Auditor to compile all changes previously agreed to into one draft document. She asked that said 

document be reviewed by the County Attorney’s Office prior to being distributed to the three (3) Boards for review. We will try and 

setup another work session to review the newly proposed agreement before adding it to the Board’s regular agenda for consideration. 

Dave Lahr asked that said draft agreement have a timeline set as to when item #4 needed to be negotiated by. He suggested 

September 30, 2012 which would allow the Fair Board time to recover from the July fair. 

Members of both the Fair Board and the Rec Board appeared in agreement. 

Chairperson Helmrichs stated that the next work session will be May 31, 2012 at 3:30 pm. 




359





Anthony Bardgett and Carla Becker. One (1) member of the media was also present. Shirley E. Helmrichs, Chairperson, called the 

meeting to order. 

Motion made by Madlom, second by Ries and carried to approve the minutes from the May 21, 2012 regular session and work session. 

All Ayes 


Peggy Petlon to attend a mental health meeting in Des Moines on May 30, 2012 and Jerry Ries to attend the RC&D meeting in 

Maquoketa on May 30, 2012. All Ayes 


Community Savings Bank Principal & Interest Payment $63,065.37 

TASC Flex $519.75 

All Ayes 


Motion made by Ries, second by Madlom and carried to acknowledge receipt of the following manure management plan updates: JR 

Investments, Reth Site, in Section 8 of South Fork Township; Premier Pork in Section 30 of Coffins Grove Township; Robert J. Maiers in 

Section 15 of Oneida Township; and Jordan Perrinjaquet, Makin Bacon Pork, in Section 3 of Coffins Grove Township. All Ayes 

Motion made by Madlom, second by Ries and carried to direct Chairperson Helmrichs to draft a letter to the Department of Natural 

Resources in favor of the issuance of the permit for Recker Farms to construct a new 1200 head deep pit swine confinement building 

at their existing facility. Chairperson Helmrichs stated that she conducted the site visit with Tom McCarthy (DNR). She stated that the 

new building will be on their home place and it will be replacing an older building. She also stated that the proposed location of the 

facility will meet all regulations and setback requirements. There were no public comments received either written or oral. All Ayes 

Motion made by Ries, second by Madlom and carried to appoint Dave Guthrie to fill the vacant South Fork Township Trustee position 

created when his father James Guthrie resigned earlier this month and to appoint Tom Norlin to fill the vacant Union Township Trustee 

position which was created when Pat Meehan resigned earlier in the year. All Ayes 

Motion made by Madlom, second by Ries and carried to retroactively acknowledge receipt of the resignation of Maureen DeShaw as a 

part-time jailer with the Delaware County Sheriff’s Department. Her final date of employment was May 23, 2012. All Ayes 

The next agenda item was added due to its timely nature. 

Motion made by Ries, second by Madlom and carried to not sign the Memorandum of Understanding (MOU) with Helping Services of 

Iowa. Helping Services requested the passage of said agreement to reassess their partnerships regarding the Strategic Prevention 

Framework-State Incentive Grant (SPF-SIG). Even though the Board Chairperson had signed the MOU last year, the members of the 

current Board had issues with approving it. Supervisor Madlom stated that he was concerned that there was no dollar amount shown 

that the County could possibly be responsible for if the grant monies were not available. Chairperson Helmrichs added that she doesn’t 

like open ended contracts. Since the Collaborative Agreement has to be submitted to the Iowa Department of Public Health by May 

31, 2012, there really was not time to further investigate the county’s potential liability if they should sign the agreement. All Ayes 


265 th Bridge Project –The seeding and fertilizing was completed last week. The project is officially complete. 

X21 Paving Project – They are waiting for the asphalt contractor to move in and start their paving operation. 


X47 Paving Project – The contractor is working on the cold-in-place recycling procedure this week. The operation should 

be complete this week. 

Red Schoolhouse Bridge –The contractor is currently working on the abutment substructures this week. 


Contract Rock – Rock is being spread north and east of Manchester this week. 

NEXT MEETING 

The next regular session of the Board will be on Monday, June 4, 2012 at 1:15 pm at the Supervisors’ Office in the 

courthouse. There is also a work session scheduled for Wednesday, May 31, 2012 at 3:30 pm. 


None. 





360




The Delaware County Board of Supervisors met in work session this date at 3:30 pm with all members present. Also present were 

Jeannie Domeyer, Dan Brunsman, Dr. John Tyrrell and Anne Rave. There were no members of the media present. Shirley E. 

Helmrichs, Chairperson, called the meeting to order. 

OPERATING AGREEMENT 

All persons present were provided with the proposed Agreement prepared by the Delaware County Attorney. Chairperson Helmrichs 

asked if anyone had any concerns regarding the Agreement. 

Jeannie Domeyer felt that overall the proposed Agreement looked good. She felt keeping the lines of communication open between 

the parties is very important, such as if there will be any changes or additions made on the grounds by one party, that everyone is 

kept informed. A couple of recommended changes Jeannie has for the proposed Agreement is changing the name “Great Delaware 

County Community Foundation” to “Greater Delaware County Community Foundation” and “Delaware County Fair Board” to “Delaware 

County Fair Society”. 

Jeannie also addressed #5 of the Agreement regarding the Recreation Center being closed during the week of the Delaware County 

Fair. She said since Rec Center members now use their membership card to gain access to the Rec Center, she has no issue with 

them using the Rec Center during fair week – as long as they pay the gate admission to the fair. She said this really hasn’t been an 

issue and members seem to understand. 

Dan Brunsman felt the proposed Agreement looked good, acknowledging that #4 of the Agreement should be renegotiated by October 

1 st . 

Dr. Tyrrell asked what the function of the five-member committee, which is addressed in #9, will be. Jeannie said the committee will 

meet on a quarterly basis (or more often as needed), with the main goal of these meetings to keep the lines of communication open 

between all parties. It was recommended that this information be added to #9 of the agreement. 

All members present agreed that #4 of the proposed Agreement shall be renegotiated prior to October 1 st of this year. In addition to 

this negotiation, a statement or addendum will be added to the Agreement at that time regarding a 3-year renewal of this Agreement. 

Chairperson Helmrichs stated that the following changes will be made to the proposed Agreement: 

• Change “Great Delaware County Community Foundation” to “Greater Delaware County Community Foundation” 

• Change “Delaware County Fair Board” to “Delaware County Fair Society” 

• Add the following to #9: “The purpose of this Committee is to keep the lines of communication open between all parties. 

The Committee will meet on a quarterly basis, or more often when needed” 

Once these changes are made, the Proposed Agreement will be emailed from the Auditor’s Office to Jeannie Domeyer and Dave Lahr 

so they may present the Agreement to their respective Boards. They will then contact the Board of Supervisors once the Agreement is 

signed, and/or if any further changes need to be made. 



/S/ Shirley E. Helmrichs, Chairperson /S/ Anne Rave, Deputy Auditor 

361

STATE OF IOWA ) June 4, 2012 



The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with Madlom and Ries present and Helmrichs 

absent. Also present were Dick Foust, Peggy Petlon, Carolyn Wilson, Anthony Bardgett and Carla Becker. Three (3) members of the 

media were also present. Jeff Madlom, Vice-Chairperson, called the meeting to order. 

Motion made by Ries, second by Madlom and carried to approve the minutes from the May 29, 2012 regular session. All Ayes 


Peggy Petlon to attend the NEI CPC meeting in West Union on June 5, 2012 and the Case Management meeting in Des Moines on June 

7, 2012; Peggy Petlon, Linda Burr and Carol Krogmann to attend the Community Life meeting in Independence on June 14, 2012; one 

of the DL issuance personnel to attend the drivers school in Cedar Rapids on June 6, 2012; Carolyn Wilson to attend the District 6 

meeting in Cedar Rapids on June 20, 2012; and Jeff Madlom, Jerry Ries and Shirley Helmrichs to attend the RTA meeting in Dubuque 

on June 6, 2012. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following claims for payment, including the June 1, 2012 payroll in 

the amount of $155,087.28 warrant #25085 thru #25213: 

Abbe Center Outpatient 21717.31 

ABC Fire Protection Inc Buildings-Repair/Maint 61.00 

Advanced Systems Inc Stationery/Forms/Supplies 215.35 



American Bar Assn Dues & Memberships 225.00 

Animal Health International Wearing Apparel 18.00 

Jody Antrim JDC Works Park Development 215.00 

American Resource Consult Office Equipment 776.00 


Becker Electric LLC Park Development 154.40 

Carla K Becker Education & Training 13.98 

Sandra Bemer Rent Payments 225.00 



Bodensteiner Implement Repair/Maint-Const Equip 173.62 



Carls Feed & Farm Store Inc Public Education Items 89.35 

Carr & Carr Attorneys Diagnostic Evaluation-Com 592.84 

Co Case Mngmnt Service Data Processing 566.50 


CenturyLink QCC Business Telephone Services 26.40 


ChemRight Laboratories Inc Engineering Services 1152.00 

Clayton Co Sheriff Legal-Court Related 43.31 

D&S Portables Inc Sanitation Disposal 226.40 

Del Co Public Health Reimbursements 19126.75 




Don & Walt LLC Buildings-Repair/Maint 12326.00 

Dyersville Equipment Co Construction/Maint 4648.04 

City of Earlville City Clerks Utilities 150.00 


ECIA Demolition 4655.75 

Edgewood Auto & Tire LLC Construction/Maint 146.02 

Electronic Engineering Repair/Maint-Radio Equip 209.48 



Everys Auto & Tire Center Repair/Maint- Vehicle 29.28 

Farm & Home Publishers Typing/Printing/Binding 683.00 

Four Oaks Family & Children Protection/Security 1399.50 

Grainger Safety Items 445.67 

Group Services Inc Insurance 9769.02 

Harris Co Clerk Legal-Court Related 10.00 

Hawkeye Comm College Education & Training 85.00 


Helle Farm Equipment Inc Construction/Maint 26.99 

Robert Helmrich Grounds & Maint Supplies 48.00 



City of Hopkinton Grounds & Maint Supplies 90.00 

IA Prison Industries Custodial Supplies 86.40 

Iowa Water Well Association Engineering Services 65.00 

IACCVSO Patty Hamann Dues & Memberships 50.00 

IA Co Engineers Assn Employee Mileage/Subs 55.00 

Illowa Culvert & Steel-Iron-Related Metals 4051.60 


IA St Co Treasurers Assn Stationery/Forms/Supplies 35.14 


Knipper Auto & Tire Repair/Maint- Vehicle 463.53 

Jerry Krogmann Rent Payments 275.00 

Kuhlman Construction LC Cover Aggregate/Sand 130249.94 


Don Lange Engineering Services 400.00 

John A LeClere Fuels 50.00 


Linn Co Treasurer Medical & Health Services 346.90 

David Loecke Board of Review 440.10 

Linda S Loney-Fangmann Education & Training 640.00 


Main Street Market Food Prep Services 1736.57 



Manchester Signs LLC Stationery/Forms/Supplies 120.00 

City of Manchester Water Use & Sewer 365.85 


David W McGraw Rent Payments 270.00 


Medical Associates Clinic Diagnostic Evaluation 373.50 

Mercy Medical Center Diagnostic Evaluation 4050.00 

Susan M Morris Legal-Court Related 20.00 

NE IA Comm Action Corp General Transportation 178.75 



Penn Center Inc RCF 19237.05 

Phoenix Supply Clothing & Dry Goods 44.45 


Pro Build Buildings-Repair/Maint 40.00 

Delaware/Dubuque/Jackson General Transportation 260.00 


Renaissance Restoration Inc Buildings 37800.00 

Rise LTD Sheltered Workshop 128.00 


Dennis Rodamaker Grounds & Maint Supplies 85.00 


Schneider Corporation Continuing Education 111.20 


Scott VanKeppel LLC Repair/Maint-Const Equip 6075.65 

Simmons Perrine Moyer et al Labor Relations Services 924.12 

Sioux Sales Company Minor Equip & Hand Tools 270.00 

Shelia Smith Board of Review 440.10 



St Lukes Hospital Diagnostic Evaluation 89.31 

Gerald Swift Minor Equip & Hand Tools 1500.00 



Uniform Den Inc Wearing Apparel/Uniform 156.00 

Unlimited Services Inc Work Activity Services 168.00 


Corey Jon Voelker Rent Payments 200.00 

Walmart Community Custodial Supplies 301.69 


Wendy L Weber Board of Review 440.10 


Carolyn A Wilson Employee Mileage/Subs 77.40 


Zuck Property Maint LLC Buildings-Repair/Maint 630.00 

Claim #4265 for Bohnenkamp-Murdoch Funeral was disallowed until a corrected invoice is received. The original motion was amended 

to disallow claim #4265. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the “Application for Approval of Underground Construction on 

Delaware County Right-of-Way” for Windstream Communications to bury fiber optic and copper telephone cables along 170 th Street 

from 220 th Ave to 245 th Ave and place three (3) equipment cabinets on the north side of 170 th St 100 feet west of 245 th Ave. Said 

construction will be located approximately 2.5 miles south of Greeley in Sections 7, 8 and 9 of Oneida Township. All Ayes 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of a new permit application for Miller Custom Hogs, Terry 

Miller, in Section 33 of Cascade Township in Dubuque County and the manure management updates as follows: Nick Knepper in 

Section 33 of Bremen Township; Kent Keppler, Progressive Pork LC in Section 30 of Richland Township; and Kent Keppler, Progressive 

Pork, LC in Section 31 of Richland Township. All Ayes 

362

363 

Motion made by Ries, second by Madlom and carried to approve the following updated Investment Policy: 

INVESTMENT POLICY 

FOR DELAWARE COUNTY 

I. INVESTMENT AUTHORITY 

A. Description of Funds 

The County Governmental and various Agency Funds (hereinafter “the Funds”) are under the direct authority of the 

Delaware County Treasurer (hereinafter “County Treasurer”) and contain monies of Delaware County and various 

agencies not currently needed for operating expenses. 

B. Applicable Law 

1. Grant of Authority: Section 12B.10 of the Iowa Code provides that each County Treasurer is responsible 

for the investment of funds not needed for operations. 

2. Statutorily Permitted Investments and Constraints on Investments: 

Section 12B.10 of the Iowa Code specifies which investments are authorized for county funds. Deposits are 

governed by Chapter 12C. Furthermore, Section 12B.4 prohibits the County Treasurer from making loans. 

C. Fund Management and Oversight 

1. Responsible Persons: 

The Delaware County Board of Supervisors (hereinafter “the Board”) and the County Treasurer. 

a). The County Treasurer shall report, when possible, on a quarterly basis to the Board of Supervisors 

as to the monitoring of fund performance, to discuss potential risks to the Funds’ principal or income, to determine 

investment strategies and risk and return parameters, and to discuss investment issues. The Treasurer and Board 

may include in its deliberations such topics as: economic outlook, portfolio diversifications and maturity structure. 

The Board shall also approve financial and investment entities with which the County Treasurer intends to do 

business with. 

b). The County Treasurer shall conduct all investment duties associated with the Funds. Contracts with 

financial or investment entities on behalf of the Funds shall be signed by the County Treasurer. 

2. Reporting and Communications: 

The County Treasurer shall provide a monthly report to all Board members. 

a) Monthly Activity: The report shall disclose all investment balances of the prior month. 

b) Summary by Category: The monthly report shall describe the investment portfolio by security 

type, issuer, rate of return and maturity. 

c) Market Conditions: The report shall summarize recent market conditions and economic 

developments and may summarize expected market conditions and economic developments that the 

County Treasurer feels may be of interest to the Board. 

d) Concerns: The report shall highlight any areas of risk or investment concern and any suggested 

revisions to currently employed investment strategies. 

3. Policy Review: 

The Investment Policy shall be formally reviewed by the Board not more than 60 days prior to the end of the 

fiscal year and approved by the Board at the first meeting held at the beginning of each fiscal year beginning 

July 1, 2013. 

II. INVESTMENT OBJECTIVES 

The following investment objectives are consistent with the needs and goals of the Funds. 

A. General Objections 

1. Safety of Principal: 

Safety of principal is the foremost objective of the Funds. Each transaction shall seek to first insure that 

capital losses are avoided, whether from erosion of market value or from defaults. 

2. Liquidity: 

The investment portfolio will remain sufficiently liquid to enable the County and various agencies to meet all 

operating requirements that are reasonably anticipated. 

3. Income: 

The investment portfolio shall be invested with a goal of income to be a fair rate of return, taking into 

account the County Treasurer’s investment risk constraints, cash flow characteristics of the Funds, and the 

restrictions imposed by State Law. 

4. Growth: 

Growth shall not be an investment objective of the Funds. 

B. Investments Permitted 

The following investments are authorized for purchase by the County Treasurer for the Funds: 

1. Collateralized time deposits, certificates of deposits, and demand deposits of approved Iowa financial 

institutions, with branch office located within Delaware County, Iowa, secured in the manner prescribed by 

Iowa Law, must be limited to investments that mature within 397 days. 

2. Obligations issued or guaranteed by the United States Government. 

3. Obligations issued or guaranteed by agencies or instrumentalities of the United States Government. 

4. Collateralized, perfected repurchase agreements that comply with statutory requirements, are documented by 

a written agreement, and are delivered to an independent third-party custodian. 

5. Investment pools approved by the Board which meet the above investment standards such as I.P.A.I.T. 

C. Risk Tolerance/Avoidance 

The County Treasurer recognizes that investment risks can result from issuer defaults, market price changes or 

conditions leading to temporary illiquidity. The following practices shall be followed to avoid the referenced risks: 

1. Institutional Default and Illiquidity Risk – Selection of Banks and Securities Dealers: 

a) Broker-Dealer Default: To avoid broker-dealer default risks, the County Treasurer shall only invest 

with broker-dealers with whom the County Treasurer has obtained a contract and all transactions shall 

be on a delivery-versus payment basis. In addition, it shall be the goal of the County Treasurer to utilize 

primary dealers and other qualified dealers within Iowa. Tri-party arrangements shall not be utilized 

without the approval of the County Attorney and the Board. 

The County Treasurer shall only use broker-dealers which are registered with the U.S. Securities and 

Exchange Commission as well as the Securities Division of the State of Iowa. Moreover, the County 

Treasurer shall also annually investigate each broker-dealer’s registration and regulatory history through 

the State Securities Division. 

b) Bank Default: To avoid default risks with banks with which the County Treasurer deposits the Funds 

monies, the County Treasurer shall determine, in advance of deposit, that each depository bank in which 

monies of the Funds are to be placed is an Approved Depository for the purpose of Chapter 12 C of the 

Iowa Code. 

2. Market and Transactional Risks – Investment/Trading Practices: 

a) There shall be no speculation or swap trading. 

3. Exposure to Risk-Diversification of Fund Portfolio: 

No investment or trading strategy which risks the total Funds shall be employed. The Funds’ investments shall be 

diversified to avoid substantial exposure to any one risk, whether determinable or unforeseen. 

III. ADMINISTRATION 

A. Custody 

All assets of the Funds shall be secured through the use of a third-party custodial institution, or held in the County 

Treasurer’s vault. Safekeeping procedures shall be reviewed annually.

B. Settlement 

All purchases and sales of investment securities shall be on a delivery-versus-payment basis. 

C. Personnel 

The County Treasurer shall employ competent, qualified personnel to manage the Funds, and shall create 

procedures to assure efficiency and safety in the Funds’ management. 

Effective this 4 th day of June, 2012. 


/S/ Jeff Madlom, Vice-Chairperson 

/S/ Carolyn A. Wilson, Delaware County Treasurer 

Attest: /S/ Carla K. Becker, Delaware County Auditor 

All Ayes 

The next agenda item was added due to timeliness. 

Motion made by Ries, second by Madlom and carried to approve the appointment of Cindy Mormann as Oneida Township Trustee to fill 

the vacancy left after the retirement of Marvin Helmrichs and the appointment of Janel Ries as Oneida Township Clerk to fill the 

vacancy created when Cindy Mormann accepted the position of trustee. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the service contract with EideBailly to assist in the creation of the 

eight (8) cost reports for the Case Management and Community Life Programs for the fiscal year ending June 30, 2012 in consideration 

of $4,500. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the contract for transportation services with Iowa Northland Regional 

Council of Governments d/b/a Iowa Northland Regional Transit Commission. This contract is for transportation to workshop services 

outside of the jurisdiction of Regional Transit Authority. The contract honors the rates negotiated by counties within their jurisdiction. 

All Ayes 

Motion made by Ries, second by Madlom and carried to re-issue warrant #21952 in the amount of $387.40 to Data Imaging Supplies, 

Inc. The original warrant was issued on January 3, 2012 and has been either lost, misplaced or never received. In its request for reissuance, 

Data Imaging Supplies, Inc. stated that if the original is found it will not be cashed and returned immediately to the county. 

If the original warrant is inadvertently cashed in error, reimbursement will be made to Delaware County. All Ayes 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Clerk of Court’s Monthly Report and Remittance 

showing that for the month of May 2012 $847.42 was collected for various fees and surcharges and deposited into the County’s 

General Funds. All Ayes 

Motion made by Ries, second by Madlom and carried to accept the Recorder’s Monthly Report showing that for the month of May 2012 

the following fees were collected and deposited into their respective funds: 





All Ayes 

Motion made by Ries, second by Madlom and carried to approve the Certification of the Financial and Statistical Report for Purchase of 

Service Contracts in regards to the Delaware County Targeted Case Management Program. All Ayes 

This being the date and time set to receive bids for the Pin Oak Park Road (185 th Ave) Paving Project (#LOST-13(02)—73-28) County 

Engineer Anthony Bardgett read the following bid aloud: 

River City Paving $205,906.15 

Mr. Bardgett stated that this amount is under the estimated cost but would still like the Board to table the awarding until the 

June 11, 2012 meeting to allow for closer review. The late start date for this project is October 1, 2012 with 10 working days allocated 

for completion. 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of the bid from River City Paving for the Pin Oak Park 

Road (185 th Ave) Paving Project (#LOST-13(02)—73-28) and to table the awarding of said bid until the June 11, 2012 meeting. All 

Ayes 

Motion made by Ries, second by Madlom and carried to approve the rocking of a portion of Flannagan Rock Road part of which is 

adjacent to property owned by Gabriel Anderson. Mr. Bardgett explained that Mr. Anderson has requested that 1300 feet of said 

roadway be rocked at the adjacent landowners’ expense. Mr. Bardgett recommended approval. All Ayes 


X21 Paving Project – The asphalt contractor is expected to start paving the week of June 18. 


X47 Paving Project – The cold-in-place recycling procedure was completed last Friday. The hot mix asphalt is expected to 

start once the X21 paving is completed. 

Red Schoolhouse Bridge –The contractor is currently working on the abutment substructures this week. 


Contract Rock – Rock is being spread east and southeast of Delhi this week. 

NEXT MEETING 


courthouse. 


Dick Foust commented that since the fire convention is to be held September 5-9, 2012, it would be nice to have the Pin Oak 

Park Road Paving Project completed by then. Anthony Bardgett stated that he has no control over when the contractor begins since 

the bid specs state a late start date of October 1 st , 2012. He can try to encourage the contractor to start earlier, however, he cannot 

guarantee anything. 

Virginia Sheets asked the Board to give a report on their RTA meeting at the next regular meeting of the Board on June 11 th . 

There being no further business before the Board, Vice-Chairperson Madlom asked for a motion to adjourn. 



/S/ Jeff Madlom, Vice-Chairperson /S/ Carla K. Becker, Auditor 

364




The Delaware County Board of Supervisors met in regular session this date at 1:15 pm with Madlom and Ries present and Helmrichs 

absent. Also present were Anthony Bardgett, Carla Becker and three (3) members of the media. Jeff Madlom, Vice-Chairperson, 


Motion made by Ries, second by Madlom and carried to approve the minutes from the June 4, 2012 regular session. All Ayes 


Courtney Vorwald to attend a juvenile court hearing in Independence on June 18, 2012; Mike Ryan to attend the IEMA and HSEMD 

meetings in Johnson County on June 12, 2012 and the Ethanol Safety Seminar in Dubuque County on June 13, 2012; and Anthony 

Bardgett and Jerry Ries to attend a deposition hearing in Cedar Rapids on June 13, 2012. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following claims for payment: 

Windstream Communications Telephone Service $1,157.24 

All Ayes 

365 

Motion made by Ries, second by Madlom and carried to approve the following “Applications for Approval of Underground Construction 

on Delaware County Right-of-Way”: 

Maquoketa Valley Electric Cooperative to bury a primary underground cable at the James L. Shover farm. The cable will be 

crossing under the highway 500 feet south of 3067 200 th Ave approximately ¼ mile north of the intersection of 310 th Street and 200 th 

Ave in Section 15 of Hazel Green Township; 

Hopkinton Municipal Utilities to construct an underground electric service from the north side of 310 th St southeast of Hopkinton to 

31154 283 rd Ave (Hopkinton Feed & Grain). The proposed construction will be located approximately ¼ mile east of Hopkinton in 

Section 19 of South Fork Township. All Ayes 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of the following manure management plan updates: 

H & K Farms, LLC in Section 1 of Honey Creek Township; and Scott Ungs in Section 18 of Liberty Township, Dubuque County. All Ayes 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of the Iowa District Court, First Judicial District Chief 

Judge appointment of Melanie Schroeder as the Patient Advocate for the Mentally Ill for FY 2012-13. Effective July 1, 2012 she shall 

be compensated at the rate of $25.37 per hour through June 30, 2013 and shall be reimbursed for mileage at the statutory rate set for 

State employees or the rate set by Delaware County for those persons employed by the county, whichever is greater. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following amended appropriations resolution for FY 2011-12: 










incur obligations from the itemized fund, effective June 11, 2012. 














Supervisors 787,343 520,389 234,330 1,542,062 

Auditor 178,652 281,610 460,262 

Treasurer 284,602 59,956 344,558 

Attorney 210,251 23,334 233,585 

Sheriff 1,606,290 194,812 11,766 1,812,868 


Recorder 184,304 37,329 10,000 231,633 




Conservation 437,161 37,329 60,655 535,145 

Local Health 127,500 127,500 









Mental Health 3,177,493 3,177,493 


Totals $4,383,283 $1,299,954 $3,177,493 $400,542 $6,325,728 $188,734 $15,775,734 

Dated this 11 th day of June, 2012. 



All Ayes

Motion made by Ries, second by Madlom and carried to approve the Class C Liquor License Renewal Application for Nancy Jo Tjaden, 

d/b/a The Pizza Place, located at 26166 208 th Ave in Delhi, Iowa. Effective June 13, 2012, this is a twelve (12) month license with 

Sunday sales privileges. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the Authorization to Proceed for the GIS Professional Services 

Agreement with Schneider Corp. The agreement covers the period from July 1, 2012 through June 30, 2013 and is an enhancement of 

the agreement that was originally signed in June, 2006. The total annual fee of $40,000.00 will be split equally with the County 

Assessor’s Office and includes unlimited phone support, onsite consulting one day each month, all software maintenance for site 

license of Geogear editor, navigator and agland software as well as twelve (12) additional hours for GIS consulting related to special 

projects or tasks. All Ayes 

Motion made by Ries, second by Madlom and carried to deviate from the normal schedule for the payment of claims as follows: 

June 18, 2012 regular claims payment date 

June 25, 2012 ADD - claims payment date added to schedule 

July 2, 2012 regular claims payment date – DELETE from schedule 

July 16, 2012 regular claims payment date 

All Ayes 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of the resignation of Carol Pins as an employee of 

Delaware County’s Community Life Program. Her last day of employment with the county will be June 23, 2012. The Board thanked 

Ms. Pins for her service to Delaware County. All Ayes 

Motion made by Ries, second by Madlom and carried to approve increasing the credit card limit for the Delaware County Community 

Services Department from $2,000.00 to $3,500.00 effective immediately. All Ayes 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of Donald R. McNamara’s letter of retirement as a 

maintainer with the Secondary Roads Department effective July 11, 2012. The Board thanked Mr. McNamara for his service. All Ayes 

Motion made by Ries, second by Madlom and carried to award the bid for the Pin Oak Road Paving Project (tabled from the June 4, 

2012 meeting) to River City Paving in consideration of its low bid of $205,906.15. This will be a Local Option Sales Tax Project 

consisting of paving .82 miles of roadway with 4” thick asphalt. The late start date for said project is October 1, 2012 with 10 working 

days allocated for completion. All Ayes 


X21 Paving Project – The contractor will be working on milling the transition sections this week. It is now anticipated that 

paving will not begin until the X47 project is completed. 


X47 Paving Project – The contractor will be working on milling the transition sections this week. Paving is expected to 

begin Monday, June 18, 2012. 

Red Schoolhouse Bridge –The contractor will be working on the abutment substructure and building forms for the deck 

this week. 

W69 Paving Project – Work is expected to begin on June 25, 2012. 

218 th Street Bridge – A preconstruction meeting was held last week with the contractor. They are anticipating starting on 

the bridge June 25, 2012. 

Contract Rock – The contractor will be finishing the territory around Hopkinton this week and will be moving to the area 

west of Hopkinton. 

NEXT MEETING 


courthouse. 


Supervisor Ries stated that the process for going into debt for the restoration of the Lake Delhi Dam and spillway will be 

beginning soon. 

There being no further business before the Board, Vice-Chairperson Madlom asked for a motion to adjourn. 




366





Anthony Bardgett, Carla Becker and three (3) members of the media. Shirley Helmrichs, Chairperson, called the meeting to order. 

Motion made by Madlom, second by Ries and carried to approve the minutes from the June 11, 2012 regular session. All Ayes 


Peggy Petlon, Jerry Ries and Jeff Madlom to attend the June 20, 2012 District 6 Legislative meeting in Cedar Rapids; Peggy Petlon and 

Jerry Ries to attend the NEI CPC meeting in West Union on June 21, 2012; Jeff Madlom and Shirley Helmrichs to attend the ECIA 

meeting in Dubuque on June 20, 2012; retroactively for Anthony Bardgett and Pat Oberbroeckling to attend a meeting at Altorfer in 

Cedar Rapids on June 13, 2012; and Anthony Bardgett, Jeff Madlom, Jerry Ries and Pat Oberbroeckling to attend a presentation at 

Altorfer on June 21, 2012 in Cedar Rapids. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following resolution regarding the 2011-2012 appropriations: 










incur obligations from the itemized fund, effective June 18, 2012. 














Supervisors 787,343 520,389 239,330 1,547,062 

Auditor 178,652 281,610 460,262 

Treasurer 284,602 59,956 344,558 

Attorney 210,251 23,334 233,585 

Sheriff 1,606,290 194,812 11,766 1,812,868 


Recorder 184,304 37,329 10,000 231,633 




Conservation 437,161 37,329 60,655 535,145 

Local Health 127,500 127,500 









Mental Health 3,177,493 3,177,493 


Totals $4,383,283 $1,299,954 $3,177,493 $400,542 $6,325,728 $188,734 $15,775,734 




The appropriations change was made to transfer $5,000 of appropriations in service area six (6) in the Rural Services Fund from the 

County Services Department to the Board of Supervisors in order to pay for the demolitions associated with the 2010 flood. Bids for 

this project came in higher than expected due to the properties having evolved into RACOM demos. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following claims for payment, including the June 15, 2012 payroll 

in the amount of $167,756.67 warrant #25396 thru #25584: 

Accent Laser Services Inc Stationery/Forms/Off Supp 89.95 

Advanced Business Systems Postage & Mailing 3069.90 

Advanced Systems Inc Maint-Off Equip/Furniture 416.77 



Altorfer Inc Repair/Maint- Vehicle 3053.90 

American Institutional Spply Clothing & Dry Goods 91.59 

Emma L Amling Election Official 55.50 

Marlene L Andersen Election Official 7.77 


Janet A Arjes Election Official 47.73 

Sharon K Bacon Election Official 48.28 


Barron Motor Supply Construction/Maint 37.25 

Becker Electric LLC Repair/Maint-Fixed Equip 558.48 

Carla K Becker Employee Mileage/Subs 13.87 

Patricia Becker Election Official 22.20 

Best Cleaners Cleaning Uniforms/mops 925.25 

367 

Bi-County Disposal Inc Sanitation Disposal 139.75 


Black Hills Energy Natural -LP Gas-Fuel Oil 213.10 

Bob Stephen Motors Inc Repair/Maint- Vehicle 902.81 

Bohnenkamp-Murdoch Funeral Services 1500.00 

BOSS Stationery/Forms/Off Supp 45.75 

Carpenter Uniform Co Wearing Apparel/Uniform 200.97 

County Case Management Education & Training 500.00 



Robert H Clemen Election Official 24.42 

Karen M Cook Election Official 24.42 

Counseling/Assessment Medical & Health Services 255.00 

Country Ridge Apartments Rent Payments 457.00 

Janis E Creveling Election Official 5.55 

D&S Portables Inc Sanitation Disposal 1111.03 

Karen S Dabroski Election Official 25.53 

Data Imaging Supplies Inc Office Equipment 389.18

Patricia A Dede Election Official 17.76 

Del Clay Impl Co Inc Repair/Maint-Const Equip 56.35 

Delaware Co Economic Devel Contrib-Other Govt 9375.00 

Delaware Co EM Contrib-Other Govt 50000.00 

Leader Publications Off Publication/Legal Not 404.93 



Delaware County Soil/Water Agric/Hort Services 2500.00 


Delhi Lumber Wood & Lumber 522.40 

Donna J DeShaw Election Official 11.10 

Diamond Mowers Inc Construction/Maint 891.15 

Dicks Petroleum Company Lubricants 766.63 



Joan M Drees Election Official 21.09 

Dyersville Commercial Official Publication 555.38 

Ed Stivers Ford Lincoln Inc Motor Vehicle 40817.00 


Ed's Lawn Care/Snow Buildings-Repair/Maint 540.00 

Gretchen A Eibey Election Official 6.66 

Eide Bailly LLP Acct/Audit/Clerical 800.00 

Dorothy M Elgin Election Official 16.65 


Emeritus at Silver Pines RCF 2419.97 

Rita M Engelken Election Official 8.88 

Environmental Management 2010 Flood Demolitions 87414.00 

ESRI Data Processing 1935.00 

Farm & Home Publishers Typing/Printing/Binding 683.00 

Janet K Fischer Election Official 107.75 


Four Oaks Family/Children Protection/Security 1446.15 

G&G Living Centers Inc Sheltered Workshop 912.80 

Gaffney Quarries Inc Roads 2417.52 

Gierke Robinson Co Construction/Maint 121.00 

Garlyn R Glanz Postage & Mailing 19.85 

Goodwill Industries Community Living 62.30 

Janice M Grundmeyer Election Official 33.30 

Judith A Gudenkauf Election Official 21.09 

Suzann A Guthrie Election Official 55.50 

Julia L Hackbarth Employee Mileage/Subs 32.19 

Leola K Harris Election Official 38.85 

Hausers Water Systems Inc Water Use & Sewer 66.00 

Hawkeye Community College Education & Training 85.00 


Diana K Helle Election Official 14.43 


Hillcrest Community MH Outpatient 604.00 


City of Hopkinton Grounds & Maint Supplies 45.00 


Hovden Oil Inc Lubricants 5970.57 

IA Assn of Comm Providers Education & Training 15.00 

IA Division of Labor Services Repair/Maint-Misc Equip 25.00 

IA Prison Industries Traffic & St Sign 3332.35 

IA Secretary of State Notary Stationery/Forms/Off Supp 60.00 

IDALS - Apiary Program Agric/Hort Services 82.68 

IOWWA--EIN# 42-1483264 Education & Training 125.00 


Iowa State Co Treasurers Dues 325.00 

Carol Jebens Election Official 22.20 

John Deere Financial Minor Equip & Hand Tools 645.81 


Mary K Kaiser Election Official 73.81 

KDST Education & Training 140.00 

Leon Kelchen Grounds & Maint Supplies 24.00 

Keltek Inc Radio/Communications 5110.00 

Darla S Kimmerle Election Official 36.07 

Joseph Koopman Rent Payments 200.00 

Carol A Kremer Election Official 39.96 

Lahr Repair Inc Repair/Maint-Const Equip 437.50 


John A LeClere 

All Ayes 

Fuels 42.20 

Lenox Acres Inc Rent Payments 200.00 


Susan F Luensmann Election Official 25.53 

Main Street Market Food Prep Services 1189.33 



Manchester Signs LLC Park Development 5.00 

City of Manchester Utilities 196.82 


Martin Equip of IA IL Inc Construction/Maint 992.72 

Matt Parrott & Sons Stationery/Forms/Off Supp 28.07 

McDowell Truck/Auto Repair Repair/Maint-Misc Equip 99.38 

Marian V McGrane Election Official 16.65 


Paul Mesch Buildings-Repair/Maint 815.00 

Donaline K Mitts Election Official 22.20 


Monticello Express Stationery/Forms/Off Supp 258.00 

NE Iowa Telephone Repair/Maint-Misc Equip 283.93 

Lois Y Nightingale Election Official 22.20 

N Iowa Juvenile Detention Protection/Security 2000.00 

OfficeMax Incorporated Custodial Supplies 445.36 

Pakor Inc Stationery/Forms/Off Supp 422.01 


Janet L Phelps Election Official 69.37 

Prairie View Management RCF 3087.84 

Pro Build Wood & Lumber 357.15 

Racom Corp Repair/Maint-Radio Equip 4511.55 

Radio Communications Radio/Communications 11950.00 


Allen L Remling Election Official 11.10 

Karen C Ries Election Official 45.51 

Rebecca S Ries Election Official 51.06 

Rise LTD Sheltered Workshop 153.60 


Dennis Rodamaker Grounds & Maint Supplies 85.00 


Michael K Ryan Fuels 39.40 


Valda R Schaul Election Official 30.52 


Lois J Schwendinger Election Official 22.75 

Scott VanKeppel LLC Construction/Maint 406.12 

Melissa J Sheppard Election Official 24.42 


Sioux Sales Company Other 261.70 



St Marks Parish Center Rental-Polling Places 40.00 

Standard Auto Parts LLC Construction & Maint 442.26 

Shirley M Starr Election Official 30.52 

Super Wash Car Wash Repair/Maint- Vehicle 250.00 

Sandra L Swanson Election Official 15.54 


Three Rivers Inc Assessor-Car Expense 16665.61 

Titan Machinery Construction/Maint 603.53 

Uniform Den Inc Apparel & Uniform 288.77 

United Clinical Laboratories Medical & Lab Supplies 15.49 




Donald F VonHandorf Election Official 27.75 


Blue Cross & Blue Shield Insurance 4953.02 


Julie M Wessel Election Official 27.75 

Sandra J White Election Official 50.50 


Jennifer L Willenbring Election Official 35.52 


Frank Zahn Plumbing Repair/Maint 210.25 

Judy Zehr Election Official 49.95 

There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” submitted for approval. 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of a manure management plan update from Ralph 

Nieman in Section 28 of Oneida Township. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following 28E agreement with the City of Manchester regarding 

the Communications Center: 

COMMUNICATIONS CENTER AGREEMENT 

THIS AGREEMENT, by and between the City of Manchester, Delaware County, Iowa, hereinafter referred to as “City”, and 

Delaware County, Iowa, hereinafter referred to as “County”, 

IT IS HEREBY AGREED as follows: 

1. This agreement is entered into pursuant to Chapter 28E.4 of the Iowa Code providing for agreements between public 

agencies for joint or cooperative action. 

2. TERM. This agreement shall terminate on June 30, 2015. 

3. PURPOSE. This agreement is entered into to allow the parties to provide for efficient and appropriate emergency and law 

enforcement communications throughout Delaware County. 

368

4. SERVICES PROVIDED. The City shall furnish and pay for radio operator service 24-hours a day, seven days a week, for 

operation of radio units located in the Manchester Police Department, also known as the Delaware County Communications 

Center, in the City of Manchester, Iowa. The radio communications service provided by the radio operators referred to 

herein shall be available to and for the benefit of law enforcement and related emergency services provided by various 

agencies throughout Delaware County. 

5. EQUIPMENT AND FACILITIES. The City shall, subject to the other provisions set forth herein, provide for the physical 

facility used to house and operate communications center equipment and services that are the subject of this agreement. 

6. COMMUNICATIONS CENTER EQUIPMENT. The parties acknowledge that the Delaware County 911 Commission has 

purchased and retains ownership of certain property used at the Communications Center. The Delaware County E-911 

Commission shall remain fully responsible for maintenance costs of such equipment. 

7. FINANCIAL OBLIGATIONS OF THE PARTIES. 

a. RADIO OPERATORS. Costs incurred by City for providing radio operator service as set forth herein shall include 

but not be limited to salary, workers compensation insurance, employer contribution for Social Security, IPERS, 

and other insurance and unemployment charges. The County shall reimburse the City for 60 percent of such 

costs. 

b. GENERAL OPERATIONS. All costs for operation and maintenance for the Communications Center (including 

but not limited to utilities, supplies, labor and insurance) which are not specifically allocated by this agreement 

shall be split by the following ratio, City forty percent and County sixty percent. Such costs shall first be paid by 

the City and the County shall, within 30-days of receiving a statement, reimburse the City for expenses under this 

agreement. The County may, subject to approval by the City, pay expenses directly to a supplier or service 

company. 

c. GENERAL COMMUNICATIONS EQUIPMENT. Except for equipment purchased by the Delaware County E-911 

Commission, all costs for maintenance, repairing or replacing equipment used for operation of this facility shall be 

split between the City (40%) and County (60%). 

d. INSURANCE COSTS. The City and County shall each be responsible for sharing in the costs for obtaining 

insurance on equipment used by the Communications Center which is not owned and insured by the Delaware 

County E-911 Commission. The County shall reimburse the City 60% of said costs. 

e. TELEPHONE SERVICE COSTS. The City shall pay Windstream or its successors and assigns providing telephone 

service to citizens and businesses in Delaware County, for its service charges on the leased lines to the west side 

water tower, antennas and radios, said antennas and radios being available to and for the benefit of the entire 

county pursuant to this agreement. The County shall reimburse the City for sixty percent of such costs. 

f. MANNER OF PAYMENT. Payments to be made by the County to reimburse City pursuant to the terms of this 

agreement shall be paid at least quarterly, upon proper presentation of a claim by the City. 

8. NO ENTITY CREATED. This agreement shall not be deemed to establish a separate legal entity. 

9. MANAGEMENT. The Chief of Police for the City of Manchester, Iowa, shall be responsible for operation of the 

Communications Center as set forth herein. 

10. OWNERSHIP. All property and equipment used or purchased pursuant to this agreement shall remain jointly owned in 

undivided equal shares by County and City. 

11. FILING. A copy of this agreement shall be filed with the Secretary of State and recorded with the Delaware County 

Recorder. 

12. DISPOSITION OF EQUIPMENT UPON TERMINATION OF AGREEMENT. In the event this agreement between City 

and County is not renewed, all jointly-held assets shall be sold in a commercially reasonable manner and the net proceeds of 

such sale divided with sixty percent going to the County and forty percent returning to the City. 

13. TERMINATION OF AGREEMENT. The duration of the agreement shall be three (3) years commencing on July 1, 2012 

unless action is taken to withdraw or dissolve the agreement as herein stated: 

a. The governing body of the Party shall adopt a resolution to withdraw from the agreement. 

b. A certified copy of such resolution shall be filed with the City Clerk of Manchester and shall be postmarked no less 

than one (1) year prior to the anniversary date of this agreement. 

c. A certified copy of such resolution shall be mailed to all other parties to the agreement at such address as 

specified by each party herein, and shall be postmarked no less than 1 year prior to the anniversary date of this agreement. 

d. In the event of termination of this Agreement, County shall assume and hold City harmless for provision of 

dispatch services previously provided to communities as set forth on Exhibit “A”. 

CITY OF MANCHESTER 

COMMUNICATIONS CENTER 

REVENUES 

EXPENDITURES 

ACCOUNT NUMBER DESCRIPTION 

001-4-1015-2-44650 

FY 

2011/12 

RE-ESTIMATED 

Exhibit A 

FY 

2012/13 

BUDGET 

FY 

2013/14 

BUDGET 

369 

FY 

2014/15 

BUDGET 

DEL CO DISPATCH 

CONTRACT $138,359 $181,613 $187,451 $195,939 

TOTAL REVENUES $138,359 $181,613 $187,451 $195,939 

001-6-1015-601000 DISPATCH SALARIES $198,714 $212,033 $219,454 $227,135 

001-6-1015-604000 OVERTIME $6,096 $6,287 $6,507 $6,735 

001-6-1015-611000 FICA $15,668 $16,702 $17,286 $17,891 

001-6-1015-613000 IPERS $16,528 $18,928 $19,591 $20,277 

001-6-1015-615000 GROUP INSURANCE $24,300 $27,215 $30,481 $34,138 

001-6-1015-616000 WORK COMP $2,795 $4,658 $4,891 $5,135 

001-6-1015-618000 UNIFORM ALLOWANCE 

DUES, MEMBERSHIPS, 

$400 $400 $400 $ 400 

001-6-1015-621000 SUBSCRIPTIONS $200 $200 $200 $200 

001-6-1015-623000 TRAINING $1,000 $1,000 $1,000 $1,000 

001-6-1015-624000 TRAVEL & CONFERENCE $1,000 $1,000 $1,000 $1,000 

001-6-1015-631000 BUILDING & GROUNDS 

TYPEWRITER/COMPUTER 

$500 $500 $500 $500 

001-6-1015-634000 MAINTENANCE 

EQUIP REPAIR & 

$500 $500 $500 $500 

001-6-1015-635000 MAINTENANCE $500 $500 $500 $500 

001-6-1015-637300 TELEPHONE $1,200 $1,200 $1,200 $1,200 

001-6-1015-637500 HEATING FUEL $400 $400 $400 $400 

001-6-1015-637600 ELECTRICITY $1,500 $1,500 $1,500 $1,500 

001-6-1015-640800 GENERAL INSURANCE $728 $865 $908 $954 

001-6-1015-641100 ATTORNEY FEES $1,400 $500 $ $1,000 

001-6-1015-641500 EQUIPMENT RENTAL $5,200 $5,200 $3,000 $3,000

CITY OF MANCHESTER, IOWA 

DELAWARE COUNTY, IOWA 

All Ayes 

TELETYPE 

001-6-1015-650600 OFFICE SUPPLIES $1,000 $1,000 $1,000 $1,000 

001-6-1015-650700 OPERATING SUPPLIES $1,000 $1,000 $1,000 $1,000 

001-6-1015-650800 POSTAGE $100 $ 100 $100 $100 

001-6-1015-672300 CAPITAL EXPENDITURES $1,000 $1,000 $1,000 $1,000 

TOTAL EXPENDITURES $281,729 $302,688 $ 312,418 

BY: Milt L. Kramer, Mayor 

BY: Erin Rempe, City Clerk 

BY: /S/ Shirley E. Helmrichs, Chairperson, 


BY: /S/ Carla Becker, County Auditor 

Motion made by Ries, second by Madlom and carried to approve the following wages to be paid in FY 2012-13: 

WAGES TO BE SET FOR 2012/2013 

SHERIFF’S DEPARTMENT SALARY PER HOUR OVERTIME 

Eric Brooks, Chief Deputy $ 51,831.52 $ 24.92 $ 37.38 

Casey Snyder, Investigator/Deputy $ 51,042.42 $ 24.54 $ 36.81 

Bonney Jo Amsden, Deputy $ 51,042.42 $ 24.54 $ 36.81 

Travis Hemesath, Deputy $ 50,060.84 $ 24.07 $ 35.10 

Brian Hillebrand, Deputy $ 50,060.84 $ 24.07 $ 35.10 

Eric Holub, Deputy $ 51,042.42 $ 24.54 $ 36.81 

Matthew Menard, Deputy $ 50,060.84 $ 24.07 $ 36.10 

01/06/2013 $ 51,042.42 $ 24.54 $ 36.81 

Jill Rahe, Deputy $ 51,042.42 $ 24.54 $ 36.81 

Keith Rowley, Deputy $ 51,042.42 $ 24.54 $ 36.81 

Lucas Thomsen, Deputy $ 51,042.42 $ 24.54 $ 36.81 

Michael Wilson, Deputy $ 51,042.42 $ 24.54 $ 36.81 

Judy Lee, Office Manager $ 38,981.28 $ 18.74 $ 28.11 

JAILERS 

Margaret M. Norem, Ft Jailer $ 28,600.00 $ 13.75 $ 20.62 

JoEtte Orcutt, Ft Jailer $ 28,600.00 $ 13.75 $ 20.62 

Lynn Brunsman, Ft Jailer $ 12.38 $ 18.57 

12/11/2012 $ 13.06 $ 19.59 

06/11/2013 $ 13.75 $ 20.62 

Susan Collins, Pt Jailer $ 13.75 $ 20.62 

Glenn Nystel, Pt Jailer $ 13.75 $ 20.62 

Ken Rion, Pt Jailer $ 13.75 $ 20.62 

AUDITOR’S OFFICE 

Julie Hackbarth, Deputy $ 37,961.00 

Monica Heiserman, Deputy $ 42,167.00 

Peggy Hildebrand, Deputy $ 33,500.00 

Anne Rave, Deputy $ 37,961.00 

RECORDER’S OFFICE 

Marsha Mescher, Deputy $ 42,167.00 

Daneen Schindler, Deputy $ 41,640.00 

TREASURER’S OFFICE 

Michele Africa, Deputy $ 39,004.00 

Karol Johnson, Deputy $ 40,585.00 

Pam Klein, Deputy $ 42,167.00 

Barb Robinson, Deputy $ 42,167.00 

Temporary Pt-time 

Judy Zehr $ 11.50 

COUNTY ATTORNEY 

Kathy Hauschild, Office Manager $ 38,698.00 

Courtney Vorwald, Pt Assistant Co Atty $ 27,453.00 

COURTHOUSE MAINTENANCE 

Dave Timmer, Custodian $ 14.07 

COUNTY SERVICES 

Norman Wellman, County Serv Director $ 51,891.00 

Dennis Lyons, Sanitation $ 37,057.00 

Mike Ryan, Emergency Management $ 39,395.00 

Communication Dispatchers $ 11.50 

COMMUNITY SERVICES 

Peggy Petlon, CPC Director/VA/GA $ 55,567.00 

Sandy Ahrens, GA/VA Admin. Assistant $ 34,256.00 

Carolyn Becker, Case Mgr/Social Worker $ 38,511.00 

Linda Burr, Community Life Supervisor $ 37,087.00 

Kim Gehling, Targeted Case Manager $ 45,328.00 

Michael Motto, Case Manager $ 34,738.00 

Laura Schuman, Case Manager $ 40,620.00 

Carol Krogmann, Office Manager $ 28,884.00 

Katie McCusker, Office Manager/CPC Assist $ 32,699.00 

Sarah Feldmann, Community Life $ 9.48 

Autumn Halweg, Community Life $ 9.27 

Raylynn Lee, Pt Case Manger $ 17.08 

Carol Pins, Community Life $ 10.06 

Sheri Weber, Community Life $ 12.17 

Stacy Wessels, Community Life $ 12.46 

SECONDARY ROADS DEPT Summer Winter 

Anthony Bardgett, Engineer $89,814/Annually 

Brad Burger, Land Surveyor $24.21 N/A 

Douglas Bush, Equipment Operator $20.08 $20.08 

Eugene Carpenter, Equipment Operator $20.08 $20.08 

Craig Davis, Assistant to the Engineer $27.85 N/A 

$326,565 

370

Dean W. Dempster, Maintenance Person $19.92 $20.08 

Christopher Deutmeyer, Maintenance Person $19.92 $20.08 

James Diers, Sign Man $19.92 $20.08 

Dennis Dugan, Equipment Operator $20.08 $20.08 

Ronald Dzaboff, Maintainer Operator $19.92 $20.08 

Brett Fessler, Maintenance Person $19.92 $20.08 

Shawn Foster, Maintenance Person $17.93 $18.07 

Lonnie Fry, Maintainer Operator $19.92 $20.08 

Randall Gudenkauf, Maintenance Person $19.92 $20.08 

Mike Hageman, Maintenance Person $19.92 $20.08 

Christopher Hucker, Maintainer Operator $19.92 $20.08 

Eric Klaren, Maintenance Person $19.92 $20.08 

Casey Langel, Equipment Operator $19.08 $19.08 

Richard Langel, Equipment Operator $20.08 $20.08 

Donald McNamara, Maintainer Operator $19.92 $20.08 

Steve Naber, Maintenance Person $19.92 $20.08 

Stephen Novak, Maintainer Operator $19.92 $20.08 

Patrick Oberbroeckling, Foreman $27.85 N/A 

Gerald Petlon, Mechanic $20.10 N/A 

Linda Schaul, Office Manager $21.25 N/A 

Mark Thole, Maintainer Operator $19.92 $20.08 

Ronald Thole, Maintenance Person $19.92 $20.08 

David Tibbott, Head Mechanic $20.56 N/A 

Arthur Wickman, Maintainer Operator $19.92 $20.08 

Michael Wilhelm, Maintainer Operator $19.92 $20.08 

Jeff Harris, Seasonal Roadside Mower $10.00 

Kyle Sullivan, Seasonal $8.50 

Paul Moorhouse, Seasonal $8.50 

Bryan Hansen, Seasonal $8.50 

All Ayes 

371 

Motion made by Madlom, second by Ries and carried to approve the following resolution regarding a detour: 

RESOLUTION FOR USE OF DELAWARE COUNTY 

ROADS FOR TRAFFIC DETOUR 

WHEREAS, the Colesburg Commercial Club requests the closure of Delaware County road X3C, between Iowa Highway 3 

and Delaware/Clayton County line, from 2:00 p.m. to 3:00 p.m. on July 4, 2012 due to their 4 th of July annual parade, and 

WHEREAS, the Colesburg Commercial Club request the use of Delaware County roads to detour traffic between said times, 

and 

WHEREAS, the Colesburg Commercial Club will provide all necessary traffic control devices and law enforcement to direct 

traffic during the parade route, 

NOW THEREFORE BE IT RESOLVED that the Delaware County Board of Supervisors has approved the Colesburg 

Commercial Club’s detour plan: 

Beginning at the intersection of Delaware County road X3C and Clayton County road 400 th Street and continuing west 

approximately one and a half miles to 290 th avenue, then turning south on 290 th avenue to Iowa Highway 3. 

/S/ Shirley E. Helmrichs, Chair 


ATTEST: /S/ Carla Becker, County Auditor Date: June 18, 2012 

All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following resolution setting a reduced speed limit: 

SPEED LIMIT RESOLUTION 

185 th Ave, Milo Section 4 

Pin Oak Park Road 

WHEREAS, The Board of Supervisors of Delaware County is empowered under the authority of sections 321.255 and 321.285, 

subsection 5 of the Code of Iowa to determine upon the basis of an engineering and traffic investigation conducted by the County 

Engineer that the speed limit of any secondary road is greater than is reasonable and proper under the conditions existing, and may 

determine and declare a reasonable and proper speed limit, and 

WHEREAS, such investigation has been requested and completed and the County Engineer has reached an opinion concerning the 

reasonable and proper speed for the road listed herein, 

NOW THEREFORE BE IT RESOLVED, by the Delaware County Board of Supervisors that the following speed limit is established and 

that appropriate signs will be erected at the locations described as follows: 

On 185 th Avenue, at the north end by Jefferson Road and at the south end north of the Pin Oak Park entrance, a 35 mph 

speed limit shall be established. 

Passed and approved this 18 th day of June, 2012. 




Recommended: 

/S/ Anthony Bardgett, County Engineer 

ATTEST: 

/S/ Carla Becker, County Auditor Date: June 18, 2012 

All Ayes 

Motion made by Madlom, second by Ries and carried to approve the IDOT Materials Inspection Costs for the 140 th Ave Bridge Project 

(BROS-C028(71)—5F-28 totally $1,384.29 which will be taken from the counties Farm-to-Market funds. All Ayes 


X21 Paving Project – The asphalt paving will begin once the X47 paving project is complete. 


X47 Paving Project – The asphalt paving is starting today, June 18, 2012. The road will be open to one lane of traffic. 

Red Schoolhouse Bridge – All substructure work is complete. The contractor is working on the building forms for the 

concrete deck. 

W69 Paving Project – The contractor is planning to close the road this Thursday or Friday to work on milling the 

pavement. Paving operations are expected to start next Tuesday, June 26, 2012. 



Contract Rock – Rock is being spread in the northeast part of the county this week but the contractor might be suspending 

their operation to move onto someone else’s project. The last start date for contract rock is June 18, 2012 and 

approximately half of this year’s rock program is already complete.

NEXT MEETING 


courthouse. 


None. 





372


) Ss: 2:00 PM 

DELAWARE COUNTY ) 

We, the undersigned Members of the Board of Supervisors and ex-officio County Board of Canvassers for this County, do hereby certify 

the following to be a true and correct record of the votes cast in this County at the Primary Election held on the 5 th day of June, 2012, 

as shown by the tally lists returned from the several election precincts. 

UNITED STATES REPRESENTATIVE – DISTRICT 1 

Republican – There were 753 total votes cast of which 

Ben Lange received 540 votes and Rod Blum received 194 votes. There were 0 over votes and 19 under votes. 

Democrat – There were 162 total votes cast of which 

Bruce Braley received 155 votes. There were 0 over votes and 7 under votes. 

STATE SENATOR – DISTRICT 48 


Dan Zumbach received 615 votes, Brian W Cook received 113 votes, and Jeff Madlom received 1 vote. There 

were 0 over votes and 24 under votes. 


Nate Willems received 137 votes, and Dan Zumbach received 1 vote. There were 0 over votes and 24 under 

votes. 

STATE REPRESENTATIVE – DISTRICT 96 


Lee Hein received 592 votes, Mick E Mouse received 1 vote, Tom Robinson received 1 vote, Jeff Madlom received 

1 vote, and John Bernau received 1 vote. There were 0 over votes, and 157 under votes. 


Shirley Helmrick received 1 vote, Harold Blatt received 1 vote, Ron McMahon received 1 vote, and DeShawn 

Strong received 1 vote. There were 2 blank votes, 0 over votes and 156 under votes. 

BOARD OF SUPERVISORS – DISTRICT 1 


Jeff Madlom received 638 votes, Wm Hermes received 3 votes, Keith Rowley received 1 vote, Matt Menard 

received 1 vote, Dave Timmer received 1 vote, Doug Robbins received 1 vote, Delwyn Curtis received 1 vote, 

Doug Dabroski received 1 vote, and Anybody Else received 1 vote. There was 0 over votes and 105 under votes. 

Jeff Madlom was declared nominated. 


Marcia Voelker received 1 vote, Neil Sherman received 1 vote, Kent Bergstrand received 1 vote, and DeShawn 

Strong received 1 vote. There were 2 Blank votes , 0 over votes and 156 under votes. 

(No candidate received enough votes for nomination). 

BOARD OF SUPERVISORS – DISTRICT 2 


Denise Boudreau received 530 votes, Keith Rowley received 2 votes, Jerry Ries received 2 votes, Aaron Pauls 

received 1 vote, and Kandice Meader received 1 vote. There was 1 blank vote, 1 over vote and 215 under votes. 

Denise Boudreau was declared nominated. 


Jerry Ries received 144 votes, Harold Blatt received 1 vote, and Darla Kimmerle received 1 vote. There were 0 

over votes and 16 under votes. 

Jerry Ries was declared nominated. 

COUNTY AUDITOR 


Carla K Becker received 648 votes, Wanda Hillers received 11 votes, Eric Holub 

received 1 vote, Casey Snyder received 1 vote, and Karol Johnson received 1 vote. 

There was 1 blank vote, 0 over votes and 90 under votes. 

Carla K Becker was declared nominated. 


Carla Becker received 2 votes, Brian Voelker received 1 vote, Wanda Hillers received 1 

vote, Mike Carr received 1 vote, Brad Kimmerle received 1 vote, and DeShawn Strong 

received 1 vote. There was 1 blank vote, 0 over votes, and 154 under votes. 

(No candidate received enough votes for nomination). 

COUNTY SHERIFF 


John A LeClere received 691 votes, and Matt Menard received 4 votes. There were 0 over 

votes, and 58 under votes. 

John A LeClere was declared nominated. 


John LeCerl received 1 vote, Casey Snyder received 1 vote, Brian Wells received 1 vote, John 

LeClere received 1 vote, Estella Michels received 1 vote and DeShawn Strong received 1 vote. 

There was 1 blank vote, 0 over votes, and 155 under votes. 

(No candidate received enough votes for nomination.) 

IN TESTIMONY WHEREOF, we have hereunto set our hands and caused to be affixed the seal of this county by the Clerk of the 

Board of Supervisors. 

Done at Manchester, the County seat of Delaware County, this 11 th day of June, 2012. 

Members of the Board of Supervisors and 

Ex-officio County Board of Canvassers 

Shirley E. Helmrichs, Chairperson (Absent) 

/S/ Jeff Madlom, Vice - Chairperson 


ATTEST: /S/ Carla K. Becker, County Auditor and 

Clerk to the Board of Supervisors 

373





Craig Davis, Carla Becker and four (4) members of the media. Shirley Helmrichs, Chairperson, called the meeting to order. 

Motion made by Madlom, second by Ries and carried to approve the minutes from the June 18, 2012 regular session. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following employees to attend their respective meetings: 

Shirley Helmrichs to attend a Value Added Ag meeting in Independence on June 25, 2012; Jeff Madlom to attend an RPA meeting in 

Dubuque on June 28, 2012; and Jerry Ries to attend the EIRUSS meeting in Dubuque and the RC&D meeting in Maquoketa on June 

27, 2012. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following claims for payment: 

Abbe Center Prescription Medicine 10322.87 

Abbe Center Custodial Supplies 633.41 

Allegheny Sheriff's Dept Legal-Court Related 75.00 


Altorfer Inc Repair/Maint- Vehicle 345.16 


Bettys Bread Basket Education & Training 28.00 


Bodensteiner Implement Repair/Maint-Const Equip 29.85 

Bohlmann Quality Products Park Development 1916.80 

Bohnenkamp-Murdoch Medical & Health Services 752.25 


Boubin Tire Co Motor Vehicle 675.80 

Claudia J Cahalan Education & Training 32.19 

Carls Feed & Farm Store Inc Public Education Items 16.90 

CDW Government Office Equipment 2650.00 


Country Ridge Apartments Rent Payments 250.00 

Croell Concrete Park Development 914.58 

Davis Paint Co Grounds & Maint Supplies 62.24 



Delaware Co Services Contrib-Other Govt 57992.00 



Dyersville Commercial Board Proceedings 1826.66 

Dyersville Equipment Co Motor Vehicle 8044.00 


Edgewood Saw & Supply Lubricants 86.40 

Fidlar Printing Company Postage & Mailing 2237.32 

Garlyn R Glanz Education & Training 5.00 

Grainger Safety Items 82.98 

The Green Spot Buildings-Repair/Maint 107.66 

Group Services Inc Insurance 9814.47 





IA Co Attorneys Assn Education & Training 750.00 

IA Prison Industries Wood & Lumber 49.50 

IA State Bar Assn Dues & Memberships 210.00 

IBM Corporation 

All Ayes 

Data Processing 2402.67 

ISACA Treasurer Education & Training 105.00 

Johns Repair Repair/Maint-Misc Equip 37.00 


Leonard Muller Funeral Medical & Health Services 935.00 




Martin Equip of IA IL Inc Construction/Maintenance 216.93 

Mason City Business System Repair/Maint-Misc Equip 10.33 

Mediacom LLC Misc Supplies 31.29 


OfficeMax Incorporated Stationery/Forms 27.03 

Palmer Hardware Motor Vehicle 1249.64 

Penn Center Inc RCF 12774.56 

Deborah L Peyton Stationery/Forms 27.04 

Portable Cemetery Care of Graves 15.00 


Renaissance Restoration Inc Buildings 91062.75 



Ronald Savago Rent Payments 236.00 



Shield Technology Corp Data Processing Supplies 14420.00 

Simons Feed Service Public Education Items 26.35 


Cory Speth Attorney at Law Legal Rep for Commitment 120.00 

Standard Auto Parts LLC Data Processing Supplies 82.15 

TASC - Client Invoices Planning-Consulting 155.99 

Thompson Shoes Wearing Apparel & Uniform 240.00 



US PostMaster Postage & Mailing 4537.00 

Vantagepoint Wage Settlements 1878.80 

VISA / Mastercard Minor Equip & Hand Tools 453.97 

Courtney E Vorwald Employee Mileage/Subs 248.64 

Walmart Community Clothing & Dry Goods 306.88 


Widner Drug & Gift Photo Supplies 7.26 



There were no “Applications for Approval of Underground Construction on Delaware County Right-of-Way” submitted for approval. 

Motion made by Madlom, second by Ries and carried to acknowledge receipt of the following manure management plan updates: 

Premier Pork, LLC, Monti Site, in Section 6 of Adams Township; Cade Perrinjaquet, C & A Pork, in Section 25 of Cass Township, Clayton 

Co; Linda Brandel, Brandel Farms LC, in Section 30 of Honey Creek Township; and Kenneth Wilgenbusch, KW Pork Finishing Site III, in 

Section 8 of Prairie Township. All Ayes 

Supervisor Helmrichs addressed those present regarding the current restoration work being done on the courthouse. During this 

construction, Renaissance Restoration, the company hired to do the initial restoration work, has identified additional problem areas and 

has submitted bid for completion of said work. The total amount of additional restoration work to be considered for approval is 

$130,096. By approving the additional work to be completed while Renaissance Restoration is still on site, the County would save a 

minimum of $15,000 in mobilization costs. 

Motion made by Ries, second by Madlom and carried to approve the following additional restoration work to be completed on the 

Delaware County Courthouse by Renaissance Restoration in consideration of an additional $130,096: 

1. Reroof Main Roof Dormers - $36,355.00 

a. New 40 year architectural shingle system 

b. Ice/water shield 

c. Weaved valley 

d. Step flashing metal 

e. Hip & ridge shingles 

2. Misc. 16oz Copper Repairs - $35,178.00 

a. Six decorative urns – repaired or replaced as needed 

b. Three top finials – repaired 

c. Repair or replace decorative feathers 

d. Repair damaged cornice and coping 

3. Furnish Stainless Steel Bird Spikes on Window Air Conditioners - $2,455.00 

374

4. Remove and Replace Sealant Around Wood Windows - $32,318.00 

a. Remove sealant from wood window jamb 

b. Replace sealant with NPo1 urethane sealant at all wood window openings 

5. Paint Window Jambs - $23,790.00 

a. Lightly sand failing paint surface on wood window jambs 

b. Prime wood surface with Sherwin Williams oil primer 

c. Apply two (2) finish coats of Sherwin Williams Duration paint 

All Ayes 

Motion made by Madlom, second by Ries and carried to approve the operating funds transfer of $47,426.64 from the Rural Services 

Fund to the Secondary Roads Fund. This will be the final amount transferred for Fiscal Year 2011-2012 making the total amount 

transferred for the fiscal year $1,934,974.27. Due to total tax receipts received for the fiscal year, the total amount transferred is 

$604.73 short of the budgeted amount. All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following FY 12-13 Appropriations Resolution: 


FY 2012/2013 


beginning July 1, 2012, in accordance with Section 331.434, Subsection 6, of the Code of Iowa, 






incur obligations from the itemized fund, effective July 1, 2012. 




Section 4. If at any time during the 2012/2013 budget year the Auditor shall ascertain that the available resources of a 





shall report the status of such accounts to the applicable departments and offices monthly, during the 2012/2013 budget year. 


The 2012/2013 fiscal year budget appropriated and accounted for by department and fund is as follows: 



Supervisors 732,283 522,307 86,830 1,341,420 

Auditor 165,730 252,458 418,188 

Treasurer 282,709 65,581 348,290 

Attorney 204,001 25,523 229,524 

Sheriff 1,655,775 207,224 11,089 1,874,088 


Recorder 201,942 40,831 5,000 247,773 




Conservation 444,506 40,832 61,375 546,713 

Local Health 127,500 127,500 









Mental Health 3,205,866 3,205,866 


Totals $4,431,306 $1,322,881 $3,205,866 $257,365 $7,432,457 $185,364 $16,835,239 




All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following resolution regarding FY 2012-13 Fund Transfers: 

RESOLUTION FOR INTERFUND OPERATING TRANSFER 

FISCAL YEAR 2012-2013 

375 

WHEREAS, it is desired to authorize the Auditor to periodically transfer sums from the General Basic Fund and Rural Services Fund to 

the Secondary Road Fund during the 2012/2013 budget year, and 

WHEREAS, said transfers must be in accordance with Section 331.429, sub-section 1 of the Code of Iowa, 

NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Delaware County, Iowa as follows, 

Section 1. Transfers from the General Fund not to exceed in any year the dollar equivalent of a tax of sixteen and seveneighths 

cents per thousand dollars of assessed value on all taxable property not located within the corporate limits of a city in the 

county.

Section 2. Transfers from the Rural Services Fund not to exceed in any year the dollar equivalent of a tax of three dollars and 

three-eighths cents per thousand dollars of assessed value on all taxable property not located within the corporate limits of a city in 

the county. 

Section 3. Not withstanding the provisions of Sections 1 and 2, the amount of any transfer shall not exceed available fund 

balances in the transferring fund. 

Section 4. The Auditor is directed to correct her books when said operating transfers are made and to notify the Treasurer 

and County Engineer of the amounts of said transfers. 

Section 5. Total transfers are to be made monthly in the Rural Services Fund with estimated adjustments made when 

necessary, total transfers not to exceed $1,931,367 for the 2012/2013 Fiscal Year. Total transfers are to be made monthly in the 

General Basic Fund with estimated adjustments made when necessary, total transfers not to exceed $0.00 for the 2012/2013 Fiscal 

Year. 

The above and foregoing Resolution was adopted by the Board of Supervisors of Delaware County, Iowa on this 25 th day of June, 

2012. 



ATTEST: 


All Ayes 

Motion made by Ries, second by Madlom and carried to approve the following service agreements with Solutions, Inc.: 

Information Technology Services Agreement (silver) $12,528.00 

Support Agreement $28,080.00 

These agreements will be effective July 1, 2012 through June 30, 2013. All Ayes 

Motion made by Madlom, second by Ries and carried to approve the following amended depository resolution: 

RESOLUTION 

NAMING DEPOSITORIES 

BE IT HEREBY RESOLVED, that the Delaware County Board of Supervisors of Delaware County, Iowa, approves the 

following list of financial institutions to be depositories of Delaware County funds in conformance with all applicable provisions of 

Chapter 12C of the 2009 Iowa Code. The County Treasurer and other county officers, as shown below, are hereby authorized to 

deposit the Delaware County funds in amounts not to exceed the maximum approved for each respective financial institution as set out 

below: 

Depository Location of Maximum Bal. Maximum Bal. 

Name _________ Home Office (Prior Resolution) (This Resolution) 

Treasurer: 

GNB Bank (f/k/a First State Bank) Manchester $ 10,000,000 $ 12,000,000 

Farmers & Merchants Savings Bank Manchester 5,000,000 5,000,000 

Heritage Bank of Delhi Marion 1,500,000 1,500,000 

Farmers Savings Bank Colesburg 5,000,000 5,000,000 

Citizens State Bank Monticello 5,000,000 5,000,000 

Community Savings Bank Edgewood 5,000,000 5,000,000 

Auditor: 

First State Bank Manchester 20,000 20,000 

Recorder: 


Sheriff: 

Farmers & Merchants Savings Bank Manchester 500,000 750,000 

Board of Supervisors: 

Citizens State Bank Monticello 100,000 100,000 



Community Savings Bank Edgewood 100,000 100,000 

Clerk of Court: 


This resolution is being adopted at a meeting of the Board of Supervisors of Delaware County, duly called and held on this 25 th day of 

June, 2012, a quorum being present, as said resolution remains of record in the minutes of said meeting and is now in full force and 

effect. 





Attest: 


All Ayes 

Motion made by Ries, second by Madlom and carried to approve the fireworks permit for Brad LeClere to hold a display at 

1625 310 th Street in Ryan on July 7, 2012 at dusk. Jim Salow will be the operator of the display. All Ayes 

The next item on the agenda is a proposed amendment to the Joint Services Agreement between Delaware County and the Lake Delhi 

Combined Recreational Facility and Water Quality District Trustees. The original agreement was set to expire on June 30, 2013 with 

the right of both entities to renew said agreement. The proposed change would strike that language and have the agreement run at 

least until the completion of the dam restoration and spillway construction or until terminated earlier by other provisions within the 

agreement. 

Supervisor Ries stated that he did not vote to approve the original agreement and was against any agreement which left the ending 

date open. He would prefer the agreement have a three (3) year term limit. Negotiations for renewal can happen at that time. 

Auditor Carla Becker did not have an issue with the proposed language. When she first proposed an agreement between the two (2) 

entities, it was her intention that the relationship would be ongoing. This agreement allows the district’s finances to be open and 

transparent. 

Supervisor Madlom commented that this agreement finally brought openness and transparency to the financial activities within the 

district. 

376

Supervisor Helmrichs stated that she felt the agreement would be ongoing from the beginning. She understands why investors would 

want the language change for continuity. “This is a good service to the Lake District Trustees” she commented. “In reality, one to 

three years may not be a good test of the service.” She stated that she could live with an open ended agreement since there was 

additional language in the document by which either group could terminate the agreement within 30 days written notice. She would 

like to see things keep moving in a positive direction. 

Motion made by Madlom, second by Helmrichs and carried to approve the following Amended Joint Services Agreement: 

AMENDED 

JOINT SERVICE AGREEMENT 

This agreement, originally made on the 12th day of December, 2011, is between the Lake Delhi Combined Recreational Facility and 

Water Quality District Trustees, hereafter referred to Lake District Trustees and Delaware County, Iowa, hereafter referred to as the 

County. 

I. Purpose of Agreement 

The Lake District Trustees, being the corporate authority of the Combined Recreational Facility and Water Quality District 

as defined in Iowa Code Section 357E, wish to add efficiencies in financial administration and openness and transparency of 

all financial records relating to the District. 

II. Duration of Agreement 

This agreement shall become effective on December 15, 2011. This agreement shall remain in effect throughout the 

duration of the Lake Delhi Dam Restoration and Spillway Construction Project, or until earlier terminated according to the 

provisions herein. This agreement may be amended, renewed or extended by the mutual written agreement of the parties 

in the form of an amendment specifying the new agreement period and the compensation to the County. All other terms of 

the agreement shall remain in effect unless otherwise specifically amended. 

III. Responsibilities of Delaware County 

The County shall provide the following services: 

A. Deposit Lake District Trustee funds received from the district into the Lake Delhi Combined Recreational 

Facility and Water Quality District Fund, hereafter referred to as Fund 81000, in accordance with Iowa Code Chapter 12C 

and the Cash Management Improvement Act, 31 U.S.C. §6501 et seq. Related sub-funds may be created as needed within 

fund 81000 for areas requiring separation of funds such as debt service levies. 

B. Issue payments from Fund 81000 (or related sub-funds thereof) as or approved by the Lake District 

Trustees. Payments shall be issued to the individual, vendor, business, or other entity identified by the Lake District 

Trustees, in the amount specified, and to the address provided by the Lake District Trustees. Payments shall be issued 

as directed, within 15 work days from the date the County receives written notification from said Trustees. No expenditures 

will be issued out of any funds without a sufficient balance to cover the expended amount. 

C. Assure that any interest earned on Fund 81000 (or related sub-funds thereof) shall be credited directly to 

said fund(s). 

D. Be responsible for completing and submitting any 1099 reports as required by federal or state law or 

regulation. 

E. Maintain separate accounting records including the following: 

1. The date that each written authorization was received from the Clerk, or authorized representative, for 

said Lake District Trustees 

2. The name and mailing address of the payee. 

3. The amount of the payment. 

4. The warrant number or other unique identifier 

5. The date the payment was mailed or hand-delivered to payee. 

6. The date the payment cleared or was paid out of Fund 81000 (or related sub-funds thereof). 

7. Running balances for Fund 81000 (or related sub-funds thereof) which include: 

a. The cumulative amount of payments authorized by the Lake District Trustees. 

b. The cumulative amount of payments issued. 

c. Available funds that are not encumbered or otherwise allocated for payments made 

but not yet cashed. 

F. Submit monthly expenditure reports within 15 working days from the end of the prior month to Lake District 

Trustees. Reports shall be submitted in a format which will include information required in this section. 

G. Submit to the Lake District Trustees a final report within 15 working days from the end of the agreement 

period, or such earlier date as the agreement may be terminated to the Lake District Trustees. The final report shall 

include the information required in this section. 

H. To the extent that the Lake District Trustees contract for auditing services, the County shall cooperate fully 

in said process and make all records available for review. 

I. Return unexpended Lake District Trustee funds, and accrued interest as may be required by law, to the 

Lake District Trustees if this agreement is terminated or if the Lake District Trustees funds remain in an account held 

by the County at the end of the agreement period, unless the agreement is renewed or extended as provided for herein. If 

this agreement is renewed or extended any unexpended Lake District Trustee funds remaining in an account held by the 

County at the end of the current agreement period shall be retained by the County for use in the next agreement period. 

IV. Responsibilities of the Lake District Trustees 

377 

The Lake District Trustees shall have the following responsibilities: 

A. Advise the County in writing of the identity of the Clerk for the Lake District Trustees as well as the 

names of other persons authorized to approve and submit payment requests for Lake District Trustee funds to the 

County. 

B. Determine the amount and payee for any payment to be made from the Lake District Trustees funds. 

C. Authorized personnel shall submit a dated written authorization to the County to make payments from Lake 

District Trustees funds. Said authorization shall include a copy of the invoice associated with said expenditure. 

D. Maintain accounting records for the Lake District Trustees payments authorized to be paid by the County 

that at a minimum include the following: 

1. The date written notification/authorization was submitted to the County 

2. The name of the authorized Lake District Trustee personnel authorizing the payment. 

3. The name and mailing address of the payee. 

4. The amount of the payment. 

E. Review on a monthly basis the monthly expenditure reports submitted by the County and reconcile with the 

records maintained by the Lake District Trustees. The Lake District Trustees and County shall work together to 

resolve any discrepancies and take any necessary corrective action. 

F. Review the report submitted by the County at the end of the agreement period or other termination of the 

agreement and reconcile with the records maintained by the Lake District Trustees. The Lake District Trustees and 

County shall work together to resolve any discrepancies and take any necessary corrective action. 

G. The Lake District Trustees shall be responsible for, and shall bear the entire cost of, all audits, filings and 

compliance with all State and Federal laws pertaining to the District, including but not limited to, tax returns, disclosure

documents (including both pre and post issuance), and other filings required in connection with the issuance of obligations 

of the district. 

H. Be responsible for any costs charged by the financial institution for maintaining any funds or accounts 

required under this agreement. 

I. Be responsible for the collection of any deposits which are deemed uncashable by the financial institution. 

V. General Provisions 

A. Agreement Amendment – The agreement shall be amended only upon written agreement of both parties. 

B. Renegotiation Clause. In the event it is determined that this agreement no longer conforms to any state or 

federal law, regulation or rule, the parties will negotiate in good faith and amend this agreement, or terminate this 

agreement as herein provided. 

C. Termination of Agreement -This agreement may be terminated upon 30 days written notice of either 

party. However, if either party shall breach this agreement, and the party in compliance would be damaged by continuation 

of this agreement due to the breach, the party in compliance may terminate this agreement immediately upon written 

notice. 

1. Breach of Agreement -If either party shall materially fail to perform its obligations under this agreement 

it shall be in breach of this agreement. Failure by the party in compliance to terminate this agreement 

due to such breach shall not constitute a waiver of rights by the party in compliance. 

D. Records Retention – The County shall maintain records that document the validity of reports submitted to 

the Lake District Trustees. The County shall retain all books, records or other documents relevant to this agreement for 

a period of five (5) years after the end of each fiscal year or until final audit findings have been resolved, whichever is later. 

E.. Review of Contract Related Documentation – Upon request, the County shall allow authorized representatives 

of the Lake District Trustees or state or federal agencies to have access to the records as is necessary to confirm 

compliance with the specifications of this agreement. Reviews may include on-site visits to the County, the offices of the 

County’s agents, a combination of these, or by mutual decision, to other locations. 

VI. Compensation 

A. The County shall be compensated at a rate of $2.00 per warrant issued. The cost shall cover the cost of 

warrants and postage/mailing. Said rate to be reviewed quarterly during the initial period of this agreement and revised by 

addendum if necessary. 

B. The County shall submit a quarterly invoice to the Lake District Trustees for services rendered. Said 

invoice shall be submitted with sufficient detail to justify the total compensation requested. 

C. The following expenses shall be submitted by invoice on an annual basis, and shall not be considered a part of 

the County fee stated in Paragraph A above: 

1. Any fees relating to audits performed on the District records 

2. Any specialized equipment or programming as identified by County and approved by the 

Lake District Trustees. 

Delaware County 

By: /S/ Shirley E. Helmrichs, Vice-Chairperson 


Date: June 25, 2012 

By: /S/ Carla K. Becker, County Auditor 

Lake Delhi Combined Recreational Facility and Water Quality District 

By: Steven Leonard, President 

Lake District Trustees 

Date: 

By: Laurie Kramer, Clerk 

Ayes: Madlom and Helmrichs Nays: Ries 

Motion carried two (2) votes to one. 

Motion made by Ries, second by Madlom and carried to acknowledge receipt of a letter of voluntary termination of full-time 

employment from Stacy Reese, assistant custodian. Ms. Reese physically delivered the letter of resignation from county employment 

on June 11, 2012. Her last day worked was May 25, 2012. All Ayes 

ENGINEERS REPORT 

X21 Paving Project – The asphalt paving will begin once the X47 paving project is complete. 

Plum Creek Park Bridge Project – Contractor will begin on Monday July 2, 2012. The road will be closed at that time. 

X47 Paving Project – The asphalt paving continues this week and should be finished mid-week. The contractor will move 

then to X21. 

Red Schoolhouse Bridge –The contractor is working on the building forms for the concrete deck. 

W69 Paving Project – Milling was completed on Friday. Paving should start on Wednesday. W69 from Dundee north to 

the Clayton-Delaware County Line is currently closed to all thru traffic. This is intended for those living on the road to get to 

and from home. Beginning Wednesday, June 27, 2012 the road will be closed to ALL traffic with no exceptions. Those 

wanting to get to Backbone State Park shall use the West entrance to the park. Those wanting to get to the Backbone 

campground will need to use 132 nd Street and cross W69 at that location. 



Contract Rock – No contract rock will be placed this week. 

NEXT MEETING 

The next regular session of the Board will be on Monday, July 2, 2012 at 1:15 pm at the Supervisors’ Office in the 

courthouse. 


None. 





378

STATE OF IOWA ) April 2, 2012 ) Ss - Delaware County Iowa!

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